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2000 06 13u u 5621 MOSES LAKE CITY COUNCIL June 13,2000 CouncilPresent: RichardPearce, Chris Blessing,Larry Tracy,Tom Porter,Lee Blackwell,Ron Covey, and Brent Reese MINUTES:Mr.Blackwell moved thatthe minutes ofthe May16special meeting be approvedas submitted, seconded by Mr.Porter,and passed unanimously. Mr.Porter movedthatthe minutesofthe May 23 meetingbeapprovedwiththe changeof Mr.Reese as the second to the motion for the PUD variance request ratherthan Mr.Blackwell,seconded by Mr.Blackwell, and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Dr.Coveymovedthatthe bills,checks,and prepaid claims issuedbe approved,seconded by Mr.Porter,and passed unanimously. Vouchers auditedand certified bythe Finance Director as required by RCW42.24.080,andthose expense reimbursementclaimscertified as required by RCW42.24.090,have been recorded ona listing whichhas been made available to the City Council. Claims:The vouchers includedon the belowlistas modifiedbythe Counciland noted uponsaid listfor the Council meeting ofJune13,2000 for the funds listed below areapproved in the amount of $520,539.87. GENERAL FUND $100,248.19 AIRPORT 458.97 STREET 19,719.79 CENTRAL SERVICES 7,210.57 STREET IMPROVEMENT 87,838.82 EQUIPMENT RENTAL 39,483.08 PARK &REC IMPROVEMENT 58,385.52 BUILDING MAINTENANCE 8,045.20 WATER/SEWER 38,941.73 M. L.YOUTH PARTNERSHIP TF 773.30 WATER/SEWER CONSTRUCTION 60,343.40 TOTAL $520,539.87 SANITATION FUND 100,091.30 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal controlpolicyapproved bythe CityCouncilhas been recorded on a listingwhich has been made available to the City Council.The claims listed below are ap proved inthe amount of $8,262.91 forallfunds. GENERAL FUND $292.99 CENTRAL SERVICES 1,244.88 STREET FUND 569.77 TOTAL $8,262.91 WATER/SEWER FUND 6,155.27 Claim Checks:Checks 4786 through 5027 issued on May 19 through June 9,2000 were approved for payment at the Council meeting held on June 13,2000 in the total amount of $792,785.97. Payroll:The payrollissued on May 26,2000 having been approved pursuant to the ruleof the City Council set forth in Moses Lake Municipal Code 3.42.040,was paidby checks 14818 through 15067 inthe amount of$70,892.84. Payroll:The payroll issued on May 31,2000 having been approvedpursuanttothe rule ofthe City Council set forth inMoses LakeMunicipal Code 3.42.040,was paid bychecks 15068through 15074inthe amount of$1,083.52. Payroll:The payroll issuedonJune 13,2000 having been approved pursuant tothe rule ofthe City Council set forth inMoses LakeMunicipal Code 3.42.040,was paid bychecks 15075through 15336inthe amount of$78,318.75. II.EMPLOYEE PRESENTATIONS Community Development:Kay Woodworth,Community Development Clerk,was presented to the City Council. III.CONSENT AGENDA ^J Council Appointment -Japanese Garden Committee -Reese:Brent Reese was appointed as the Council's J'/u/3 representative on the Japanese Garden Committee. Council Appointment -Lodging Tax Advisory Committee -Covev:Ron Covey was appointed as the //</3 Council's representative on the LodgingTax Advisory Committee. Fireworks:The Columbia Basin Girls'Softball requested permission to sell fireworks at 1025 N.Stratford /03 P Road;J&MLiquidations requested permissionto sell fireworks at914 StratfordRoad;and the Moses Lake Christian Church requested permission to sell fireworks at 1005 W. Stratford Road. Resolution -Accept Donation - Moses Lake/Othello Realtors:A resolution was presentedwhich accepts a $2,475donation from the Moses Lake/Othello Association of Realtors whichistobeused for the promotion and continuation of specialized recreation programs. /Oc/& 5622 CITY COUNCIL MINUTES:2 June 13,2000 10/3 Resolution -Accept Easement -Ferguson Maior Plat:A resolution was presented which accepts an easement for the construction and maintenance ofa municipal sewermain to service the Ferguson Major Plat. 1/3*7 Resolution -Accept Grant -Dept.of Health:Aresolution was presented which accepts a$1,200 grant from the Dept.of Health tothe Fire Department which istobe used for pre-hospital trauma care purposes. //So?