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2000 09 125648 MOSES LAKE CITY COUNCIL September 12,2000 Council Present: Richard Pearce, Chris Blessing,Larry Tracy, Tom Porter, Ron Covey,and Brent Reese Absent:Lee Blackwell MINUTES:Mr.Porter moved that the minutes of the August 22 meeting be approved,seconded by Mr. Tracy,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Blessing moved that the bills,checks,and prepaidclaims issued be approved,seconded \_y by Mr.Tracy,and passed unanimously. Vouchers audited and certified by the Finance Directoras required by RCW42.24.080,andthose expense reimbursement claims certified as required by RCW42.24.090,have been recorded on a listingwhich has been made available to the City Council. Claims:The vouchers included on the below listas modified by the Council and noted upon said listforthe Council meeting of September 12,2000 for the funds listed below are approved in the amount of $926,111.82. GENERAL FUND STREET STREET REPAIR &RECON EQUIPMENT LEASES GOB 1993 REDEMPTION 1998 REFUNDING GOB STREET IMPROVEMENT WATER/SEWER 1994 BOND FUND Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030and the internal control policy approved by the City Council has been recorded on a listing which has been made available to the City Council.The claims listed below are ap proved in the amount of$6,565.75 for all funds. M GENERAL FUND $6,558.96 WATER/SEWER 6.79 TOTAL $6,565.75 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listing which has been made available to the City Council.The claims listed below are ap proved in the amount of$145,635.30 forall funds. $54,396.79 WATER/SEWER CONSTRUCTION 306,964.86 23,315.64 WATER/SEWER LEASES 354.29 72,166.61 SANITATION FUND 107,126.15 2,057.48 AIRPORT 422.28 327.78 SELF INSURANCE 624.45 101.78 CENTRAL SERVICES 8,636.41 275,726.76 EQUIPMENT RENTAL 24,665.23 24,497.02 BUILDING MAINTENANCE 24,621.59 49.70 FIREMANS PENSION 57.00 TOTAL $926,111.82 GENERAL FUND $1,304.00 SELF-INSURANCE 445.16 CAPITAL 28,937.50 CENTRAL SERVICES 323.12 PARK &REC IMPROVEMENT 113,062.50 EQUIPMENT RENTAL 1,560.00 WATER/SEWER 3.02 TOTAL $145,635.30 Claim Checks:Checks6085through 6285 issued on August23 through September 8,2000were approved for payment at the Council meeting held on September 12,2000 inthe total amount of $853,016.86. Payroll:The payroll issued on August 31,2000 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 16694through 16700 in the amount of $1,152.66. Payroll:The payroll issued on September 1, 2000 having been approved pursuant to the ruleof the City Council setforth in Moses Lake Municipal Code 3.42.040,was paid by checks 16701 through 16957 in the amount of $82,879.80. [^J PROCLAMATION The proclamation declaring September 17-23,2000 as Constitution Week was read in its entirety. II.EMPLOYEE PRESENTATIONS Public Works:Bo Hancock and Terry Robertson,Maintenance Worker lis in the Sewer Division,were presented to Council. //31 5649 CITY COUNCIL MINUTES:2 5649 III.CONSENT AGENDA jO-^Sf Tourism Commission:Alan McFadin was reappointed to the Tourism Commission. ,QLf{&Resolution -Accept Donation -Taishin Youth Members:Aresolution was presented which accepts $1,753 from the Taishin Youth Members. /O/S Resolution -Accept Easement -Thornton:A resolution was presented which accepts an easement from ElliotThornton for the installation of a new fire hydrant on the south side of Nelson Road near Jefferson Street. jOlO'Al Resolution -Interfund Loan:Aresolution was presented which provides for the transfer of funds from the Sanitation Fund to the Street Improvement Fund. //77 Six Year Street Plan:An amendment is needed to the Six Year Street Plan to include Wheeler Road and Road L intersection.A public hearing should be set for the September 26 meeting. Action Taken:Dr.Covey movedthat theConsentAgendabe approved,seconded by Mr.Porter,and passed unanimously. n I/Lpb 09 IV.CONSIDERATION OF BIDS WATER REPAIR PROJECT Bids forthe water repair project were received by the city and staffrequested authorization to award the bid to Desert Rock Excavation. Action Taken:Dr.Covey moved that the bid for the water repair project be awarded to Desert Rock Excavation,seconded by Mr.Reese,and passed unanimously. V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS 2003 BABE RUTH WORLD SERIES Randy Boruff,Columbia BasinYouth Baseball,thankedthe Councilfortheirsupportofthis