3901 LRC Rental Contract
RESOLUTION 3901
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON AMENDING THE 2022 FEE SCHEDULE TO UPDATE THE LARSON RECREATION CENTER PASSES AND RENTAL FEES AND TO ACCEPT THE LARSON RECREATION CENTER
HANDBOOK AND RENTAL AGREEMENT
Recitals: 1. The City Council adopted Resolution 3873 establishing the 2022 Fee Schedule on
December 14, 2021.
2. The City Council was presented with a new Larson Recreation Center structure. Resolved:
1. The following fee will be added and adjusted to the 2022 fee schedule:
Parks
Larson Recreation Center
Adult Annual Pass
$360.00
Parks Larson Recreation Center Adult 6-Month Pass $204.00
Parks Larson Recreation Center Adult Monthly Pass $36.00
Parks Larson Recreation Center Adult Daily Pass $5.00
Parks Larson Recreation Center Adult Punch Card Pass (12) $48.00
Parks Larson Recreation Center Teen & Seniors Annual Pass $276.00
Parks Larson Recreation Center
Teen & Seniors 6-month Pass $162.00
Parks
Larson Recreation Center
Teen & Seniors Monthly Pass
$28.00
Parks Larson Recreation Center
Teen & Seniors Daily Pass
$4.00
Parks Larson Recreation Center
Teen & Seniors Punch Card Pass (12)
$28.00
Parks Larson Recreation Center
Youth Annual Pass $150.00
Parks
Larson Recreation Center Youth 6-Month Pass
$87.00
Parks Larson Recreation Center
Youth Monthly Pass
$15.50
Parks Larson Recreation Center
Youth Daily Pass $3.00
Parks
Larson Recreation Center
Youth Punch Card Pass (12)
$24.00
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Parks Larson Recreation Center Sage Room Rental – Non-Profit $40.00 per hour
Parks Larson Recreation Center Cascade Room Rental – Non-Profit $62.00 per hour
Parks Larson Recreation Center Lake Room Rental – Non-Profit $50.00 per hour
Parks Larson Recreation Center Cascade/Lake Room Rental – Non=Profit $75.00 pe hour
Parks Larson Recreation Center Gymnasium Rental – Non-Profit $150.00 per hour
Parks Larson Recreation Center Kitchen Rental – Non-Profit $35.00 per hour
Parks Larson Recreation Center Damage Deposit – Non-Profit $125.00 (Refundable)
Parks Larson Recreation Center Damage Deposit With Alcohol – Non-Profit $500.00 (Refundable)
Parks Larson Recreation Center Sage Room Rental – For Profit $60.00 per hour
Parks Larson Recreation Center Cascade Room Rental - For Profit $94.80 per hour
Parks Larson Recreation Center Lake Room Rental - For Profit $76.50 per hour
Parks Larson Recreation Center Cascade/Lake Room Rental - For Profit $122.10 per hour
Parks Larson Recreation Center Gymnasium Rental – For Profit $297.12 per hour
Parks Larson Recreation Center Kitchen Rental – For Profit $49.95 per hour
Parks Larson Recreation Center Damage Deposit – For Profit $200.00 (Refundable)
Parks Larson Recreation Center Damage Deposit With Alcohol – For Profit
$500.00
(Refundable)
Parks Larson Recreation Center Application Fee – Non-refundable $50.00
2. The Council approves the attached Larson Recreation Center Handbook and Rental Agreement documents. Adopted by the City Council of Moses Lake, Washington on June 14, 2022.
______________________________ Dean Hankins, Mayor
ATTEST:
_________________________ Debbie Burke, City Clerk
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Larson Recreation Center
Pass Holder Handbook
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Dear Larson Recreation Center Pass Holder,
Welcome! We are excited to have you as a pass holder and hope to see you often. You will find our facility
and staff to be top notch. From our basketball courts to our fitness area to the indoor track, you will not
find a nicer facility in our area. Whether it is instruction on our state-of-the art fitness equipment or
assisting you in enrolling your child for our fantastic Youth Programs, our staff is eager to assist you.
We welcome your feedback, positive or negative. Throughout the facility you will find comment cards
that can be left at the front desk. If you would rather send an email, please don’t hesitate to let us know
how we are doing and what we can do to make your experience an enjoyable one at the Larson
Recreation Center.
We are happy to have you as a pass holder and invite you to start your healthy journey today!
Sincerely,
Carrie Hoiness
choiness@cityofml.com
Recreation Superintendent
Moses Lake Parks, Recreation & Cultural Services
Larson Recreation Center
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TABLE OF CONTENTS
I. Facility Passes ..................................................................................................................................................... 5
Type of Passes ........................................................................................................................................... 5
Payment Policies ....................................................................................................................................... 5
Changes in Fess, Schedules, Policies & Hours of Operations ......................................................................... 5
I. Pass Holder & Non-Pass Holder .................................................................................................................. 6
A. Pass Identification .......................................................................................................................... 6
B. Facility Entry for Non-Members ...................................................................................................... 6
C. Pass Holder Renewal ..................................................................................................................... 6
D. Pass Holder Delinquency ................................................................................................................ 6
E. Pass Holder Termination ................................................................................................................ 6
F. Pass Holder Status Change ............................................................................................................. 7
G. Pass Holder Cancellation ................................................................................................................ 7
H. Refund Policy ................................................................................................................................. 7
II. Recreation Center Operations .................................................................................................................... 7
A. Hours of Operation ........................................................................................................................ 7
B. Admittance Procedures .................................................................................................................. 8
C. Age Limits ..................................................................................................................................... 8
D. Gymnasium ................................................................................................................................... 8
E. Attire ............................................................................................................................................ 9
F. Fitness Classes ............................................................................................................................... 9
G. Code of Conduct .......................................................................................................................... 10
H. Food & Drink ................................................................................................................................ 11
I. Non-Discrimination Policy ............................................................................................................ 11
J. ADA Compliance .......................................................................................................................... 11
K. Parking ....................................................................................................................................... 11
L. Insurance .................................................................................................................................... 12
M. Annual Maintenance Program ..................................................................................................... 12
N. Pets ............................................................................................................................................. 12
O. Wireless Internet Use Policy ......................................................................................................... 12
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P. Locker Room Use ......................................................................................................................... 12
Q. Lost and Found ............................................................................................................................ 13
R. Paging Announcements ................................................................................................................ 13
S. Solicitations ................................................................................................................................. 13
T. Weather Alerts ............................................................................................................................ 13
U. Vending Machines ....................................................................................................................... 13
III. Fitness Center Policy ..................................................................................................................................... 14
A. Fitness Area Features ................................................................................................................... 14
B. Youth Fitness Orientation ............................................................................................................ 14
C. Rules ........................................................................................................................................... 14
D. Private Lessons/Coaching ............................................................................................................ 14
IV. Gymnasium Policy ........................................................................................................................................ 14
A. Features ...................................................................................................................................... 15
B. Schedule ...................................................................................................................................... 15
C. Gymnasium Rules ........................................................................................................................ 15
D. Net Heights ................................................................................................................................. 15
E. Private Lessons/Coaching ............................................................................................................ 15
V. Indoor Track Policy ....................................................................................................................................... 15
A. Features ...................................................................................................................................... 16
B. Lap Direction ............................................................................................................................... 16
C. Indoor Track Rules ....................................................................................................................... 16
VI. Program Registration ................................................................................................................................... 16
VII. Facility Rentals ............................................................................................................................................. 17
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I. Facility Passes The Larson Recreation Center is a pass-based facility open to all residents and its surrounding
visitors in the area.