~0 Resolution -Increase Petty Cash -Concession Stands:Aresolution was presented which increases the petty cash amounts forthe Aquatic Center and Larson Concession Stands to $200 each. /0 */&Resolutions -Accept Deeds -Catholic Church:Aresolution was presented which accepts deeds from the Catholic Church for right-of-way on DaleRoad and Earl Road for the constructionof cul-de-sacs. Action Taken:Mr.Blackwell moved that the Consent Agenda be approved,seconded by Mr.Porter,and passed unanimously. IV.CONSIDERATION OF BIDS 70/7 ROTARY TRIM MOWER The bids for the Rotary Trim Mower for the Parks and Recreation Department were received andthe staff recommendedthatthe bid be awarded toWestern Equipment. Action Taken:Mr.Tracy moved that the bid for the Rotary Trim Mower beawarded toWestern Equipment, seconded by Mr.Blessing, and passed unanimously. V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS /O^/i*DONATION -PAUL LAUZIER CHARITABLE FOUNDATION/VISTA COMMUNITY PARK The Paul Lauzier Charitable Foundation pledged asumof$900,000 which istobeused for the completion oftheVistaCommunity Playfield.The funds will be paid inthree installments beginning on orbeforeJune 1, 2002. One condition of the donation was that the park be renamed the Paul Lauzier Memorial Athletic Park. Joseph K.Gavinski, CityManager,stated thatthe city has been talkingwiththe Chairman ofthis foundation for quite sometime.In talking withthe foundation,itwas important to them thatthe fieldsbe completed in a single year,even though the contribution may come over a three year period. Inorder to complete the fields, the city could borrow funds internallyand provide for reimbursement fromthe donation that will be received in the future. Action Taken:Mr.Blackwell moved that the donation be accepted and the Vista Community Playfield be renamed the Paul Lauzier Memorial Athletic Park,seconded by Dr.Covey,and passed unanimously. //S<2 GRANT TRANSIT AUTHORITY -REQUEST TO USE CITY PROPERTY -SHELTER/KIOSK The GrantTransit Authority requested permission to place bus shelters and an informationkiosk behind the sidewalk nearthe entrance to the Aquatic Center.This is a change from the original request to place these items at Alder and Fourth.The GTA feltthat locatingthe shelter and kiosk to the Aquatic Center will better serve the passengers. Linda Burns,Manager of GrantTransit Authority,stated that because the grantreceived by the GTAwas less than anticipated,the request isto placethree shelters and the information kiosk nearthe entranceto the Aquatic Center rather thanon4th Street. The sheltersarenotdeep and would be placed behind the sidewalkinthe parking lot.The depthofthe shelters would still allow a small cartobe parked behindthem. There was some discussion by the Council. ActionTaken:Mr.Blackwell moved that this request be tabled until additional information is obtained, seconded by Mr.Porter,and passed with Mr.Tracy opposed. JO^J*ORDINANCE -COFFIN ANNEXATION -2ND READING/PUBLIC HEARING x-v Anordinance was presented which annexesanunincorporated island ofterritory,ownedbyKenneth Coffin, tothe city.The areais located inSection9andissurrounded onthreesides by recently annexed property. The public hearing was opened. Kenneth Coffin,owner of the property,supported the annexation. ActionTaken:Mr.Blackwell moved thatthe public hearingbeclosed,seconded by Mr.Blessing,and passed unanimously. ActionTaken:Mr.Portermoved thatthe second readingofthe ordinancebe adopted andthe landbe zoned R-3,Multi-family Residential,seconded by Mr.Tracy, and passed unanimously. o n u 5623 CITY COUNCIL MINUTES:3 June 13,2000 ORDINANCE -WHEELER ROAD ANNEXATION ZONING -1ST READING/PUBLIC HEARING j/f£) The Planning Commission considered thezoning for the property incorporated into thecitybytheWheeler Road Corridor annexation.Itwas the recommendation ofthe Commission that the city follow the existing countyzoning as closelyas possiblewiththe following exceptions: 1.The agriculturally zoned property inSection18-19-29 bezoned Light Industrial provided the property owner has no objections. 2. The agriculturally zoned property in Sections 19-19-29 and 20-19-29 be zoned Heavy Industrial. 