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2000 09 265654 MOSES LAKE CITY COUNCIL September 26,2000 Council Present: Richard Pearce,Chris Blessing,Larry Tracy, Tom Porter, Ron Covey,Lee Blackwell, and Brent Reese MINUTES:Mr.Blessing moved that the minutes of the September 12 meeting be approved,seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Dr.Covey moved that the bills,checks,and prepaid claims issued be approved,seconded ^J by Mr.Porter,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those expense reimbursement claims certified as required by RCW42.24.090,have been recorded on a listingwhich has been made available to the City Council. Claims:The vouchers included on the below list as modified by theCouncil and noted upon said list forthe Council meeting of September 26,2000 for the funds listed below are approved in the amount of $1,027,090.96. GENERAL FUND $ STREET STREET REPAIR &RECON EQUIPMENT LEASES STREET IMPROVEMENT WATER/SEWER WATER/SEWER CONSTRUCTION 1,256.25 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internalcontrol policy approved by the City Council has been recorded on a listingwhich has been made available to the City Council.The claims listed below are ap proved in the amount of $2,387.08 forall funds. LJ GENERAL FUND STREET WATER/SEWER Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030and the internal control policy approved by the City Council has been recorded on a listingwhich has been made available to the City Council.The claims listed below are ap proved inthe amount of $2,857.22 forailfunds. 67,677.86 WATER/SEWER LEASES 1,475.14 27,718.38 SANITATION FUND 758,336.60 8,258.75 AIRPORT 724.15 6,761.00 SELF INSURANCE 556.00 610.00 CENTRAL SERVICES 8,397.24 81,689.67 EQUIPMENT RENTAL 35,519.94 1,256.25 BUILDING MAINTENANCE 15,380.83 TOTAL $1,027,090.96 ,011.39 CENTRAL SERVICES 1,282.12 3.42 EQUIPMENT RENTAL 83.82 6.33 TOTAL $2,387.08 GENERAL FUND $2,779.74 STREET IMPROVEMENT 21.51 STREET 3.87 WATER/SEWER 46.72 STREET REPAIR/RECON 5.38 TOTAL $2,857.22 Claim Checks:Checks 6286 through 6527 issued on September 12 through September21,2000 were ap proved for payment at the Council meeting held on September 26,2000 in the total amount of $1,165,375,06. Payroll:The payroll issued on September 15,2000 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 16959 through 17178 in the amountof $61,730.44. II.EMPLOYEE PRESENTATIONS Finance: Linda Beisel,Accountant,was presented to Council. III.CONSENT AGENDA I)Parks andRecreation Commission:Alan Coulter wasreappointed tothe Parks andRecreation Commission./O 7/ Wal-Mart Addition #2 Preliminary Plat-SetDateto Consider:Phil Bloom,Columbia NorthwestEngineering,//^C- submitted the Wal-Mart Addition #2 Preliminary Plat.The Council should set October 10 as the date to consider the preliminary plat. Action Taken:Mr.Porter movedthat theConsentAgendabeapproved,seconded by Dr.Covey,and passed unanimously. IV.CONSIDERATION OF BIDS -None 5655 CITY COUNCIL MINUTES: 2 September 26,2000 V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS '7 WATER RIGHTS James A.Whitaker,City Attorney,provided a draft agreement between theCity of Moses Lakeand the City of Royal City to investigate unused water rights owned by the City of Royal Citywith the idea of transferring them to the City of Moses Lake. Mr.Whitaker explained that the agreementwas proposed by Royal Cityto explorewhetherornot Royal City hasexcess water capacity that it could transfertoMoses Lake.Moses Lake would beresponsible for paying ^) for the costofsuch exploration and ifthe water rights could not be transferred,Royal City would reimburse Moses Lake. There was some discussion by the Council. Action Taken:Mr.Tracy moved that the subject be tabled,seconded by Mr.Blessing,and passed unanimously. ^O REQUEST TO USE CITY RIGHT-OF-WAY -IMPERIAL INN -SIGN Dwinell's Visual Systems and the Imperial Inn have requested permission to change an existing pole sign cabinet that currently overhangs the city right-of-way.The sign will be changed so that itonly hangs 3' out over the right-of-way instead ofthe current 6'. Action Taken:Mr.Blackwell moved thatthe request to replace the cabinet sign and reduce the amount of signage overcity right-of-way be granted,seconded by Dr.Covey,and passed unanimously. RESOLUTION -SIX YEAR STREET PLAN -PUBLIC HEARING A resolution was presentedwhich amended the Six Year StreetPlanby includingthe intersection of Wheeler Road and L NE. The public hearing was opened.There were no comments. Action Taken:Dr.Covey moved that the public hearing be closed,seconded by Mr.Porter, and passed unanimously.. The resolution amending Resolution No.2285 the Six Year Street Construction Program for2001 -2006 was read by title only. Action Taken:Dr.Covey moved that the resolution be adopted,seconded by Mr.Blackwell, and passed unanimously. )0 |Ml 107* VI.ORDINANCES AND RESOLUTIONS ORDINANCE -CASCADE VALLEY WATER DISTRICT #8 FRANCHISE -2ND READING An ordinance was presented which amends the ordinance granting the Cascade Valley Water District #8 a franchise to use city right-of-way fora water linealong Valley Road. The ordinance amending Ordinance 1803 granting to Cascade Valley Water District #8 the rightand franchiseto use and occupy designated streets, alleys, and other public places and ways of