Types of Passes
Facility Passes Pass Type Annual 6 Month Monthly Daily Punch Card
Adult (18 & Older) $360.00* $204.00* $36.00 $5.00 $48.00
Teens (11-17 Years) $276.00* $162.00* $28.00 $4.00 $36.00
Youth (7-10 Years) $150.00* $87.00* $15.50 $3.00 $24.00
Senior (65 & Older) $276.00* $162.00* $28.00 $4.00 $36.00
All passes exclude sales tax
*Scholarships may be available, please inquire with our facility staff.
Pass Includes:
Adult, Teens, and Seniors Youth
- Access to Track - Access to Track
- Access to Fitness Area - Open Gym: Basketball, Volleyball, and Pickleball
- Open Gym: Basketball, Volleyball, and Pickleball - Select Youth Group Exercise Classes
- Select Group Exercise Classes - Family Open Gym Nights
- Family Open Gym Nights - Select Youth Special Events
Indoor Track: 7-12 years old must be accompanied by an adult.
Fitness Room: 11-15 years old must be accompanied by an adult.
Payment Policies
A. Methods of Payment: Moses Lake Parks, Recreation & Cultural Services consent the acceptable methods of
payment shall be limited to the following:
1. Check - All returned checks are subject to $35 return fee.
2. Cash
3. Credit
4. Debit Card
B. Non-Refundable: Memberships are non-refundable and non-transferable. Refunds may only be made if
there is a documented medical condition or relocation of primary residence more than 30 miles away
from the LRC for annual full payment passes.
Changes in Fees, Schedules, Policies, & Hours of Operation
The LRC will review and revise policies as it deems necessary and under its sole discretion. Programs, schedules,
policies, and hours of operation are subject to change without prior notification. Notification will be given 30
days in advance of any membership fee change. Refunds will not be given for changes in hours or days the
facility is closed.
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I. LRC Pass Holder & Non-Pass Holder
A. Pass Identification
1. General Policy: All pass holders will be issued a picture ID card. Pass holders scan their ID each
time they visit the LRC.
2. Lost Fee: Lost pass holders IDs will be replaced for a $5 fee.
3. Deactivation: IDs are deactivated upon membership cancellation, expiration, or misuse of
facility equipment, policies, and procedures.
B. Facility Entry for Non-Pass Holders
1. Day Passes: Non-pass holders may seek to purchase an initial day pass. The LRC will require
non-pass holders to provide general information that will be kept confidential by the LRC to
create an account for future purchases.
2. Punch passes available for use of the facility.
C. Pass Holder Renewal The LRC will strive to provide quality service and programming to
encourage continuous membership.
1. Pass holders will have a renewal option and registration may be completed at the LRC
front desk or on-line.
2. Pass holders will receive a verbal or written notice at the LRC front desk or via email at least
30 days prior to the pass’s expiration date.
D. Pass Holder Delinquency A pass holder’s account will be deemed delinquent when an Auto-
Renewal has failed on said pass holder’s account resulting in an amount due.
1. Access to the facility will not be given to any patron whose account has an outstanding
delinquency. The member must pay the entire amount due before he or she can begin using
facility and the suspension is lifted.
2. If an account has been delinquent for one month, the pass holder will be terminated.
3. Day passes cannot be purchased to avoid paying delinquent balances.
E. Pass Holder Termination/Cancellation The LRC reserves the right to cancel a pass at any time at
its discretion if the actions or behavior of a pass holder violate the rules of the facility or are
deemed to be disruptive to the LRC, its pass holders, or its patrons.
1. The cancellation of an annual or 6-month pass must be given to the LRC with a minimum of 30
days written notice through the completion of a Cancellation Request Form (which can be found
at mlrec.com) delivered to the LRC front desk or sent by email to info@mlrec.com. Any
cancellation delivered by phone will not be accepted.
2. Notification of cancellation will be given to the primary member on the pass. In the case of a
Youth Pass (ages 7-17), notification will be sent to the parent or guardian of the minor.
3. No refunds will be issued for the cancellation of an Annual Pass without
management approval.
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F. Pass Holder Status Change
1. In accordance with the policies set forth, any change to a pass must be communicated in
writing and delivered to the LRC front desk by the primary member on the pass. Contact the
LRC front desk in person to complete a pass status change form (Cancellation or Change
Request) to authorize any changes including:
a. Cancellation request (See subsection G below).
b. A change fee of $10 will be charged for any change in pass type involving a
downgrade, member additions or deletions.
c. Pass changes based on age.
G. Pass Holder Cancellation
1. Passes will run continuously unless a cancellation is approved in writing by the LRC. Upon
verification, any pass holder, in good standing, may cancel at no charge if he or she is
temporarily relocated or is ill/injured.
a. Monthly, 6-month, and Annual Pass dues are non-refundable.
a. Medical and relocation exceptions only. Documentation is required
or pass will not be cancelled and partially refunded.
b. Once approved the dues will be refunded for the future unused days left
until the pass expiration day.
b. Monthly passes will be cancelled, providing the member gives 30 days’ notice.
Refunds are not given for monthly passes.
2. Pass holders may cancel their pass in writing with a 30-day notice. If the pass is reactivated
within 60 days of the expiration date, the $25 processing fee will be waived for a monthly pass.
a. A Cancellation Request Form is required for a pass cancellation.
H. Refund Policy
1. Refunds will not be given for no-show or unused passes.
2. Refunds may be granted for pass holders (6-month or Annual) who have moved more than 30
miles away from the LRC with proof of relocation, have a medical condition that no longer
allows them to use the facility, or are on military leave.
3. Activity Refund: No refunds will be issued for participant-initiated cancellations.
II. Recreation Center Operations
The LRC is pleased to provide quality customer service to all its members and guests. Customer
service and accountability are guiding principles. Balancing the need to control entry to the facility
with ideal customer service is the goal of the LRC front desk staff. Spectators/visitor policies will allow
for convenient entry while not compromising the integrity of pass holders’ access to the LRC.
Transactions made at the LRC front desk will be professional, friendly, accurate, and timely.