year's Babe Ruth World Series and requested approval to host the 16-18 Year OldWorld Series in 2003.He mentioned that allthe visiting teams were very impressed with the facilities. Action Taken:Mr.Tracy moved that the requestto hostthe 16-18 YearOld 2003World Series be approved, seconded by Mr.Reese,and passed unanimously. Jerry Thaut, Parks and Recreation Director,stated that they received many comments about how nice the facilities are. He mentioned that there were about 30,000 visitors to the city overthe eight day event. n fQIZ-CITY LOGO/BIRD D10 A letter was received from Soroptimist International which requested the city to designate the Great Blue Heron as the city's official bird and official logo. Sally McLanahan,Soroptimist International,displayed the new sign proposed forthe entrances of the city. A letter from James and Harriett Clark was read which supported the Great Blue Heronas the logo forthe city. Mr.Tracy was in favor of keeping the city's current logo but was not opposed to making the Great Blue Heron the city's official bird. ActionTaken:Mr.Reesemovedthatthe Great BlueHeronbe designated as the city's official bird,seconded by Mr. Porter. Mr.Blessing feltthat additionalinput should be obtained before selecting an official birdforthe city. The motion passed with Mr.Blessing opposed.f) ORDINANCE -CREST ISLAND ANNEXATION -2ND READING/PUBLIC HEARING An ordinance was presented which annexes Crest Island to the City of Moses Lake. Joseph K.Gavinski,City Manager,pointedoutthatwhen the islandhas been incorporatedintothe city limits there will be no huntingallowed.Because of state statutes, the no hunting restriction will extend halfway across the lake towards Cascade Valley. He pointed out that the island has been renamed as John E. Calbom Island. The public hearing was opened.There were no comments. 5650 CITY COUNCIL MINUTES:3 September 12, 2000 Action Taken:Dr.Covey moved that the publichearing be closed,seconded by Mr.Porter, and passed unanimously. The ordinanceannexing property commonly knownas Crest Island tothe CityofMoses Lake,Washington, and incorporating the samewithin the corporate limitsof the City of Moses Lake, and which establishes the zoning was read by title only. ActionTaken:Mr.Tracy moved that the second reading of the ordinance be adopted,seconded by Mr. Reese,and passed unanimously. LJ VI.ORDINANCES AND RESOLUTIONS ORDINANCE -AMEND BUDGET -2ND READING An ordinance was presented which amends the 2000 budget. The ordinance amending the 2000 budget forthe City of Moses Lake was read by title only. Action Taken:Mr.Porter moved that the second reading of the ordinance be adopted,seconded by Dr. Covey,and passed unanimously. ORDINANCE -SPEED LIMITS -SINGLE READING An ordinance was presented which codifies the speed limits within the city limits. The ordinance creating Chapter 10.10 ofthe Moses Lake Municipal Code entitled "Speed Limits"was read by title only. Gary Harer, Municipal Services Director,stated that the Department ofTransportation has recommended that the speed limiton West Broadway from I-90to Third Avenue remain at 40 mph and the speed limiton West Broadway from Third Avenue to Third Avenue be increased to 30 mph. This recommendation from the Department of Transportation will have to be approved by Olympia. There was discussion by the Council on the proposed speed limits. Jim Whitaker, City Attorney,mentioned that because of the changes in the speed limits,the ordinance M should be considered as a first reading. Action Taken:Mr.Blessing movedthatan emergency be declared and theordinance be adopted on a single reading,seconded by Mr.Tracy,and passed unanimously. ORDINANCE -DRIVEWAY CONSTRUCTION STANDARDS -1ST READING An ordinance was presented which provides for restricted access on Paxson Drive,Valley Road,Division Street,Yonezawa Boulevard,and Wheeler Road. The ordinance amending Chapter 12.10ofthe Moses Lake MunicipalCodeentitled "Driveway Construction Standards"was read by title only. Gary Harer, Municipal Services Director,stated that the ordinance is intended to control access onto arterials. Mr.Blessing felt that the 75'restriction for driveways extending onto private property from the front face of the curb could create a problem for developers in that there would be a 25'"dead space"that could be difficult to use.He felt that 50'would be a better solution. Action