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CC Min 2024 08 13MOSES LAKE CITY COUNCIL August 13, 2024 OPEN HOUSE Student ambassadors from Sister City Yonezawa Japan and their counterparts in Moses Lake (Noa Goto and Ethan Ramsey, Shirori Ishizawa and Keziah Roman Panlaqui, Sayo Hiraga and Emmanuel Zepeda Lopez) were introduced by Chaperone/Interpreter Treat Schubert. Students shared their experiences of visiting each other’s country with Moses Lake Chaperone Amador Castro. Noa Goto is, and Mayor Swartz was, 3rd and 2nd siblings participating in the exchange. The Mayor also introduced Yui Masuko who is visiting Moses Lake with host family Meredith and Jeff Turner this month through the Labo International Exchange Foundation. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Swartz in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Skaug, Fancher, Martinez, and Myers. PLEDGE OF ALLEGIANCE Deputy Mayor Madewell led the Flag Salute. AGENDA APPROVAL Council Member Lombardi requested discussion on Consent Agenda item (d) Grant County PUD Easement Resolution and Verizon Lease. Council Member Madewell requested discussion on Consent Agenda item (e) Delegation of PFAS Settlement Authority Resolution. Action taken: Council Member Fancher moved to approve the Agenda as amended, second by Council Member Lombardi. The motion carried 7 – 0. PRESENTATIONS Downtown Moses Lake Association Annual Report Executive Director Mallory Miller provided a slide deck to outline her presentation on the association’s networking and training, as well as the activities and projects they coordinate in the community which are partially funded from redirected state B&O taxes of 16 local businesses. Median Planter Strip Xeriscape Designs Parks Director Doug Coutts provided a slide deck to outline the conceptual plans for xeriscaping street medians and sidewalk planting strips to conserve water. Utility billing staff provided the total annual costs for highest priority projects, and costs for a few parks that will be transitioned to alternate resources for irrigation. Council and staff discussed per foot savings, savings for maintenance, supply costs, adopt-a-street program, and benches. CITIZEN’S COMMUNICATION Japanese Garden – Linda Curran, Moses Lake, requested to have the Garden closed if the algae Document Ref: KRWHF-JFN2E-V7F4A-92HQC Page 1 of 5 CITY COUNCIL MINUTES – August 13, 2024 pg. 2 in the pond could not be cleaned up. Tax Increment Area (TIA) – Kevin Edwards, Spokane, is interested in providing a presentation to Council on the economic driver that would be brought to the community if an agreement was approved for financing the Desert Point Ownership Group TIA. Council noted that bonding capacity and water resources are a priority but agreed to have the presentation September 10. Substance Abuse Resources – Moses Lake residents: Joseph Moriarty, Megan Watson, Matt Paluch, Sheila Berschauer, and Teresa Adkinson commented on recovery resources, needle exchange program, and Grant County Health District Harm Reduction Program. Gangs, Graffiti, and Speed Bumps – Richard Navarro, Moses Lake, would like to see consequences to gang graffiti and to have speed bumps placed in school zones. Staff explained that due to the amount of snow, it would not be cost effective for speed bumps and will have staff follow up with him regarding the city’s graffiti abatement program. Water Rates – Gary Sweet, Moses Lake, currently rents a home and has stopped watering his lawn due to the increase in his water bill. Council replied that the intent of the higher rate is to encourage residents to conserve water usage and to fix leaks that waste our water resources. Miscellaneous – Elisia Dalluge, Moses Lake, commented on the city’s process for public records request, public smoking rules, and the health district’s needle exchange program. SUMMARY REPORTS MAYOR’S REPORT Association of Grant County Cities and Towns Mayor Swartz asked for those who will be attending the Quincy meeting on August 29 to rsvp to one of the Clerks by Friday. The main business item will be a continued discussion of the update to the Countywide Planning Policy. CITY MANAGER’S