A. Hours of Operation The LRC will be open to patrons seven days a week, except for specified
holidays. Hours of operation will be posted. Any change in hours will be communicated to pass
holders in a reasonable amount of time by posting a notice in the facility or on the web site.
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Monday - Friday ........................... 6:00 am – 9:00 pm
Saturday ............................ 7:00 am – 8:00 pm
Sunday ............................ 10:00 am – 6:00 pm
Holidays Observed
Memorial Day Thanksgiving
4th of July Christmas Day
B. Admittance Procedures
1. Pass Holders: All LRC pass holders are to be verified by displaying swiping their pass ID upon
entrance to the facility to ensure the safety and security of the pass holders, program
participants, and the facility. If a pass holder has forgotten their pass ID, pass may be verified
by photo ID on file in the computer or another form of Photo ID, such as a driver’s license or
school ID. After the fifth time a member fails to produce their ID in a six- month period
(January to June or July to December), a member upon entering must have their pass ID or
pay $10 for a new card.
2. Tours: Any new member or potential member will be given a tour if needed. No patron shall
walk throughout the facility without notifying a staff member and receiving a visitor lanyard.
C. Age Limits Each area of the facility has specific guidelines for children’s use. No child under the
age of 7 will be allowed to enter the facility without being accompanied by a parent or guardian,
who is 16 years old or older. Parents bringing in children for fitness classes, leagues and programs
must enter the facility with their child to ensure that no changes have been made to the schedule.
1. The Fitness Center: Children under the age of 11 will not be permitted in the fitness center
area. Children ages 11-15 can use all equipment if they are accompanied by a person 18 years
of age or older. Ratio of one (1) adult to two (2) children.
2. The Track: Children 7-12 years must be accompanied by a person 18 years of age or older.
The track is to be used for its intended purposes only; no standing or viewing from the track.
Runners are to use the outside lanes and the walkers are to use the inside lane. Side-by-side
walking or standing is not allowed. The direction of the track will change daily. Ratio of one
(1) adult to two (2) children 7-12 years. Children 7-12 years must be within arm’s reach of
adult.
3. The Gymnasium: Children 6-8 years must be accompanied by a person 16 years or older.
Children 9-11 must have a parent/guardian in the facility.
D. Gymnasium
1. Gymnasium equipment is available for checkout at the LRC front desk. Members must
provide their pass, or their keys and day-pass users will need to provide their first and last
name to check out equipment.
2. Types of equipment available for checkout include basketball, volleyball, and pickleball
paddle. Only one item can be checked out per person at a time.
3. The exact equipment type, and number must be returned to the LRC front desk. Any item(s)
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not returned to the LRC front desk by the end of the day will result in a “HOLD” being placed
on the pass holder or day-pass user’s account until the correct piece of equipment is
returned. If the item(s) are not returned within 48 hours of checkout the user will be notified
and charged for the missing equipment if it has been lost. Users who refuse to pay the
replacement fee for lost equipment will not be allowed to checkout equipment in the future.
This applies to all members of the user’s household. The prices are as follows:
a. Basketball: $40
b. Volleyball: $30
c. Pickleball Paddle: $30
4. Any items that are returned in a damaged state will be charged to the pass holder or day-pass
user who was in possession of the equipment.
5. Only basketballs, volleyballs, and pickleball paddles/balls are allowed in the gymnasium.
Equipment for any other sports/activities is not allowed in the gymnasium at any time
unless approved for LRC programming. Equipment that is not permitted includes tennis
racquets, soccer balls, footballs, baseball/softball equipment, etc.
6. Designated open gym play will be specifically labeled. Nets and goals will not be adjusted
upon request on open play courts.
E. Attire The LRC is a community-oriented facility. Patrons are expected to dress in attire appropriate
for a family friendly facility. Please be mindful of individuals with a sensitivity or allergy to
perfumes or products with fragrances.
1. Gymnasium and Fitness Room
a. Participants should always wear athletic apparel and closed-toed athletic shoes.
1) Dress shoes and sandals are not allowed.
2) Pants or shorts with zippers, snaps, and buttons can damage weight training
equipment; therefore, patrons are prohibited from wearing such clothing
when exercising on strength machines with pads
b. Clothing must be appropriate for all ages.
c. Shirts must be worn at all times and should not be removed outside of a locker
room/changing room area.
d. Undergarments (i.e., sports bras, bras, underwear, etc.) must be covered at all times.
F. Fitness Classes The Fitness Class schedule will offer several different types of classes to
accommodate any patron. Classes include Zumba, Yoga, Cardio & Weights, Fitness for Health,
Bootcamp, HIIT and more. Class times and days may change without notice. Please arrive early
for class. The instructor may not allow a patron to enter a class once it has begun.
1. Fees: Large group fitness classes are included in your membership. Additional offerings will
have associated fees.
2. Cancellations: The LRC reserves the right to cancel a class at any time for any reason.
3. Class Etiquette
a. Arrive 5 minutes before the start of your class. Your class spot may be filled if you are
not present 5 minutes prior to the start of class.
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b. We strongly encourage pass holders to place all items in a cubby or locker. The LRC is
not responsible for lost or stolen items.
c. Please inform the instructor if you are leaving class early. Please utilize the back row
and leave in polite manner to help not disrupt other patrons in the class.
d. No food, gum, or drink is allowed apart from water or a sports drink in a sealable, non-
glass, leak-proof container.
e. To preserve the flooring, and equipment, please bring shoes that are for exercise use
only. Street shoes bring in rocks, water, and dirt that cause extreme wear on the floor
and equipment. No pass holder has the right to reserve a specific spot during class,
spots are available on a first come first serve basis.
f. Please do not enter the room until the previous class has exited the room.
g. Do NOT enter the classroom if the door is closed and the “class in progress” sign is
visible.
h. All group fitness rooms are multi-purpose rooms and are intended for LRC programs.
We reserve the right to close a room for maintenance, training, or program set up
prior to a program beginning.
4. Fitness Class Cancelation Policy
a. All cancelations must be done 60 minutes prior to the class you intended to take. Pass
holders who do not cancel prior to their class will follow a three-step warning policy:
1) First offense is a written warning.
2) Second offense will remove privileges of reserving your spot in ANY class for one week.
3) Third offense will remove privileges of reserving your spot in ANY class for one month.
b. Instructor’s will check the roster at the beginning of each class and will make sure each member
registered for class gets signed in.
c. Scanning your card WILL NOT sign you in for class.