3. The propertyinSection 14-19-28 be zoned as follows: A. The property tothesoutheastofEastBroadway Extendedbezoned HeavyIndustrial except for an area of residential property along FarmerDrive which will be zoned residential. B. The property northwestof East Broadway Extendedbe zoned commercial. Staffhassuggested somechangestothezoning recommendations ofthePlanning Commission as follows: 1.The agriculturally zoned property inSection 18-19-29 be zoned Light Industrial. 2. The propertyinSection 14-19-28 be zoned as follows: A. The property tothe southeastofEast Broadway Extendedbezoned Heavy Industrial except for an areaof residential property alongFarmerDrive whichwill be zoned R-3,Multi-family Residential. B. The propertynorthwestof East BroadwayExtended be zoned LightIndustrial exceptforthe area to the westofthe south finger of Moses Lake be zoned R-3,Multi-family Residential. GilbertAlvarado, Community Development Director,stated that staff has met or talked with some of the property owners inthisarea. Hementionedthatitwas the intentofthe Planning Commission to forward the zoning issuesonWheeler Road inan expeditious mannertothe Council becausethere are propertyowners inthis area that are requesting buildingpermits.TheCommission realized thatthe zoning recommendations could be subjectto change.He mentionedthat allpropertyownerswithinthe annexed area and allproperty K^_J owners within 300'ofthe proposed zone change were notified ofthis public hearing.He explained the zoning process for property that is annexed into the city. He went over the original county zoning,the proposal fromthe PlanningCommission,and the recommendation fromstaff. He mentionedthat one ofthe main differences between the Light Industrial Zone and the Heavy Industrial Zone is that the Light Industrial Zone has a 50'height limitationand the Heavy IndustrialZone has no height limit.The existing uses along East Broadway would be permitted in the Light Industrial Zone. The public hearing was opened. Philip Heine,architect,who isworkingwiththe ChurchofGod locatedon East Broadway, submitted acopy of a resolution from Grant County which changed their property from Heavy Industrial to General Commercial in October 1999.He mentionedthat he had proceededwith the construction ofa roof structure for the church based on information received from Grant County.Herequestedthatthe property bezoned in compliance with the zoning approved by the county. Mr.Alvarado statedthatthe city is working with the church officials andtheir architect atthe presenttime. The Heavy Industrial Zonedoes not mention churchesas a use andthe existing church would continue to operate as a non-conforming use. LarryLarson, representing Mr.Fowler,stated that the Fowler's own two lots at the intersection of Wheeler Road andLRoad.The property is currently zoned General Commercial rather than Light Industrial.The county required thatthe property be rezoned from LightIndustrial toGeneralCommercialwhen the Fowlers wanted toconstruct agas station onthis property.The property owner would like the property to remain General Commercial so that a conditional use permit would not be required for any additions or improvements tothe property as is required underthe Light Industrial Zone. \^J Doug Rathbone,Rathbone Sales,stated that they have been in this location for 25 years in a Heavy Industrial Zone.He requested that the zone remain Heavy Industrial rather than be changed to Light Industrial. Ron Updegrave,Ladd Irrigation,mentioned that they were told there would benozonechanges when the property was annexed.He mentioned that the Light Industrial Zone does not allow assembly and the Heavy Industrial Zonedoesallow that.He stated thathisbusinessdoesdosomeassembly work andso would like the property to be zoned Heavy Industrial. Paul Carpenter,Moses Lake Auto Wrecking,submitted letters concerning his property and requested that their property remain as Heavy Industrial which is more in keeping with their business than the Light Industrial Zone.He stated that oneofhis concerns isthat theLight Industrial Zone does not allow assembly, 5624 CITY COUNCIL MINUTES:4 June 13,2000 whatever thatmeans,butsincetheydosome assembly they would prefer the Heavy Industrial Zone.He suggested thatthe requirement to apply for a conditional use permit for any activity in the city's industrial zones be eliminated. Rick