REPORT Social Services Agency Summary As requested by Council at the last meeting, Housing & Grants Manager Liz Murillo provided a comprehensive list of local service providers. Categories included: substance abuse, rehabilitation, behavioral health, case management services, housing, food, and healthcare. She explained that the state has a coordinated entry program to avoid duplication of services per individual person or family. She also attends a Grant and Adams County group that is working to publish a comprehensive list of service providers. Council discussion included hours of operations, individual budgets, and transportation issues. Lakeside Disposal Contract CPI Increase Finance Director Madeline Prentice advised that the annual Jun-Jun CPI increase for the solid waste services contract will be 2.6%. Current customer rates do not need an immediate increase. Staff will propose changes for the 2025 fee schedule during the budget process when landfill tipping fee increase has been set by County Commissioners. Document Ref: KRWHF-JFN2E-V7F4A-92HQC Page 2 of 5 CITY COUNCIL MINUTES – August 13, 2024 pg. 3 PUBLIC HEARING #1 Abandon Unused Water Main Easement Resolution 3987 The previous easement for the watermain pipe is no longer in use and needs to be abandoned for the Mosquito Districts new operations center at the Port of Moses Lake/Grant County Airport. Mayor Swartz opened the hearing at 9:05 p.m., there being no comment, the hearing was closed. Action taken: Council Member Fancher moved to adopt Resolution 3987 to abandon the unused watermain easement, second by Council Member Martinez. The motion carried 7 – 0. PULLED FROM CONSENT d. Grant County PUD Easement Resolution 3990 and Verizon Lease The easement grants the PUD access to install power to serve the Verizon Mobile cell site. The property lease to Verizon is a small ground area off Randolph Rd with an initial term of five years. Action taken: Council Member Lombardi moved to adopt Resolution to authorize the easement as presented, second by Council Member Skaug. The motion carried 7 – 0. Action taken: Council Member Lombardi moved to authorize the property lease to Verizon as presented, second by Council Member Skaug. The motion carried 7 – 0. e. Delegation of PFAS Settlement Participation Authority Resolution 3988 Staff advised that the resolution was recommended by Marten Law to eliminate potential need of special council meetings and expedite the process for additions of defendants in the class action lawsuit. Council’s preference is to have the business brought to full Council for review and approval. CONSENT AGENDA #2 a. Electronic Transfer: 392 - 397 - $7,814.37 Checks: 166369 - 166620 - $2,097,142.40 Payroll Checks: 07-19-2024 PR, #66327 - 66366 - $22,821.92 08-02-2024 PR, #66367 - 66403 - $26,106.11 Electronic Payments: 07-19-2024 Direct Deposit - $751,765.68 08-02-2024 Direct Deposit - $764,693.19 b. Award Operations Building Re-Roof Contract c. Datafy Contract for Lodging Tax Advisory Committee Application Analytics Action taken: Council Member Fancher moved to approve the Consent Agenda items a, b, and c, second by Council Member Myers. The motion carried 7 – 0. OLD BUSINESS #3 Photo Enforcement Contract Extension The contract was last extended to December 2023. Staff are requesting to renew the contract starting in July that will next expire on June 27, 2025. As requested, staff Document Ref: KRWHF-JFN2E-V7F4A-92HQC Page 3 of 5 CITY COUNCIL MINUTES – August 13, 2024 pg. 4 provided the revenue and accident history in the meeting packet. Council discussed priority of school zone cameras, traffic revisions, supplanting funds to the School Resource Officer program, cost of officers, speed zone trailer, and the ethical implications for residents that receive and pay these fines. Action taken: Council Member Martinez moved to authorize the contract extension as presented in order to gather data for consideration of future use of the camera citations, second by Deputy Mayor Madewell. The motion carried 5 – 2, Mayor Swartz and Council Member Myers were opposed. NEW BUSINESS #4 Repayment of ML Municipal Airport CARB Loan The payments for