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Final 2024 0910 Council Agenda PacketMoses Lake City Council Dustin Swartz, Mayor | Judy Madewell, Deputy Mayor | Don Myers, Council Member | Mark Fancher, Council Member Deanna Martinez, Council Member | David Skaug, Council Member | Victor Lombardi, Council Member Tuesday, September 10, 2024 Moses Lake Civic Center – 401 S. Balsam or remote access* Study Session Tax Increment Area Update –Developer Kevin Edwards at 6 p.m. Regular Meeting Agenda Call to Order – 6:30 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Presentations 1. Wastewater System Plan Resolution 3984 pg 14 Motion Presented by: Keller & Associates – Stillman Norton Summary: Hear presentation and consider adoption -Digital Equity Month Proclamation -Human Resources Professionals Day Proclamation -IT Professionals Day Proclamation -Calling Infrastructure Covenants Process – Richard Law, City Engineer pg 28 - Trails Plan Update – Levi Bisnett, Project Surveyor pg 31 Citizen’s Communications ** Summary Reports: Mayor’s Report – Grant County Planned Growth Bylaws and Water Utility Charter pg 43 Future Business – MLMC 2.08.050 states to place an item on an agenda by: consensus of COML Council Packet 9-10-24, Page 1 of 151 September 10, 2024, City Council Meeting Page 2 Council, Council Committee or any combination of three Council, the City Manager, or the Mayor. City Manager’s Report – Graffiti Program Update - Code Enforcement pg 51 #2 Consent Agenda pg 60 Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. a.Meeting Minutes dated August 27 b.Claims and Payroll c.Blue Heron Park Film Authorization d.Mason’s Concessionaire Addendum Old Business – none scheduled New Business #3 #4 Nelson Rd Planned Development District Ordinance 3050 pg 93 Motion Presented by Vivian Ramsey, Interim Community Development Director Summary: Council to review and consider adoption Data Services for Tyler EERP Implementation pg 126 Motion Presented by Jim Richmond, Technology Services Director Summary: Council to review and consider approval Administrative Report – PFAS Treatment Update - Richard Law, City Engineer pg 132 Council Committee Reports Information Items - Wheeler Rd Roundabout Cost Projection Memo pg 134 - Public Safety Homeless Impacts pg 143 Adjournment Next Regular Council Meeting will be September 24 at 6:30 p.m. NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509)764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting. * Remote Options: #1 MS Teams App or Online Join the meeting now Meeting ID: 252 868 556 510 Passcode: t7T6nd Or #2 MS Teams by phone (audio only) +1 509-707-9401,,848560249# United States, Moses Lake Or #3 Youtube Live https://www.youtube.com/@MosesLakeCityCouncil/streams COML Council Packet 9-10-24, Page 2 of 151 September 10, 2024, City Council Meeting Page 3 ** In person Citizen Comment or Public Hearing Comments form needs to be given to the Clerk prior to the start of each meeting. The 5-minute time per speaker may be reduced to allow a maximum period of 30- minutes for citizens who have signed up to speak. Click this link for remote speaker request forms which must be completed by 3 p.m. on the day of the meeting. To be heard remotely during the live meeting – select the Teams option 1 above. COML Council Packet 9-10-24, Page 3 of 151 What is Tax Increment Financing (TIF)? • It is a economic development tool whereby future tax revenue from increased property values in a designated area are used to fund current public improvements, making that area better now, without needing to raise taxes elsewhere in the city. • TIF captures property taxes generated from the increased assessed valuation (development) on the site that results from private development following infrastructure investment. COML Council Packet 9-10-24, Page 4 of 151 49 out of 50 All but 1 state in the United States has used TIF Financing to grow their local economy and use it as an economic development tool! Idea behind a TIF “But for the TIF”, the project could take years before such activity might occur naturally. Often times the burden of infrastructure is too big and risky for developers to take on and doesn’t make economic sense. Without a TIF, developments occur at a much slower and smaller scale than with the use of a TIF. COML Council Packet 9-10-24, Page 5 of 151 How does a TIF work? Current Tax Assessed Value - $6,782,000 Assessed Value when Project is Completed (2052) - $372,448,000 COML Council Packet 9-10-24, Page 6 of 151 Overview of Desert Point TIF Growth pays for Growth: TIF is a method of allocating a portion of property taxes within designated area (TIA) to finance public improvements necessary for development. Parcel A: Undeveloped Site Parcel B: Developed Site Assessed valuation of $6 million X 10.687 levy rate per $1,000 AV = $64,122 in local & state property taxes paid Assessed valuation of $372,448 million X 10.687 levy rate per $1,000 AV = $3,980,000 in local & state property taxes paid PER YEAR Construction Jobs Created - 630 Full Time Jobs Created - 480 1,100 + in Total Job Growth. Additional Property Tax Revenue - Estimated Over 25 year span. Sales Tax generated for the City over 25 years. What benefits come to the local economy? $68,400,000 $33,700,000 COML Council Packet 9-10-24, Page 7 of 151 More dining & food options for residents and visitors to the City. The ability to attract new businesses and employees to the City. The ability to create public spaces for community to enjoy. What benefits come to the local economy? 10 TIA Infrastructure Needs The City has identified that the below public improvements and costs are necessary to incentivize private development within the TIA. Preliminary plans call for the development of three roads (Roads A, B, C) and round-about on Highway 17 in the figure below. Roads and Utilities: $9 million (includes curb-gutter-sidewalks, landscaping, storm, water, sewer mains, and gateway features) Round-About $5 million Total (TIF) $14 million Figure 4: Public Improvement Plans Source: Ownership Group – Desert Point, 2023 %D# $&5 ! 1862741-:-980 3" %! TIF Requirements to Service: • 510 multi-family units • 60,000 square foot hotel and event center. • 340,000 square feet of large format retail. • 81,000 square feet of office and related uses. • 39,900 square feet of general retail, food & dining. COML Council Packet 9-10-24, Page 8 of 151 Pro’s of using a TIF • TIFs stimulate development years, or decades, before such activity might occur naturally. • No impact on current tax payers, TIF is not a new tax or tax increase. • Creation of Jobs - Estimated to create 1,100 + construction and full time jobs. • TIF’s can support an infrastructure expansion strategy. Example, future housing to the east of Desert Point Center. • TIF Districts can grow the tax base. Over time, the development is expected to result in a more robust tax base for the community. • Revitalizes parts of the City that have been stagnant. It’s a valuable tool to ensure that such neighborhoods remain vital and healthy, rather than stand by and remain bare land and a blight to the community. Pro’s of using a TIF…………continued • Having another option to shop in Moses Lake will help ease the congestion on the already failing Stratford Road. As Moses Lake continues to grow it will continue to increase congestion on Stratford Road if there is not an alternative shopping destination. • TIFS alleviate some of the burden on developers. Developers incur risk with every project, this is especially so when executing a massive project such as this, which increases the success rate for all parties involved. • Increased property & sales tax to help fund future growth within the city and different districts. Tax Revenues to help with Long Range Planning (Water Treatment Facilities). • They attract construction where it might not otherwise occur, and can inspire a higher quality of project than ones where no funds are available. COML Council Packet 9-10-24, Page 9 of 151 Kendall Yards - City of Spokane TIF Case Study #1 • TIF formed 2007 with City of Spokane. • Area was previously known as “Felony Flats” to locals. • Currently one of the most desirable places to live and dine. Al French - Current Spokane County Commissioner “ Shovel Ready Sites = Buildings Show Up! COML Council Packet 9-10-24, Page 10 of 151 Amazon - Spokane County TIF Case Study #2 • TIF established over 2,000 Acre District. • $3.5 billion of new construction dollars because of the TIF. If Spokane County didn’t do the TIF, there was a very strong likelihood that Amazon ends up in Post Falls. Exact case occurred in Nampa, ID where Nampa end up getting Amazon over Boise. • Just this Amazon building only produces $1.65 million in property taxes. Broadmoor Area - Pasco, WA TIF Case Study #3 •https://www.nbcrightnow.com/news/ pasco-city-council-authorizes-40- million-for-broadmoor-improvements/ article_2dd21fdc-5a1f-11ed-8f72-77911ea ed6ad.html • $40 million TIF Passed in 2023 from the Pasco City Council. COML Council Packet 9-10-24, Page 11 of 151 Next Steps………… Partnership with City of Moses Lake • Desert Point Center LLC and the City of Moses Lake finalize the Reimbursement Agreement (Developer Backed TIF). •Upon Reimbursement Agreement finalization, City Council votes on adoption. • Developer plans & builds public infrastructure and deeds all infrastructure to the City. Developer to be reimbursed over time (20-25 years) from the increment in property taxes in the TIA. • Conclusion, city gets ownership of all improvements, the Reimbursement Agreement doesn’t impact bonding capacity or incur any debt and payments are made only if the tax increment (development) occurs. Once bond is paid off, City receives 100% of tax revenues. What is the downside to the City of Moses Lake? Questions? COML Council Packet 9-10-24, Page 12 of 151 Sources •Moses Lake TIA & TIF Analysis - https://www.cityofml.com/1229/Tax-Increment-Area •Kendall Yards & City of Spokane - Reimbursement Agreement - https://static.spokanecity.org/ documents/projects/west-quadrant-tax-increment-finance-district/wqtif-project-report- ordc34032.pdf •Kendall Yards 2024 Update - https://static.spokanecity.org/documents/projects/west- quadrant-tax-increment-finance-district/wqtif-2024-annual-report.pdf •Pasco (Broadmoor TIF) - https://www.applevalleynewsnow.com/lifestyle/automotive/pasco- city-council-approves-40m-broadmoor-infrastructure-project/ article_c46d9b8c-2b1b-5d86-87df-6a9bb6cb179f.html •Pasco, WA Broadmoor - TIF - https://www.pasco-wa.gov/1213/Broadmoor-Tax-Increment- Financing-Progra COML Council Packet 9-10-24, Page 13 of 151 Council Staff Report Agenda Item Number: Department Proceeding Type Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested 18241 Public Works Consent Agenda To: Mike Jackson, Interim City Manager From Brian Baltzell, Public Works Director For Agenda of: 9/10/2024 Subject 2024 Moses Lake General Sewer Plan Resolution Reviewed and Approved by: City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommend City Council motion to adopt the 2024 Moses Lake General Sewer plan as presented and approved by Washington State Department of Ecology. Packet Attachments (if any) 2024MLSewerGenPlanAdoptResolution.docx Consultants Executive Summary.pdf Overview City of Moses Lake's goal is to maintain a well-planned and livable community through evaluating existing infrastructure and planning for future growth. For our wastewater/sewer utility, the general plan provides an inventory of our existing infrastructure, an evaluation of capacity (both current and future), and recommendations for improvements to support sustainable growth and development. The City last prepared a wastewater/sewer collection system plan in 2015. In 2021, the City of Moses Lake began the collection system plan update process by contracting with Keller Associates, Inc. Work was completed on the plan updates in May 2024 and the completed plan was submitted to the Washington State Department of Ecology (DOE) for review and approval. DOE approval was received on June 4, 2024, and the plan is now ready for adoption. The full 2024 Moses Lake General Sewer plan can be found here: 2024-Proposed-Wastewater-Sewer-Plan (cityofml.com) At Council's request an executive summary has been prepared by the consultant that completed the plan and is presented for further review. COML Council Packet 9-10-24, Page 14 of 151 Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Failure to update and adopt a general sewer plan means the City of Moses Lake will not be in compliance with RCW 90.48.110 and WAC 173-240. It could also result in loss of grant opportunities and inadequate planning/direction for capital projects to support maintenance of our existing infrastructure and projected future growth. Options and Results Adopt the 2024 Moses Lake General Sewer Plan as proposed and approved by Washington State Department of Ecology. Staff will bring back options for recommended changes. Failure to adopt the 2024 Moses Lake General Sewer plan will put the City of Moses Lake out of compliance with RCW 90.48.110 and Chapter 173-240 of the WAC. COML Council Packet 9-10-24, Page 15 of 151 RESOLUTION 3984 A RESOLUTION OF THE CITY OF MOSES LAKE WASHINGTON, AUTHORIZING THE ADOPTION OF THE 2024 MOSES LAKE GENERAL SEWER PLAN Recitals: 1. RCW 90.48.110 and Chapter 173-240 WAC require the submission of engineering reports, plans, and specifications for the construction of new sewerage systems, sewage treatment or disposal systems to the department of ecology. This includes the submission of said documents for revised general sewer plans. 2. The City of Moses Lake last prepared a collection system plan with our 2015 Wastewater System Master Plan. 3. The City of Moses Lake recognizes that periodic updates to the wastewater/sewer general plan are required to ensure we are properly planning for the further growth, development, and maintenance of our wastewater infrastructure. 4. The General Sewer Plan contains vital information needed for future Comprehensive Plan updates. Resolved: 1. The 2024 Moses Lake General Sewer Plan as set forth is hereby approved and adopted in its entirety. 2. The 2024 Moses Lake General Sewer Plan will be incorporated into the future Comprehensive Plan updates. 3. The 2024 General Sewer Plan will be used to plan future capital improvement projects that will support further growth, development, and maintenance of our wastewater utility infrastructure. ADOPTED by the City Council on September 10, 2024. ________________________________________ Dustin Swartz, Mayor ATTEST: ____________________________________ Debbie Burke, City Clerk COML Council Packet 9-10-24, Page 16 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-1 EXECUTIVE SUMMARY ES.1. INTRODUCTION The General Sewer Plan (GSP) has been prepared for the City of Moses Lake (City) to summarize and assess the current condition of the City’s sewer system including but not limited to the wastewater treatment plants (WWTP), lift stations, and sewer lines. The goal of the general sewer plan is to determine alternatives and provide adequate transport and treatment of wastewater for current and future conditions. The GSP serves as a roadmap for the future of the sewer system and provides answers the following items requested by the City Council: 1.How will the plan help with concurrency? Response: To maintain concurrency means that adequate public facilities are in place to serve new development as it occurs or within a specified time. The GSP explored where key development could occur within and adjacent to the City to help anticipate where the sewer system will experience growth. The sewer system was modeled to include growth from residential, commercial, and industrial development over the next 20-year period allowing us to anticipate where capacity issues in the sewer system would occur due to development and growth. These areas of deficiency were addressed in the capital improvement program (CIP) which includes projects that need to be addressed in the next 5-, 10-, 15-, or 20-years in the event that this development occurs. Some projects identified in the CIP may only occur if the development proceeds within the planning period and will likely require financial participation from the development. 2.Explain how the recommended rate increases were determined. Response: A 20-year financial plan is developed to align with the GSP. The financial assessment considers the sufficiency of utility revenues to meet current and future financial and policy obligations, the need to provide sufficient revenue to meet operation and maintenance needs, and the utility’s ability to provide stable revenue for execution of the CIP identified in this GSP and in the capital facilities element of the General Comprehensive Plan. The financial plan ultimately evaluates the sufficiency of utility revenues in meeting all obligations, including cash uses such as operating expenses, debt service, capital outlays, and reserve contributions, as well as any coverage requirements associated with long-term debt, and identifies the future adjustments required to fully fund all utility obligations in the projection period. The capital financial strategy developed for this GSP forecasts the need to issue new debt in the amount of $16.0 million in 2024 to execute the $36.3 million in capital scheduled from the year 2023 to 2032. Total annual principal and interest obligation for the new debt would begin in 2025 at $1.46M/year. The financial forecast indicates at existing rate levels the utility has an operating revenue surplus in 2023 of $1.4 million. The surplus decreases in 2024 as new debt service is added to help fund the CIP contained in the GSP. A revenue deficiency results in 2025 and beyond as full principal and interest payments are due on the new debt and inflation continues to outpace annual growth in revenue. The deficiency increases from $21,500 in 2025 to $103,100 by 2032. To resolve the deficiency an 8.0% increase is needed in 2024 followed by 3.5% annual increases from 2025-2028, reducing to 2.5% thereafter. COML Council Packet 9-10-24, Page 17 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-2 It is important to note that Table 8-4 in Chapter 8 contains a rate strategy to fully fund and execute the capital program as scheduled and identified in this GSP. The rate strategy contained herein will inform final rates reviewed and approved by the City Council. 