2009 06 23u
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MOSES LAKE CITY COUNCIL
June 23,2009
Council Present:RonCovey,Bill Ecret,Jon Lane,Richard Pearce,Dick Deane,JimLiebrecht,and
Brent Reese
The meeting was calledto orderat 7 p.m. by Mayor Covey.
PLEDGE OF ALLEGIANCE:Councilman Reese led the Council in the pledge of allegiance.
MINUTES:Mr.Ecret moved that the minutes of the June 9,2009 meeting be approved,seconded
by Mr.Liebrecht,and passed unanimously.
APPROVAL OF CLAIMS.PREPAID CLAIMS.CHECKS.AND PAYROLL
Vouchers auditedand certified bythe Finance Director as required by RCW 42.24.080, and those
expense reimbursementclaims,certified as required by RCW42.24.090, have been recorded on
a listing which has been made available to the Council for approval and is retained for public
inspection at city hall.
As of June 23,2009 the Council does approve for payment claims inthe amount of $532,431,89;
prepaid claims in the amounts of $36,396.61 and $12,079.99;claim checks in the amount of
$1,708,221.19;and payrollin the amount of $65,293.40.
Action Taken:Mr.Pearce moved that the bills,checks,prepaid claims,and payroll issued be
approved,seconded by Mr.Deane, and passed unanimously.
PRESENTATIONS AND AWARDS
PARKS AND RECREATION DEPARTMENT
.Lori Moholt-Phillips,Recreation Superintendent,was presented to the Council.
POLICE DEPARTMENT
Scott Ent, Police Officer,was presented to the Council.
CONSENT AGENDA
Ordinance - Amending Chapter 16.02 -2nd Reading: The ordinance amending Chapter 16.02 of /OB u-
the Moses Lake Municipal Code entitled "Building Permits"was presented.
Ordinance -Amending Chapter 16.36 -2nd Reading:The ordinance amending Chapter 16.36 of l°3^
the Moses Lake Municipal Code entitled "Fire Code" was presented.
Ordinance -Amending Chapter 17.09 -2nd Reading:The ordinance amending Chapter 17.09 of /vf*/
the Moses Lake Municipal Code entitled "Definitions"was presented.
~>Ordinance -Amending Chapter 17.13 -2nd Reading:The ordinance amending Chapter 17.13 of 10fI
V-X the Moses Lake Municipal Code entitled"Short Subdivisions"was presented.
Ordinance -Amending Chapter 17.17 -2nd Reading:The ordinance amending Chapter 17.17 of /Of/
the Moses Lake Municipal Code entitled "Major Subdivisions'*was presented.
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CITY COUNCIL MINUTES June 23, 2009
10PI Ordinance -Amending Chapter 17.36 -2nd Reading:The ordinance amending Chapter 17.36 of
the Moses Lake Municipal Code entitled "Reimbursement for Utility Installations"was presented.
//sY Ordinance -Amending Chapter 19.03 -2nd Reading:The ordinance amending Chapter 19.03 of
the Moses Lake Municipal Code entitled "Classification and Designation of Resource Lands and
Critical Areas and Regulations forthe Conservation and Protectionof Resource Lands and Critical
Areas"was presented.
Action Taken:Mr.Reese moved that the Consent Agenda be approved,seconded by Mr.Lane,
and passed unanimously.
COMMISSION APPOINTMENTS -None
CONSIDERATION OF BIDS AND QUOTES
lO/f CITY HALL UTILITY PROJECT
The city received four bids for the City Hall Utility Project.This projectincludes installing a 50
space parking lot,relocating existing utilities,and installing new utilities to serve the new City Hall
building.
Action Taken:Mr.Liebrecht moved that the bid be awarded to Advanced Excavation,Inc. in the
amount of $382,764.46,seconded by Mr.Lane, and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
/0£0 VISION 2020 -OVERPASS SIGNS
Vision 2020 reqeusted time before the Council to discuss signage at the I-90 interchanges into
Moses Lake.
Richard Teals,Vision 2020,stated that they have been working on making the overpasses into
Moses Lake more visuallyappealing. He stated that the Moses Lake logowould be used along
with some graphic artto promote the watertheme. The material used isa mesh thathas a life of
between three and five years. Other ideas forthe overpasses include a stencil in black on the
concrete depicting the various activities available in Moses Lake.Fine art sculptures could be
included invarious areas along the highways also.Contact has been made with the Department
of Transportationto find out their requirements. The endorsement of this projectfrom the city is
being requested.
There was some discussion by the Council.
Action Taken:Mr.Lane moved that the city endorse the project,seconded by Mr.Liebrecht,and
passed unanimously.
\\(pU SEWER SYSTEM -O'BYRNE
Stuart O'Byrne requested time before the Council to explain a hybrid sewer system consisting of f\
E-1 grinders and a gravity system for the Westshore Vista MajorPlat.