G. Code of Conduct Passes to the LRC is a privilege which can be revoked for due cause. Pass holders
caught violating policy or rules, vandalizing property, stealing, or engaging in illegal or disruptive
activities will lose their pass. If a pass holder’s conduct results in the need for public safety or
police assistance, legal charges may apply. Suspension and/pass revocation will be handled by the
Larson Recreation Center Recreation Coordinator/Recreation Superintendent on a case-by- case
manner. The following are breaches of the proper safety precautions and practices:
1. Destruction of property or theft.
2. Sharing your pass ID with others.
3. Providing means of unauthorized access to non- pass holders.
4. Being in possession or under the influence of alcohol or drugs:
5. Sexual misconduct, disorderly conduct, and physical fights.
6. Verbal or other forms of harassment.
7. Selling or promoting products and services without authorization by management at the LRC.
8. Failure to pay pass fees.
9. Any behavior that is determined to be unacceptable by the LRC, and disruptive to those we serve.
Such conduct will be grounds for immediate suspension or termination of your pass.
10. The LRC is a tobacco-free environment. Use of any type of tobacco will not be permitted in or on the
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grounds of the center.
11. Inappropriate language will not be tolerated. Patrons may be asked to leave the facility; and
12. Vandalism will not be tolerated. Violations will be reported to the Moses Lake Police Department for
investigation. Vandals will be prosecuted to the fullest extent of the law. The violator’s pass will be
revoked.
13. The LRC is a vape-free environment. Vaping of any kind is prohibited.
H. Food & Drink
1. Only containers with water and sealable tops are permitted in fitness areas.
2. Food and drink can be purchased at the vending machine.
3. Glass containers and coolers are not permitted.
I. Non-Discrimination Policy Moses Lake Parks, Recreation & Cultural Services and the LRC are an
equal opportunity agency, and do not discriminate based on race, color, creed, religion, national
origin, gender, marital status, and status with regard to public assistance, membership, or activity
in a local commission, disability, age, veteran status, genetic information, gender identity, or other
legally protected status. The LRC does not tolerate any type of harassment—physical, bullying,
verbal, or sexual—of our members, guests, or employees. The LRC reserves the right to deny
access to the facility and its programs to those who refuse to abide by these policies.
J. ADA Compliance Moses Lake Parks, Recreation & Cultural Services and the LRC prohibits the
discrimination based on race, color, national origin, sex, gender, age, religion, pregnancy status,
disability, sexual orientation, veteran status, and other status protected by law in employment and
its programs, activities, and services. The LRC complies with the Americans with Disabilities Act
(ADA), under which qualified individuals with a disability may be entitled to reasonable
accommodations in programs, activities, and services of the LRC. Any request for accommodations
under the ADA or any grievances, please contact:
Recreation Coordinator
610 S Yakima
Moses Lake, WA 98837
509-764-3810
Persons with hearing and/or speech disability may register for programs online at Error! Hyperlink
reference not valid. Persons with a visual impairment who want to register for a program, or need
other Larson Recreation Center documentation, will be provided assistance as requested. Forms
may be converted to large print.
K. Parking Free parking is available on the LRC grounds. Pass holders are permitted to use the parking
lot only when they are utilizing LRC facilities. Owners of illegally parked vehicles will be reminded
and then towed at the owner’s expense if necessary. Please use our parking lot responsibly: park in
designated areas, observe the “pick up/drop off” and “handicap” areas as well as the fire lane,
drive slowly, and please watch out for pedestrians.
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1. Skateboards, Hover boards, and In-line skates are not permitted on the LRC’s
property.
2. The LRC is not responsible for lost or stolen belongings left in vehicles parked on or near
the grounds.
L. Insurance It is the responsibility of every individual, or his/her parents or legal guardian to
provide accident and health coverage while participating in all LRC activities. The LRC does not
provide any accident or health coverage for its pass holders or guests. The LRC strongly
recommends that individuals possess personal accident and health insurance.
M. Annual Maintenance Program The LRC will close portions of the facility periodically for annual
preventative maintenance, cleaning, and revitalization. Patrons will be notified throughout the
facility concerning upcoming facility closings.
N. Pets There are no pets allowed at the LRC. Service animals are permitted.
O. Wireless Internet Use Policy
1. The LRC provides free wireless public Internet access. This will allow users to connect to the
Internet from their laptop computers, phones, and tablets when sitting within range of the
access points. Users are responsible for configuring their own equipment. The LRC does not
provide technical support for establishing or maintaining a connection or equipment
configurations. The LRC is not responsible for any changes made to an individual computer’s
settings and does not guarantee the user’s technological compatibility. The LRC is not
responsible for any personal information (e.g., credit card) that is compromised, or for any
damage caused to hardware or software due to electronic surges, security issues, or
consequences caused by viruses or hacking. All wireless access users are individually
responsible for maintaining up- to-date virus protection on personal laptop computers or
wireless devices.
P. Locker Rooms Use Lockers are designed for day use. We do not offer monthly rentals. Staff will
work to ensure the cleanliness and safety of the locker rooms.
1. Family locker rooms are provided for the convenience of families with children or persons
needing assistance or extra space.
2. Each night the locker room will be cleared of all materials in the locker area. If a lock is on
a locker after closing, we will cut the lock off and place any materials in the lost & found at
the LRC front desk. The lock will be disposed of once it has been cut.
3. The LRC is not responsible for any items left in the locker room.
4. Locks are not provided. Please bring your own or purchase one at the LRC front desk.
5. To protect the privacy of our patrons, the LRC prohibits the use of any electronic,
mechanical, manual, digital, voltaic or other devices, instrument or means capable of
recording, producing, duplicating, reproducing, storing, copying, transmitting or displaying
any visual video, photographic, electronic digital, recorded, or other visual image, picture,
or representation, including but not limited to any camera, photographic camera, video
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camera, fiber optic camera, motion picture camera, television camera, camcorder,
videotaping device, or camera cell phone, in any restroom, locker room, lavatory,
bathroom, shower facility, or dressing room, in any facility, or dressing room, in any
building owned, leased to, or under the control of the LRC. Signage will be posted in all
locker rooms, restrooms, lavatories, shower facilities, and dressing rooms. If a patron
violates this policy staff will ask them to leave the facility, and their pass will be reviewed
for possible suspension or termination.
Q. Lost and Found
1. Valuable lost and found items may be stored for up to fourteen (14) days.
2. Lost and found items not considered valuables are stored for up to seven (7) days before being
donated to Goodwill or the Senior Center.
3. Some valuable lost and found items may be stored in the safe until retrieved by owner.
4. A patron must describe item in detail, including the date it was lost, to retrieve it from our lost and
found.
R. Paging Announcements
1. The paging system is designed for RC closing and emergency announcements only.
2. Patrons will not be paged except under emergency conditions. A closing announcement will
be made prior to closing.
S. Solicitations
1. Selling of external goods and services is not permitted at the LRC. Individuals may not
circulate any petition or subscription list, solicit business, place any advertisement or
leaflets, or exhibit any article for sale at any time on the LRC grounds including cars in
the parking lot and on the corner of the street/parking lot.
2. Announcements or posters may not be circulated or placed anywhere on the LRC
grounds without the consent of the Recreation Superintendent.
3. If you are promoting a not-for-profit event or program and would like to advertise in the
facility, please get the item approved through the Recreation Superintendent.