the $175k loan from the Community Aviation Revitalization Board (CARB) in 2020 were expended to purchase a fuel system for $152,302.64. Interest of loan is 2% which has accrued around $6k to date and staff projects a $40k savings in interest by paying off the loan now vs the 20-year loan period. Action taken: Council Member Martinez moved to authorize pay off of the CARB loan debt in full, second by Deputy Mayor Madewell. The motion carried 6 – 1, Council Member Skaug was opposed. #5 City Manager and Fire Chief Vacancy Search Firm Staff recommends Council authorize contracting with GMP Consultants from the six firms they reviewed from recent City of Des Moines executive search Request For Proposals. Action taken: Council Member Fancher moved to authorize execution of the letters of engagement as presented, second by Council Member Lombardi. The motion carried 7 – 0. #6 Call Covenant for Luta & Virginia St Resolution 3989 As part of the City's gravel road paving efforts, Luta and Virginia Streets are slated to have construction begin September 2024. The improvements will build the street to City standards and will include the addition of utility stubs to properties that are not currently connected to City services. Staff sent cost estimate to property owners, stated that payment plan requests would be approved at a future meeting, shared other options for financing, and undeveloped lots would be reimbursed once developed. One resident was present to speak about the steep increase from covenant estimate on original deed. Action taken: Council Member Fancher moved to adopt Resolution 3989 to call the covenant for Luta & Virginia Streets as presented, second by Council Member Martinez. The motion carried 7 – 0. Action taken: Council Member Fancher moved to extend the meeting at 10 p.m. indefinitely, second by Council Member Lombardi. The motion carried 7 – 0. #7 HopeSource Shelter Management Contract Staff recommends that City Council authorize the City Manager to sign a new contract between HopeSource and the City of Moses Lake to operate the Open Doors Sleep Document Ref: KRWHF-JFN2E-V7F4A-92HQC Page 4 of 5 CITY COUNCIL MINUTES – August 13, 2024 pg. 5 Center (ODSC) through September 2025 with Emergency Housing Funds awarded by Grant County. The new contract is updated with language requested for reporting requirements. Action taken: Council Member Martinez moved to authorize execution of the HopeSource contract as presented, second by Council Member Myers. The motion carried 6 – 1, Council Member Lombardi opposed. COUNCIL COMMUNICATIONS AND REPORTS Council Member Lombardi advised that the Municipal Airport continues to work on the lease terms and conditions. The Port of Moses Lake had a study session with a rocket propulsion business and suggested Big Bend Community College continue to facilitate higher education for technology. Mayor Swartz attended the opening ceremony of the Grant County Fair earlier today with several Council Members. He has also been attending activities this week with the Sister City student delegates. EXECUTIVE SESSION Mayor Swartz called an Executive Session from 10: 15 p.m. to 10:35 p.m. to discuss potential litigation pursuant to RCW 42.30.110(1) subsection (i) and there will be no business to follow. ADJOURNMENT The regular meeting was adjourned at 10:35 p.m. ______________________________________ Dustin Swartz, Mayor ATTEST____________________________ Debbie Burke, City Clerk Document Ref: KRWHF-JFN2E-V7F4A-92HQC Page 5 of 5 Signature Certificate Reference number: KRWHF-JFN2E-V7F4A-92HQC Document completed by all parties on: 28 Aug 2024 22:19:05 UTC Page 1 of 1 Signer Timestamp Signature Debbie Burke Email: dburke@cityofml.com Recipient Verification: Sent:28 Aug 2024 20:33:59 UTC Viewed:28 Aug 2024 22:18:20 UTC Signed:28 Aug 2024 22:18:28 UTC ✔Email verified 28 Aug 2024 22:18:20 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Mayor Dustin Swartz Email: dswartz@cityofml.com Signed in person Hosted by: Debbie Burke Email: dburke@cityofml.com Sent:28 Aug 2024 20:33:59 UTC Signed:28 Aug 2024 22:19:05 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 50,000+ companies worldwide.