3.Summarize the key takeaways of this GSP. Response: The following key points are the primary takeaways from this GSP: i.Make sure the wastewater treatment plants are functioning at the level needed for existing sewer service and regulatory compliance and can accommodate growth for the 20-year planning period. Proceeding with a facility plan for both the Sand Dunes and Larson WWTPs within the next year is the next step and is vital to understanding what improvements will be needed at each treatment facility to address existing deficiencies and to accommodate future developments. These two facility plans were identified in the CIP as high priority projects. ii.Make improvements where redundancies are not currently present. For example, lake crossings should have a secondary pressure sewer main in the event that the primary pressure sewer main fails. This is especially important where the existing facilities are aging and approaching full capacity. Several projects were identified in the CIP to address these capacity and redundancy issues in the system. iii.Make sewer improvements where capacity will be a concern as the community continues to grow over the next 20 years to provide concurrency with development. Capacity driven improvements were identified in the CIP to address these issues in the system. iv.The Central Operations Facility (COF) raw wastewater pump station upgrades project is essential and should be funded and constructed as soon as practical to address growing concerns with the existing facility. Design of the new COF pump station was completed in 2024 and awaits the necessary funding to proceed with bidding and construction. v.The City is experiencing growth, especially with industrial and commercial development. This GSP anticipates this development by recommending key improvements that must be made in the next 5-, 10-, 15-, and 20-year periods. Development driven improvements were identified in the CIP to address residential, commercial, and industrial growth in the system. vi.Obtaining the necessary funds to complete improvements to your sewer system is vital to concurrency. It may not be feasible to address as many improvements as needed if the City is only funding projects through reserves accumulated through rate collections over time. It is common for communities the size of Moses Lake to secure low interest loan funding to tackle a number of projects early in the planning period since inflation often outpaces the cost of paying back interest. vii.If there is sufficient interest from developers in the Mae Valley area to develop a City- operated wastewater treatment facility in that area of town, the next step would be to prepare an AKART (all known, available, and reasonable methods of prevention, control, and treatment) analysis to assess its feasibility. It is anticipated that developers would need to financially participate in this analysis and any resulting improvements thereafter. viii.If interest from industrial users in a City-operated industrial wastewater treatment facility increases, the next step would be to prepare an AKART analysis to assess its feasibility. It is anticipated that interested industries would be required to participate financially in this analysis and any resulting improvements thereafter. COML Council Packet 9-10-24, Page 18 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-3 ES.2. BASIS OF PLANNING Moses Lake sewer service area's historical population data, sourced from the U.S. Census and Washington OFM, is detailed in the 2021 Comprehensive Plan. As of 2020, Moses Lake's population was 25,146. Projected figures indicated a population of 42,371 by 2042, assuming a consistent annual growth rate of 2.4% since 2015. This growth rate reflects ongoing industrial and residential development interest, supported by recent expansions in industrial and residential sectors within Moses Lake's Urban Growth Area. This aggressive growth rate underscores the necessity to anticipate substantial increases in population due to new job opportunities and housing developments in the area. The projected population growth in Moses Lake, expected to reach 42,371 by 2042 with an annual growth rate of 2.4%, necessitates preparation for increased wastewater demands. This growth is driven by expanding industrial and residential sectors within the Urban Growth Area, highlighting the need for strategic planning and infrastructure investment to accommodate future wastewater requirements effectively. Table ES.1 summarizes the influent flow projections through 2042. TABLE ES.1 – INFLUENT FLOW PROJECTION Year 2021 2022 2027 2032 2042 Residential Population 25,750 26,367 29,687 33,425 42,371 Residential 1.18 1.21 1.36 1.53 1.94 Commercial 0.53 0.54 0.61 0.69 0.87 Industrial 0.72 0.74 0.83 0.94 1.19 Total 2.43 2.49 2.80 3.15 4.00 Residential 1.30 1.33 1.50 1.68 2.14 Commercial 0.56 0.57 0.64 0.73 0.92 Industrial 0.76 0.78 0.88 0.99 1.26 Total 2.62 2.68 3.02 3.40 4.31 Residential 1.66 1.70 1.91 2.15 2.73 Commercial 0.74 0.76 0.86 0.96 1.22 Industrial 1.01 1.04 1.17 1.31 1.67 Total 3.41 3.49 3.93 4.43 5.61 Residential 2.48 2.54 2.86 3.22 4.09 Commercial 1.11 1.14 1.28 1.44 1.83 Industrial 1.52 1.55 1.75 1.97 2.50 Total 5.12 5.24 5.90 6.64 8.42 Population Increase 618 3,320 3,738 8,946 # of new households 221 1,186 1,335 3,195 Maximum Month (MGD) Total Flows Annual Average (MGD) Maximum Day (MGD) Peak Hour (MGD) COML Council Packet 9-10-24, Page 19 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-4 ES.3. COLLECTION SYSTEM CONDITION The City's wastewater collection system comprises approximately 131 miles of gravity pipelines, ranging in diameter from 4 inches to 21 inches, and 27 miles of pressure pipelines, ranging from 2 inches to 24 inches in diameter. The system includes 2,713 manholes and 32 active lift stations. Gravity pipelines convey wastewater to lift stations, which then transport flow to either the Sand Dunes WWTP or Larson WWTP for treatment. More than half of Moses Lake's wastewater collection system consists of relatively new infrastructure. Approximately 53% of the gravity pipes and 79% of the pressure pipes are constructed from PVC, significantly reducing the impact of inflow and infiltration (I/I) on the system. Keller Associates also evaluated the city’s thirty-one lift stations and recorded their deficiencies. Figure ES.1 illustrates the existing location of the city’s lift stations and their respective sewer basins. Within the report, this section offers a comprehensive overview of the lift stations, including their general description, identified deficiencies, and documentation of existing conditions and previous studies. These visual aids and detailed assessments are crucial for understanding and maintaining the operational efficiency of the City's wastewater infrastructure. FIGURE ES.1 – EXISTING LIFT STATIONS LOCATIONS AND SEWER BASINS COML Council Packet 9-10-24, Page 20 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-5 ES.4. TREATMENT SYSTEM ASSESSMENT The City owns and operates both the Sand Dunes and Larson WWTPs. Both the Sand Dunes and Larson WWTPs treat wastewater using grit removal and screening, a Biolac extended aeration system, and ultra- violet (UV) disinfection. Treated water is discharged into rapid infiltration basins. Solid waste, including grit and screenings, is disposed of at a landfill. The existing capacities of each WWTP were evaluated against their respective permits. Although not currently exceeded, it is anticipated that the design criteria will be exceeded during the planning period. A summary of these capacities is presented in Table ES.2 for the Larson WWTP and Table ES.3 for the Sand Dunes WWTP. TABLE ES.2 – LARSON DESIGN CRITERIA VS CURRENT AND PROJECTED FLOWS / LOADS Parameter Permit Design Criteria 2022 Flows/Loads 2042 Flows/Loads Monthly Average Flow 0.75 MGD 0.44 MGD 0.71 MGD Peak Instantaneous Design Flow 1.20 MGD 0.93 MGD 1.49 MGD BOD5 Maximum Month Influent Loading 1,970 lbs/day 702 lbs/day 2,071 lbs/day TSS Maximum Month Influent Loading 2,523 lbs/day 685 lbs/day 2,532 lbs/day TKN Maximum Month Influent Loading 296 lbs/day 147 lbs/day 432 lbs/day TABLE ES.3 – SAND DUNES DESIGN CRITERIA VS CURRENT AND PROJECTED FLOWS / LOADS Parameter Permit Design Criteria 2022 Flows/Loads 2042 Flows/Loads Average Annual Flow 4.00 MGD 2.05 MGD 3.29 MGD Maximum Monthly Average Flow 4.41 MGD 2.21 MGD 3.55 MGD Maximum Daily Flow 4.64 MGD 2.87 MGD 4.62 MGD BOD5 Average Annual Influent Loading 7,169 lbs/day 3,190 lbs/day (CBOD5) 5,737 lbs/day (CBOD5) BOD5 Maximum Monthly Influent Loading 9,960 lbs/day 3,612 lbs/day (CBOD5) 7,415 lbs/day (CBOD5) TSS Average Annual Influent Loading 5,034 lbs/day 3,180 lbs/day 6,363 lbs/day TSS Maximum Monthly Influent Loading 7,977 lbs/day 3,789 lbs/day 9,581 lbs/day TKN Average Annual Influent Loading 798 lbs/day 630 lbs/day 1,120 lbs/day TKN Maximum Monthly Influent Loading 1,110 lbs/day 740 lbs/day 1,358 lbs/day The existing condition of some of the units is such that rehabilitation or replacement in the next few years is recommended to insure reliable ongoing service, although this will need to be evaluated further in a facility planning effort for both WWTPs. A summary of major treatment plant component deficiencies identified for each WWTP is listed below. ➢Larson WWTP Deficiencies: o Headworks – Manual grit removal from aerated grit chamber required and freezing issues with conveyor. o Secondary Treatment – Needs a redundant aeration basin for ease of maintenance, inorganic material is damaging diffuser chains, diffuser bubble pattern is not uniform, COML Council Packet 9-10-24, Page 21 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-6 blower VFDs tend to fight each other, effluent performance is negatively affected when one clarifier is taken offline for maintenance, screens and piping on the RAS require frequent cleaning, and the WAS valve requires frequent maintenance and needs replacing. o UV Disinfection – The UV system is obsolete and is beyond its useful life, there is only one UV channel making maintenance difficult, and there are issues with fly larva in pipeline between clarifiers and UV disinfection. o Rapid Infiltration and Sludge Digestion Basins – The elevation of the supernatant valve does not allow for easy removal of water from the sludge basins, the drying bed needs to be able to drain to lined containment, at least one of the sludge drying bed liner needs repair, and wet sludge hauling is expensive and could be cheaper if sludge drying improvements were added to the WWTP. o Electricity and Emergency Power – The generator cannot operate all equipment at the WWTP simultaneously and there are major issues with energy loss resulting in much higher energy costs than the Sand Dunes WWTP. o Buildings, Site Security, Roads, and Utility Water – There is not an air gap to separate the groundwater (used for potable water at the WWTP) and the utility water system. ➢Sand Dunes WWTP Deficiencies: o Headworks – The concrete near the screens is deteriorated and needs replacement, manual grit removal from aerated grit chamber required, freezing issues with conveyor, and odor issues with long pipe run to the WWTP. o Secondary Treatment – The diffuser bubble pattern is not uniform, the blower and aeration control do not allow for each basin to be operated independently, effluent performance is negatively affected when one clarifier is taken offline for maintenance, screens and piping on the RAS require frequent cleaning, and the WAS flow meter for Basin 1 needs to be replaced. o UV Disinfection – The UV system is obsolete and is beyond its useful life, the UV system is not able to communicate with the SCADA system, and the effluent channels have built- in stainless-steel fillets that retain water and leak during shutdown and channel cleaning. o Rapid Infiltration and Sludge Digestion Basins – The elevation of the supernatant valve does not allow for easy removal of water from the sludge basins, liners on the sludge digestion basins and rock filters need repair, the drying bed needs to be able to drain to lined containment, and wet sludge hauling is expensive and could be cheaper if sludge drying improvements were added to the WWTP. o Electricity and Emergency Power – The generator cannot operate all equipment at the WWTP simultaneously, the wiring throughout the WWTP is old and needs repairs, there is not sufficient power to run both the irrigation and supernatant pump at the same time, and the SCADA system is very old and needs to be updated. o Buildings, Site Security, Roads, and Utility Water – A window in the lab building needs to be replaced and there is not an air gap to separate the groundwater (used for potable water at the WWTP) and the utility water system. COML Council Packet 9-10-24, Page 22 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-7 ES.5. COLLECTION SYSTEM IMPROVEMENT ALTERNATIVES The following improvement alternatives were evaluated to address the identified deficiencies in the City’s sewer collection system. Selected alternatives were reflected in the final capital improvement plan. ➢Wheeler / Carnation Basins – Alternatives considered included: (1) construction of a separate industrial WWTP, (2) upgrades to the Carnation lift station and construction of a new force main directly to the Sand Dunes WWTP, and (3) upgrade the Carnation/Wheeler/Main lift stations and all gravity pipeline downstream of the Carnation lift station. ➢Peninsula Trunkline – Alternatives considered included: (1) upgrade the Westlake lift station and extend force main connecting to the 20” force main to the Sand Dunes WWTP, (2) upgrade Peninsula lift station and upgrade the 12” trunkline to 18”, (3) construct new lift station at the Westlake discharge and extend force main to existing 20” force main to Sand Dunes WWTP, and (4) no action. ➢Pipeline Replacement Alternatives – Alternatives considered included: (1) no action, (2) replace with traditional open cut technology, and (3) utilize trenchless technology for repair. ➢Cascade Valley Service – Alternatives considered included: (1) construct a new Cascade Valley lift station and send all flow “around the horn” to Northshore sewer basin, (2) construct a new Cascade Valley lift station and send flow through a force main (with bend) connecting to Peninsula sewer basin, (3) construct a new Cascade Valley lift station and send flow through a force main (no bend) connecting to Peninsula sewer basin, and (4) no action. ➢Southern Residential Service – Alternatives considered included: (1) construct new lift station and route force main to connect to Nelson gravity sewer basin, (2) construct new lift station and route force main to connect to existing 20” force main, and (3) no action. ES.6. CAPITAL IMPROVEMENT PLAN Priority improvements are summarized in Table ES.4 and shown in Figure ES.2, indicating estimated costs for capital improvements for the collection system. Capital improvements for the two WWTPs were not identified since that will not be completed until the Sand Dunes and Larson Facility Plans are completed. In progress improvements were already underway while this plan was prepared, Priority 1 improvements are required now or within the first five years, Priority 2 improvements from 2029 to 2043, and Priority 3 improvements are dependent on the timing of development. These costs are planning level estimates and should be reviewed and updated through the pre-design and design phases of each project. COML Council Packet 9-10-24, Page 23 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-8 FIGURE ES.2 – CAPITAL IMPROVEMENT PLAN COML Council Packet 9-10-24, Page 24 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-9 TABLE ES.4 – PRIORITY IMPROVEMENTS Project ID#Collection System Project Name Project Trigger Total Estimated Cost (2023 Dollars) P1 COF Wastewater Pump Upgrades Project Underway In Progress P2 New Northshore Lift Station Project Underway In Progress P3 Westshore and Hansen Road Odor Control Conditions/Defects In Progress P4 Peninsula 10" Gravity Sewer and Wetwell Replacement Conditions/Defects In Progress P5 Upgrade Division Lift Station Pumps Capacity, Operations and Maintenance $891,000 1.1 Upgrade Wheeler Lift Station Pumps & Controls Operations and Maintenance $2,244,000 1.2 Wheeler Lift Station Force Main Extension Capacity, Operations and Maintenance $1,363,000 1.3 Westshore Drive Gravity Main Extension Development $6,316,000 1.4 Larson WWTP Facility Plan Treatment Capacity, Planning $95,000 1.5 Sand Dunes WWTP Facility Plan Treatment Capacity, Planning $95,000 $10,113,000 2.1 New Parallel North Shore LS Force Main Capacity, Operations and Maintenance $2,387,000 2.2 New COF Lift Station Lake Crossing Force Main Capacity, Conditions/Defects $1,097,000 2.3 24" COF Force Main Capacity, Conditions/Defects $20,640,000 2.4 City-wide Lift Station Safety Upgrades Safety, Operations and Maintenance $260,000 2.5 Patton Lift Station Control and Pump Upgrades Conditions/Defects, Operations and Maintenance $883,000 2.6 Controls Upgrade @ Carswell, Carnation, Castle, Larson Lift Stations Operations and Maintenance $882,000 2.7 New Generator for Larson LS Redundancy, Operations and Maintenance $498,000 2.8 Marina Lift Station Pump Replacement Conditions/Defects $234,000 $26,881,000 3.1 Cascade Valley Lift Station, Force Main, and Gravity Sewer New Development $16,109,000 3.2 Mae Valley Treatment Plant AKART Analysis Development $50,000 3.3 Blue Heron Lift Station Upgrade Development, Future Capacity $512,000 3.4 Nelson Lift Station Upgrade Development, Future Capacity $1,603,000 3.5 Southern Residential Lift Station and Force Main Development $4,168,000 3.6 Carnation Lift Station Upgrade Development, Future Capacity $2,039,000 3.7 New LS on Peninsula Dr, Extension to COF Force Main Capacity $9,276,000 3.8 Wheeler Rd Gravity Main Upgrade Development $6,791,000 3.9 North Cascade Valley Lift Station & Sewer Mains Development By Development $40,548,000 $77,542,000 Notes Priority 3 Improvements (Development Driven) City of Moses Lake The cost estimate herein is based on our perception of current conditions at the project location. This estimate reflects our opinion of probable costs at this time and is subject to change as the project design matures. Keller Associates has no control over variances in the cost of labor, materials, equipment, services provided by others, contractor’s methods of determining prices, competitive bidding or market conditions, practices or bidding strategies. Keller Associates cannot and does not warrant or guarantee that proposals, bids or actual construction costs will not vary from the costs presented herein. Total Priority 1 Improvements (rounded) TOTAL DISTRIBUTION SYSTEM IMPROVEMENTS COSTS (rounded) Total Priority 2 Improvements (rounded) Total Priority 3 Improvements (rounded) Priority 2 Improvements (Prior to 2043) In Progresss Projects Priority 1 Improvements (2023-2028) COML Council Packet 9-10-24, Page 25 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-10 ES.7. FINANCIAL PLAN This section outlines a financial program designed to ensure the wastewater utility's fiscal sustainability over a 20-year planning period. It aims to secure stable revenue streams essential for executing the Capital Improvement Program (CIP) outlined in this comprehensive GSP and the Capital Facilities Element of the General Comprehensive Plan. The financial viability analysis considers the utility's historical financial performance, adequacy of revenues to meet present and future obligations, and provisions for operation, maintenance, and project costs. Additionally, it evaluates the utility's ability to support the financial impacts associated with CIP projects. Furthermore, the section includes a review of the current rate structure, focusing on customer affordability to maintain equitable and sustainable service provision. Noteworthy findings and trends are discussed to demonstrate the historical performance and condition of the City’s combined water and wastewater division. The financial forecast for the wastewater utility is grounded in budget documents from 2022 and 2023, supplemented by key revenue and expense factors. Here are the primary elements shaping the forecast: ➢Revenue Sources: The City derives revenue primarily from charges for service (rate revenue) and miscellaneous (non-rate) revenue. Rate revenue for 2023 incorporates a 5.0% approved rate increase over 2022 levels, with future projections reflecting annual growth aligned with the General Sewer Plan (GSP). Non-rate revenue includes operations complex rent, sewer connection fees, and other miscellaneous sources, projected without escalation. System development charges (SDC) are estimated to generate between $211,500 and $245,700 annually based on anticipated growth, equating to approximately 248 new customer connections per year. ➢Revenue