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2009 10 276941 MOSES LAKE CITY COUNCIL ^_J October 27,2009 Council Present:Ron Covey,Richard Pearce,Bill Ecret, Jon Lane,Dick Deane,Brent Reese,and Jim Liebrecht The meeting was called to order at 7 p.m. by Mayor Covey. PLEDGE OF ALLEGIANCE:Mr.Pearce led the Council in the pledge of allegiance. MINUTES:Mr.Ecret moved that the minutes of the October 13,2009 meeting be approved, seconded by Mr.Lane,and passed unanimously. APPROVAL OF CLAIMS.PREPAID CLAIMS.CHECKS.AND PAYROLL Vouchers audited and certified by the Finance Directoras required by RCW 42.24.080,and those expense reimbursement claims, certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at city hall. As of October 27,2009 the Council does approve for payment claims in the amount of $415,482.86;prepaidclaims in the amounts of $10,453.60 and $28,538.04; claim checks inthe amount of $1,168,567.65;and payroll inthe amounts of $41,722.76 and $48,847.16. Action Taken:Mr.Pearce moved that the bills,checks,prepaid claims, and payroll issued be{^J approved,seconded by Mr.Reese,and passed unanimously. PRESENTATIONS AND AWARDS -None CONSENT AGENDA Power Pointe 3-Deferral Request:Phil Bloom ofColumbia Northwest Engineering requested a //£$& deferral of the requirement to constructan improved cul-de-sac for the proposed Power Pointe 3 Major Plat.A temporary cul-de-sac will be provided,andthe land owner will signa covenantfor permanent improvements in the future ifthe street is notextended. The Planning Commission recommended thatthe deferral be granted,with the stipulation thata covenant be required for the construction of the cul-de-sac after five years, I/O ~yResolution - Nuisance Abatement:A resolution was presented which affirms the Council's prior /•r / authorization to staff to collect the funds expended to abate the nuisance at 705 D Street. Action Taken:Mr.Ecret moved that the Consent Agenda be approved,seconded by Mr.Pearce, and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS AND QUOTES STAINLESS STEEL SANDER The City received one bid for the replacement of the stainless steel sander. /OH 6942 CITY COUNCIL MINUTES October 27,2009 Action Taken:Mr.Reese moved that the bid be awarded to Northend Truck Equipment in the amount of $39,436,seconded by Mr.Lane, and passed unanimously. Jjfolf WELL 3 PUMPHOUSE PROJECT The City received ten bids for the Well 3 Pumphouse Project which includes construction ofanew removable pumphouseandmainstructure with electrical,control andtelemetrysystems,andanew pump assembly. The bid specifications directed bidders tospecifywhich set of pump bowls weretobe installed but aspacewasnotprovided onthe bid proposal sheet.Only one bidder supplied this information and they have submitted a letter of protest requesting the City declare all other bids non-responsive. The letter of protest does not claim that other contractors gained an unfair advantage by not including this information. There was some discussion by the Council. Gary Harer,Municipal Services Director,statedthatstaffcontacted the protesting bidder,explained the issue,and the bidder has essentially withdrawn his protest. Action Taken:Mr.Lane moved that the bid irregularity be waived and the contract be awarded to MRM Construction in the amount of $261,942.36,seconded by Mr.Pearce,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS /&30 SOROPTIMST -SIGNS Soroptimist International requested permission to place banner signs at Neppel Park,Kwicky Corner, and the Moses Lake Library.The signs advertise their Annual Holiday Bazaar held in November. Joseph K.Gavinski,City Manager,pointedoutthatthe allowedlocations for the placement ofsigns on city propertydo not include Neppel Parkorthe Moses Lake Library.Ifpermission is granted forSoroptimist to place signs inthe other than permitted locations, itwould open itup to all signs, including political signs. Angie Clark,representing Soroptmist, stated they are flexible as towhere the signs can be placed. Mr.Liebrecht was concerned about commercial advertising on the banner signs and feltthat inthe future it should be eliminated. There was some discussion about the content of the signs. Action Taken:Mr.Ecret moved that permission be granted for a sign at Five Corners,in front of Able Building, and at Kwicky Corner no earlier than one week priorthe event,seconded by Mr. Lane,and passed unanimously. jD/O'li ORDINANCES -TAXATION -1st READINGS/PUBLIC HEARING \) Ordinances were presented which fixthe estimated amountto be received by the city from property taxes in 2010 and sets the tax ley rate. O n 6943 CITY COUNCIL MINUTES October27, 2009 ^—The ordinance fixing the amount to be received for municipal purposes from taxations on assessed valuations on property within the City of Moses Lake,Washington for 2010 was read by title only. The ordinance fixing the estimated amount to be received for municipal purposes from taxations on assessed valuations on propertywithinthe Cityof Moses Lake,Washington for 2010 was read by title only. Joseph K.Gavinski, City Manager, explained the process of setting the amounts to be received from property taxes. The public hearing was opened. Action Taken:Mr.Pearce moved that the public hearing be closed,seconded by Mr.Reese,and passed unanimously. Action Taken:Mr.Pearce moved that the first reading of the ordinance fixing the amount to be received be adopted,seconded by Mr.Lane, and passed unanimously. Action Taken:Mr.Lane moved that the firstreading of the ordinance fixing the estimated amount to be received be adopted,seconded by Mr.Deane, and passed unanimously. ORDINANCES AND RESOLUTIONS