Penhallurick,manager ofCrab Creek Homestead LLC,stated that hewould like some ofhis property to be zoned Heavy Industrial and some of itzoned commercial. Jay Ballinger,owner ofproperty between Rathbone and Carpenter,stated that they would like the property to remain Heavy Industrial. Action Taken:Dr.Covey moved that the public hearing be closed,seconded byMr.Porter,and passed unanimously. Mr.Blessing wanted to know about thediscrepancies in the county zoning as shown by the maps and as indicated by the property owners. Mr.Alvarado stated that the city had sent a map ofthe annexed area to the county and requested that they correct any changes in the zoning.The map was returned tothecity with nocorrections.The county did not show the zone change atWheeler and Road Lnor the zone change for the church on East Broadway. There was some discussion bythe Council. Joseph K.Gavinski,City Manager,stated that it would beappropriate to rezone the property northwest of EastBroadway to Heavy Industrial andleave Mr.Fowler's property atWheeler Road andRoad Land the church property on East Broadway as General Commercial.While theseareas were spot zonesbythe county,they would notbe considered spotzoningbythe citysincethey are inherited with the annexation. He also recommended that the residential area along Farmer Drive bezoned Heavy Industrial. The ordinance amending Section 18.09.020 oftheMoses Lake Municipal Code wasread bytitle only. ActionTaken:Dr.Covey moved thatthe zoning for the annexed areabe as follows: 1.The property in Sections 17-19-29,18-19-29,20-19-29,and 21-19-29 bezoned Heavy Industrial. 2. The property in Section 13-19-28 bezoned Light Industrial exceptfor thetwo lots owned by Larry Fowler at the intersection of Wheeler Road and Road L which is to be zoned C-2, General Commercial and Business. 3. The property inSection 14-19-28 be zoned Heavy Industrial except as follows: a.The propertyto the westof the south fingerof Moses Lake and Crab Creek shall be zoned R-3,Multi-family Residential b. Tax #3500, owned by the Church of God, on East Broadway shallbe zoned C-2, General Commercial and Business. the first reading of the ordinance be adopted and the second reading and a publichearing be set forJune 27,seconded by Mr.Blackwell, and passed unanimously. VI.ORDINANCES AND RESOLUTIONS /QSf RESOLUTION -GRANT COUNTY #5 A resolution was presented with regard to the distribution of fire district assets when less than 5% of its district is annexed. The resolution statingthe city's finding thatthe "Wheeler Road"annexation imposes a significant increase in fire suppression responsibilities for the Cityof Moses Lake pursuantto RCW35.02.202was readbytitle only. )I0CI ActionTaken:Mr.Tracy moved that the resolution be adopted,seconded by Mr.Porter,and passed unanimously. RESOLUTION -MORATORIUM -PARKS AND RECREATION DEPARTMENT A resolution was presented which establishes a moratorium on capital expenditures in the Parks and Recreation Department. Mr.Blessing statedthatherequestedthisresolution because he felt therewasalackof planning and public inputinto some ofthe projects beingdone bythe Parksand Recreation Department andthe factthatthe Parks and Recreation Comp Plan has not been updated for 10 years. There was some discussion by the Council on this proposal. n n n u 5625 CITY COUNCIL MINUTES:5 June 13,2000 DickDeane, Parks and Recreation Commission,pointed out that the activities of the Parks and Recreation Department arevery important andthe parksdrawpeopleto Moses Lake. The fundsspent bythe Parks and RecreationDepartmentis multiplied 10 to 15times over inthe businesses of tourism.The Comp Plan does need to be updated butone ofthe reasons ithas notbeen done is because ofthe problemsbetween the city and county over the Growth Management Act. He did not feel the Council and staff should be restricted when an opportunity comes along. Wayne Rimple,formerCouncilman, pointedout that passing this resolution would hamper the Council in budgeting for the Parksand Recreation Department for two years. Hespoke againstthe passage ofthe resolution. Jackie Haefner,5544 Ridgeview Drive,feltthatitwas importantto use the parksand recreation to develop facilities that tourists will