Growth: Rate revenues are anticipated to grow by 2.4% annually, consistent with the 2021 City Comprehensive Plan. See Table ES.5 for the projected annual rate increases. ➢Expenses: Operating and maintenance (O&M) expenses are based on the 2023 budget, expected to increase annually to account for general cost inflation (3.0-4.0%), labor (4.0%), benefits (3.50%), and construction costs (4.0% in 2024, decreasing to 3.5% thereafter). ➢Excise Tax Projections: Calculated using forecasted revenue and prevailing tax rates (3.852% for collection utility tax and 1.75% for business & occupation tax), with 44.05% of sewer service revenue subject to the collection tax rate. ➢Existing Debt: The City currently manages two debt obligations related to its wastewater utility, including a 2004 water/sewer revenue bond and a 2015 General Obligation bond, with annual debt service ranging from $38,100 to $650,000 as the bonds approach maturity in 2024 and 2036, respectively. ➢Future Debt: A capital financial strategy anticipates issuing $16.0 million in new debt in 2024 to fund $36.3 million in planned capital expenditures from 2023 to 2032. Assumptions for revenue bonds include a 5.0% interest rate, 1.0% issuance cost, and a 20-year term, resulting in new annual debt service starting at $879,300 in 2024 (interest-only) and increasing to $1.46 million in 2025 with full principal and interest payments. ➢Transfers to Capital: Surplus operating fund balances above minimum requirements will be transferred to the capital fund to support essential infrastructure projects. This comprehensive financial forecast ensures the wastewater utility's ability to meet financial obligations while strategically planning for future growth and infrastructure needs as outlined in the Capital Improvement Plan. COML Council Packet 9-10-24, Page 26 of 151 MOSES LAKE GENERAL SEWER PLAN CITY OF MOSES LAKE | KA 222036 ES-11 TABLE ES.5 – PROJECTED ANNUAL RATE INCREASES Adopted Projected2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Annual Rate Increase 5.00% 5.00% 5.00% 5.00% 5.00% 3.00% 3.00% 3.00% 3.00% Fixed Sewer Charge (per month) Single Family Residential 39.89$ 41.88$ 43.97$ 46.17$ 48.48$ 50.90$ 52.43$ 54.00$ 55.62$ 57.29$ Duplex 79.79$ 83.78$ 87.97$ 92.37$ 96.99$ 101.84$ 104.90$ 108.05$ 111.29$ 114.63$ Multi-Family (per unit)11.26$ 11.82$ 12.41$ 13.03$ 13.68$ 14.36$ 14.79$ 15.23$ 15.69$ 16.16$ Commercial 42.80$ 44.94$ 47.19$ 49.55$ 52.03$ 54.63$ 56.27$ 57.96$ 59.70$ 61.49$ Industrial 48.14$ 50.55$ 53.08$ 55.73$ 58.52$ 61.45$ 63.29$ 65.19$ 67.15$ 69.16$ Consumption Charge - (per 100 cubic feet) Comercial 1.91$ 2.01$ 2.11$ 2.22$ 2.33$ 2.45$ 2.52$ 2.60$ 2.68$ 2.76$ Industrial 2.11$ 2.22$ 2.33$ 2.45$ 2.57$ 2.70$ 2.78$ 2.86$ 2.95$ 3.04$ Sewer Rate Schedule COML Council Packet 9-10-24, Page 27 of 151 9/5/2024 1 Calling of Covenants RICHARD LAW, CITY ENGINEER 9.4.2024 LR/RL Calling of Covenants 1 Capital Project Identified 2 GIS Review 3 Covenant Research 4 Design & Bid Project 5 Property Owner Communication 6 Council Presentation/Adoption 7 Complete Project/Final Cost Determination 8 Payment Required 9.4.2024 LR/RL 1 2 COML Council Packet 9-10-24, Page 28 of 151 9/5/2024 2 1 Capital Project Identified -Annual Budget Process or -Project Addition through Finance Committee and Council approval 9.4.2024 LR/RL 2 GIS Review -GIS map is consulted to see if there are any existing covenants adjacent to the roadway 3 Covenant Research -Identified covenants are researched to review the specifics. -Covenants terms can vary (i.e. streets, water, sewer, or a combination of all; conditions under which covenant can be called, etc.) 4 Design & Bid Project -Project is fully designed and bid per RCW and City of Moses Lake Purchasing Policy Public Works requirements. 9.4.2024 LR/RL 5 Property Owner Communication -After bid award, the affected property owners are sent a certified letter containing a copy of their filed covenant documents and an estimate of their anticipated financial responsibility. -They are invited to attend the Council meeting where presentation and possible adoption can occur. 6 Council Presentation/Adoption -City Council is presented an option to call the covenants. -If called, it triggers the legal obligation for property owners to participate financially. 3 4 COML Council Packet 9-10-24, Page 29 of 151 9/5/2024 3 7 Complete Project & Determine Final Costs -Upon completion of the improvements and acceptable by City Council, the total costs aretotaled, including: -All design, engineering, and inspection costs, and -All payments to the contractor. -Total cost is divided by the centerline street frontage as shown on the affected property platmap to get a price per foot of improvements. This number is divided by two to get half-widthcost. -Some covenants also require participation in: -Water, -Sewer -Street Lighting. -These costs would be added in the applicable parcels. 9.4.2024 LR/RL 9.4.2024 LR/RL 8 Payment Required -Typical language in covenants is full payment is due upon completion of the improvements by the City. -Past Councils have instructed the Finance Department to offer payment options to individualproperty owners at a determined interest rate. Options were given for monthly, semi-annual,and annual payments. -Individual property owners can seek outside financing opportunities. 5 6 COML Council Packet 9-10-24, Page 30 of 151 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Mike Jackson, Interim City Manager 19321 Brian Baltzell, Public Works Director Public Works 9/10/2024 Presentation Trails Plan Update to City Council City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ n/a Multimodal in Moses Lake_Presentation.pdf 26.56MB Staff has been working with a consultant and Community Steering Committee to update the 2005 Activity Trails Master Plan. Presentation by Levi Bisnett will address: Brief History, Values, Community Voice, Challenges & Opportunities, Goals and Policies, Implementation & Plan Timeline. N/a Options and Results n/a N/A n/a COML Council Packet 9-10-24, Page 31 of 151 MULTIMODAL IN MOSES LAKE A framework for multimodal planning and implementation in Moses Lake Including an update from the 2005 Activity Trails Master Plan Presented by: Levi Bisnett, Design Engineer Brooklyn Holton, Plan Consultant COML Council Packet 9-10-24, Page 32 of 151 BRIEF HISTORY 2001 ~ Healthy Communities ~ Moses Lake initiative sets 3 Moses Lake priorites: Develop the Trails Planning Team (TPT) Build a community garden Form a breast feeding coalition 2002 ~ TPT begins pursuing their vision for a network of linked paths that are used throughout the greater Moses Lake area for exercise, recreation, transportation, and tourism to promote healthier lifestyles for the community. 2005 ~ TPT led the adoption of the Activity Trails Master Plan (ATMP) outlined the process of designing a bicycle and pedestrian trail system for the City with a plan for expansion of the existing plan to improve physical activity opportunities. 2012 ~ Brief Complete Streets Policy was adopted for Moses Lake 2021 ~ Complete Streets Policy was updated to be comprehensive and directive 2022 ~ A “Grant County team” attend the Walkability Action Institute and created a WAI Team Action Plan focused on Moses Lake area 2024 ~ Multimodal Moses Lake offering framework for multimodal planning and implementation updated aspects from the 2005 ATMP efforts COML Council Packet 9-10-24, Page 33 of 151 MULTIMODAL VALUES TRA N S PAREN C Y IMPLE M ENTATI O NEN G A GEMEN T CO N N ECTIVIT Y S A FETY AE S T HETICS Pulled from plans, polices, and outreach efforts, the following values have been identified by those who live, work, play, or learn in Moses Lake. COML Council Packet 9-10-24, Page 34 of 151 FROM 2005 TO 2024 The TOP FIVE priority multimodal locations identified in 2005 were repreated through multiple planning, policy, and outreach efforts almost 20 years later! QUESTION 1: Where should the City create walk/bike connections in Moses Lake? 2005 Top 5 Priority Locations Along the lakeshore McCosh/Aquatic Center Blue Heron City Park Downtown Cascade Park 2024 Top 5 Priority Locations Along the lakeshore Downtwon McCosh Park/Aquatic Center Local Parks (such as Cascade Park) Tied for 5th Blue Heron City Park Wildlife Observation COML Council Packet 9-10-24, Page 35 of 151 FROM 2005 TO 2024 The TOP SEVEN priority improvements for the system are the same almost 20 years later. QUESTION 2: What should be priorities when focused on improving the overall system? 2005 Top 7 Priority Improvements Separation from Traffic Safety/Security Good Lighting Restroom Facilities Landscaping/Scenic Benches/Seating Access to Water 2024 Top 7 Priority Improvements Sense of Safety Separation from Traffic Trees and Greenery Lighting Restroom Facilities Access to Water Tied for 7th Garbage Cans Wayfinding Signs Seating Options COML Council Packet 9-10-24, Page 36 of 151 FROM 2005 TO 2024 Almost 35 indivdual projects fit into the following 2005 categories: Lakeshore Trails Trails that Connect Parks and Schools Multiuse Paths Actiity Trails that Form Loops Bike and Ped Routes Rails to Trails Safe Routes to Schools and Parks (SRTS/SRTP) Recreational Trails SR 17 I90 For 2024 project updates and current plans, the following are recommended: COML Council Packet 9-10-24, Page 37 of 151 COMMUNITY VOICE Examine the complementary and relative planning efforts and community feedback into a clear, community voice. The following plans are to be included: City of Moses Lake Comprehensive Plan City of Moses Lake Parks, Recreation, and Cultural Services Comp Plan Grant Transit Authority System Wide Transportation Analysis Quadco Human Services Plan Grant County Comprehensive Plan Walkability Action Institute Team Action Plan Trails Planning Team Priorities Grant County Community Health Needs Assessment Vision 2020 The framework will weave together goals, priorities, and key issues towards opportunities for braided funding and/or shared resource capacity. COML Council Packet 9-10-24, Page 38 of 151 CHALLENGES & OPPORTUNITIES considering the approach to traditional planning, the framework is intended to provide an approach to multimodal planning and implementation that is simplified, efficient, effective. OPPORTUNITIES: TPT Re-envisioning Multimodal Advisory Committee Comprehensive Plan update in 2027 Consistent community priorities and preferences CHALLENGES: Active projects or developments Competing priorities within the City or between agencies Lack of development congruency among partners COML Council Packet 9-10-24, Page 39 of 151 GOALS & POLICIES The final framework will include established goals and policies intended to guide high-level decision making such as project prioritization and grant readiness. Project Prioritization ~ looking at quantitative and qualitative outcomes. Example measures may be an increase in modal options, reduce length of pedestrian crossing, protection for children en route to school, or expand access to parks, open spaces, or recreational trails. Design Approach ~ considering what multimodal options work best in specific areas of Moses Lake whether through zoning/land use or destination proximity. Examples could be the type of bike lanes installed, accommodations for public transit users, or pedestrian facilities for weather and safety considerations. Goals and Policies are developed out of both community needs and the City’s capacity for management keeping in mind the multimodal values. Common focus areas for goals are: Health Mobility Accessibility Sustainable Equity Connectivity Zoning/Land Use Economic Vitality Strategic Investment Maintenance COML Council Packet 9-10-24, Page 40 of 151 IMPLEMENTATION implementation recommendations will include the following steps, or the like: Multimodal metrics for qualitative and quantitative measurements1. Congruent language across all planning efforts within the City2. Complementary planning efforts among agencies3. Multimodal Advisory Committee4. Educational programs or projects5. Funding opportunity matrix6. Project prioritization matrix7. Resource inventory8. Future Plans9. COML Council Packet 9-10-24, Page 41 of 151 PLAN TIMELINE SEPTEMBER 9-11: Present to TPT, Council, & Boards 28: Final Steering Committee Meeting OCTOBER Plan development with review from City staff and steering committee. NOVEMBER Review of final draft plan by: 14: Planning Commission 26 City Council for adoption DECEMBER Final Plan formatting and submittal COML Council Packet 9-10-24, Page 42 of 151 Grant County Planned Growth Committee Bylaws I.Description and Purpose. A.The name of this advisory board is the Grant County Planned Growth Committee(“PGC”)B.The PGC is an advisory board that provides advice to the Grant County Board ofCounty Commissioners (“BOCC”) relating to the distribution of future populationgrowth, designation of urban growth areas, amendments to the Countywide Planning Policies pursuant to Ch. 36.70A RCW, or any other business deemednecessary. II.Members and Participation.A.The PGC shall be comprised of one elected official, or their designee, from each incorporated city in Grant County and the Chair of the BOCC. The Chair of theBOCC may delegate their position to another BOCC Commissioner.B.The Grant County Development Services Director (“Facilitator”), or theirdesignee, shall serve as the facilitator of the PGC and is NOT a member.C.The Grant County Development Services Administrative Assistant (“Clerk”) shall serve as the clerk of the PGC and is NOT a member.D.If a member of the PGC leaves office for any reason, another elected official, ortheir designee, shall serve as a replacement.E.Each City Manager, or the Clerk of the Council, is required to forward councilcommittee assignments to the Clerk on or before the last business day of February of each calendar year. III.Attendance. All members are expected to be present for all regularly scheduledmeetings of the PGC. Members are to inform the Clerk of an absence at least twenty-four (24) hours in advance of any regularly scheduled meeting. IV.Officers. The BOCC representative shall serve as the Chair of the PGC. The Chairwill preside over all meetings of the PGC and will be the official advisor to theBOCC. V.Meetings.A.Regular meetings will be held from 1:00 pm to 3:00 pm on the first and thirdWednesday in May and the first Wednesday in June of each year. Additionalmeetings may be scheduled due to the number of agenda items or at the request ofthe Facilitator or Chair. Regular meetings may be cancelled due to a lack of agenda items or a lack of a quorum. COML Council Packet 9-10-24, Page 43 of 151 B.Generally, meetings will be held at the Grant County Courthouse.C.All meetings are open to the public and shall be noticed in accordance with the Open Public Meetings Act, Chapter 42.30 RCW. D.The Facilitator shall create the meeting agenda. PGC members may requestspecific topics, additional information, and speakers for upcoming meetings atany time.E.The Clerk shall publish the meeting agenda to the county website and email it to the PGC members and a list of subscribers prior to the next scheduled meeting. In extenuating circumstances, updates and additional agenda items may be addedwith a minimum of twenty-four (24) hours’ notice.F.A quorum for a meeting of the PGC will consist of the Chair and at least threeother members. Provided there is a quorum, and action by those present constitutes an action of the PGC. In the event a quorum is not present at any meeting, the Chair may choose to meet but not act on decision items or maychoose to adjourn and reschedule the meeting for a later date.G.Public participation shall be limited to three (3) minutes per speaker per item. Incases where there are many people signed up to speak during public comment, members of the public may be limited to two (2) minutes, or another time limitation as determined by the Chair. Pooling of speaker time will be permittedat the discretion of the Chair. All speakers wishing to pool their time must bepresent at the meeting. Time allotted for pooled speakers will be determined bythe Chair, not to exceed a total of ten (10) minutes. Speakers will be requested to not repeat statements made by previous speakers other than to express points of agreement or disagreement.H.Executive sessions may be called pursuant to permissible topics under 42.30.110RCW.I.All meetings will be held in person and virtual by electronic means and shall be consistent with how other public meetings of the County are held and shall safeguard the publics ability to listen to the meeting and provide comments aboutthe agenda items upon which the PGC will provide recommendations to theBOCC.J.All meetings will be recorded, and the Clerk shall take meeting notes to maintain a record of the PGC discussion and decisions. Meeting notes will be made available to the public on the County website. VI.Parliamentary Authority.A.Business, including presentations, discussions, motions, and voting will be conducted in an orderly manner consistent with the County’s public meeting procedure.B.Actions taken by the PGC in the advice given to the BOCC shall be voted uponby motion, with motions being deemed as approved if they are seconded and aquorum of the PGC is present and they receive a majority of the votes cast. Members must be present to vote. No proxy votes are permitted. VII.Conflict of Interest and Code of Ethics. COML Council Packet 9-10-24, Page 44 of 151 A.Members of the PGC shall not use their membership for private gain and shall actimpartially and not give preferential treatment to any private organization or individual in establishing recommendations and advice given to the BOCC. A member who has particularized personal or private interest in a matter proposedshall disclose such interest to the PGC and BOCC prior to discussion or voting onthe item.B.A recused PGC member may not attend or will remove themselves from such PGC meetings and shall not attempt to influence the decisions of other PGC members voting on the advice given to the BOCC in making the finaldetermination.C.A general interest as a landowner in Grant County would not require disclosureand recusal. COML Council Packet 9-10-24, Page 45 of 151 Project Charter: WUCC A project charter defines the issue to be resolved, the scope and the goals of the undertaking and the roles and responsibilities of the parties involved. It is a contract between the management and the team that will implement the change. Functions of a Project Charter •To provide brief details about a project. This includes its purpose and scope. It also clarifies what is expected of the implementing team. •It serves to keep the executing team focused on the critical process that’s being improved. •It instills a sense of commitment and ownership of the project by the team. •It gives stakeholders of the organization a big picture of what is taking place. •It seeks to forestall any side-shows and activities that are not part of the improvement process The Project Goals: Immediately after the background of the project, write the project goals. Describe them and explain how you are going to achieve them. Also, give a timeline by which these goals will be achieved. Your goals have to be attainable. The SMART model can be used to select viable goals for the project. About 80% of project implementation teams spend substantial time reworking tasks due to unclear goals. Thus, ensure that they are clear to everyone. An example of a goal could be the following: “To reduce costs of doing business by 30% by the end of 2017.” The Project Scope: The scope of the project is essentially the starting and ending point of the whole process. It outlines the components of the business that will be included and those that will be excluded. 