T. Weather Alerts In the event of snow or icy weather, LRC staff will make every effort to open the
facility but may operate on a snow schedule. The staff will decide on programs during the
inclement weather. The LRC voicemail will be updated and contain the most recent information
regarding closures.
U. Vending Machines
1. Vending machines will be stocked with a variety of different snacks and drinks.
2. If items purchased do not dispense correctly, please contact the vending company
3. If an “Out of Order” sign is on the machine, please do not insert money. You will not be
given a refund.
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 15 of 27
14
III. Fitness Center Policy
The LRC staff strive to balance customer service with risk management and cleanliness. This area of the
facility is a main selling point for passes and is open to pass holders during all hours of operation of the
facility. Staff will strive to help all patrons feel comfortable with the exercise equipment.
A. Fitness Area Features The Larson Recreation Center Fitness Area offers something for
everyone of all fitness levels. Covering over 1450 square feet, it offers weights, cardio, TRX
System, strength machines, and Nexersys equipment.
B. Youth Fitness Orientation (YFO) The YFO introduces young pass holders ages 11-17 to the
Recreation Center Fitness Room, teaching them gym etiquette and protocol, proper machine
and equipment use, Fitness Room rules, and of course safety.
C. Rules Fitness center rules have been established to govern the use of the fitness area. All rules
were established with patron safety and security in mind. It is the responsibility of the staff to
always enforce these rules consistently and fairly.
1. No one under the age of 11 may use equipment or be on the fitness floor.
2. Ages 11 to 15 MUST be by a parent or guardian 18 years or older when using equipment.
3. Re-rack your weights and return your equipment
4. Wipe down equipment after use
5. No dropping or slamming of weights, loud machine use, or excessive noise
6. No saving equipment and allow others to work in between sets
7. 30-minute time limit on cardio during peak times, or when people are waiting
8. No outside equipment (bands, chains, or attachments) unless approved
9. Gym bags or personal items must be stored in lockers or cubbies and off the floor
10. Unauthorized personal or group training is prohibited
11. Offensive language, horseplay, or inappropriate/disrespectful behavior is not allowed and will not
be tolerated.
12. Headphones are required for all personal listening devices and should be at a low/moderate volume
so as not to be heard by others
13. Shirts, appropriate workout attire, and athletic shoes required. Open-toed shoes and jeans are
prohibited
14. No food or drink except water or sports drinks.
15. Have fun and get work done!
D. Private lessons/coaching is prohibited in any LRC park or facility unless written permission is
granted. Those lessons include but are not limited to the following: personal training, basketball,
volleyball, pickleball, or any other program/activity.
IV. Gymnasium Policy
The Larson Recreation Center Gymnasium is where play and purpose come together. This large 7,425
square foot gymnasium is a true multi-purpose space that serves as home to open gym sports, youth
activities, fitness classes, and special events.
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 16 of 27
15
A. Features The Larson Recreation Center Gymnasium area includes the following: six Basketball
hoops, with 4 easily adjustable (8’-10’), one main court and two basketball short courts, volleyball
standards for one full-size court or two side-by-side courts, and two pickleball courts.
B. Schedule The gymnasium schedule is subject to frequent changes, please check prior to
availability prior to use. Our goal is to have one court available for public open gym as much as
possible.
C. Gymnasium Rules Gymnasium rules have been established to govern the use of the court areas.
All rules have been established for patron safety and security. It is the responsibility of the staff to
always enforce these rules consistently and fairly. Any behavior determined to be unacceptable by
the LRC, and /or disruptive to those we serve may result in removal from the facility for the day.
Repeat violators may lose court privileges and/or have their pass revoked.
1. Children ages 6-8 years old are required to have direct supervision by a parent/guardian in
the gymnasium.
2. Children ages 9-11 years must have a parent/guardian in the facility.
3. The gymnasium is open for members and individuals who have a pass or have paid for daily
admission.
4. Parks, Recreation & Cultural Services Department programs take precedence over all other activities
and gym availability is subject to change.
5. Individuals utilizing the gym must wear non-marking shoes only. Street shoes are discouraged.
6. Hanging on nets, rims, or equipment is prohibited.
7. No slam dunking.
8. Kicking or throwing balls at gymnasium walls is not permitted.
9. No personal items are to be placed on the court floor.
a. We strongly encourage members to place all items in a cubby or locker.
b. LRC is not responsible for lost or stolen items.
10. Court equipment is available for checkout at the LRC front desk.
a. All equipment used on the courts should be used appropriately and safely.
11. Only basketballs, volleyballs, and pickleball paddles/balls are allowed on the courts.
12. Profanity, threatening, or intimidating behavior is prohibited. Fighting is strictly
prohibited.
D. Net Heights - All basketball goals will always remain at 10 feet in height, unless otherwise
coordinated by staff for a specific program or rental. All volleyball net heights will remain at 7’4” in
height, unless otherwise coordinated by staff for specific program or rental. Patrons will not adjust
volleyball net or basketball goal heights.
E. Private lessons/coaching Unauthorized training or instruction is prohibited in any park or facility
unless written permission is granted. Those lessons include but are not limited to the following:
personal training, basketball, volleyball, pickleball, or any other program/activity. Organized
practices are not allowed during open court times.
V. Indoor Track Policy
The Larson Recreation Center Indoor Track goal is to provide each patron with a pleasant experience in
a safe and healthy environment. Patrons can use the track at their convenience.
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 17 of 27
16
A. Features The Larson Recreation Center Indoor Track area includes two lanes. The inside lane is for
walkers (17 laps=1 mile) and the outside lane is for joggers/runners only (16 laps=1mile).
B. Lap Direction On Monday, Wednesday, Friday and Sunday, patron will enter to the right when
using the track. On Tuesday, Thursday and Saturday, patrons will enter to the left when using the
track.
C. Indoor Track Rules Gymnasium rules have been established to govern the use of the court areas.
All rules have been established for patron safety and security. It is the responsibility of the staff to
always enforce these rules consistently and fairly. Any behavior determined to be unacceptable by
the LRC, and /or detrimental to those we serve will result in removal from the facility for the day.
Repeat violators may lose court privileges and/or have their pass revoked.
1. You must be at least 13 years of age to use the track. Children 7-12 years old must be
accompanied by an adult. No children under the age of 7 years old are allowed on the
track. Strollers and walkers are prohibited.
2. Be aware of the safety of participants around you.
3. Be courteous to fellow participants when using the track.
4. Crossover/Passing in the Lanes – Beware of people crossing over lanes and passing. Remember, for
your safety as well as others, look behind, to the side, and in front of you before passing so
collisions can be avoided.
5. Two people abreast per lane maximum – Passing must be done in single file. When being passed,
you must move single file and go to the inside of your lane. Hanging on nets, rims, or equipment is
prohibited.