Taken:Mr.Blessing moved thatthe ordinance be amended by changing 75' to 50'in sections C and Dand the first reading of the ordinance be approved. Motion died for lack ofsecond. There was some additional discussion by the Council. ActionTaken:Dr.Covey movedthat the firstreading ofthe ordinance be approved seconded by Mr.Reese. Action Taken:Mr.Tracy moved that theordinance betabled,seconded by Mr.Blessing and passedwith Mr. Porter and Dr.Covey opposed. ORDINANCE -CASCADE VALLEY WATER DISTRICT #8 FRANCHISE - 1ST READING An ordinance was presented which amends the ordinance granting the Cascade Valley Water District#8 a franchise to use city right-of-way fora water line along Valley Road. /0/D /02 7 //to I u IHP fQP pi 9 ))ii"% 5651 CITY COUNCIL MINUTES: 4 September 12,2000 The ordinance amending Ordinance 1803 granting to Cascade Valley Water District #8 the right and franchise to use and occupy designated streets,alleys, and other public places and ways of the City of Moses Lake,Washington,to construct,maintain, repair,renew and operate a water distribution system within and through certain portions ofthe City of Moses Lake,Washington was read by title only. There was some discussion by the Council. ActionTaken:Mr.Tracy moved that the first reading ofthe ordinance be adopted,seconded by Mr.Reese, and passed unanimously. There was some discussion by the Council concerning the need to address private water purveyorswithin the city's limits.This will become a more urgent issue when the city begins to annex areas with existing private water purveyors.Staff was directed to research the issue and report back to Council. VII.REQUESTS TO CALL FOR BIDS -None VIII.REFERRALS FROM COMMISSIONS -None IX.OTHER ITEMS FOR COUNCIL CONSIDERATION FIRST PRESBYTERIAN CHURCH -REQUESTTO USE CITY RIGHT-OF-WAY The First Presbyterian Church requested permission to place a 24"x 38"sign at the intersection ofThird and Ivy.The sign would be 9'9"high.The proposed sign would replace a previous sign that was destroyed when the sidewalkwas installed. GilbertAlvarado,Community DevelopmentDirector,pointed out that the sign was neverallowed intheright- of-way by the Council. He mentioned that the city has already been installed incity right-of-way. He stated that off-premise signs in the city's ordinance concern private property and not city right-of-way. Most of the churches in the city have on-premise signs. Dr.Covey pointed out that there are no other churches inthe citywithan off-premise directionalsign incity right-of-way and he felt itshould not be allowed. No action was taken. VARIANCE REQUEST -YONEZAWA BOULEVARD EllerCorporation has requested a variance from the Community Standards inorder to install tees instead of wyes forthe side services on the Yonezawa Boulevard Project. Gary Harer,Municipal Services Director,stated that the tees were installed mainly on Balsam, which is a high flowarea.Staffdid not feel the teeswould cause a problem. However,since tees are not included in the Community Standards,a variance is needed to allow the tees to remain. Action Taken:Mr.Porter moved that thevariance request be granted,seconded by Mr.Reese,and passed unanimously. in(j VARIANCE REQUEST -CATHOLIC CHURCH Our Lady of Fatima Catholic Church has requested a variance to the requirement to connect Lots 2 and 4 of Knolls Vista 18th Additionto city water and sewer. The intent of the church is to construct one single family residence on Lots 2 and 3 inthe future.Sewer and water would not be required forboth lots. Lot4 is being used as a storm water detention area forthe proposed parking lot of the new church. With no construction proposed for Lot4,water and sewer service would not be required. Action Taken:Dr.Covey moved that the variance request be granted per the conditional use permit, seconded by Mr.Porter, and passed unanimously. n n LODGING TAX ADVISORY COMMITTEE The resolution establishing a Lodging Tax Advisory Committee requires that the Council review the —^ membership of the Committee on an annual basis and make changes as appropriate.