43% of businesses report having experienced project failure recently due to lack of befitting project scopes. The scope is quite important as it gives the actions that your team will take to achieve the project objectives. You can use essay writing services to write down a succinct scope. The Project Team: Make a list of key stakeholders that are involved in the project. Specify who is sponsoring the project, the key formulators of the project, the management members. Be sure to put their credentials and expertise too. If possible, list the titles that each member of the team holds in the organization or outside. List all the departments in the organization that are going to be involved and the input they will have on the project. Mention any experts that are going to be consulted at one point or another as the need arises. COML Council Packet 9-10-24, Page 46 of 151 Key Milestones: The project milestones are typically specific dates that have significance. This includes the start date, the end date, and the invoicing dates. These dates are not absolute but are educated guesses. They are meant to fast-track progress and spur people to action. The Forecasted Budget: All projects are undertaken within the confines of a budget. In fact, the success of a project could be measured by how it utilized a budget. Therefore, it is important to write an accurate account of the expenses and streams of income for the project. Describe each forecasted expenditure and distinguish it as either recurring or non- recurring. The values in the budget are to be treated as rough estimates. The Project Risks, Assumptions, and Constraints: Describe the associated risks that the project may face in its pursuit to achieve the set objectives. They could be classified as either technical risks, financial risks, legal risks, natural risks or labor risks. Outline how the team intends to absorb, transfer or mitigate these risks. If you know how to write an analysis paper, you can employ the know-how to analyze the risks. Give any assumptions that may have been made when the project was being formulated. These are things that are considered to be true albeit lacking proof. For example, it can be assumed that there will be an uninterrupted flow of cash for financing the project. The constraints are the limiting factors that may have a bearing on the project. For example, there may be a lack of specialized personnel to handle specific high-level tasks. Review the Project After writing the gist of the project charter, review it to check on its effectiveness. Doing this with assistance from your team members is important. Accommodate all the perspectives given by each member and deliberate on the most favorable course of action. It is good to accept that not all projects reach completion. High ranking companies complete to about 89% while low ranking, 36%. COML Council Packet 9-10-24, Page 47 of 151 Revise the Project The project charter should be revised periodically to: •Incorporate any new information or developments that may come •Add or cut down the scope of the project •Add or reduce the number of key stakeholders. Conclusion The Coordinated Water System Plan has not been updated in 26 years and must be updated. Project Background: •Grant County was declared to be a Critical Water Supply Service Area (CWSSA) in 1999. •Grant County is updating its Coordinated Water System Plan (CWSP) and needs to have the CWSSA reevaluated. •The CWSSA and the CWSP must be updated at least every five years. •No new public water systems shall be approved with the CWSSA per WAC-246-293- 190. •The CWSSA boundaries may be altered, and Development Services must prepare a brief report documenting the need for such alteration. •The Water Utility Coordinating Committee (WUCC) must be reconvened, the report presented, along with instructions and committee actions, which will be based on the findings and recommendations of the consultant. Applicable Statutes: WAC 246-293-200 Alteration of external critical water supply service area boundaries. (2)Alteration of external critical water supply service area boundaries may be initiated by the department or county legislative authority(ies) in accordance with the procedures and criteria identified in WAC 248-56-600 and 248-56-610. (a)The department or county legislative authority(ies), whichever initiates alteration of external boundaries, shall prepare a brief report documenting the need for such alteration, and (b)The department or county legislative authority(ies), whichever initiates preparation of the report, shall reconvene the water utility coordinating committee and present the report to the committee, together with instructions for committee action. (3)The coordinated water system plan shall be revised as necessary, due to alteration of external critical water supply service area boundaries, within six months of the date of COML Council Packet 9-10-24, Page 48 of 151 such action taken by the county legislative authority(ies), unless an extended schedule is approved by the department. WAC 246-293-210 Update of external critical water supply service area boundaries. External critical water supply service area boundaries shall be reviewed by the water utility coordinating committee and the county legislative authority(ies) at least once every five years, as part of the update of the coordinated water system plan. WAC 246-293-230 Coordinated water system plan—Water system plan. (2)Each purveyors' water system plan shall be updated at the time the coordinated water system plan is prepared, which will eliminate the necessity of updating the water system plan prior to the mandatory five-year update of the coordinated water system plan. WAC 246-293-240 Coordinated water system plan—Supplementary provisions. (1) All water purveyors within the external critical water supply service area boundaries (with the exception of the systems specifically exempted in WAC 248-56-710(1)) shall be notified and asked to participate in the development of the supplementary provisions. (2)The supplementary provisions shall address areawide water system concerns relating to the entire critical water supply service area. The content of the supplementary provisions shall comply with guidelines* which may be obtained from the department. The supplementary provisions shall include, but not be limited to: (a)Assessment of related, adopted plans, (b)Identification of future service areas and service area agreements (WAC 248-56-730), (c)Minimum areawide water system design standards, including fireflow performance standards, (d)Procedures for authorizing new water systems in the critical water supply service area, (e)Assessment of potential joint-use or shared water system facilities and/or management programs. WAC 246-293-250 Service area agreements—Requirement. (1) The service area boundaries of public water systems within the critical water supply service area shall be determined by written agreement among the respective existing purveyors and approved by the appropriate legislative authority(ies). WAC 246-293-280 Coordinated water system plan—Update. (1) The coordinated water system plan shall be reviewed and updated by the water utility coordinating committee at a minimum of every five years or sooner, if the water utility coordinating committee feels it is necessary, in accordance with both the provisions of WAC 248-54-580 and this section. Project Goals: COML Council Packet 9-10-24, Page 49 of 151 •Update the CWSP and CWSSA for Grant County. •Update each purveyor’s water system plan. •Address Supplementary Provisions (all purveyors within the CWSSA must be involved). •Adopt Service Area Boundaries of all public water systems within the CWSSA and determined by written agreements. •Award Consultant Contract in January 2025 and complete the update by June 2026. Project Scope: Reconvene the Water Utility Coordinating Committee to work with the consultant to update the CWSP and the CWSSA. Project Team: •UGA Cities (assigned staff) that operate water systems •All water purveyors within the external CWSSA boundaries. •Department of Health •State Department of Health •Department of Ecology •Port Districts •Conservation and Irrigation Districts •Industry COML Council Packet 9-10-24, Page 50 of 151 9/5/2024 1 GRAFFITIENFORCEMENT Presented by Code Enforcement Rick RodriguezTina JewellGreg Nevarez 1 2 COML Council Packet 9-10-24, Page 51 of 151 9/5/2024 2 Graffiti •Types of graffiti. •Where it is typically located. •Statistics. •Prevention. •Community Partnerships. •Final tips & takeaways. 20XX Types of Graffiti Graffiti comes in all types of words, shapes, colors, and tagging of names (monikers), which are drawn on multiple surfaces within the residential and commercial areas. Graffiti is in all areas of Moses Lake and on many different surfaces. The following examples demonstrate the different types of graffiti code enforcement encounters and the successful clean-up of the graffiti. 20XX 3 4 COML Council Packet 9-10-24, Page 52 of 151 9/5/2024 3 20XX 20XX 5 6 COML Council Packet 9-10-24, Page 53 of 151 9/5/2024 4 20XX 20XX 7 8 COML Council Packet 9-10-24, Page 54 of 151 9/5/2024 5 20XX 20XX 9 10 COML Council Packet 9-10-24, Page 55 of 151 9/5/2024 6 20XX 20XX Statistics The chart below demonstrates the case load for graffiti cases year- to-date. As you can see the current compliance rate is at 90%. However, the remaining 10% are currently active cases. 11 12 COML Council Packet 9-10-24, Page 56 of 151 9/5/2024 7 20XX 20XX The quick removal of graffiti is key to prevent the recurrence. Neighborhood watch programs and reporting graffiti once discovered. Maintaining well lit areas to deter crime. Educating and communicating with the public. Establishing strong community partnerships. Working closely with Moses Lake Police Department and other city departments. Continuous routine patrol of the areas within Moses Lake. Prevention Techniques 13 14 COML Council Packet 9-10-24, Page 57 of 151 9/5/2024 8 The power of communication 20XX 20XX Code Enforcement has been working with citizens in the community to alleviate the blight of graffiti. Code Enforcement has also contacted local paint supply companies and advised them we are attempting different ways to assist citizens with the clean-up and removal of graffiti and inquired if they could help with providing supplies for the citizens. The paint supply companies will donate leftover and/or mismatched paint to the citizens to cover up the graffiti. Code Enforcement has also reached out to local churches and youth organizations to inquire if they would be willing to help citizens with the removal of graffiti. The local churches and youth organizations indicated they are more than willing to help others who are not able to financially or physically remove the graffiti. Code Enforcement has been talking with citizens in the community and inquiring as to who they feel is responsible for the graffiti. Code Enforcement has also spoken with known person(s) and groups within the community and letting them know we are actively trying to avert the graffiti from happening. The last slide is of a wood fence which was continuously covered with graffiti even after immediate removal. The property owner contacted a neighbor, and they painted the mural which has alleviated the graffiti problem at this location. 15 16 COML Council Packet 9-10-24, Page 58 of 151 9/5/2024 9 20XX Final Tips and Takeaways Code Enforcement continues to actively seek out and enforce the removal of graffiti. Code Enforcement will continue actively educating the public about the importance of removing the graffiti in efforts to maintain the beautification of the city. Code Enforcement strives to provide more resources to the citizens such as paint supplies, the coordination of volunteer groups for clean-up of graffiti, and education efforts. Code Enforcement works toward strengthening our partnerships with local businesses in the community. Thank you 20XX 17 18 COML Council Packet 9-10-24, Page 59 of 151 MOSES LAKE CITY COUNCIL August 27, 2024 STUDY SESSION Grant County Trends Dr. Patrick Jones from the Eastern Washington University’s Institute for Public Policy & Economic Analysis reviewed online data at www.grantcountytrends.org. Dr. Jones emphasized on the city numbers compared to state, county, and national in the categories of population, age groups, income, residential real estate, water quality, graduation rates, and transportation. CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:40 p.m. by Mayor Swartz in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Skaug, Fancher, Martinez, and Myers. PLEDGE OF ALLEGIANCE Council Member Victor Lombardi led the Flag Salute. AGENDA APPROVAL Mayor Swartz added confirmation of appointments for Park Board and Airport Commission. Action taken: Council Member Martinez moved to approve the Agenda as amended, second by Council Member Fancher. The motion carried 7 – 0. PRESENTATIONS New Building Official Introduction Interim Community Development Director Vivian Ramsey introduced the city's new Building Official Todd Cunningham. Mr. Cunningham stepped to the podium and expressed his gratitude to the Council for the chance to support the Moses Lake community in his new role. Columbia Basin Cancer Foundation Proclamation Mayor Swartz read and delivered the annual proclamation to Columbia Basin Cancer Foundation Executive Director Angel Ledesma provided an overview of the organization to the Council. She narrated a touching story about a client who battled cancer twice, resulting in a postponed wedding organized by the Foundation. Ms. Ledesma shared inauguration of a new radiation clinic at Confluence Health and the Foundation's introduction of an overnight program for patients traveling from outside Moses Lake seeking treatment. They aim to establish housing for these individuals in the future while local hotels are offering discounted rates for their clients. Street Vacation Process Development Review Manager Corey Davisson delivered a presentation outlining the steps from application to final evaluation for street and right of way vacation requests. COML Council Packet 9-10-24, Page 60 of 151 CITIZEN’S COMMUNICATION Virginia & Luta St Covenant Michael Riley, Moses Lake, questioned the breakdown of project expenses related to the covenant based on current standards and regulations beyond the designated boundary. Interim City Manager Mike Jackson will follow up with Mr. Riley about questions asked. Miscellaneous Elisia Dalluge, Moses Lake, thanked Parks Director Doug Coutts for attending the Moses Lake Community Coalition Meeting. She also attended meetings for Grant County and Grant Public Utility District to learn that they are having similar issues as the city. Mayor Swartz assured her that Council has met and will continue to meet with these Commissioners, as well as the Port of Moses Lake. SUMMARY REPORTS MAYOR’S REPORT Board & Commission Appointments Vacancies for the Municipal Airport Commission and Park Board were posted in accordance to MLMC 2.08.740 and one eligible application was submitted for each position. Parks, Recreation & Cultural Services Director Doug Coutts introduced Jennifer McCarthy, a dedicated Museum volunteer and Big Bend Community College Professor, as his recommendation for the unexpired term. Action taken: Council Member Martinez moved to confirm the appointment of Ms. McCarthy, second by Council Member Lombardi. The motion carried 7 – 0. Municipal Airport Commissioner Darrin Jackson introduced Jeremy Davis as their recommendation for the vacancy. Mr. Davis is a new pilot and serves as the president of the local Pilot’s Association. Mr. Davis expressed his gratitude to Council for their consideration. Action taken: Council Member Fancher moved to confirm the appointment of Mr. Davis, second by Council Member Lombardi. The motion carried 7 – 0. CITY MANAGER’S REPORT Executive Search Consultant Update GMP Consultants are working with staff to coordinate meetings with Council and Directors for criteria on searches for a new City Manager and Fire Chief. Opioid Abatement Consultant Update Chelan Commissioner Overbay advised staff that they should have all signatures in place to initiate process for determination of funding allocations on September 1. PUBLIC HEARING #1 LKQ Development Agreement Ordinance 3049 LKQ Foster Auto Parts, Inc., Project consists of roughly 159.71 acres. Permit # COML Council Packet 9-10-24, Page 61 of 151 PLN2024-0060 (Short Subdivision) describes the Project as development of a vehicle recycling and parts warehousing facility consisting of a 182,000 sq. ft. facility and 140-acre+ stone yard. The Agreement is needed in order for the Developer to secure financing. Mayor Swartz opened the hearing at 7:20 p.m., there being no comments, the hearing was closed. Action taken: Council Member Fancher moved to adopt Ordinance 3049 to authorize the City Manager execute the LKQ Development Agreement before October 31, second by Council Member Martinez. The motion carried 7 – 0. CONSENT AGENDA #2 a. Meeting minutes dated August 13, 2024 b. Electronic Transfer: N/A Checks: 166621 - 166855 - $1,666,123.92 Payroll Checks: 08-16-2024 PR, #66404 - 66433 - $16,570.20 Electronic Payments: 08-16-2024 Direct Deposit - $793,248.57 c. GIS Ground Radar Purchase Action taken: Council Member Fancher moved to approve the Consent Agenda as presented, second by Council Member Martinez. The motion carried 7 – 0. NEW BUSINESS #3 Valley Road Landscaping GC2023-108 Project Surveyor Levi Bisnett provided a slide deck in the meeting packet to illustrate Valley Road Landscaping options. The project is divided into three sections: Paxson Drive to Grape, Grape to Central, and Central to Stratford Rd. Staff received a $27,000 grant from the Transportation Improvement Board to cover a portion of the project costs. Council requested color where possible and inquired to staff about Code Enforcement on adjacent private properties. Action taken: Council Member Fancher motioned to authorize Valley Road Landscaping GC2023-108, second by Council Member Lombardi. The motion carried 7 - 0. COUNCIL COMMUNICATIONS AND REPORTS Council Member Martinez announced that the Watershed Council will have the State of the Lake address on September 16 at the Civic Center. She shared that Department of Natural Resource contracts generate revenue to support mutual aid of firefighting resources across the state. She later expressed gratitude to the police department for organizing the National Night Out event and that there are openings for police officer positions. Council Member Fancher attended the Community Development and Public Works Committee meeting today where they continue to discuss water. City Engineer Richard Law has been invited to a more senior role with the Bureau of Reclamation. There are plans to have a presentation to full Council regarding the Wheeler Road corridor project. COML Council Packet 9-10-24, Page 62 of 151 Council Member Skaug provided an update on the challenges faced by Well 17, highlighting the dynamic nature of the water issue. He expressed his gratitude for the hard work put in by the city staff to address water concerns. Council Member Lombardi attended a meeting for the Port of Moses Lake and learned that Boeing employees may strike on September 12. Their discussion covered their capital budget and potential to build a convention center. He hopes the municipal airport commissioners will also work on completing their five-year plan. Council Member Madewell expressed her gratitude to Police and