6. Entering/Exiting the Track – Look in both directions before entering or exiting the track. For those
on the track, watch for participants entering and exiting the track.
7. Dress Code – Shirts, short/pants, and shoes must be worn at all times.
8. Shoes – The only shoes allowed are gym shoes. Street shoes, sandals, boots, etc., are not permitted.
9. Food and/or Drink – Food and/or drinks are not permitted in the track area due to health and
safety reasons. (Except water)
10. Music – Personal radios, iPods, or music players with headphones are welcomed but no
other radios/speakers are permitted. Please be respectful and keep volumes to a
low/moderate level so as not to disturb other patrons.
11. Spectators – The track area is strictly for participants; spectators are not permitted.
12. Language – Participants should refrain from using abusive or foul language. Note: If track
etiquette is not followed, the participant causing the infraction will be informed of proper
use. Actions will be taken if inappropriate behavior continues.
13. Cell Phones – Out of respect for all participants, we ask you to please turn off your phone
(or keep it on vibrate) while using the track. Should you need to take a phone call, please
respond to it outside the track. Headphones are required for all personal listening devices.
VI. Program Registration
Staff of the LRC will ensure accurate and efficient registration for LRC programs.
A. All registration must be completed in accordance with the program or membership enrollment
of choice. Participants can enroll in one of two ways:
1. In-person at the LRC front desk
2. Online at www.mlrec.com
Forms of payment accepted:
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 18 of 27
17
1. Cash
2. Check – All returned checks are subject to $35 return fee.
3. Credit/Debit Card
VII. Facility Rentals The LRC will have multiple locations throughout the facility available to rent for a fee.
Facility rentals may not be available depending on the needs of the facility. Each room will have a
specific rate by the hour. Each rental agreement will be signed and returned before the rental date. A
facility rental must be completely out of the space by the “end-time” agreed upon on the rental
contract. A deposit may be asked depending on the size and space needed of the rental. Management
reserves the right to enter space rented at any time. Please inquire at the LRC front desk for more
pricing, availability, and rental applications process.
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 19 of 27
610 Yakima Ave. - Moses Lake, WA 98837 - 764-3705
Larson Recreation Center
Rental Application and Process
The Larson Recreation Center facility may be made available for use by organizations or individuals conducting
public educational, research, cultural, civic, birthday parties, or community activities as limited by this policy,
provided that these activities do not interfere with the use priorities of the Parks, Recreation and Cultural Service
Department.
This information packet will assist you in your application process and obtaining required authorization for
your Larson Recreation Center rental. It is your responsibility to read this packet in its entirety to ensure you
understand the rules and necessary requirements for holding a rental on property owned by the City of Moses
Lake. The Parks, Recreation and Cultural Services Department will review all requests and make a decision to
permit the rental based on the following considerations:
➢ Complete applications submitted no earlier than dates listed below:
Rental date(s) between October – February no earlier than September 15
Rental date(s) between March – May no earlier than February 15
Rental date(s) between June – September no earlier than May 15
➢ No rentals on holidays
➢ Impact on other activities happening (other rentals,) on the date(s) requested
➢ Availability of City personnel and resources
Scheduling: priority is given to Moses Lake Parks, Recreation and Cultural Services programs and activities, and to
others on a first-come, first-served basis.
Processing Fee: The City requires a $50.00 non-refundable processing fee due with application.
Expedited Fee: For all requests made within ten (10) business days prior to the rental will have an additional $25 fee.
• All rental payments are due to the City at least ten (10) business days prior to the rental.
• Use of tobacco or illegal drugs is strictly prohibited in all City facilities.
• Applicants cannot discriminate as to access into the Larson Recreation Center and the rental.
• The Parks, Recreation and Cultural Services Director or their designee have the right to terminate an
agreement immediately and without notice upon the discovery of violation of any term, condition, or
provision of this policy.
• Agreements will be terminated immediately, if, in the judgment of the Parks, Recreation and Cultural
Services Director or their designee, present imminent danger exists or unlawful activity is practiced by
the sponsoring organization or individual.
• The City nor its agents accept responsibility for the goals or beliefs of any sponsoring organization or
individual. Authorization for use of City facilities shall not be considered as an endorsement or approval
of any organization or individual nor the purposes they represent.
• NO decorations are allowed on the walls.
Rules and Regulations
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 20 of 27
• The City does not provide IT/Technical support for rentals. Applicants must provide their own technical
support and equipment, other than the equipment listed with each room.
• In the event of damage or loss of City property, the applicant must accept the City’s estimate of
replacement/repair and pay all costs associated therein within thirty (30) days. The City is not responsible
for property lost by individuals or groups using City facilities.
• Users shall also be responsible for all collection, attorney, insurance, or any other fees associated with
the collection of payment in regard to use of City facilities, equipment, or staff.
• The Washington state Smoking in Public Places law, enacted in 2005, prohibits smoking in “public
places.” This includes e-cigarettes and vaping (regardless of tobacco content).
If you would like to apply to rent the Sage Room, Cascade Room or Lake Room at the Larson Recreation Center, you will
need to submit a completed Facility Rental Application to the Moses Lake Parks, Recreation and Cultural Services
Department by the submittal dates listed above. Applications submitted less than (10) ten days prior to the rental may be
denied or subject to additional review fees.
Applications may be submitted to the Larson Recreation Center during business hours, by mail, or by email to
info@cityofml.com. Questions can be directed to info@cityofml.com or 509-764-3805.
Room Name Max Capacity Size Rate Amenities
Sage 40 600 sq ft $40 per hour TBD
Cascade 79 1185 sq ft $62 per hour TBD
Lake 57 850 sq ft $50 per hour TBD
Cascade/Lake Full 136 2035 sq ft $75 per hour 64 chairs, 8 round tables
Gym (Rentals Only) 501 7428 sq ft $150 TBD
Concessions/Kitchen 555 sq ft $35 per hour TBD
Damage Deposit $125 (Refundable) TBD
Damage Deposit for
Rentals with Alcohol
$500 (Refundable) TBD
Room Name Max Capacity Size Rate Amenities
Sage 40 600 sq ft $60 per hour TBD
Cascade 79 1185 sq ft $94.80 per hour TBD
Lake 57 850 sq ft $76.50 per hour TBD
Cascade/Lake Full 136 2035 sq ft $122.10 per hour 64 chairs, 8 round tables
Gym (Rentals Only) 501 7428 sq ft $297.12 per hour TBD
Concessions/Kitchen 555 sq ft $49.95 per hour TBD
Damage Deposit $200 (Refundable) TBD
Damage Deposit for
Rentals with Alcohol
$500 (Refundable) TBD
Application Process
Room Names, Capacity, Size, Rates & Amenities
Rules and Regulations, Continued
Rooms, Capacity, Size, Rate & Amenities (Non-Profit)
Rooms, Capacity, Size, Rate & Amenities
Application Process
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 21 of 27
The application must be accompanied by:
• The $50.00 non-refundable application processing fee
• Additional documentation may be required as outlined in the “Additional Requirements” section
depending on the components of your rental
• Proof of liability insurance must be submitted to ML Parks, Recreation and Cultural Services Department
with this application. Insurance coverage must be in the amount of at least two million dollars
($2,000,000) (combined single limits per occurrence), two million dollars ($2,000,000) aggregate naming
the City of Moses Lake as additional insured is required for. Proof must include BOTH a Certificate of
Insurance document and an Additional Insured Endorsement document specifically listing the City of
Moses Lake as additional insured for the rental.