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CITY COUNCIL MINUTES June 23,2009
Phil Bloom,Columbia Northwest Engineering,representing Mr.O'Byrne,statedthatheownsabout
160acres along Westshore Drive andexplained thesewersystem proposed for thedevelopment.
The sewer system would consist ofan E-1 grinder pressure effluent systemsdesign with holding
tanks allowing for the timed injection of effluent into the existing pressure main located on
Westshore Drive.The system would be maintained bya pre-funded home owners association
through a contract with a local service provider on a 24-hour on-call basis.In the future,when a
gravity main is installed in Westshore Drive by the city,this sewer system can be connected to the
gravity main.He mentioned that the E-1 grinder system is approved technology and used in
thousands of sewage systemsthroughout the United States.Thesystemis economical and has
lower maintenance costs than a normal gravity system.
Mr.O'Byrne explained how thesystem would work and stated that thesystem will pay for thefuture
construction ofa gravity sewer line by assessing a fee on each parcel in the project.A home
owners associationwouldbe established to oversee the system and the funding.He mentioned
thatoneofthe problems isthatthere isnocomprehensive sewersystem for the Mae Valley area
so there needs to be flexibility in the sewer systems.
Larry Angell,Columbia Northwest Engineering,stated that the proposed system isto provide a
solution for the issuesofthe city staffonthe sanitary sewersystem in this area.Mr.O'Bryne has
requested permission to connect to city water and sewer and the E-1 grinder system isa viable,
urban,low cost,low maintenance solution tothe requirement for the construction of gravity sewer
mainatthistime. Hementionedthatthe necessary guarantees areinplace for the operation and
maintenance of the system by the home owners association.
There was considerable discussion over the proposal to install the E-1 grinders rather than a
gravity system.It was pointed out that the E-1 grinder system will work in this area and that they
have been allowed inisolated areas with either no or limitedabilityto expand.Itwas also pointed
outthat allowing the use of an E-1 grinder system when gravity sewer is available,may open up
the use ofthistype of system in all areas of the city,which would be a change inthe city's policy
of requiring gravity sewer mains.
Action Taken:Mr.Deane moved that the item be tabled,seconded by Mr.Pearce,and passed
unanimously.
ORDINANCES AND RESOLUTIONS
ORDINANCE -FIRE HYDRANTS -1st READING
An ordinancewas presented which includesthe requirement forpropertyowners to maintain and
repair private fire hydrantsand updates wordage throughout this section of the municipal code.
The ordinanceamending Chapter16.48ofthe Moses Lake Municipal Code entitled"Fire Hydrants"
was read by title only.
Gary Harer,Municipal Services Director,mentionedthatthe Fire Department inspects all the fire
hydrants and if there is a problem,notifies the owner of the fire hydrant.There have been
situationswhere the propertyownerhas taken months tohavethe hydrantrepaired and during that
time there is no fire flow.The proposed changes require the fire hydrant to be repairedwithin30
days of notification from the Fire Department that itis not operable.
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CITY COUNCIL MINUTES June 23, 2009
Tom Taylor, FireChief,stated that the number of private hydrants has increased over the years
and while the city is not responsible for their maintenance and repair,they are required to provide
fire flow to the private developments.There is a need to require the repairs to be done in a timely
manner.
Action Taken:Mr.Lane moved thatthe first reading ofthe ordinance be adopted,seconded by Mr.
Liebrecht,and passed unanimously.
ijif^ORDINANCES -FRANCHISE -LAKES MOBILE HOME PARK/WISER -1st READINGS
Ordinanceswere presented which grant franchises to the Lakes Mobile Home Parkand Ken Wiser
for the installation of a 12"irrigation main under Hamilton Road.
The ordinance grantingto Lakes Mobile Home Park, LLCthe rightand franchise to use and occupy
designated streets,alleys, and other public places and ways of the City of Moses Lake,
Washington,to construct, maintain,repair,renew and operate a water distribution system within
and through certain portions of the City of Moses Lake,Washington was read by title only.
Gary Harer,Municipal Services Director,explained that the Lakes Mobile Home Park will construct
an irrigation line under roads withinthe Crossroads development to supply irrigation water to the
mobile home parkand that Mr.Wiser has an existing irrigation line in the Crossroads development
that supplies irrigation water to his farm operation.
Action Taken:Mr.Pearce moved that the first reading of the ordinance be adopted,seconded by (T^
Mr.Reese,and passed unanimously.
The ordinancegranting to KenWiser the right and franchiseto use and occupy designated streets,
alleys, and other public places and ways of the Cityof Moses Lake, Washington, to construct,
maintain,repair,renewandoperateawaterdistribution system within andthroughcertain portions
of the City of Moses Lake,Washington was read by title only.
Action Taken:Mr.Pearce moved that the first reading of the ordinance be adopted,seconded by
Mr.Ecret,and passed unanimously.
/OiLo RESOLUTION - ACCEPT DONATION -BUDU RACING
A resolution was presented which accepts $400 from Rory and Deanna Muller of Budu Racing.