Fire Department for attending the back to school backpack event. Mayor Swartz also thanked Police and the Fire Department for participating in National Night Out. The Sister City Program concluded a successful student exchange and plans to send five students to Japan next year. He acknowledged Police Chief Dave Sands and his team for their prompt response to the unfortunate shooting incident at the Grant County Fair. EXECUTIVE SESSION Mayor Swartz called an Executive Session for 15 minutes from 8 p.m. to 8:15 p.m. to consider acquisition of real estate for lease or purchase pursuant to RCW 42.30.110(1) subsection b, followed by a Closed Session, with no action to follow. ADJOURNMENT The regular meeting was adjourned at 8:53 p.m. ______________________________________ Dustin Swartz, Mayor ATTEST____________________________ Debbie Burke, City Clerk COML Council Packet 9-10-24, Page 63 of 151 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Mike Jackson, Interim City Manager 19333 Madeline Prentice, Director Finance 9/10/2024 Consent Agenda Disbursement Report since August 27, 2024 City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 3,209,679.12$3,209,679.12$0.00$ Approve payment of claims as presented. The following amounts were budgeted, and sufficient funds were available to cover these payments. Electronic Transfer: N/A Checks: 166621 - 166855 - $1,666,123.92 Payroll Checks: 08-16-2024 PR, #66404 - 66433 - $16,570.20 Electronic Payments: 08-16-2024 Direct Deposit - $793,248.57 Vouchers - 09.10.2024.pdf 114.57KB COML Council Packet 9-10-24, Page 64 of 151 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body had adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued. The City meets all these conditions. To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the schedule cover all claims and payroll payments during the period prior to the date of the Council meeting. All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance Director. The City's internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The Finance Division regularly reviews it processes to ensure appropriate internal controls are in place. Options and Results Approve N/A Staff would recognize claims as receivables and pursue collections. COML Council Packet 9-10-24, Page 65 of 151 TOTALS BY FUND: FUND NO FUND NAME Est. Fund Bal. 9/1/2024 AMOUNT Est. Fund Bal. 9/10/2024 001 GENERAL FUND 10,130,686 1,092,478.28 9,038,207 102 TOURISM 1,920,611 50,000.00 1,870,611 103 GRANTS AND DONATIONS 1,220,908 1,057.50 1,219,850 105 ARPA 3,043,150 - 3,043,150 110 HOMELESS SERVICES 582,090 1,404.14 580,686 111 OPIOID ABATEMENT 301,396 - 301,396 112 PUBLIC ARTS FUND 49,824 - 49,824 114 PATHS/TRAILS 94,071 - 94,071 116 STREET 928,856 69,331.42 859,525 119 STREET REPR/RECON 3,742,036 43,403.55 3,698,632 170 TRANSPORTATION BENEFIT DISTRICT 1,831,114 - 1,831,114 282 LOCAL BORROWING 984,872 - 984,872 286 REFUNDING GO BONDS 2015 184,980 - 184,980 314 PARK & RECREATION IMPROVEMENTS 711,101 38,016.92 673,084 315 PARK MITIGATION CAPITAL PROJECTS 21,837 - 21,837 316 COMMUNITY SERVICES CENTER - - - 320 FIRE MITIGATION FUND 854,328 - 854,328 322 WATER REMIDIATION 1,547,098 3,133.34 1,543,965 410 WATER/WASTEWATER 9,207,718 219,850.02 8,987,867 450 2011 BOND FUND 10,304 - 10,304 451 2011 BOND FUND - RESERVE - - - 452 2004 BOND FUND 5,792 - 5,792 453 2004 BOND FUND - RESERVE 40,600 - 40,600 471 WATER RIGHTS 1,591,683 - 1,591,683 477 WATER SEWER CONSTRUCTION 4,327,618 54,939.90 4,272,678 485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196 487 2015 GO BONDS REDEMPTION 9,534 - 9,534 490 SANITATION 2,397,976 77,061.15 2,320,915 493 STORM WATER 843,672 20,224.68 823,447 495 AIRPORT 73,230 6.73 73,223 498 AMBULANCE 860,749 131,050.72 729,698 501 UNEMPLOYMENT COMPENSATION INSURANCE 171,812 - 171,812 503 SELF-INSURANCE 366,819 - 366,819 517 CENTRAL SERVICES 964,954 39,047.11 925,907 519 EQUIPMENT RENTAL 2,673,197 186,777.72 2,486,420 528 BUILDING MAINTENANCE 2,528,592 82,579.80 2,446,012 611 FIRE PENSION 550,883 1,511.83 549,371 623 DEPOSIT 1,295,677 318,750.56 976,927 631 STATE 26,865 - 26,865 TOTAL 56,116,831$ 2,430,625.37$ 53,686,206$ City of Moses Lake Tabulation of Claims Paid-Summary by Fund Council Meeting Date- 09/10/2024 COML Council Packet 9-10-24, Page 66 of 151 Check Name Check Amount Check Date Invoice Description 398 Aflac 1,811.68 08/16/2024 Supplemental Insurance 399 Assn Of Wash Cities 465,298.75 08/07/2024 Insurance Premiums 400 Dept Of Labor & Industries 170,694.91 07/30/2024 L&I Dues 401 Dept Of Retirement Systems 137,439.34 07/23/2024 2414 DRS Retirement 403 Dept Of Retirement Systems 138,546.12 08/06/2024 Retirement 404 Dept. of Employment Security 46,805.32 05/01/2024 PFML 2404 405 FICA-Medicare 222,446.90 07/22/2024 Payroll Taxes 406 FICA-Medicare 238,323.92 08/02/2024 Payroll Taxes 407 FICA-Medicare 231,557.06 08/19/2024 Payroll Taxes 408 Dept Of Retirement Systems 1,433.39 04/03/2024 NLEC 409 Dept Of Retirement Systems 1,803.37 05/07/2024 NLEC 166856 Ag Supply Ace Hardware 124.68 08/22/2024 Sump Pump 166857 Alpha Media, LLC 154.00 08/22/2024 Concert Advertising 166858 Amazon Capital Services, Inc.459.00 08/22/2024 Fleet Amazon July 2024 166859 American Linen Inc 501.98 08/22/2024 Ambulance Linens 166860 Anatek Labs, Inc.5,555.00 08/22/2024 Sample Testing 166861 Anatek Labs, Inc. -Yakima 445.00 08/22/2024 Sample Testing 166862 Basin Septic Services Inc 2,533.36 08/22/2024 Skate Park 166863 Battery Systems Inc 503.60 08/22/2024 94R-75 Battery 166864 Bound Tree Medical LLC 199.38 08/22/2024 Medical Supplies 166865 Bud Clary Ford LLC 208.62 08/22/2024 Bracket 166866 CAD HOMES LLC 20.56 08/22/2024 Refund Utility Overpayment 166867 Cal-Line Northwest LLC 101.55 08/22/2024 Yolk Spring 166868 Cascade Natural Gas Corp 2,316.63 08/22/2024 SNS Natural Gas 166869 Cobies Fine Dry Cleaning 17.56 08/22/2024 Pryne- Tailoring 166870 Columbia Basin Herald 586.17 08/22/2024 Public Hearing Ad 166871 Commercial Tire Inc 131.84 08/22/2024 18x6.5 Tires 166872 Creo Industrial Arts, LLC 38,016.92 08/22/2024 Pod Re-do Expense 166873 Databar Inc 1,559.43 08/22/2024 Utility Billing Invoices 166874 Dept Of Ecology 65.00 08/22/2024 2023 Hazardous Waste Generation Fee 166875 Direct Mail, Inc 553.80 08/22/2024 LRC Advertising 166876 Dobbs Peterbilt- Moses Lake 190.05 08/22/2024 Air Filter 166877 Dykman Electrical Inc 946.12 08/22/2024 Motor 166878 Dylan Co, LLC 7,569.69 08/22/2024 Fire Services 2024-2027 166879 Faber Industrial Supply 136.85 08/22/2024 Ratchet & Socket Set 166880 Ferrellgas 37.61 08/22/2024 Propane, Station 2 166881 Fire Systems West Inc 5,666.96 08/22/2024 Ops1 Bldg Fire Panel Repair 2024 166882 Grainger Parts Operations 183.01 08/22/2024 Wire Probes 166883 Hach Company 231.11 08/22/2024 Sensor Cap Replacement 166884 IAFF #1258/Disab Ins 2,337.00 08/22/2024 IAFF Fire Disability 166885 IAFF Local 1258 6,525.00 08/22/2024 IAFF Fire Dues 166886 Jbird Towing and Recovery, INC 157.33 08/22/2024 Towing 166887 Jerrys Auto Supply 650.36 08/22/2024 Brush Truck 1 Parts 166888 Katherine Kenison, PS 25,592.00 08/22/2024 City Atty Services July 24 166889 Keller Associates 126.85 08/22/2024 COF Raw Waste Upgrade-GC2023-176 City of Moses Lake Checks Issued with Summary Description For September 10th, 2024 Council Meeting COML Council Packet 9-10-24, Page 67 of 151 Check Name Check Amount Check Date Invoice Description 166890 Lad Irrigation Company Inc 12.24 08/22/2024 Irrigation Supplies 166891 Legacy Telecommunications Inc 32,515.53 08/22/2024 2022-2024 Generator Svc/Repair 166892 Life -Assist, Inc.1,547.02 08/22/2024 Operating Supplies 166893 Moses Lake Police Guild 585.00 08/22/2024 Police Guild Dues 166894 Moses Lake Steel Supply 60.45 08/22/2024 Misc. Parts 166895 New Technology Services LLC 1,557.71 08/22/2024 Sound Equipment 166896 Norco Enterprises Inc 471.51 08/22/2024 Operating Supplies 166897 North 40 Outfitters 40.21 08/22/2024 Fasteners, Cleaners 166898 Northstar Chemical Inc 5,363.00 08/22/2024 Sodium Hypochlorite 166899 NYS Child Support Prosessing Center 184.61 08/22/2024 Gilmartin Child Support 166900 Office of Financial Recovery 530.00 08/22/2024 Torrey Garnishment 166901 Oreilly Auto Parts 19.56 08/22/2024 A/C Seal Kit 166902 Oxarc Inc 1,222.98 08/22/2024 Acetylene 166903 Pasco Tire Factory, INC 841.16 08/22/2024 LT245/70R17 Tires 166904 Paul or Kara Vanmetre 189.48 08/22/2024 Refund Utility Overpayment 166905 Perteet, Inc.39,334.20 08/22/2024 SR17/Yonezawa Blvd Intersection 166906 Pitney Bowes Inc 1,343.84 08/22/2024 Postage Machine Lease 166907 Platt Electric 748.64 08/22/2024 Electrical Supplies 166908 Pro Touch Car Wash & Auto Detail LLC 19.75 08/22/2024 Car Washes July 2024 166909 Qcl Inc 54.00 08/22/2024 Pre Employment Testing 166910 Quill Corporation 36.43 08/22/2024 HR Supplies 166911 R&M Hansen, Inc 1,184.14 08/22/2024 Sleep Center Laundry Services July 24 166912 Rdo Equipment Co.117.04 08/22/2024 Filters 166913 Richland Research Corporation 1,156.38 08/22/2024 Free-Flow Blocks 166914 SCJ Alliance 56.75 08/22/2024 Development Code & Zoning 166915 SHI International, Inc 16,946.33 08/22/2024 Adobe Renewal 166916 Skaug Brothers Carpet One 1,999.60 08/22/2024 Covebase 166917 State Auditors Office 1,356.66 08/22/2024 Financial Audit 166918 Summit Law Group 1,974.00 08/22/2024 HR Professional Services 166919 Systems Design West, LLC 7,611.04 08/22/2024 EMS Billing July 24 166920 Titan Machinery, Inc.30.93 08/22/2024 Maintenance Supplies 166921 Toole Design Group 3,898.73 08/22/2024 SR17/Stratford Road GC2023-115 166922 Trilogy Medwaste West, LLC 44.00 08/22/2024 Medical Waste Disposal 166923 Turf Star Western 492.94 08/22/2024 Rotary Blades/Atomic Blades 166924 Ups Freight 68.96 08/22/2024 Shipping & Weekly Service Fees 166925 Visit Washington 50,000.00 08/22/2024 2024 Moses Lake Air Show 166926 WA St Council Of FF Emp Ben 4,500.00 08/22/2024 Firefighter MERP 166927 WACOPS LDG 1,989.00 08/22/2024 Guild WACOPS LDG 166928 Wash Council Police & Sheriffs 552.50 08/22/2024 WCPS Dues 166929 Weinstein Beverage Company 22.65 08/22/2024 Museum Water 166930 WSCCCE, AFSCME, AFL-CIO 2,628.03 08/22/2024 AFSCME Dues 166931 2M Company Inc 211.41 08/29/2024 Parts/Supplies 166932 Abc Hydraulics 39.85 08/29/2024 Zip Ties 166933 Ag Supply Ace Hardware 22.97 08/29/2024 Insect Repellant 166934 Amazon Capital Services, Inc.175.03 08/29/2024 Operating Supplies 166935 Arrow Construction Supply, LLC 515.49 08/29/2024 Heater Element 166936 AT&T Mobility II, LLC 2,363.13 08/29/2024 First Responder Lines 166937 Basin Septic Services Inc 220.00 08/29/2024 Sanitizer Stations @ Sleep Center June 166938 Bound Tree Medical LLC 694.79 08/29/2024 Medical Supplies COML Council Packet 9-10-24, Page 68 of 151 Check Name Check Amount Check Date Invoice Description 166939 Bud Clary Ford LLC 119.09 08/29/2024 Motor Assembly 166940 Cascade Natural Gas Corp 119.74 08/29/2024 Natural Gas Utility 166941 CHS Inc 112,397.03 08/29/2024 Fuel for Vehicles June 2024 166942 Cobies Fine Dry Cleaning 96.14 08/29/2024 July Dry Cleaning 166943 Columbia Basin Ice, LLC 440.00 08/29/2024 Campground Ice 166944 Columbia Bearing Bdi 25.91 08/29/2024 V-Belts 166945 Commercial Tire Inc 659.78 08/29/2024 LT245/75R17 Tires 166946 Consolidated Electrical Distributors Inc 220.26 08/29/2024 Light Bulbs 166947 Correct Equipment 54,195.75 08/29/2024 Lids 166948 Crossroads Dog Training 225.00 08/29/2024 K9 Boarding 166949 Databar Inc 2,163.97 08/29/2024 Utility Billing Invoices 166950 Dell Marketing 47.84 08/29/2024 AP Printer Drum Replacement 166951 Dobbs Peterbilt- Moses Lake 314.35 08/29/2024 Switch-Battery Disconnect 166952 Dr Lou Sowers 700.00 08/29/2024 Preemployment Psych- Halterman 166953 Dylan Co, LLC 7,311.68 08/29/2024 Fire Services 2024-2027 166954 Empire Insignias 170.00 08/29/2024 Uniform Patches 166955 Faber Industrial Supply 2,627.24 08/29/2024 Part Storage 166956 Ferguson Enterprises Inc #3007 613.14 08/29/2024 Copper Tee/Solder Flux Paste 166957 Galls LLC 1,050.38 08/29/2024 Uniform 166958 Game Time Inc 1,536.28 08/29/2024 Maintenance Supplies 166959 GMP Consultants 15,511.60 08/29/2024 Interim City Mgr Contract 166960 Grainger Parts Operations 536.55 08/29/2024 Air Filters 166961 Grant Co Solid Waste 76,851.11 08/29/2024 Landfill Dumping Fees 166962 Gray & Osborne, Inc.3,750.64 08/29/2024 East Low Canal Water Quality 166963 H D Fowler Company 3,237.32 08/29/2024 Meter Parts 166964 Hach Company 847.06 08/29/2024 Reagent Set 166965 Home Depot Pro (Supplyworks)3,773.06 08/29/2024 Custodial Supplies 166966 Ibs Inc 201.30 08/29/2024 Dual Wheel Locking Air Chuck 166967 Inland Pipe & Supply Company 690.14 08/29/2024 Misc. Parts **Prompt Pay Discount** 166968 J.S. Held LLC 3,418.50 08/29/2024 Arana Review 166969 Jerrys Auto Supply 533.26 08/29/2024 Equipment Supplies 166970 Jims Lock Service LLC 157.32 08/29/2024 Evidence Locks 166971 Kent D. Bruce Co LLC 319.10 08/29/2024 Seat Covers Eq # 206 166972 Kottkamp & Yedinak, P.L.L.C.542.50 08/29/2024 Seizure Hearing 166973 Lad Irrigation Company Inc 103.32 08/29/2024 PVC Parts 166974 LexisNexis Risk Solutions 2,000.00 08/29/2024 Virtual Pen Annual 166975 Life -Assist, Inc.2,627.78 08/29/2024 Medical Supplies 166976 Mlhs Volleyball Booster 250.00 08/29/2024 Laundry Soap for Fire Station 166977 National Safety, Inc 417.57 08/29/2024 Safety Gear 166978 North 40 Outfitters 700.07 08/29/2024 Pressure Wash Hose 166979 Northstar Chemical Inc 10,082.91 08/29/2024 Pool Supplies 166980 Northwest Sign Recycling LLC 2,066.76 08/29/2024 Hydrostripping 166981 Oreilly Auto Parts 100.86 08/29/2024 Brake Cleaner 166982 Oxarc Inc 711.26 08/29/2024 Pool Supplies 166983 Pasco Tire Factory, INC 375.70 08/29/2024 Flat Repair/Torque 166984 Platt Electric 435.89 08/29/2024 Light Bulbs/LED Photocell 166985 Quill Corporation 49.24 08/29/2024 HR Supllies 166986 Rdo Equipment Co.2,365.39 08/29/2024 Hydraulic Filter 166987 Redflex Traffic Systems Inc 36,185.03 08/29/2024 July24 Redflex COML Council Packet 9-10-24, Page 69 of 151 Check Name Check Amount Check Date Invoice Description 166988 Salt Distributors, INC 19,511.56 08/29/2024 Corrosion Inhibited Salt 166989 Sebastian Moraga 290.00 08/29/2024 Pod Translation 166990 Sherwin-Williams 343.95 08/29/2024 Field Paint 166991 Shirtbuilders Inc 1,321.62 08/29/2024 Sweatshirts 166992 Summit Law Group 49,762.87 08/29/2024 Arana Arbitration 166993 SWARCO McCain Inc.12,620.72 08/29/2024 Misc. Parts 166994 Traffic Safety Supply Company 34,220.30 08/29/2024 Message Boards: Eq # 723 & Eq # 724 166995 Turf Star Western 200.03 08/29/2024 Rotary Blade 166996 Ups Freight 89.81 08/29/2024 Shipping & Weekly Service Fees 166997 UPS Store 2469 375.38 08/29/2024 Postage 166998 Vimly Benefit Solutions, Inc 1,499.71 08/29/2024 K. Fuhr September Cobra 2024 166999 Weinstein Beverage Company 1,352.72 08/29/2024 Restroom Supplies 167000 Western Integrated Technologies, Inc 53.63 08/29/2024 Vac Truck Repair Parts 167001 Ziggys 130.95 08/29/2024 J-Trim/O.S.C. 167002 Zoll Medical Corp 1,048.85 08/29/2024 Medical Supplies 167003 Janelle Sword 905.46 08/30/2024 LEOFF Retiree Pension August 2024 167004 Luther Stowers 606.37 08/30/2024 LEOFF Retiree Pension August 2024 167005 Benjamin Carrillo Guzman 150.00 08/30/2024 2024 CDL Physical Reimbursement 167006 City of Moses Lake 170.62 08/30/2024 Water Tap Fee Luta & Virginia 167007 Colleen Seto 92.15 08/30/2024 Purchase Reimbursement 167008 Felix Rea 439.40 08/30/2024 2023/2024 Boot Allowance 167009 Justin Akerley 150.00 08/30/2024 2024 CDL Physical Reimbursement 167010 Powell Brothers Productions 3,300.00 08/30/2024 Summer Concert Series Performance 2,430,625.37 COML Council Packet 9-10-24, Page 70 of 151 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Mike Jackson, Interim City Manager 19323 Doug Coutts, Director Parks, Recreation, and Cultural Services 9/10/2024 Consent Agenda Blue Heron Park Film Authorization City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends Council motion to allow Lenzworks Productions to film a segment of the documentary series "Relative Race" in Blue Heron Park as presented. Lenzworks productions application.pdf 7.2MB Lenzworks Productions is formally requesting permission to film a segment of a TV show, Relative Race, at Blue Heron Park on October 3, 2024. Relative Race is a reality docu-series airing on a non-profit network, where contestants are guided across the country to discover long-lost family members. Each day, contestants' complete challenges that lead them to their next location and ultimately to a family reunion. To clarify, this is not an event but rather a controlled, low-impact film production. The filming at Blue Heron Park will involve a simple timed challenge as part of our episode structure. The challenge coordinator will arrive at the park early and will be the only crew member on-site for the majority of the day, setting up minimal equipment, including a Zorb Ball, a gumball machine, and a small flag to guide the contestants to the challenge location. The entire crew, consisting of 10 people, will arrive later in the day, around 11 am, and the actual filming is expected to last approximately 1-2 hours. The contestants will arrive at the park by following physical maps, as GPS is not allowed, and will engage in a straightforward challenge where one contestant will hand plastic balls to another, who will then roll about 40-50 yards to the gumball machine to deposit the balls. The filming window is from 8:00 AM to 2:00 PM Lenzworks productions has been asked to apply using the City's Special Event process and has paid the appropriate fees and provided the required insurance. COML Council Packet 9-10-24, Page 71 of 151 Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Staff will be reviewing Filming policies from other jurisdictions for potential development of a professional filming and photography policy for use going forward. Options and Results Staff will approve the Special Event application and allow the event to proceed. Staff will bring back options for recommended changes. The application will be denied. COML Council Packet 9-10-24, Page 72 of 151 COML Council Packet 9-10-24, Page 73 of 151 COML Council Packet 9-10-24, Page 74 of 151 COML Council Packet 9-10-24, Page 75 of 151 COML Council Packet 9-10-24, Page 76 of 151 COML Council Packet 9-10-24, Page 77 of 151 COML Council Packet 9-10-24, Page 78 of 151 COML Council Packet 9-10-24, Page 79 of 151 COML Council Packet 9-10-24, Page 80 of 151 COML Council Packet 9-10-24, Page 81 of 151 COML Council Packet 9-10-24, Page 82 of 151 COML Council Packet 9-10-24, Page 83 of 151 COML Council Packet 9-10-24, Page 84 of 151 COML Council Packet 9-10-24, Page 85 of 151 COML Council Packet 9-10-24, Page 86 of 151 COML Council Packet 9-10-24, Page 87 of 151 COML Council Packet 9-10-24, Page 88 of 151 COML Council Packet 9-10-24, Page 89 of 151 COML Council Packet 9-10-24, Page 90 of 151 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Mike Jackson, Interim City Manager 19327 Doug Coutts, DIrector Parks, Recreation, and Cultural Services 9/10/2024 Consent Agenda Mason's Concessionaire Agreement Addendum City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends Council move to approve the first addendum to agreement for City Park Concession Services with Mason's Place as presented. Mason's Addendum-signed.pdf 203.97KB Staff was approached by Heather Mason of Mason's Place regarding termination of the concessionaire agreement for the cafe space at Civic Center as her operation was not generating enough revenue to be financially viable. The agreement did not include an option for a termination by the Concessionaire with or without cause so Council approval of the addendum is required to end the