Please type or print information on application clearly and attach additional sheets as necessary. If we are
unable to reach you because your contact information is illegible, we will not be able to approve your rental.
The Parks, Recreation and Cultural Services Department shall approve or disapprove a permit application and
establish the conditions for an approved application.
The City will approve and determine the need for any reimbursement or payment necessary to cover costs incurred
by the City for staffing, equipment, or special services not normally provided by the City, as well as the need
for any bond, damage deposit, or additional liability insurance arising from any potential hazards associated with
the conduct of the rental. Any such fees, bond, damage deposit, or additional liability insurance shall be provided
by the applicant prior to the issuance of the permit. If additional unanticipated costs are incurred by the City
resulting from the rental, the applicant shall reimburse the City for such costs within thirty (30) days. If the
Department Director approves your rental as set forth in your initial submission packet, approval will be
contingent upon receiving valid proof of insurance as stated above. If valid proof of insurance, as outlined, is
not received your rental cannot be held on City property.
Please be advised it is not the responsibility of City staff to follow up with you to ensure you submit proof of
insurance in a timely manner. If proof is not received, as outlined, it is required by the City Attorney and the
Department Director to deny your rental, even if you have advertised the rental to the public. Any and all costs
associated with the cancellation of the rental will be the sole responsibility of applicant and/or rental sponsor.
Submittal of this application in no way constitutes the City of Moses Lake’s approval of the rental. Permits are
issued at the discretion of the Moses Lake Parks, Recreation and Cultural Services Director upon thorough
application review. The City of Moses Lake reserves the right to reject any Larson Recreation Center Rental
Application for any reason. Please be advised that any misrepresentation in the application or deviation from the
final agreed upon rental and operation described herein may result in the immediate revocation of the permit.
Applications for Rentals at the Larson Recreation Center facility do not become effective until after the Department
Director, or their designee, approves the agreement. No publicity shall be released until a signed copy of the
agreement is returned to the sponsoring organization or individual. Publicity for all non-City sponsored rentals
must include the name of the sponsoring organization or individual. This publicity must not be structured so as
to imply City of Moses Lake sponsorship.
Any additions, such as listed below, must be approved by the Department Director or their designee in advance.
A Larson Recreation Center Rental Permit does not negate the additional requirements of obtaining the proper
Health, Alcohol, and/or Vendor permits for a rental. You will be responsible to contact the relevant agencies for
other specific permits and/or licenses as listed below, if first approved by Department Director.
Alcohol
Alcohol is prohibited in the Moses Lake Larson Recreation Center unless approved by the Department Director, and a
Application Process, Continued
Additional Requirements
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 22 of 27
valid banquet permit has been issued. Applicant(s) must apply for and be granted a banquet permit to serve alcohol at a
rental on public property. Washington State Liquor and Cannabis Board (WSLCB) has authority over issuance of banquet
permits. See: https://lcb.wa.gov/licensing/banquet-permits . All necessary documents must then be submitted to the
Parks, Recreation and Cultural Services Department with this application. The documents can be mailed to Parks,
Recreation and Cultural Services, PO Box 1579, Moses Lake, WA 98837, emailed to info@cityofml.com, or they can
be delivered by hand to the Parks, Recreation and Cultural Services office located at 601 Yakima St., Moses Lake,
Washington.
Food/ Caterer
Required permits must be obtained and displayed for food preparation, handling and distribution. If a rental is being
catered by a food establishment, the food establishment is responsible for obtaining a food permit for the rental. If you
or your organization is providing food, you will need to contact the Grant County Health District at (509) 754-6060 to
find out what, if any, type of food permit is required for your rental. See Selling of Goods or Services/Vendors below if
food or merchandise will be sold at the rental.
Selling of Goods or Services/Vendors
Any time a vendor or individual will be accepting money for merchandise or services, the applicant will need to notify
the Parks, Recreation and Cultural Services Department and submit a Concessionaire Agreement
Food/Beverage/Merchandise. The C oncessionaire Agreement Food/Beverage/Merchandise should accompany the
Rental Application. The Concessionaire Agreement Food/Beverage/Merchandise can also be emailed to
info@cityofml.com, or delivered by hand to the Parks, Recreation and Cultural Services office, located at 610 Yakima
Ave. A percentage of all gross commercial sales (food, beverages, admission fees, souvenirs, goods and services) on
City of Moses Lake property must be remitted to the Parks, Recreation and Cultural Services office within 10 days
following the rental. Non-profit organizations must submit proof of 501(c)(3) or (c)(6) tax-exempt status from the
Internal Revenue Service. A Concessionaire Agreement must be signed prior to the rental. Applicants such as booster
clubs or other like organizations renting the Concessions/Kitchen for rentals are subject to the Concession/Kitchen Rental
Rates for the LRC.
Applicant will be required to obtain any required city, county, or state permits and to meet and abide by any local
and state regulations and laws. All related costs associated with the above will be covered by the user.
Applicant is required to clean up the area of use at the end of the reservation period. Failure to clean up may
result in the applicant being charged for the City’s staff time at overtime rates for any additional cleanup performed
by the City.
Applicant shall be responsible for damage and/or loss of City property and will be charged the entire cost of repair
or replacement, including any labor expenses.
City furniture or equipment shall not be moved from rooms or buildings to which they belong except by authorized
City personnel, and such removal shall be previously arranged.
Reasons for denying a permit include, but are not limited to:
⧫ City scheduling conflicts.
⧫ Insufficient notice.
⧫ Lack of proof of adequate insurance in the timeline specified.
⧫ Incomplete and/or inadequate information on application.
Grounds for Rental Permit Denial
Additional Requirements, Continued
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 23 of 27
*PLEASE GIVE THIS LIST OF INSURANCE REQUIREMENTS AND THE INSURANCE DOCUMENT
SAMPLES TO YOUR INSURANCE AGENT
The Applicant shall procure and maintain for the duration of the use or rental period insurance against claims
for injuries to persons or damage to property which may arise from or in connection with the use of the
facilities and the activities of the Applicant and his or her guests, representatives, volunteers, and employees.
Applicant's maintenance of insurance as required by the agreement shall not be construed to limit the liability
of the Applicant to the coverage provided by such insurance, or otherwise limit the City' s recourse to any
remedy available at law or in equity.