remember.She was concerned that a moratoriumwould limit that ability. Mr.Blessing stated that the resolution was not planned to stifle or restrict the Parks and Recreation Departmentand he feltthat they have done a good job. Healso feltthatthe Comp Planshould be updated to keep up with allthe changes that have occurred and will be occurring inthe future. Dr.Covey also feltthatthe Comp Planneeds to be updated butwas notinfavorofa moratoriumon projects in the Parks and Recreation Department. JerryThaut, Parks and Recreation Department,stated that an update was started in 1995 but itwas placed on the back burner due to the work load and Growth Management.He pointed out that the Plan also includes standards for parks and park improvements.He stated that staff and the Parks and Recreation Commission evaluate the requests brought forth and then present them to the Council duringthe budget process. Joseph K.Gavinski,City Manager, pointed out that an update ofthe plan would take about a year. Mr.Reese mentioned that additional facilities are needed to accommodate the growth Moses Lake is experiencing. There was some discussion by the Council and itwas the consensus that the Parks and Recreation Comp Plan needs to be updated. The resolution establishing a moratorium on Park and Recreation Departmentcapital expenditureswas read t^_^by title only. No action was taken. Joseph K.Gavinski,City Manager,stated that staff would begin work on the Parks and Recreation Comprehensive Plan but pointed out that some other project may have to be put on hold until it is completed. RESOLUTION -WAIVE BID REQUIREMENTS -LARSON SEWER TREATMENT PLANT A resolution was presented which waives the bidding requirements for the purchase of the "Pond Doctor" forthe city's sewer system at the Larson SewerTreatment Plant.The resolution is suggested becausethe equipment found suitable to do the job is manufactured and sold by only one company. Joseph K.Gavinski,City Manager,reported that the city is looking at ways to deal with the wastewater treatment issues in the most effectiveway.He stated that the city will be meeting with the Department of Ecology to see if they willallow this process. The resolution waiving the bidding requirements for purchasing materials and equipmentto treat theeffluent ofthe Larson Sewer Treatment Plant was read by title only. Action Taken:Mr.Porter moved that the resolution be adopted,seconded by Mr.Blackwell, and passed unanimously. VII.REQUESTS TO CALL FOR BIDS [^J JANITORIAL CONTRACT Staff requested authorization to call for bids forthe Janitorial Contract. Action Taken:Mr.Blackwell moved that staff be authorized to call for bids for the Janitorial Contract, seconded by Dr.Covey,and passed unanimously. VIII.REFERRALS FROM COMMISSIONS -None //VA /OH* 5626 CITY COUNCIL MINUTES:6 June 13,2000 IX.OTHER ITEMS FOR COUNCIL CONSIDERATION xQlo'CITY LOGO MayorPearce suggested that the city adopt the "Heron"as the officiallogo forthe City of Moses Lake.Mr. Pearce pointed out that the city does have an officiallogo, which is the circle depicting the sun,sand,and water. He also mentioned that the Chamber of Commerce was the organization that had the "Heron" designed. Richard Beeson brought upthecostissue ofchanging thecity's current logo.f~\ DaleGood, Palms Up Committee,pointed out the steel palm treesare a work of artand he wasconcerned that the"Heron"might not beaseffective at theentrances to Moses Lake. He mentionedthat the palm trees erected at the Kittleson Road entrance to Moses Lake have been done by private money. Mr. Porter felt that the current city logo is adequate and represents the area. Wayne Rimple,former Councilman,mentioned that people identify Moses Lake with blue sky,sand,and water. He pointed out that there is a difference between a logo and a symbol.He suggested that citizen input be obtained on the idea of a change in the logo. Dr.Covey felt that additional research and thought should be given to the idea ofa change in the logo or addition of a symbol for the city. Mr.Reese also felt that additional input should be obtained from the citizens. Mr.Blackwell pointed outthat the"Heron"on the fountain in the lake was donated by JAL and wastheir logo. The bird