agreement. Staff recommends approval of the addendum as presented. None Options and Results Staff will end the agreement as of September 30th. Staff will bring back options for recommended changes. Staff will bring back additional options at the next council meeting.COML Council Packet 9-10-24, Page 91 of 151 COML Council Packet 9-10-24, Page 92 of 151 Council Staff Report Agenda Item Number: Department Proceeding Type Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) 19310 Community Development Closed Hearing To: Mike Jackson, Interim City Manager From Vivian Ramsey, Interim Director For Agenda of: 9/10/2024 Subject Nelson Road Planned Development District Ordinance Reviewed and Approved by: City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends City Council move to adopt the attached Ordinance approving the August 5, 2024, Hearing Examiner Recommended Findings of Fact, Recommended Conclusions of Law, Recommended Conditions of Approval and Recommended Decision of the Nelson Road Planned Development District (PLN2022-0034), allowing for the development of 97 lots for single-family duplex/townhome units and three tracts on the 12.09 acres of property identified under Assessor’s Parcel Numbers 110050000. Exhibit A PLN2024-0028 NELSON RD UPDATED PDD MAP (3).pdf 4.91MB EXHIBIT B.pdf 392.17KB Exhibit C PLN2022-0034 PUD - Recommended Decision.pdf 7.22MB Exhibit D DRAFT Nelson Rd Ordinance.docx 36.68KB COML Council Packet 9-10-24, Page 93 of 151 Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: On April 29, 2022, the City of Moses Lake Community Development Department received an application for a Planned Development District and Preliminary Major Subdivision (Case No. PLN2022-0034). According to the application materials, the project includes a proposal to subdivide the parcel into 97 lots for residential development, and two tracts for storm water retention, and one tract for open space. Generally, the proposal includes a reduction of the adopted lot standards and road standards in order to develop the lots for the construction of dwelling units. According to the applicant “The project proposed to develop single family attached housing (duplexes) with homes generally fronting East Lake Drive, a proposed alley between East Lake Drive. and Division Street, Bailey Avenue, and Nelson Road. The current design concept is proposing to develop 1- 2 story duplex/townhomes with approximate footprints of 1,150 sf. The lot layout and buildable area will continue to be refined after the preliminary plat is approved.” Exhibit A depicts the layout of the lots and tracts with proposed footprint of the buildings. The request requires approval of the Preliminary Major Subdivision by the Hearing Examiner, and a recommendation from the Hearing Examiner to City Council regarding the Preliminary Planned Development District, with adoption of an ordinance by City Council. On July 24, 2024, a public hearing was held before the Hearing Examiner to consider the associated applications in accordance with Moses Lake Municipal Code (MLMC) 18.67.090 for recommending an action to the City Council to approve, conditionally approve, or deny the permit. On August 5, 2024, the Hearing Examiner rendered a decision of approval for the Major Subdivision application, and simultaneously issued a recommendation of approval to the City Council for the Planned Development District request that is being considered tonight. Pursuant to City of Moses Lake Code 18.67.110 City Council Action, pursuant to Sections 20.09.030 and 2.08.100, the City Council shall consider and adopt or reject the ordinance with respect to the recommendations of the Hearing Examiner. The Hearing Examiner’s August 5, 2024, Recommended Findings of Fact, Recommended Conclusions of Law, Recommended Conditions of Approval and Recommended Decision is included as Exhibit C. The documents outline the facts of the case and further describes the basis for a decision to recommend approval of the Planned Development District. The Recommended Conditions of Approval are found on page 16 of the document, with the Recommended Decision on page 17. Staff is requesting that City Council approve the attached Ordinance adopting the August 4, 2024, Hearing Examiner Recommended Findings of Fact, Recommended Conclusions of Law, Recommended Conditions of Approval, and Recommended Decision for the Nelson Road Planned Development District (PLN2022- 0034), allowing for the development of a 97-lot Planned Development District to construct single-family dwelling units with shared common walls (duplexes/townhomes) on the 12.09 acres of property identified under Assessor’s Parcel Number 110050000. None Options and Results Staff will proceed with Planned Development District approval. Staff will bring back options for recommended changes. The Planned Development District will not proceed. The applicant may withdraw and re-apply for subdivision without the benefits of the Planned Development District COML Council Packet 9-10-24, Page 94 of 151 PPCOMM STUB S DIVI S I O N S T R E E T EAST LAKE DRIVE B A I L E Y A V E NELSON ROAD32 33 34 35 36 37 38 4345 47 20 17 15 13 11 3 7 1 9 46 TRACT: A 53 6 TRACT : D 24 5 8 10 21 24 23 26 2829 30 39 40 41 42 44 49 12 14 19 16 18 25 31 55 54 52 50PHA S E 1 PHA S E 3 PHASE 1 PHASE 2 7372 61 565857 48 9089 81 88 80 87 79 86 78 93 85 77 92 84 76 91 83 75 82 74 63 6465666768697071 TRACT : B 59 97 969594 62 60 1 2 3 4 5804 Road 90, Suite H Pasco, WA 99301 509.380.5883TEL 253.383.2572 www.ahbl.comWEBTELwww.ahbl.comWEBTELwww.ahbl.comWEBTELwww.ahbl.comWEB TACOMA SEATTLE SPOKANE TRI-CITIES Know what's below. before you dig.Call R 2200955-SH-COVER.DWG COVER 10 EMFSBPSBP 04/10/2024 PRELIMINARY PUD 2200955.10 TROY SCHMEIL 425-818-8829 SAPPHIRE HOMES, INC. NELSON ROAD PUD A PORTION OF THE W 1/2 OF THE NW 1/4 OF SEC. 26, TWN. 19 N., RGE. 28 E. W.M. CITY OF MOSES LAKE, GRANT COUNTY, WASHINGTON. NELSON ROAD PUD DATE: April 10, 2024 FILENAME: Q:\2020\2200955\10_CIV\CAD\2200955-SH-COVER.dwg C001 1 COVER . . . .N0 100 200 1" = 100 FEET GRAPHIC SCALE 500 VICINITY MAP NOT TO SCALE PARCEL NO. 110-050-000 SITE ADDRESS UNDETERMINED MOSES LAKE, WA 98837 APPLICANT SAPPHIRE HOMES, INC. 16805 SE 43RD COURT BELLEVUE, WA 98006 CONTACT: TROY SCHMEIL PH: 425.818.8829 LAND SURVEYOR AHBL INC 5804 ROAD 90, STE H PASCO, WA 99301 CONTACT: JOHN BECKER, PLS PH: (509) 380-5883 CIVIL ENGINEER AHBL INC 5804 ROAD 90, STE H PASCO, WA 99301 CONTACT: KALEB MAPSTEAD PH: (509) 380-5883 UTILITIES WATER: CITY OF MOSES LAKE SEWER: CITY OF MOSES LAKE TELEPHONE: CHARTER POWER: GRANT PUD GAS:CNGC NAD 1983/11 WASHINGTON STATE PLANE SOUTH PROJECTION, BASED ON GPS OBSERVATIONS USING WSRN AND GEOID 2012A. UNITS OF MEASUREMENT ARE US SURVEY FEET. NAVD 1988 VERTICAL DATUM ON ORTHOMETRICALLY CORRECTED GPS OBSERVATIONS USING WSRN AND GEOID 2012A. VERTICAL DATUM BASIS OF BEARING LAND USE TABLE LAND USE CLASSIFICATION VACANT ZONING CLASSIFICATION R-3 MULTI-FAMILY TOTAL SITE AREA 12.09 AC / 526,668 SF ROW AREA 1.94 AC / 84,351 SF TRACT AREA 0.55 AC / 23,896 SF LOT AREA 9.61 AC / 418,421 SF TOTAL LOTS 97 RESIDENTIAL LOTS 97 TRACTS (OPEN SPACE)1 TRACTS (STORM)2 GROSS RESIDENTIAL DENSITY 8.0 UNITS/ACRE NET RESIDENTIAL DENSITY 10.1 UNITS/ACRE MIN. RESIDENTIAL LOT AREA 2,654 SF LOT 5 MAX RESIDENTIAL LOT AREA 10,703 SF LOT 97 AVG RESIDENTIAL LOT AREA 4,314 SF TOTAL STRUCTURES 50 DETACHED STRUCTURES 3 DUPLEX STRUCTURES 47 TRIPLEX STRUCTURES 0 ESTIMATED COVERAGE RATIO 40% (MAX) TOPOGRAPHIC NOTE THE EXISTING TOPOGRAPHIC DATA SHOWN ON THESE DRAWINGS HAS BEEN PREPARED, IN PART, BASED UPON INFORMATION FURNISHED BY OTHERS. WHILE THIS INFORMATION IS BELIEVED TO BE RELIABLE, AHBL CANNOT ENSURE ACCURACY AND THUS IS NOT RESPONSIBLE FOR THE ACCURACY OF THAT INFORMATION OR FOR ANY ERRORS OR OMISSIONS WHICH MAY HAVE BEEN INCORPORATED INTO THESE DRAWING AS A RESULT. THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 26, TOWNSHIP 19 NORTH, RANGE 28 E.W.M., GRANT COUNTY, WASHINGTON, LYING WESTERLY OF MONTLAKE DRIVE (FORMERLY POTATO HILL ROAD), EXCEPT THE NORTHERLY 30 FEET THEREOF CONVEYED TO THE CITY OF MOSES LAKE BY DEED RECORDED MAY 20, 1960, UNDER AUDITOR'S FILE NO. 364686. AND EXCEPT THE PLAT OF HYLAND PARK ADDITION NO. 1, AS PER PLAT RECORDED IN VOLUME 7 OF PLATS, PAGE 70, RECORDS OF GRANT COUNTY, WASHINGTON. AND EXCEPT THAT PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 26, TOWNSHIP 19 NORTH, RANGE 28 E.W.M., GRANT COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID SECTION; THENCE EASTERLY ALONG THE NORTH LINE OF SAID SECTION, A DISTANCE OF 390 FEET; THENCE SOUTHERLY PARALLEL TO THE WEST LINE OF SAID SECTION, A DISTANCE OF 145 FEET; THENCE SOUTH 33°19'00" WEST, A DISTANCE OF 355 FEE; THENCE NORTH 89°49'30" WEST, A DISTANCE OF 200 FEET, MORE OR LESS, TO THE WEST LINE OF SAID SECTION 26, THENCE NORTHERLY, ALONG SAID WEST LINE, A DISTANCE OF 445 FEET, MORE OR LESS, TO THE TRUE POINT OF BEGINNING. AND EXCEPT A TRACT OF LAND IN A PORTION OF THE NORTHWEST QUARTER OF SECTION 26, TOWNSHIP 19 NORTH, RANGE 28 EAST, W.M., GRANT COUNTY, WASHINGTON, MORE FULLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 26, A U.S.B.R. BRASS CAP IN MONUMENT CASE AT THE INTERSECTION OF NELSON ROAD AND EASTLAKE DRIVE, FROM WHICH THE WEST QUARTER CORNER OF SAID SECTION 26, A 3 ½" BRASS CAP IN MONUMENT CASE BEARS SOUTH 00°10'30" WEST, A DISTANCE OF 2,647.24 FEET; THENCE SOUTH 00°10'30" WEST, A DISTANCE OF 30.00 FEET; THENCE SOUTH 89°56'44" EAST, A DISTANCE OF 39.98 FEET TO THE NORTHWEST CORNER OF THE LOT COMPRISING 2.74 ACRES OF THE BROADRIPPLE VI PLAT, PER THE PLAT THEREOF RECORDED IN BOOK 11 OF PLATS, PAGE 24, RECORDS OF SAID GRANT COUNTY; THENCE CONTINUING SOUTH 89°56'44" EAST, ALONG THE NORTH LINE OF SAID BROADRIPPLE VI LOT AND THE SOUTH RIGHT OF WAY OF NELSON ROAD, A DISTANCE OF 350.02 FEET TO THE NORTHEAST CORNER OF SAID BROADRIPPLE VI LOT AND THE TRUE POINT OF BEGINNING; THENCE SOUTH 00°10'30" WEST ALONG THE EAST LINE OF SAID BROADRIPPLE VI LOT 115.00 FEET; THENCE SOUTH 33°16'57" WEST ALONG THE SOUTHEAST LINE OF SAID BROADRIPPLE VI LOT, A DISTANCE OF 12.67 FEET; THENCE SOUTH 56°43'03" EAST, A DISTANCE OF 35.65 FEET; THENCE SOUTH 89°56'44" EAST, PARALLEL WITH THE CENTERLINE OF SAID NELSON ROAD, A DISTANCE OF 84.15 FEET; THENCE NORTH 00°03'16" EAST, PERPENDICULAR TO THE CENTERLINE OF SAID NELSON ROAD, A DISTANCE OF 145.13 FEET TO THE SOUTH RIGHT OF WAY OF SAID NELSON ROAD; THENCE NORTH 89°56'44" WEST, A DISTANCE OF 106.78 FEET TO THE TRUE POINT OF BEGINNING. LEGAL DESCRIPTION PHASING TABLE PHASE NUMBER UNIT COUNT PHASE 1 28 PHASE 2 45 PHASE 3 24 PROJECT SITE E. NELSON RDS. DIVISION ST Sheet List Table Sheet Number Sheet Title C001 COVER C002 TOPOGRAPHIC SURVEY C003 TOPOGRAPHIC SURVEY C004 TOPOGRAPHIC SURVEY C201 LOT LAYOUT PLAN SOUTH C202 LOT LAYOUT PLAN NORTH C301 SITE PLAN SOUTH C302 SITE PLAN NORTH EXHIBIT A COML Council Packet 9-10-24, Page 95 of 151 W NELSON ROAD S EASTLAKE DRIVEASHCROFT PLACEVERTICAL DATUM BASIS OF BEARING 2215 North 30th Street, Suite 200 Tacoma, WA 98403 253.383.2422TEL 253.383.2572FAX www.ahbl.comWEB TACOMA SEATTLE SPOKANE TRI-CITIES 31 JBRK JANUARY 5, 2021 2200955.50 TROY SCHMEIL 16805 SE 43RD CT, BELLEVUE, WA 98006 CALLIDUS DEVELOPMENT, INC. W NELSON RD SURVEY A PORTION OF THE W 1/2 OF THE NW 1/4 OF SEC. 26, TWN. 19 N., RGE. 28 E. W.M. CITY OF MOSES LAKE, GRANT COUNTY, WASHINGTON. WEST NELSON ROAD PLAT 1 TOPOGRAPHIC SURVEY LEGAL DESCRIPTION UTILITY NOTES RELIANCE NOTE EQUIPMENT USED SURVEYOR'S CERTIFICATE N GRAPHIC SCALE 0 50 100 FEET 1" = 50 FEET 25 LEGEND SEE SHEET 2 C002 COML Council Packet 9-10-24, Page 96 of 151 S DIVISION STREETVERTICAL DATUM BASIS OF BEARING 2215 North 30th Street, Suite 200 Tacoma, WA 98403 253.383.2422TEL 253.383.2572FAX www.ahbl.comWEB TACOMA SEATTLE SPOKANE TRI-CITIES 32 JBRK JANUARY 5, 2021 2200955.50 TROY SCHMEIL 16805 SE 43RD CT, BELLEVUE, WA 98006 CALLIDUS DEVELOPMENT, INC. W NELSON RD SURVEY A PORTION OF THE W 1/2 OF THE NW 1/4 OF SEC. 26, TWN. 19 N., RGE. 28 E. W.M. CITY OF MOSES LAKE, GRANT COUNTY, WASHINGTON. WEST NELSON ROAD PLAT 2 TOPOGRAPHIC SURVEY LEGAL DESCRIPTION UTILITY NOTES RELIANCE NOTE EQUIPMENT USED SURVEYOR'S CERTIFICATE N GRAPHIC SCALE 0 50 100 FEET 1" = 50 FEET 25 SEE SHEET 1 SEE SHEET 3 LEGEND C003 COML Council Packet 9-10-24, Page 97 of 151 JONE S A V E N U ES DIVISION STREETVERTICAL DATUM BASIS OF BEARING 2215 North 30th Street, Suite 200 Tacoma, WA 98403 253.383.2422TEL 253.383.2572FAX www.ahbl.comWEB TACOMA SEATTLE SPOKANE TRI-CITIES 33 JBRK JANUARY 5, 2021 2200955.50 TROY SCHMEIL 16805 SE 43RD CT, BELLEVUE, WA 98006 CALLIDUS DEVELOPMENT, INC. W NELSON RD SURVEY A PORTION OF THE W 1/2 OF THE NW 1/4 OF SEC. 26, TWN. 19 N., RGE. 28 E. W.M. CITY OF MOSES LAKE, GRANT COUNTY, WASHINGTON. WEST NELSON ROAD PLAT 3 TOPOGRAPHIC SURVEY LEGAL DESCRIPTION UTILITY NOTES RELIANCE NOTE EQUIPMENT USED SURVEYOR'S CERTIFICATE N GRAPHIC SCALE 0 50 100 FEET 1" = 50 FEET 25 SEE SHEET 2 LEGEND C004 COML Council Packet 9-10-24, Page 98 of 151 PPCOMM STUBS0+00 1+0 0 2+00 3+00 4+00 5+00 6+00 7+00 8+00 9+0 0 10+0 0 11+0 00+001+002+003+00 4+00 5+00 6+00 7+00 8+00 9+00 10+00 11+00 BP: 0 + 0 0 . 0 0 PC: 1+37.06 PT: 3+36.866432 S.F. TRACT : D 30' 30' 1 2 ROW 40' 1 2 ROW 30' FC TO FC 56' FC TO FC 1 C202 1 C201 N 650741.30 E 1944688.24 N 651244.02 E 1944870.24 N 651687.53 E 1945030.73 EXISTING 10' UTIL ESMT N0° 43' 40"W N19° 5 4 ' 2 2 " E N70° 05' 38"WN70° 05' 38"W3916 S.F. 738187 S.F. 72 3000 S.F. 61 4064 S.F. 563944 S.F. 58 3944 S.F. 57 PROPOSED 10' RECREATION PATH 1 C201 4699 S.F. 644436 S.F. 655506 S.F. 663823 S.F. 673561 S.F. 683298 S.F. 693132 S.F. 703109 S.F. 71 8128 S.F. TRACT : B 4074 S.F. 905324 S.F. 89 3570 S.F. 81 3913 S.F. 88 3570 S.F. 80 3844 S.F. 87 3570 S.F. 79 3776 S.F. 86 3570 S.F. 78 4289 S.F. 93 3707 S.F. 85 3570 S.F. 77 4202 S.F. 92 3923 S.F. 84 3570 S.F. 76 4142 S.F. 91 3855 S.F. 83 3570 S.F. 75 3570 S.F. 82 4255 S.F. 748187 S.F. 72 3916 S.F. 73 8123 S.F. 63 APPROX. BUILDING FOOTPRINT (TYP) DIVI S I O N S T R E E T EAST LAKE DRIVE PARCEL: 110-052-000 LAND USE: VACANT ZONE: R-1 PARCEL: 110-479-000 LAND USE: PUBLIC FACILITIES ZONE: P PARCEL: 110-475-035 LAND USE: PUBLIC FACILITIES ZONE: P PARCEL: 091-523-400 LAND USE: VACANT ZONE: R-1 PARCEL: 090-257-019 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-257-018 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-257-017 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-257-016 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-257-015 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-257-014 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-775-000 LAND USE: PUBLIC FACILITIES ZONE: P PARCEL: 090-774-000 LAND USE: SF RESIDENTIAL PARCEL: 111-766-056 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-057 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-058 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-059 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 100-719-006 LAND USE: PUBLIC FACILITIES ZONE: R-3 28.5' 24.5' 1 2 3 4 5804 Road 90, Suite H Pasco, WA 99301 509.380.5883TEL 253.383.2572 www.ahbl.comWEBTELwww.ahbl.comWEBTELwww.ahbl.comWEBTELwww.ahbl.comWEB TACOMA SEATTLE SPOKANE TRI-CITIES 2200955-SH-HORZ.DWG LOT LAYOUT SOUTH 10 EMFSBPSBP 04/10/2024 PRELIMINARY PUD 2200955.10 TROY SCHMEIL 425-818-8829 SAPPHIRE HOMES, INC. NELSON ROAD PUD NELSON ROAD PUD DATE: April 10, 2024 FILENAME: Q:\2020\2200955\10_CIV\CAD\2200955-SH-HORZ.dwg C201 7 LOT LAYOUT PLAN SOUTH . . . .NGRAPHIC SCALE 0 50 100 1" = 50 FEET 25 MATCHLINE SEE SHEET C202Know what's below. before you dig.Call R CL 2.5" HMA CL. 1/2" PG. 64-28 4" CSTC "TYPE A CURB & GUTTER" PER COML STANDARD DWG A-4 20' PAVEMENT 2.00% 1 NOT TO SCALE 28.5' PUBLIC ALLEY SECTION 6'20' DRIVEWAY 10' UTIL ESMT 8.00% 28.5' ALLEY COML Council Packet 9-10-24, Page 99 of 151 WCOMM STUBS1+002+003+004 + 0 0 5+ 0 0 6+ 0 0 7+ 0 0 8+ 0 0 9+00 10+00 11+00 PC: 2+44.79 PC: 7+90.46 PT: 4+43.39 PT: 8+80.35 10+0 0 11+0 0 12+0 0 13+0 013+0 7EP: 13+07.4011+00 12+00 13+00 14+00 15+00 16+00 17+00 18+00 19+00 20+00 20+55EP: 20+55.480+001+002+003+004+005+006+007+008+00BP: 0+00.00 3119 S.F. 6 3712 S.F. 32 3711 S.F. 33 3711 S.F. 34 3710 S.F. 35 3710 S.F. 36 3709 S.F. 37 3708 S.F. 38 4765 S.F. 436570 S.F. 45 4938 S.F. 47 8573 S.F. 21 3979 S.F. 24 4873 S.F. 23 3000 S.F. 26 6207 S.F. 285784 S.F. 29 5645 S.F. 30 3708 S.F. 39 3707 S.F. 40 3706 S.F. 41 3751 S.F. 42 5336 S.F. 44 3805 S.F. 49 3450 S.F. 12 3450 S.F. 14 3450 S.F. 19 3450 S.F. 16 3450 S.F. 18 3000 S.F. 25 3714 S.F. 31 5787 S.F. 20 3450 S.F. 17 3450 S.F. 15 3450 S.F. 13 3450 S.F. 11 3517 S.F. 3 4300 S.F. 7 3709 S.F. 1 4451 S.F. 9 6121 S.F. 46 9336 S.F. TRACT: A 5077 S.F. 53 3927 S.F. 23096 S.F. 4 3028 S.F. 5 4043 S.F. 8 3450 S.F. 10 4399 S.F. 55 4738 S.F. 54 5416 S.F. 52 4119 S.F. 50 60' ROW 30' 1 2 ROW 30' 1 2 ROW 1 C202 1 C201 N 651687.53 E 1945030.73 N 652005.51 E 1944530.58 N 652345.57 E 1944526.30 N 652625.46 E 1944522.67 N 652633.28 E 1945049.20 EXISTING 10' UTIL ESMT 39' FC TO FC 30' 1 2 ROW 35' FC TO FC N89° 16' 19"ES0° 43' 40"E N70° 05' 38"WN70° 05' 38"WN19° 5 4 ' 2 2 " E N20 ° 3 2 ' 4 1 " E N3 2 ° 2 4 ' 5 2 " E S89° 08' 49"WS0° 51' 11"ES89° 08' 49"WN57° 37' 30"WS3 2 ° 2 2 ' 3 0 " W N89° 16' 22"E4207 S.F. 48 5755 S.F. 51 4064 S.F. 563944 S.F. 58 3944 S.F. 57 EAST LAKE DRIVE B A I L E Y A V E NELSON ROADPARCEL: 090-775-000 LAND USE: PUBLIC FACILITIES ZONE: P PARCEL: 090-774-000 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-773-000 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-772-000 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-763-000 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-762-000 LAND USE: SF RESIDENTIAL ZONE: R-1 PARCEL: 090-775-001 LAND USE: MULTI-FAMILY RESIDENTIAL ZONE: R-3 PARCEL: 313-442-000 LAND USE: MULTI-FAMILY RESIDENTIAL ZONE: R-3 PARCEL: 100-101-000 LAND USE: MULTI-FAMILY RESIDENTIAL ZONE: R-3 PARCEL: 100-102-000 LAND USE: MULTI-FAMILY RESIDENTIAL ZONE: R-3 PARCEL: 100-103-000 LAND USE: MULTI-FAMILY RESIDENTIAL ZONE: R-3 PARCEL: 100-104-000 LAND USE: MULTI-FAMILY RESIDENTIAL ZONE: R-3 PARCEL: 100-105-000 LAND USE: MULTI-FAMILY RESIDENTIAL ZONE: R-3 PARCEL: 111-766-050 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-051 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-052 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-053 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-054 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-055 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-056 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-057 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-058 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 111-766-059 LAND USE: SF RESIDENTIAL ZONE: R-3 PARCEL: 100-100-000 LAND USE: VACANT ZONE: R-3 PARCEL: 100-099-000 LAND USE: VACANT ZONE: R-3 PARCEL: 100-098-000 LAND USE: VACANT ZONE: R-3 PARCEL: 100-097-000 LAND USE: VACANT ZONE: R-3 APPROX. BUILDING FOOTPRINT (TYP) 1 2 3 4 5804 Road 90, Suite H Pasco, WA 99301 509.380.5883TEL 253.383.2572 www.ahbl.comWEBTELwww.ahbl.comWEBTELwww.ahbl.comWEBTELwww.ahbl.comWEB TACOMA SEATTLE SPOKANE TRI-CITIES Know what's below. before you dig.Call R 2200955-SH-HORZ.DWG LOT LAYOUT NORTH 10 EMFSBPSBP 04/10/2024 PRELIMINARY PUD 2200955.10 TROY SCHMEIL 425-818-8829 SAPPHIRE HOMES, INC. NELSON ROAD PUD NELSON ROAD PUD DATE: April 10, 2024 FILENAME: Q:\2020\2200955\10_CIV\CAD\2200955-SH-HORZ.dwg C202 8 LOT LAYOUT PLAN NORTH . . . .NGRAPHIC SCALE 0 50 100 1" = 50 FEET 25MATCHLINE SEE SHEET C20115' 5' 5' 30' CL ROW ESMT 2.5" HMA CL. 1/2" PG. 64-28 4" CSTC "TYPE A CURB & GUTTER" PER COML STANDARD DWG A-4 SIDEWALK PER COML STANDARD DWG A-5 & A-6 2.00%6' 15' 5' 5' 30' ROWESMT 2.00%6' 1 NOT TO SCALE LOCAL ACCESS ROADWAY SECTION COML Council Packet 9-10-24, Page 100 of 