As required by the Department Director, the applicant/permittee shall provide the City with proof of
insurance as follows:
General Liability insurance shall be at least as broad as Insurance Services Office (ISO) occurrence form CG 00
01 covering premises, operations, products-completed operations and contractual liability. The City shall be
named as an additional insured on Applicant's General Liability insurance policy using ISO Additional Insured-
Managers or Lessors of Premises Form CG 20 11 or an endorsement providing at least as broad coverage. The
General Liability insurance shall be written with limits no less than $2,000,000 each occurrence,
$2,000,000 general aggregate. Applicant shall be the sole named insured, other than the City as an additional
named insured.
The insurance policy shall contain, or be endorsed to contain that the Applicant's insurance coverage shall
be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage
maintained by the City shall be excess of the Applicant's insurance and shall not contribute with it.
If the Applicant maintains higher insurance limits than the minimums shown above, the City shall be insured
for the full available limits of Commercial General and Excess or Umbrella liability maintained by
the Applicant, irrespective of whether such limits maintained by the Applicant are greater than those required
by this contract or whether any certificate of insurance furnished to the City evidences limits of liability
lower than those maintained by the Applicant.
The Applicant shall provide a certificate of insurance evidencing the required insurance before using the
Premises.
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII and is licensed
to do business in the State of Washington.
If food or nonalcoholic beverages are sold or served at the rental, the policy must also include an endorsement
for product liability. If alcoholic beverages are sold or served at the rental, Applicant shall procure and
maintain for the duration of the agreement Liquor Liability insurance in the amount of
$1,000,000 each occurrence. The City is to be named as an additional insured on Liquor Liability insurance.
Host liquor liability coverage may be substituted when alcohol is consumed and not sold on premises with
the prior written approval of the City.
If the rental involves athletic or other types of active participants, the General Liability insurance shall
include coverage for participant liability with limits of not less than $2,000,000 per occurrence. If vehicles
are used for other than nominal and standard commute purposes, a policy of business automobile liability,
on an insurance industry standard form or equivalent including coverage for owned, non-owned, leased or
Larson Recreation Center Rental Insurance
Requirements
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 24 of 27
hired vehicles, or equivalent coverage. This is required in the rental any vehicle will be used on City property,
including set up and take down of the rental. The Department Director or the City's Risk Manager may
require additional endorsements or higher limits depending upon the proposed activity.
If your rental includes other participatory organizations, entities, or persons who are not covered under
your insurance policies, those other participatory organizations, entities, and persons must provide proof of
their own insurance in the same types, amounts, and coverages as set forth above.
Certificates of insurance shall be submitted to the City for approval directly from the insuring agency via
postal mail, fax, or email. All policies shall be written for a period not less than twenty-four (24) hours
prior to the rental and extending for a period not less than twenty-four (24) hours following the
completion of the rental, and shall contain a provision prohibiting cancellation of the policy except upon
thirty (30) days written notice to the City. Acceptability of Insurance, including coverage types and
limits, is subject to approval by the City's Risk Administrator.
The above-noted insurance documents must be submitted to the Parks, Recreation and Cultural Services
Office by the insuring agency with this Rental Application and prior to your rental. A COPY OF THESE
INSURANCE REQUIREMENTS IS INCLUDED AS A SEPARATE PAGE AT THE END OF THIS
PACKET; PLEASE PROVIDE YOUR INSURANCE AGENT WITH THAT COPY TO ENSURE YOU
ARE FURNISHING THE NECESSARY INSURANCE COVERAGE. FAILURE TO FURNISH THE
REQUIRED INSURANCE WILL RESULT IN REJECTION OF YOUR APPLICATION AND
TERMINATION OF YOUR RENTAL.
Larson Recreation Center Rental Insurance Requirements, Continued
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 25 of 27
Larson Recreation Center
Facility Rental Application
610 Yakima Ave.
509-764-3805
Applicant Information (please print legibly)
Applicant/Authorized Contact Name:
Non-Profit Agency and Name: Yes/No
Email Address:
Mailing Address:
City/State/Zip:
Phone No.:
Event Details (leave no blanks)
Date(s) of Event:
Description of Event:
Will Event be open to the public?
Will admission/entrance fee be charged?
Total rental hours (including setup, dismantling and cleanup):
Time setup begins: Time Event begins:
Time Event ends: Time cleanup ends:
Expected number of attendees/participants:
Room(s) Requested:
Sage Cascade Lake Cascade/Lake Full Gym
Concessions/Kitchen
Will items be offered for sale? No If Yes (business license may be required)
Will Event involve alcohol? No
If yes: Will alcohol be: served at no charge (banquet license required; must be displayed during Event)
OR
available for purchase (special occasion permit; must be displayed during Event)
Will Event involve food? No
If yes:
Is the Event being professionally catered? (caterer must be licensed/permitted)
Is food being prepared or served on-site Applicant or non-professional group? (temporary food service
permit required)
Is the rented facility’s kitchen to be used for holding/heating/cooling? (permit, licenses and an additional
fee, may be required)
The following aspects of your Event may require special permits, licenses, or insurance in addition to this
Application. It is the City’s expectation that Applicant will acquire and timely submit all requested
documentation before the specified deadlines. For more information, please refer to the City’s “Facility
Rental Application and Process” located on our website (www.mlrec.com) or available on request from
City staff.
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 26 of 27
Applicant has obtained or will obtain prior to Event all required permits, licenses and enhanced insurance coverage
checked above. This provision specifically includes all licenses and permits that may be required by other
agencies. Initial
Parks, Recreation & Cultural Services Dep.
LRC Facility Rental Agreement
APPLICANT SIGNATURE
Date Signed:
This box is for City use only.
Application review on (date):
Application approval on (date):
Insurance requirements complete:
Amount paid with application: $
Signature of Authorized City Official/Designee
Document Ref: SAXF3-JWHBS-LE9KC-FHXBS Page 27 of 27
Signature Certificate
Reference number: SAXF3-JWHBS-LE9KC-FHXBS
Document completed by all parties on:
30 Jun 2022 16:05:38 UTC
Page 1 of 1
Signer Timestamp Signature
Mayor Dean Hankins
Email: dhankins@cityofml.com
Recipient Verification:
Sent:27 Jun 2022 16:11:18 UTC
Viewed:27 Jun 2022 19:37:28 UTC
Signed:27 Jun 2022 19:38:14 UTC
✔Email verified 27 Jun 2022 19:37:28 UTC
IP address: 136.143.151.109
Location: Quincy, United States
Debbie Burke
Email: dburke@cityofml.com
Sent:27 Jun 2022 16:11:18 UTC
Viewed:27 Jun 2022 16:11:22 UTC
Signed:30 Jun 2022 16:05:38 UTC IP address: 63.135.54.162
Location: Moses Lake, United States
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