\1 Joseph K.Gavinski, CityManager, pointedoutthat upon the resignationofCouncilman Rimple,Councilman Covey was appointed to chairthis committee.The other members appointed to this committee continue to be willingto serve. ActionTaken:Mr.Portermoved that the membership of the committee be confirmed,seconded by Mr. Blessing,and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS -None XII.CITY MANAGER REPORTS AND COMMENTS 5652 CITY COUNCIL MINUTES:5 September 12,2000 BUDGET PREPARATION CALENDAR Joseph K.Gavinski,City Manager,distributed the 2001 Budget Preparation Calendar. BUILDING ACTIVITY REPORT Joseph K.Gavinski,City Manager,distributed the building activity report for August 2000. INVESTMENT REPORT K^J Joseph K.Gavinski,City Manager,reported that the city received $105,692.03 in interest income for August 2000. SALES TAX/TRANSIENT RENTAL INCOME Joseph K.Gavinski, City Manager, reportedthat the city received $311,214.74 in sales tax revenues and $34,942.20 intransient rental income on August 31. WATER RIGHT TRANSFERS -CONSERVANCY BOARDS Joseph K.Gavinski,City Manager,distributed anews release pertaining toacourtjudgmentonthe authority of water conservancy boards. Mr.Gavinskialso distributed a letterthe city sent to the Departmentof Ecologyon the water right transfer issue. He mentioned that a meeting was held with Representative Chandler to explain the city's position and to request any assistance that can be provided. HIGHWAY 17 Joseph K.Gavinski,City Manager,distributeda letterto the DepartmentofTransportation concerning the Freight Mobility Strategic Investment Board Grant in relation to the widening of Highway 17. NEW CITY HALL -FINANCING PLAN Joseph K.Gavinski, City Manager, distributed financial information to the Council concerning the construction and operation of the proposed new city hall. Dr.Covey mentioned that there may be some benefit to the city by renting the space to be used for future expansion to other governmental entities untilitis needed by the city. Mr.Gavinski pointed out that there is the possibilityof relocatingthe Parks and Recreation Department to the new building from the existing Police Department building.There is also the possibility of using the existing Council Chambers as an additional meeting room forthe public. Also, there is the possibilityof reducing the basement by half. He also pointed out that the parking issue has not yet been addressed. Wayne Rimple,formerCouncilman,recommended tothe Councilthatthe cityconstruct the buildingas large as possible. Mr.Porter pointed out that the city staffdoes need more space and at the present time the city can afford to construct the proposed new city hall. He was in favor of moving forward with the project. Mr.Blessing pointed out that the existing City Hall building and the Police building combined total about 27,000 square feet.The new City Hall is proposed to be 43,000 square foot which is double the size ofthe existing City Hall and Police building combined.He feltthat a new City Hall of27,000 square feet would be adequate for the city's needs. There was considerable discussion by the Council on the size ofthe City Hall needed in the future. Mr.Blessing pointed outthat there are costs associated with the annexation and he felt the larger city hall would absorb all the revenue the city would gain. He felt that a smaller sized building would givethe city more revenue for other projects. ^)Mr.Porter pointed outthatifthe smaller city hall is constructed,the city may require moreroom in the near future and have to construct additional facilities at twice the cost ofconstructing them now. Dr.Covey stated that he would be in favor of constructing the larger city hall provided the funds are available. No action was taken. RESOLUTION -DAM BREACHING Joseph K.Gavinski,City Manager,stated that the City of Seattle passed a resolution endorsing the removal of the dams on the lower Snake River.Several Councilmen requested a resolution concerning removal of dams supplying power to the city ofSeattle.A draft resolution was presented. ^j /O/O /003 //to? /o/9 ~r/l 5653 CITY COUNCIL MINUTES:6 September 12,2000 The resolution endorsing actions to protect and restore endangered salmon runs in Puget Sound,and supporting the removal of structures interfering with Puget Sound salmon runs was read by title only. Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Porter, and passed with Mr.Tracy abstaining. The regular meeting was recessed at 9:45 p.m. and the Council met inan executive session to discuss real estate acquisition.The executive session was adjourned at 10:30 p.m.anctthfi rsgujar meeting was reconvened.The regular meeting was adjourned at 10:3C ATTE Mayor Finance Director n n n