151 PPCOMM STUBS0+001+002+003+00 4+00 5+00 6+00 7+00 8+00 9+00 10+00 11+00 0+00 1+0 0 2+00 3+00 4+00 5+00 6+00 7+00 8+00 9+00 10+0 0 11+0 080901001101201301 1 0 110 120 130 100 10010 0 9 0 100 110 120 5: 1 5:1 6432 S.F. TRACT : D 8187 S.F. 72 3000 S.F. 61 40643944 S.F. 58 3944 S.F. 57 100110EAST LAKE DRIVE ALL E Y 3916 S.F. 73 EXISTING WATERLINE TO BE RELOCATED/REMOVED PROPOSED WATERLINE PROPOSED HYDRANT PROPOSED HYDRANT PROPOSED HYDRANT EXISTING WATERLINE TO BE DEMO'D PROPOSED SEWER EXISTING WATERLINE EXISTING SEWER EXISTING STORM TO BE RELOCATED/REMOVED PROPOSED WATERLINE PROPOSED ALLEY UTILITIES FUTURE 8" PRV 4074 S.F. 905324 S.F. 89 3570 S.F. 81 3913 S.F. 88 3570 S.F. 80 3844 S.F. 87 3570 S.F. 79 3776 S.F. 86 3570 S.F. 78 4289 S.F. 93 3707 S.F. 85 3570 S.F. 77 4202 S.F. 92 3923 S.F. 84 3570 S.F. 76 4142 S.F. 91 3855 S.F. 83 3570 S.F. 75 3570 S.F. 82 4255 S.F. 74 4699 S.F. 644436 S.F. 655506 S.F. 663823 S.F. 673561 S.F. 683298 S.F. 693132 S.F. 703109 S.F. 71 8128 S.F. TRACT : B 8851 S.F. 59 10703 S.F. 97 4486 S.F. 964417 S.F. 954348 S.F. 94 3000 S.F. 62 1 2 3 4 5804 Road 90, Suite H Pasco, WA 99301 509.380.5883TEL 253.383.2572 www.ahbl.comWEBTELwww.ahbl.comWEBTELwww.ahbl.comWEBTELwww.ahbl.comWEB TACOMA SEATTLE SPOKANE TRI-CITIES Know what's below. before you dig.Call R 2200955-SH-UTIL.DWG UTIL SOUTH 10 EMFSBPSBP 04/10/2024 PRELIMINARY PUD 2200955.10 TROY SCHMEIL 425-818-8829 SAPPHIRE HOMES, INC. NELSON ROAD PUD NELSON ROAD PUD DATE: April 10, 2024 FILENAME: Q:\2020\2200955\10_CIV\CAD\2200955-SH-UTIL.dwg C301 9 SITE PLAN SOUTH . . . .NGRAPHIC SCALE 0 50 100 1" = 50 FEET 25 MATCHLINE SEE SHEET C302*ALL ELEVATIONS ARE RELATIVE TO 1,000' ELEVATION COML Council Packet 9-10-24, Page 101 of 151 WCOMM STUBS11+00 12+00 13+00 14+00 15+00 16+00 17+00 18+00 19+00 20+00 20+55 0+001+002+003+004+005+006+007+008+001+002+003+004 + 0 0 5+ 0 0 6+ 0 0 7+ 0 0 8+ 0 0 9+00 10+00 11+00 10+0 0 11+0 0 12+0 0 13+0 013+0 7 7080 80 909080 90909090 908090805: 1 5:1 3:13:13:1 3:1 3:13:14:13:13:13:13:13:13:13:13:13927 S.F. 23096 S.F. 4 3028 S.F. 5 4043 S.F. 8 3450 S.F. 10 5787 S.F. 20 3450 S.F. 17 3450 S.F. 15 3450 S.F. 13 3450 S.F. 11 3517 S.F. 3 4300 S.F. 7 3709 S.F. 1 4451 S.F. 9 6121 S.F. 46 9336 S.F. TRACT: A 5077 S.F. 53 8573 S.F. 21 3979 S.F. 24 4873 S.F. 23 3000 S.F. 26 6207 S.F. 285784 S.F. 29 5645 S.F. 30 3708 S.F. 39 3707 S.F. 40 3706 S.F. 41 3751 S.F. 42 5336 S.F. 44 3805 S.F. 49 3119 S.F. 6 3450 S.F. 12 3450 S.F. 14 3450 S.F. 19 3450 S.F. 16 3450 S.F. 18 3000 S.F. 25 3714 S.F. 31 4399 S.F. 55 4738 S.F. 54 5416 S.F. 52 4119 S.F. 50 3712 S.F. 32 3711 S.F. 33 3711 S.F. 34 3710 S.F. 35 3710 S.F. 36 3709 S.F. 37 3708 S.F. 38 4765 S.F. 436570 S.F. 45 4938 S.F. 47 4064 S.F. 563944 S.F. 58 3944 S.F. 57 5755 S.F. 51 4207 S.F. 48 80 90 100 110100110 9090 80 90 90100110EAST LAKE DRIVE B A I L E Y A V E NELSON ROADEXISTING WATERLINE TO BE DEMO'D PROPOSED SEWER EXISTING WATERLINE EXISTING HYDRANT EXISTING WATERLINE EXISTING SEWER PROPOSED WATERLINE PROPOSED SEWER PROPOSED HYDRANT PROPOSED HYDRANT EXISTING WATERLINE PROPOSED STORM POND PROPOSED WATERLINE PROPOSED WATERLINE TIE INTO EXISTING WATER MAIN 8851 S.F. 59 10703 S.F. 97 1 2 3 4 5804 Road 90, Suite H Pasco, WA 99301 509.380.5883TEL 253.383.2572 www.ahbl.comWEBTELwww.ahbl.comWEBTELwww.ahbl.comWEBTELwww.ahbl.comWEB TACOMA SEATTLE SPOKANE TRI-CITIES Know what's below. before you dig.Call R 2200955-SH-UTIL.DWG UTIL NORTH 10 EMFSBPSBP 04/10/2024 PRELIMINARY PUD 2200955.10 TROY SCHMEIL 425-818-8829 SAPPHIRE HOMES, INC. NELSON ROAD PUD NELSON ROAD PUD DATE: April 10, 2024 FILENAME: Q:\2020\2200955\10_CIV\CAD\2200955-SH-UTIL.dwg C302 10 SITE PLAN NORTH . . . .NGRAPHIC SCALE 0 50 100 1" = 50 FEET 25 MATCHLINE SEE SHEET C301EXISTING SEWER *ALL ELEVATIONS ARE RELATIVE TO 1,000' ELEVATION COML Council Packet 9-10-24, Page 102 of 151 PLN2023-0009 01/20/2023 MKT APPROX. PROJECT BOUNDARY NOT TO SCALE 601 West Main Avenue, Suite 305 Spokane, WA 99201-0613 509.252.5019 TEL I( EXISTING LAND E g SINGLE FAMILY RESIDENTIAL 8 COMMERCIAL ffl PUBLIC OR QUASI PUBLIC mvqchxr § MULTI FAMILY RESIDENTIAL Nelson Road POD City of Moses Lake Land Use Map DRAWN BY: Evan Tremaine PE DATE: 10/4/2022 JOBNO.: 2200955.10 EXHIBIT B COML Council Packet 9-10-24, Page 103 of 151 EXHIBIT CCOML Council Packet 9-10-24, Page 104 of 151 COML Council Packet 9-10-24, Page 105 of 151 COML Council Packet 9-10-24, Page 106 of 151 COML Council Packet 9-10-24, Page 107 of 151 COML Council Packet 9-10-24, Page 108 of 151 COML Council Packet 9-10-24, Page 109 of 151 COML Council Packet 9-10-24, Page 110 of 151 COML Council Packet 9-10-24, Page 111 of 151 COML Council Packet 9-10-24, Page 112 of 151 COML Council Packet 9-10-24, Page 113 of 151 COML Council Packet 9-10-24, Page 114 of 151 COML Council Packet 9-10-24, Page 115 of 151 COML Council Packet 9-10-24, Page 116 of 151 COML Council Packet 9-10-24, Page 117 of 151 COML Council Packet 9-10-24, Page 118 of 151 COML Council Packet 9-10-24, Page 119 of 151 COML Council Packet 9-10-24, Page 120 of 151 ORDINANCE 3050 AN ORDINANCE CREATING A PLANNED DEVELOPMENT (NELSON ROAD) DISTRICT OF MOSES LAKE PURSUANT TO MOSES LAKE MUNICIPAL CODE 18.67 Recitals: 1. The purpose of the planned development district ordinance is to allow some flexibility in the design of clustered residential, commercial, or industrial uses with sufficient and appropriate collective open space or a mixture of such uses by permitting specificmodifications of the bulk and use regulations and performance standards of theunderlying zone(s) as applied to a particular parcel of land. 2. A planned development district is a floating district. Each approved planned development district is superimposed on the underlying zone to the extent that the planned development district shall modify and supersede the bulk and use regulationsand performance standards of the underlying zone. 3. A planned development district encourages flexibility in design and developmentthat will result in a more efficient and desirable use of the land. 4. Whereas, a planned development district permits flexibility of design, placement of buildings, use of required open spaces, circulation facilities, open spaces, off-streetparking areas, and otherwise to better utilize the potentials of the site characterizedby special features such as but not limited to geography, topography, or shape. 5. A planned development district provides for maximum efficiency in the layout of streets, utilities, and other public improvements. 6. A planned development district produces an integrated or balanced developmentof mutually supportive uses that might be otherwise inharmonious orincongruous. THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The following described property shall be permitted to develop as Nelson Road Planned Development District, as described in Legal Description Exhibit A as recorded with the Grant County Auditor and shall be named Nelson Road Planned Development District (PLN2022-0034). The West half of the Northwest quarter of Section 26, Township 19 North, Range 28 E.W.M., Grant County, Washington, lying Westerly of Montlake Drive (formerly Potato Hill Road), EXCEPT the Northerly 30 feet thereof conveyed to the City of Moses Lake by deed recorded May 20, 1960, under Auditor's file No. 364686. COML Council Packet 9-10-24, Page 121 of 151 AND EXCEPT the plat of Hyland Park Addition No. 1, as per plat recorded in Volume 7 of Plats, page 70, records of Grant County, Washington. AND EXCEPT that portion of the Northwest quarter of the Northwest quarter of Section 26, Township 19 North, Range 28 E.W.M., Grant County, Washington, described as follows: Beginning at the Northwest corner of said Section; thence Easterly along the North line of said Section, a distance of 390 feet; thence Southerly parallel to the West line of said Section, a distance of 145 feet; thence South 33°19'00" West, a distance of 355 fee; thence North 89°49'30" West, a distance of 200 feet, more or less, to the West line of said Section 26, thence Northerly, along said West line, a distance of 445 feet, more or less, to the true point of beginning. AND EXCEPT a tract of land in a portion of the Northwest quarter of Section 26, Township 19 North, Range 28 East, W.M., Grant County, Washington, more fully described as follows: Commencing at the Northwest corner of said Section 26, a U.S.B.R. Brass Cap in monument case at the intersection of Nelson Road and Eastlake Drive, from which the West quarter corner of said Section 26, a 3 ½" Brass Cap in monument case bears South 00°10'30" West, a distance of 2,647.24 feet; thence South 00°10'30" West, a distance of 30.00 feet; thence South 89°56'44" East, a distance of 39.98 feet to the Northwest corner of the lot comprising 2.74 acres of the Broadripple VI Plat, per the plat thereof recorded in Book 11 of Plats, Page 24, records of said Grant County; thence continuing South 89°56'44" East, along the North line of said Broadripple VI lot and the South right of way of Nelson Road, a distance of 350.02 feet to the Northeast corner of said Broadripple VI Lot and the true point of beginning; thence South 00°10'30" West along the East line of said Broadripple VI Lot 115.00 feet; thence South 33°16'57" West along the Southeast line of said Broadripple VI lot, a distance of 12.67 feet; thence South 56°43'03" East, a distance of 35.65 feet; thence South 89°56'44" East, parallel with the centerline of said Nelson Road, a distance of 84.15 feet; thence North 00°03'16" East, perpendicular to the centerline of said Nelson Road, a distance of 145.13 feet to the South right of way of said Nelson Road; thence North 89°56'44" West, a distance of 106.78 feet to the true point of beginning. Section 2. Nelson Road Planned Development District has 97 lots and 3 tracts on 12.09 acres. Section 3. The Nelson Road Planned Development District is located within the R3-Multi-Family Residential zone. The R3 Multi-Family zoning standards are modified as follows: A.Minimum lot size (in square feet) - 3,000 sqft B.Minimum lot size for a corner lot (in square feet) - 3,000 sqft C.Minimum lot size for a two-family dwelling (in square feet) –N/A D.Additional lot area per dwelling unit in excess of 2 dwelling units COML Council Packet 9-10-24, Page 122 of 151 (in square feet) -zero E.Minimum lot depth on an arterial - 100' F.Front yard and exterior side yard setback - living space - 15' G.Front yard and exterior side yard setback - Garage - 20' H.Front yard and exterior side yard setback - porches,covered entryways, and similar unenclosed buildingprojections - 10' I.Maximum lot coverage for multi-family structures - 75% J.Maximum height of primary structure - 45' K.Maximum height of detached accessory structure - 20' L. The development shall be constructed essentially as conditionedand presented to the Hearing Examiner and City Council. Section 4. The development will meet the following conditions: A.The applicant shall address and provide treatment of the perimeter of theplanned development district. Including materials and techniques used asscreens, fences, and walls. B.The applicant shall create a Home Owners Association (HOA) for the maintenance of common facilities. C.The applicant shall develop the recreation and open space in the drawing inthe revised Planned Development District Narrative. Final design andlandscaping plans compliant with MLMC Chapter 18.57 shall betransmitted to Community Development with the construction plan set for the subdivision. Shall include, but not be limited to: a.MLMC 18.67.050 (F) (2)- Parking lots for more than twenty-five(25) vehicles shall be interspaced with landscaped areas. b. MLMC18.67.040 (O), the proposed treatment of the perimeter of theplanned development district, including materials and techniques used such as screens, fences, and walls. Specifically, the area adjacent to the multifamily complex and property line shall beenhanced and/or screened to provide a perimeter treatment asdetermine by the City of Moses Lake. c.The front, build and parking lot landscaping shall be revised to meet landscaping standards. Section 5. Sapphire Homes, Inc. or their successor, in interest shall be bound to the uses and modifications specified in this ordinance. Development rights are conferred upon the applicant or applicant’s successor in interest upon the submission and approval of a final planned development district application and map(s). Approval for the applicant to proceed with construction shall be contingent upon receipt and approval by the City Council of a final planned development district application and map(s) as recommended by the Hearings Examiner in COML Council Packet 9-10-24, Page 123 of 151 Exhibits A and C. Section 5. Severability. If any section of this ordinance is found to be unconstitutional or invalid as written or as applied to any particular person or circumstances, no other section of the ordinance shall be deemed to be invalid, but rather, should be deemed to have been enacted independently and without regard to the section affected. Section 6. Effective Date. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council of the City of Moses Lake, WA and signed by its Mayor on September 10, 2024. Dustin Swartz, Mayor ATTEST: ________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: Katherine L. Kenison, City Attorney Martinez Swartz Myers Lombardi Madewell Fancher Skaug Vote: Date Published: Date Effective: COML Council Packet 9-10-24, Page 124 of 151 Exhibit A The West half of the Northwest quarter of Section 26, Township 19 North, Range 28 E.W.M., Grant County, Washington, lying Westerly of Montlake Drive (formerly Potato Hill Road), EXCEPT the Northerly 30 feet thereof conveyed to the City of Moses Lake by deed recorded May 20, 1960, under Auditor's file No. 364686. AND EXCEPT the plat of Hyland Park Addition No. 1, as per plat recorded in Volume 7 of Plats, page 70, records of Grant County, Washington. AND EXCEPT that portion of the Northwest quarter of the Northwest quarter of Section 26, Township 19 North, Range 28 E.W.M., Grant County, Washington, described as follows: Beginning at the Northwest corner of said Section; thence Easterly along the North line of said Section, a distance of 390 feet; thence Southerly parallel to the West line of said Section, a distance of 145 feet; thence South 33°19'00" West, a distance of 355 fee; thence North 89°49'30" West, a distance of 200 feet, more or less, to the West line of said Section 26, thence Northerly, along said West line, a distance of 445 feet, more or less, to the true point of beginning. AND EXCEPT a tract of land in a portion of the Northwest quarter of Section 26, Township 19 North, Range 28 East, W.M., Grant County, Washington, more fully described as follows: Commencing at the Northwest corner of said Section 26, a U.S.B.R. Brass Cap in monument case at the intersection of Nelson Road and Eastlake Drive, from which the West quarter corner of said Section 26, a 3 ½" Brass Cap in monument case bears South 00°10'30" West, a distance of 2,647.24 feet; thence South 00°10'30" West, a distance of 30.00 feet; thence South 89°56'44" East, a distance of 39.98 feet to the Northwest corner of the lot comprising 2.74 acres of the Broadripple VI Plat, per the plat thereof recorded in Book 11 of Plats, Page 24, records of said Grant County; thence continuing South 89°56'44" East, along the North line of said Broadripple VI lot and the South right of way of Nelson Road, a distance of 350.02 feet to the Northeast corner of said Broadripple VI Lot and the true point of beginning; thence South 00°10'30" West along the East line of said Broadripple VI Lot 115.00 feet; thence South 33°16'57" West along the Southeast line of said Broadripple VI lot, a distance of 12.67 feet; thence South 56°43'03" East, a distance of 35.65 feet; thence South 89°56'44" East, parallel with the centerline of said Nelson Road, a distance of 84.15 feet; thence North 00°03'16" East, perpendicular to the centerline of said Nelson Road, a distance of 145.13 feet to the South right of way of said Nelson Road; thence North 89°56'44" West, a distance of 106.78 feet to the true point of beginning. COML Council Packet 9-10-24, Page 125 of 151 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Mike Jackson, Interim City Manager 19326 James Richmond, Director Technology Services 9/10/2024 New Business Data Services for Tyler EERP Implementation City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 97,365.00$0.00$97,365.00$ Staff is recommending City Council move to approve the Tyler Technologies contract amendment for data services. ML Tyler Koa Hills DC 1 Source 070924.pdf 108.99KB To move from the current Finance/HR/Payroll/Utility Billing software to the new Tyler EERP software, the city needs to extract and convert data from the current system into the new system. This extraction and conversion process will necessarily take place several times per module to accommodate both the testing process and eventual go live. City staff does not have the experience or expertise in the disciplines required to accomplish this task and requires the services of a 3rd party consultant. The attached agreement for services is a contract amendment with Tyler Technologies. Tyler will engage Koa Hills Consulting, a preferred Tyler partner, one our behalf. Koa Hills staff have completed multiple dozens of successful conversions to Tyler EERP and are very knowledgeable about the nuances of the Tyler EERP implementation process. Koa Hills will be providing data extraction/conversion services to the city for the duration of the EERP implementation project, slated for 24 months, for all purchased EERP modules (Finance, HR/Payroll, and Utility Billing). While staff was aware of the need for 3rd party services in this area during the approval of the original EERP contract, we were not able to identify a vendor or a budget estimate until after the time when the contract was approved. As such, no budget was identified for these services. Requested funds would be added to the EERP implementation project budget administered by the Finance Department. This will require $ 97,365 from accrued funds. There are no policy implications. COML Council Packet 9-10-24, Page 126 of 151 Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Options and Results City staff will engage 3rd party consulting agency to begin data extraction and conversion from old finance/hr/utility billing system to Tyler EERP. Staff will bring back options for recommended changes. Tyler EERP implementation project will be delayed until we can acquire funding for services. COML Council Packet 9-10-24, Page 127 of 151 2024-482845-Z1V8L5 CONFIDENTIAL Page 1 Quoted By:Maddie McCambridge Quote Expiration:01/05/25 Quote Name:Moses Lake WA Koa Hills Data Conversion Services - One Source Quote Description: Moses Lake WA - Koa Hills Services - One Source all suites Saas Term 3.00 Sales Quotation For:Shipping Address: City of Moses Lake PO Box 1579 Moses Lake WA 98837-0244 3rd Party Hardware, Software and Services Description Qty Unit Price Unit Discount Total Price Unit Maint/SaaS Unit Maint/SaaS Discount Total Maint/SaaS Koa Hills - Data Conversion Assistance - Finance 1 $ 27,090.00 $ 0.00 $ 27,090.00 $ 0.00 $ 0.00 $ 0.00 Koa Hills - Data Conversion Assistance - HCM 1 $ 29,415.00 $ 0.00 $ 29,415.00 $ 0.00 $ 0.00 $ 0.00 Koa Hills - Data Conversion Assistance - Utility Billing 1 $ 40,860.00 $ 0.00 $ 40,860.00 $ 0.00 $ 0.00 $ 0.00 TOTAL $ 97,365.00 $ 0.00 Summary One Time Fees Recurring Fees Total Tyler License Fees $ 0.00 $ 0.00 COML Council Packet 9-10-24, Page 128 of 151 2024-482845-Z1V8L5 CONFIDENTIAL Page 2 Total SaaS $ 0.00 $ 0.00 Total Tyler Services $ 0.00 $ 0.00 Total Third-Party Hardware, Software, Services $ 97,365.00 $ 0.00 Summary Total $ 97,365.00 $ 0.00 Contract Total $ 97,365.00 Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later. Customer Approval:Date: Print Name:P.O.