The funds will be used for recreational programs.
The resolution accepting a cash donation of $400 from Rory and Deanna Muller of Budu Racing
was read by title only.
Action Taken:Mr.Lane moved that the resolution be adopted,seconded by Mr.Liebrecht, and
passed unanimously.
REQUEST TO CALL FOR BIDS -None
REFERRALS FROM COMMISSIONS -None (~*^
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CITY COUNCIL MINUTES .June 23,2009
OTHER ITEMS FOR COUNCIL CONSIDERATION
LAKES MOBILE HOME PARK/CROSSROADS PHASE 3 MAJOR PLAT -SIDEWALK WAIVER //^6»
A request has been submitted for a waiver ofthe requirement to construct sidewalk onthe east
side of Hamilton Road between the Crossroads Phase 3 MajorPlat and the Bud Wiser Plat.
Gary Harer,Municipal Services Director,stated that a waiver has already been granted tothe
requirement to install sidewalk improvements on the east side of Crossroads Phase 3. The
sidewalk improvements will be constructed atthetimethe property tothe east is developed.
ActionTaken:Mr.Lane moved that the waiverbe granted,seconded by Mr.Deane, and passed
unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS
LIND ANNEXATION
ChuckTudor,representing Dwane Lind,statedthat several meetingsagoa proposed annexation
of property on Kittelson Road was presented.The Council askedthatthe adjoining property owned
by Mr.Lind alsobe included inthe annexation andthathas nowbeen done.
Action Taken:Mr.Pearce moved that the Notice of Intent be receipted and accepted and the
Petition forAnnexation be accepted,seconded by Mr.Lane, and passed unanimously.
JUNGERS -BUILD ON UNPLATTED PROPERTY
Craig Jungers,2317 Lakeside, stated that his shop located at 720 Burress,whichis unplatted,
burned and he wants to replace it. He requested permission to build on unplatted property.He
stated that his contractor has applied for a building permit.
Gilbert Alvarado,Community Development Director,stated that the city has not yet received a
request for a building permit but that a resolution granting Mr.Jungers permission to build on
unplatted propertywill be presented at the nextCouncil meeting,even though he is inthe process
of platting.
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
ELECTRONIC VEHICLE SIGN -O'BYRNE
Joseph K.Gavinski,City Manager,stated that the city investigated the vehicle mounted electronic
signs in Spokane and Seattle.
GilbertAlvarado,Community Development Director,stated that staffcontacted the Cityof Spokane
andwas informedthatthey areunawareofany vehicle mounted electronicsigns in Spokane.The
Spokane municipal code does prohibit those kindof signs.It isthe same inthe Cityof Seattle. He
mentioned that while the signs are not addressed in the municipal codes,there are vendors who
are selling them.He stated that city staff is still researching the issue and have contacted the
Department of Transportation about allowing them on state highways.
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CITY COUNCIL MINUTES June 23,2009
/OO /REAR YARD SETBACKS
Joseph K.Gavinski,City Manager,stated that the property owners with unpermitted porch covers
within the rear yard setbacks were notified of the Council's decision to direct staff to amend the
zoning code to address the problem.
///S~HANDICAP PARKING SPACES
Joseph K.Gavinski,City Manager,stated that the city received a request for additional
handicapped parking spaces in the downtown area.The Council requested an inventory of the
handicapped parking spaces prior to any changes to the addition of handicapped parking spaces.
He mentioned that an ordinance establishing the location of handicapped parking spaces in the
downtown area will be presented to the Council in the future.
/OSO POLITICAL SIGNS
Joseph K.Gavinski,City Manager,stated that staff discussed the issue of signs on city property
and city right-of-way.Upon research,staff discovered several areas that are city-owned property
rather than right-of-way where signs were being placed.At this time,it is the city's position that no
signs should be placed on city property and have requested that the unpermitted signs be removed.
/OiO BUILDING ACTIVITY REPORT
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The May 2009 Building Activity Report was presented.
INVESTMENT REPORT
The city received $19,097.94 in investment income for May 2009.
SALES TAX/TRANSIENT RENTAL INCOME
The city received $425,086.28 in sales tax and $35,279.84 intransient rental income inMay2009.
BUDGET UPDATE
Joseph K.Gavinski,City Manager,stated that the city should be fine through the end of the year
providedthe city continues to maintainitsreceipts and expenditures. However,ifrevenues should
drop belowwhat is budgeted or expenditures rise beyond what is budgeted, the citymay have to
consider personnel layoffs.
The regular meeting was recessed at 10 p.m.andthe Council metin an executive session with the
City Attorney todiscuss labor relations.Theexecutive session was adjournedat>0f45-p,m.and
the regular meeting was reconvened.The regular meetinpjwas adiotirrie^aTlurrSvD.m.
Ronald C.Covey,Mayor^ATTEST
Ronald R.Cone/Finance Director
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