the Cityof Moses Lake,Washington,to construct, maintain, repair,renew and operate a water distribution system withinand through certain portions of the City of Moses Lake,Washington was read by titleonly. ActionTaken:Mr.Blackwell moved that the second reading of the ordinance be adopted,seconded by Mr. Reese,and passed unanimously. ORDINANCE -CROSS CONNECTION CONTROL -1ST READING An ordinance was presented which amends the cross connection control regulations to bringthem into conformance with state law.The ordinanceonly enforces what is minimally required by the Washington Administrative Code and the Uniform Plumbing Code. The ordinance amending Chapter 13.07 of the Moses Lake Municipal Code entitled "Cross Connection Control"was read by titleonly. There was some discussion by the Council. Action Taken:Mr.Portermoved that the first reading of the ordinance be accepted,seconded by Mr. Blessing,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS -None VIII.REFERRALS FROM COMMISSIONS -None n n 5656 CITY COUNCIL MINUTES:3 September 26,2000 IX.OTHER ITEMS FOR COUNCIL CONSIDERATION DISCHARGE TO SANITARY SEWER -CORPS OF ENGINEERS PhilipCrouse,Montgomery Watson,under contract to the U. S.Army Corps of Engineers has requested permission to discharge approximately 13,000 gallons of water intothe city sanitary sewer system.This water comes from the monitoring wells connected with the clean up oftheTCE contamination inthe Larson area. Action Taken:Mr.Porter moved that the request be approved,seconded by Mr.Blackwell, and passed K^J unanimously. VARIANCE REQUEST -MOSES LAKE SCHOOL DISTRICT -SIDEWALK ^Q^ The Moses Lake School Districthas requested a variance to the Community Standards inorder to replace the existing 5'sidewalk along Dogwood Avenue from FourthAvenue to A Street with a 5'wide sidewalk. Community Standards require a 6!wide sidewalk along arterialstreets. Gary Harer,Municipal Services Director,stated that during the remodel of Frontier Junior High School a fence, with a mow strip,was erected adjacent to the existing 5'sidewalk and irrigation heads were placed next to the fence.Upon inspection by the city, it was discovered that the sidewalk needed to be repaired so a variance is being requested to replace the existing 5'sidewalk with a new 5'sidewalk. P. J.DeBenedetti,Moses LakeSchool District,explainedthatincreasing the sidewalk to 6'widewould entail moving the existing fence,the mow strip, and the irrigation system. Action Taken:Mr.Tracy moved that the variance request be granted,seconded by Mr.Reese,and passed unanimously. FRANCHISE -PUD The draftordinance grantingthe PUD a 15 year franchise to operate its electrical system and fiberoptic cable system within city right-of-way was presented. <J u Joseph K.Gavinski,City Manager,stated that a meeting was held with the PUDand additional discussions will take place. James A. Whitaker, CityAttorney,explainedthe problemsthat can incurwiththe varioustypes of "open video systems". Hementioned that under existing FCC rulesallpurveyorsmust be treated alike,whether a public or private corporation. There was somediscussion bythe Council andnoactionwas taken as additional discussions will take place between the city and the PUD. MANTA RAY -SWIM MEET 2001 The Moses Lake Manta Ray Swim Team requested the use of the Family AquaticCenter fortheirannual swim meet on Friday,Saturday,and Sunday, July20 - 22, 2001. The request is identical to the previous year's request. Bill Ecret, President, Moses Lake Manta Ray Swim Team, stated that the request is to use the Aquatic Center from 4 p.m.to 10 p.m. on July20 and from 7 a.m. to 4 p.m.on July 21,and 22,2001. There was some discussion by the Council. Action Taken:Dr.Covey moved that the request- be granted,seconded by Mr.Tracy, and passed unanimously. PARKS IMPROVEMENTS -MOSES LAKE EAST LIONS CLUB The Moses Lake East Lions Club has requested the use of the $25,000 self-help funds to renovate //pjt backstops at Lakeview Park,Knolls Vista Park,and FieldsMand C at Larson Playfield. Action Taken:Mr.Blackwell moved that the request be approved,seconded by Mr.Reese,and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS MONTLAKE PARK Dr.Covey requested a stop sign or yield sign fortraffic exiting Montlake Park onto Beaumont. Staff will investigate the situation and take appropriate action. /OS? /JVJ> /OOO />P< 7//> 5657 CITY COUNCIL MINUTES:4 XII.CITY MANAGER REPORTS AND COMMENTS NEW CITY HALL Joseph K.Gavinski,City Manager,distributed the information given to Council during the Council/staff retreat concerning the smallerproposed cityhall along withaschematic. Costs will be provided atthe next Council meeting.Heexplained thatifthis smaller city hall werechosen,the existing city hall would house Engineering and Community Development,Parks and Recreation Department would remain in the Police/Council building,andthe new cityhall would house the Finance and ExecutiveDepartments. Therewas some discussion bythe Council aboutthe need for storage space and future office space. The regular meeting was recessed at 8:45 p.m. and the Council met in an executive session to discuss litigation.Theexecutivesessionwas adjourned at9:30 p.m.andtheregular meeting was reconvened.The regularmeeting was adjourned at 9:30 p.m. ATTEST: Hnance Director Mayor September 26,2000 n n n