is actually depicting a crane.He did not feel the "Heron"was representative of this area. Mr.Porter also felt that some additional discussion should be held on the logo,the palm trees,and the heron. Action Taken:Dr.Covey moved that this item be tabled,seconded by Mr.Blackwell,and passed with Mr. Pearce opposed. jQlCj VARIANCE REQUEST -FIRE HYDRANTS ON WANAPUM DRIVE •-s The city's Engineering Division requested a varianceto the required 300'spacing between fire hydrants on Wanapum Drive.Since Wanapum is considered a limited access road, fire hydrants can be spaced every 1,000'. Action Taken:Mr.Blessing moved that the variance request be granted,seconded by Mr.Porter, and passed unanimously. VARIANCE REQUEST -NORTHWEST MOBILE HOME SUPPLY -MAIN STREET Robert Munn, Northwest MobileHome Supply, is considering the construction of a retail office building on Lots 3 and 4 of the Northwest Mobile Home Supply Plat.There is a covenant attached to this platforthe full width street and utilityimprovements on Main Street. Gary G.Harer,Municipal Services Director,explained that the covenant covers allfourlots of the plat. Mr.Munnstated thatthe developed propertyfacing Main Street is served with sewer throughthe alley. He is proposingto construct a building on Lots3 and4 and the sewer mainin Main Streetwouldonly servethis building as Lots 1 and 2 are already connected to sewer.He wanted to connect Lots 3 and 4 to the line already serving Lots 1 and 2 through an easement on private property. Mr.Harer pointed out that the Uniform Plumbing Code does not allow the connection of more than one building to a single service. There was some discussion by the Council on the requested variance. ActionTaken:Mr.Blessing moved that the variance request be granted which will allowa private sewer lateral to runthroughlots 1 - 4 of the Northwest Mobile Home Supply Plat,seconded by Mr.Tracy,and passed with Mr.Porter opposed. REQUESTTO USE CIVIC CENTER PARK -FARMER'S MARKET The Columbia BasinFarmers Market and Bazarhas requested the use ofCivic CenterParkonWednesday afternoons and evenings from4 p.m. to 8 p.m. Jerry Thaut,Parksand Recreation Director,stated thatthis will be the same as what is being done on Saturdays.Currently there are no other activities inthis park. ActionTaken:Mr.Portermoved thatthe request be granted for the year2000,seconded by Mr.Blackwell, and passed unanimously. im n w \l <J u /ojf /003 /O3 0^l 5627 CITY COUNCIL MINUTES:7 June 13,2000 MOVING BUILDING -DABALOS Dr.Rudy Dabalos stated thathe would like to move a building from Pioneerto E.Broadway. ActionTaken:Mr.Blackwell moved thatthis oral petition be accepted and a public hearingbe set for June 27,seconded by Dr.Covey,and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS SPRING FESTIVAL The city has received a number of suggestions and/or complaints about the Spring Festival,including lack ofa color guard in the parade,the suggestion thatthe parade notuse Five Corners as itcauses too much congestion, and the music istoo loudand lasts too long. Joseph K.Gavinski,City Manager,statedthatthe complaints and suggestions will be forwarded to the Spring Festival Committee. XII.CITY MANAGER REPORTS AND COMMENTS INVESTMENT REPORT Joseph K.Gavinski,City Manager,reportedthatthe cityreceived$88,184.02 ininvestment income forMay 2000. BUILDING ACTIVITY REPORT Joseph K.Gavinski, City Manager distributed the May2000 Building Activity Report. SALES TAX/TRANSIENT RENTAL INCOME TAX Joseph K.Gavinski,City Manager,reported that the city received $271,599.25 in sales tax revenue and j/S't'& $19,961.08 in transient rental income for May 2000. ^)The regular meeting was recessed at 10:15 p.m.and the Council met in an executive session to discuss real estate acquisition. The executive session was adjourned at 10:45 p.m.and the regular session was reconvened. MUNICIPAL AIRPORT Joseph K.Gavinski, City Manager,presented a contract between the city and Airside. Under the contract Airside would conduct a planning project relatingto land use at the Moses Lake Municipal Airport. ActionTaken:Mr.Portermoved that the City Managerto authorized to ratify the agreement,seconded by Mr.Reese,and passed unanimously. ATTEST: Mayor Finance Director /OOG