#: All Primary values quoted in US Dollars Comments Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms: •License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download by the Client; •Fees for hardware are invoiced upon delivery; •Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; •Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually COML Council Packet 9-10-24, Page 129 of 151 2024-482845-Z1V8L5 CONFIDENTIAL Page 3 thereafter in accord with the Agreement. •Fees for services included in this sales quotation shall be invoiced as indicated below. •Implementation and other professional services fees shall be invoiced as delivered. •Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. •Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion module. •Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning. •If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. •Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement. •Expenses associated with onsite services are invoiced as incurred. Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors. Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly. Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy. Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost. In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel. COML Council Packet 9-10-24, Page 130 of 151 2024-482845-Z1V8L5 CONFIDENTIAL Page 4 The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler. Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments. Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users. COML Council Packet 9-10-24, Page 131 of 151 9/5/2024 1 MOSES LAKE WATER SUPPLY - PFAS Chad Strevy, Water System Manager Richard Law, City Engineer 9.03.2024 LR/BB/CS/RL Timeline April 2023 Positive Test Results: Wells 19, 23, 24, 29 Wells 19, 24, 29 taken out of service (23 was already off due to motor issue) May 2023 Resampled – Well 24 came back with no detection. Wells 19, 23, 29 remained out of service September 2023 Contracted with Gray & Osborne for evaluation of treatment options October 2023 Shipped barrel of water for treatment analysis December 2023 Ion Exchange Treatment option results received by consultant. March 2024 GAC treatement results received by consultant June 2024 Well 19 put back in service August 2024 Consultant requested another sample be pulled September 2024 Scheduled call with consultant to review results Awaiting final report on treatment options, life expectancy, and costs of treatment medium. 9.03.2024 LR/BB/CS/RL 1 2 COML Council Packet 9-10-24, Page 132 of 151 9/5/2024 2 Next Steps •Awaiting final report on treatment options: •Evaluate - •Cost of building filtration/treatment system, •Life expectancy of medium, •And annual maintenance costs. •Staff will present to Community Development/Public Works Committee the results and treatment options. •Staff will make recommendation to council on viability of treatment options. 9.03.2024 LR/BB/CS/RL 3 COML Council Packet 9-10-24, Page 133 of 151 Memo To: Moses Lake City Council From: Levi Bisnett, PLS Design Engineer cc: Brian Baltzell, Mike Jackson Date: 9/4/2024 Re: Information on Intersection Improvements to Wheeler Road & Road L NE The City of Moses Lake’s Public Works Department has reviewed and identified a solution to address safety concerns at the intersection of Wheeler and Road L. Currently configured as a 2-way Stop Controlled Intersection, priority is given to Wheeler Road Traffic throughput withcomplications arising from speed limit transition, lane configuration, turning movements,conflicting sight lines and rural nature of surrounding area. To address these existing conditionsand concerns, staff has proposed the construction of a Modular Compact Roundabout. Roundabouts are safer, lower speeds and have increased efficiency compared to traditionally controlled intersections. Vortex Modular Roadway Systems greatly reduce long-established cost and installation time baselines for traffic calming at intersections. The product anchors on top of existing road surfaces and installations are completed in days, not months. In addition to improving the safety of the roadway at the intersection this project will also include complete street elements, such as wider shoulders, Crosswalks, and Protected Splitter Islands to improve multimodal transportation and connectivity in the area. The total estimated cost of this project is approximately $450,000.00. The City is working on funding agreements with new businesses in the Wheeler Corridor and pursuing Grant opportunities to fund the project. Please follow the link to a case study on Washington State and Compact Roundabouts and see attached product information & modularization process. https://ctt.mtu.edu/sites/default/files/resources/ltap/2019roundabouts/04_walsh.pdf Attachments: Product Sheet – Modular SystemModularization Process rev NC, Wheeler and Road L – Roundabout COML Council Packet 9-10-24, Page 134 of 151 Modular Roadway Systems Reimagine Traffic Control Hardware Design www.vortex-roundabouts.com Tel. 619-786-7855 E-Mail: info@vortex-roundabouts.com Rev: 01 Applications Key Features Vortex Modular Roadway Systems greatly reduce long-established cost and installation time baselines for traffic calming and guidance hardware like roundabouts and bike lane dividers. Our product anchors on top of existing road surfaces and installations are completed in days, not months. Our recycled composite polymer modules are fully mountable by trucks and buses during installation, often eliminating the need to reroute traffic. Our system resists most issues found with conventional materials including rot,UV,freeze/thaw,rain,bugs and heavy loads. The fully customizable solution provides endless possibilities for designers –any size, shape or color –and can be reshaped after installation. ➢All Colors ➢Customizable ➢Recycled / Recyclable ➢Temporary / Permanent ➢Roundabouts ➢Bike Lane Dividers ➢Lane Dividers ➢Traffic Calming ➢Pedestrian Refuge ➢Rated for Heavy Loads ➢50 yr. Board Life ➢All Weather Conditions ➢Modify Shape after Install ➢Lays out / drive over in hours ➢Anchor Over Existing Asphalt ➢Fully Install in Days ➢Fully Mountable COML Council Packet 9-10-24, Page 135 of 151 www.vortex-roundabouts.com Tel. 619-786-7855 E-Mail: info@vortex-roundabouts.com Rev: 01 Modular Roadway Systems Specifications Individual Module Specifications Vortex Modular Roadway Systems are constructed from three primary components •Modular boards –CNC-milled to custom shapes to match details of each site •Anchors –Attach modules directly to existing asphalt and concrete road surfaces •Plugs –Provide an impact-absorbing interface between vehicles and anchors Anchors and Plugs Vortex Modular Roadway Systems are made from long-lasting materials engineered to withstand repeated transit by the largest vehicles. The material used to form individual modules has an expected 50-year life. Our patented engineering grade urethane elastomeric plugs mitigate load transfer to anchors, while resisting extreme environments, extending system life, and reducing maintenance. The system anchors directly over existing roadway substrates such as asphalt or concrete. Multiple corrosion-reducing options are offered, depending on site-specific conditions. Dimensions Value Unit Length (Max)16 ft Length (Typical)3 - 8 ft Thickness 2.5 - 3.0 in Width 12 in Weight 11 - 12 lb/ft Color Any Expected Life 50 yrs Material Type Recycled Yes Recyclable Yes Textured Surface Yes Polymer Composite Plug Anchor Plug Value Unit Material Urethane Elastomer Color Any Bolt Compatability 3/8 in 5/8 in UV Resistant Yes Anchor Value Unit Compatible Roadway Type Asphalt Concrete Bolt Size (diameter) 3/8 in 5/8 in Anchor Material Galvanized 304 SS 316 SS Standard Anchor Adhesive Epoxy or Cement Specialty Anchor Adhesives for: Wet Conditions Cold Conditions COML Council Packet 9-10-24, Page 136 of 151 Modular Roundabout Modularization Process Adam Lanik Rev NC –9/16/21 www.vortex-roundabouts.com Tel. 619-786-7855 E-Mail: info@vortex-roundabouts.com ZKxKZ dba Vortex Proprietary Information 1COML Council Packet 9-10-24, Page 137 of 151 Modularization Process –Step 1 Drawing supplied by customer detailing general shapes.2-D rendering of the modular system. ZKxKZ dba Vortex Proprietary Information 2COML Council Packet 9-10-24, Page 138 of 151 Modularization Process –Step 2 3-D rendering of modular shapes for production.Actual installation of the Vortex modular system. ZKxKZ dba Vortex Proprietary Information 3COML Council Packet 9-10-24, Page 139 of 151 Modularization Process –Step 1 Drawing supplied by customer detailing general shapes.2-D rendering of the modular system. ZKxKZ dba Vortex Proprietary Information 4COML Council Packet 9-10-24, Page 140 of 151 Modularization Process –Step 2 3-D rendering of modular shapes for production.Actual installation of the Vortex modular system. ZKxKZ dba Vortex Proprietary Information 5COML Council Packet 9-10-24, Page 141 of 151 COML Council Packet 9-10-24, Page 142 of 151 September 5, 2024 Re: Homeless Impact on Public Safety Resources Council, The MLPD and MLFD were asked to figure the impact of homeless on public safety. Unfortunately, we do not have a system in place to code specifically for calls that involve subjects experiencing homelessness. This forced us to go through every call to determine the circumstances and who was involved. As a result, the figures and estimates I will give in this memo are, “at least” costs or numbers. In reviewing thousands of case reports, it was determined “at least” 25% of our calls are related to homeless subjects and/or behaviors associated with this population. It is likely another 10-20% of our calls have a connection but we cannot prove this. These types of calls are thefts or disturbances in business areas of the city frequented by that population. In factoring the costs of our responses, I took a three-day period of the calls reviewed. I pulled the calls that I could show involved this population and then further reviewed the number of officers assigned to the call and the amount of time they were assigned to the call. It is important to note, the radio log does not reflect the time spent filling out paperwork or other peripheral actions the officer may take after clearing the call. I found the average number of officers was 1.63 per call and the average call time was 20 minutes. As officers are paid at different rates depending on seniority, specialty pay, and rank, I used the step four pay rate of $47.36 per hour to account for the differences in officer pay and added 30% for benefits. Using these numbers the “at least” cost for these calls is $99,051.66 through September 4th. The above number does not reflect any other costs that may be associated with our response, such as tow bills, Property Clerk time, or storage costs. While it may be possible to come up with an accurate accounting, the process to do so will be cumbersome and take us away from our primary responsibilities for more time than we had. We anticipate moving forward with a new records management system that may allow us to better track that impact in 2025 at least at the officer level. It is also important to note, however it is factored in, that police officers were dealing with a significant number of the subjects associated with these calls prior to them becoming homeless. It is likely they would have continued to be criminal justice involved regardless of their housing status. Respectfully, David Sands Chief of Police Moses Lake Police Department 411 S. Balsam Moses Lake, WA, 98837 Moses Lake Police Department COML Council Packet 9-10-24, Page 143 of 151 Fire and EMS Incidents Specific to the Homeless Population of Moses Lake Fire Incidents June – January 2023 For fire responses to incident type 150, which was created in June 2023 for tracking homeless caused fires. For the columns shown as “Number of apparatus assigned” and “Number of personnel assigned” these are totals for all incidents. Month Total Number of Incidents Total Number of Apparatus Assigned by Type Number of personnel assigned Average number of personnel assigned per incident Incident hours with estimated staff hours and estimated apparatus hours June 2023 9 Engine 10 Brush 10 Battalion 9 Medic 5 Assistant Chief / Chief 1 Tender 2 Boat 1 77 8.55 14 119.7 staff hours 59.08 apparatus hours July 2023 5 Engine 5 Brush 6 Battalion 5 Medic 2 36 7.2 11 79.2 staff hours 39.6 apparatus hours August 2023 5 Engine 4 Brush 4 29 5.8 12 69.6 staff hours COML Council Packet 9-10-24, Page 144 of 151 Battalion 4 Medic 1 Assistant Chief / Chief 1 Tender 1 36 apparatus hours September 2023 14 Engine 13 Brush 10 Battalion 9 Medic 2 Tender 1 74 5.26 20 105.2 staff hours 50 apparatus hours October 2023 13 Engine 13 Brush 13 Battalion 10 Medic 4 83 6.38 21 133.98 staff hours 64.68 apparatus hours November 2023 10 Engine 9 Brush 6 Battalion 8 Medic 3 53 5.3 12 63.6 staff hours 31.2 apparatus hours December 2023 8 Engine 6 Brush 4 Battalion 8 34 4.25 8 34 staff hours 18 apparatus hours COML Council Packet 9-10-24, Page 145 of 151 Fire Incidents—Homeless—YTD 2024 Month Total Number of Incidents Total Number of Apparatus Assigned By Type Number of personnel assigned Average number of personnel assigned per incident Incident hours with estimated staff hours and estimated apparatus hours January 13 Engine: 7 Brush: 9 Battalion: 8 47 3.615 14.5 52.42 staff hours 27 apparatus hours February 9 Engine: 8 Brush: 7 Battalion: 7 Medic: 4 Tender: 1 54 6.75 20 135 staff hours 60 apparatus hours March 12 Engine: 10 Brush: 6 Battalion: 7 Medic: 2 53 4.412 16 70.59 staff hours 33 apparatus hours April 6 Engine: 7 Brush: 5 Battalion: 6 37 6.616 8 52.92 staff hours 24 apparatus hours May 5 Engine: 4 Brush: 5 Battalion: 5 Medic: 1 29 5.8 8 46.4 staff hours 24 apparatus hours June 12 Engine: 13 Brush: 15 Battalion: 10 Assistant Chief / Chief: 1 Medic: 1 85 7.08 22 155.76 staff hours 79 apparatus hours COML Council Packet 9-10-24, Page 146 of 151 Tender: 3 July 9 Engine: 12 Brush: 13 Battalion: 8 Medic: 2 Assistant Chief / Chief: 2 Tender: 3 Mutual aid: 3 tenders (Not included in personnel figures). 79 8.77 52 456.04 staff hours 230 apparatus hours August* 1 Engine: 1 Brush: 1 Battalion: 1 5 5 2 10 staff hours 6 apparatus hours *August data is through August 5, 2024 COML Council Packet 9-10-24, Page 147 of 151 FIRE Incidents: Total personnel hours: 1,584.41 Total apparatus hours: 781.56 To calculate apparatus costs I took the State Fire Chief’s published rate for each apparatus type and then calculated the total number of hours each apparatus spent on an incident. This estimate may be somewhat higher or lower than our actual costs incurred for apparatus but it should give a fairly good estimation based on the published rates. For personnel costs I took the total number of staff hours times the average firefighter / wages and benefits. This estimate may also be somewhat higher or lower than our actual costs and it does not specifically take into account any overtime that may have been incurred. We may be able to pull that type of data manually but our current software cannot get into that level of detail, however I think the estimate is fairly close to what the actual costs are. Position Total cost per hour Total response hours for position type Total cost per position type Battalion Chief $65.59 ($47.53 hour plus $18.06 benefits) 205.97 $13,509.57 Captain $62.86 ($45.55 hour plus $17.31 benefits) 237.66 $14,939.31 Firefighter /EMT Paramedic $53.48 ($39.93 hour plus $13.55 benefits) 375.50 $20,081.74 Firefighter / EMT $49.20 ($35.65 hour plus $13.55 benefits) 765.27 $37,651.28 TOTAL 1,584.4 $86,181.90 COML Council Packet 9-10-24, Page 148 of 151 Apparatus Cost: Type Daily rate Hourly rate Estimated hours for type Total Cost per type Engine $3,724.00 $155.16 196 $30,411.36 Brush Type 3 $2,252.00 $93.83 75 $7,037.25 Brush Type 6 $1,373.00 $57.21 185 $10,583.85 Battalion Chief / Chief No Rate Established $3.00 estimated 196 $588.00 Medic Unit $2,300.00 $95.83 75 $7,187.25 Tender $1,176.00 $49.00 52 $2,548.00 Boat $1,000.00 $41.66 2 $83.32 TOTAL $58,394.03 136 Total incidents Total personnel costs: $86,181.90 Total apparatus costs: $58,394.03 Total Dispatch costs: ($38.23 per call) $5,199.28 Total of all costs: $149,775.21 Average cost per incident: $1,101.29 Note: The costs shown are demand costs (those costs associated specifically with a response—they do not include availability costs). COML Council Packet 9-10-24, Page 149 of 151 EMS Incidents: EMS incidents are a bit more difficult to track, in that the only way we have to identify patients as homeless is whether or not an address is provided by the receiving hospital / medical facility when we transfer care. There are likely more homeless patients than is included in this report, as some patients who are actually homeless do have an address on record. For tiered response, (fire unit response for staffing needs) to EMS calls we do not have a precise way of tracking this specifically for homeless incidents, but we do have data on the total number of tiered responses annually. From the total number of annual tiered responses we can extrapolate an estimated number of tiered responses for homeless patient contacts and then calculate the cost the same as we have for fire responses based on apparatus hours and personnel numbers. Total EMS Incidents with homeless patient contact: 333 (January 2023 through August 5, 2024). Tiered incident rate for same period: 25% (7,461 total EMS calls with 1,880 calls requiring tiered response for manpower). 333 x 25%= 83.25 incidents required an Engine response. Medic Unit Costs: Cost Type Total hourly rate Total hours Total cost Medic Unit $95.83 249.75 (333 x .75 hour per call average) $23,933.54 Dispatch Fees $38.23 per call 333 total calls $12,730.59 Firefighter / EMT $49.20 249.75 (333 x .75 hour per call average) $12,287.70 Firefighter / EMT Paramedic $53.48 249.75 (333 x .75 hour per call average) $13,356.63 Total $62,308.46 COML Council Packet 9-10-24, Page 150 of 151 Total fire response costs: 83 engine responses with an estimated 249 personnel responding on the 83 engine responses, with an estimation of .75 hours per incident response: 62.5 apparatus hours plus 186.75 personnel hours. Fire costs only account for demand costs—availability costs are not factored into these costs. Tiered Response Personnel Costs Position Total Cost per Hour Total Response hours per position type Total Cost per position type Captain $62.86 62.25 $3,913.03 Firefighter / EMT Paramedic $53.48 62.25 $3,329.13 Firefighter / EMT $49.20 62.25 $3,062.70 Cost For Apparatus $155.16 62.50 $9,697.50 Total Cost $20,002.36 Total EMS Response Costs including tiered response: $82,310.82 Per Incident Cost: $247.18 Notes: • The costs noted are only for demand costs—those costs directly related to a response. They do not include availability costs. • It can be argued that there is a loss in revenue also associated with EMS responses to homeless patients as units are out of service, often without patient transport, and there is no insurance, state, or federal medical reimbursement in some instances. With the unit out of service it is unable to respond to other calls that potentially are revenue generating. Total for Fire & EMS responses in the referenced period are estimated at $232,086.03 in direct system demand costs. COML Council Packet 9-10-24, Page 151 of 151