i i ORDINANCE -AMEND LANDSCAPING -1st READING An ordinance was presented which amends the landscaping requirements.The changes are basedona point system utilized bythe City of SpokaneValley for the pasttwo years.The point basedsystem will allow the developer moreflexibility andless similarity.The Planning Commission recommended that the ordinance be adopted. Gilbert Alvarado,Community Development Director,stated that landscape regulations were originally adopted in 1999.Most ofthe projects since that time have requested alterations tothe requirements.Because of the number of landscaping alteration requests and the interest in xeriscaping,theCommission reviewed the landscaping requirements.He explained the proposed changes to the current requirements. The ordinance amending Chapter 18.57 ofthe Moses Lake Municipal Codeentitled "Landscaping" was read by title only. Therewassome discussion bythe Council anditwas requestedthat "primarily"be removed from 18.57.030 A. Action Taken:Mr.Deane moved that the ordinance be amended by removing "primarily"from Section 18.57.030Aandthe first reading ofthe ordinance beadopted,seconded by Mr.Lane,and passed unanimously. ORDINANCE -FRANCHISE -MOSES LAKE IRRIGATION DISTRICT -1st READING v—'An ordinance was presented which grants a franchise to the Moses Lake Irrigation and Rehabilitation District to operate and maintain their water line running under city streets from Pelican Horn to Parker Horn. CV/ '/ 6944 CITY COUNCIL MINUTES October 27,2009 Joseph K.Gavinski,City Manager,mentioned thatthis isactually a renewal ofa previous franchise. The ordinance granting to Moses Lake Irrigation and Rehabilitation District the right and franchise to use and occupy streets and other public places and ways of the City of Moses Lake, Washington,to construct,maintain,repair,renew and operate a water system within and through certain portions of the Cityof Moses Lake,Washington was readby title only. ActionTaken:Mr.Lanemoved thatthe first reading ofthe ordinancebe adopted,seconded by Mr. Liebrecht,and passed unanimously. lt?b'/)RESOLUTION -BUILD ON UNPLATTED PROPERTY -RINI A resolution was presented which allows Alek Rini to build on unplatted property located at 1040 W.Luta Street. Gilbert Alvarado,Community Development Director,stated that the plat has already been submitted. Larry Angell,Columbia Northwest Engineering,explained that the request to build on unplatted property is to expedite the installation of footings before winterweather. The resolution allowing Alek Rini to build on unplatted property was read by titleonly. REQUEST TO CALL FOR BIDS -None (^ REFERRALS FROM COMMISSIONS jOOO MANTA RAY-SWIM MEET The Moses Lake Manta Ray Swim Team requested use of the Surf 'N*Slide Water Park fortwo swim meets in 2010.The first meet would be June 5 and 6 and the swim team would pay the city $1,000 to offset staffing and administrativecosts. The second meet would be July 16,17,and 18 and would follow the same schedule as in the past. Spencer Grigg, Parks and Recreation Director,explained the request. Action Taken:Mr.Lane moved that the request be granted,seconded by Mr.Reese,and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION /03A ECONOMIC DEVELOPMENT COUNCIL -AGREEMENT The Grant County Economic Development Council has requested an amendment to the existing contract to coverthe cost ofadditional expenses for promoting economic development in the area. Action Taken:Mr.Lane moved that the City Manager be authorized to sign the addendum to the agreement,seconded by Mr.Ecret, and passed unanimously./^\ o o o 6945 CITY COUNCIL MINUTES October 27,2009 NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS CHAMBER OF COMMERCE -FUNDING REQUEST The Moses Lake Chamber of Commerce requested funding from the city to cover the cost of manning the Visitor Center.It was suggested that 5% of the lodging tax receipts be designated to the Chamber of Commerce for the operation of the Visitor Center in 2010. Debbie Doran-Martinez,Executive Director of the Chamber of Commerce,explained their costs and those that are covered by the city. There was some discussion by the Council and it was the consensus to take the request under advisement. VISION 2020 -SIGNAGE AND WAYFINDING Vision 2020 created a subcommittee to investigate signage and wayfinding in the city.The subcommittee has proposed signage and/or wayfinding at Exits 176 and 179,Larson Ballfields and recreation center,Lake Town Landing/Sinkiuse Square,Surf'N Slide Water Park,fairgrounds,and some of the other parks. Joseph K.Gavinski, City Manager,stated that the city has no funds at this time to put into signage. Debbie Doran-Martinez,Signage Committee Chair from Vision 2020,explained that the letter is to put the Council on notice as to the priorityof the location of the signage.She mentioned that funds may be available in partnership with the Moses Lake Business Association. There was some discussion by the Council and it was the consensus to take the signage issue under advisement. COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS AGCCT MEETING The AGCCT meeting isscheduled at the City ofGeorge on Thursday,October29./A?/ PATIO COVERS Aletterfrom Kevin Myre,Building Official,toGary Haugen was distributed which explained several options concerning his patio cover. The regular meetingwas recessed at 8:55 p.m.and the Council met in an executivesession with the City Attorney todiscuss litigation.The executive session was adjourned at 9:t5j^mran&ihe regular meeting was reconvened.The regular mee^ntfwasadj&umec''' ATTEST Ronald C.Covey,Mayor Ronald R.Cone,Finance Director /0/<? /^c^Ci !