2000 10 105658
MOSES LAKE CITY COUNCIL
October 10,2000
Council Present:Richard Pearce,Chris Blessing,LarryTracy,Tom Porter, Ron Covey,Lee Blackwell, and
Brent Reese
MINUTES:Mr.Porter moved that the minutes of the September 26 meeting be approved,seconded by Mr.
Blackwell,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Blackwell moved thatthe bills,checks,and prepaid claims issued beapproved,seconded
^_J by Mr.Reese,and passed unanimously.
Vouchers audited and certified by the Finance Directoras required by RCW42.24.080,and those expense
reimbursement claims certified as required by RCW42.24.090,have been recorded on a listingwhich has
been made available to the City Council.
Claims:The vouchers included on the below listas modified by the Council and noted upon said listforthe
Councilmeeting ofOctober 10,2000 forthe funds listedbelowareapproved inthe amount of$586,938.14.
GENERAL FUND $166,626.77 SANITATION FUND 95,434.76
STREET
STREET REPAIR &RECON
STREET IMPROVEMENT
WATER/SEWER
1996 BOND REDEMPTION FUND
WATER/SEWER CONSTRUCTION 59,082.65
Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by
Moses Lake Municipal Code 3.42.030 and the internalcontrol policyapproved by the CityCouncil has been
recorded on a listingwhich has been made available to the City Council.The claims listed below are ap
proved in the amount of$1,021.56 for all funds.
GENERAL FUND $1,021.56
TOTAL $1,021.56
^J Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by
Moses Lake MunicipalCode 3.42.030 and the internalcontrol policy approved by the City Council has been
recorded on a listingwhich has been made available to the City Council.The claims listed below are ap
proved in the amount of $16,518.10 for all funds.
GENERAL FUND $17.10 EQUIPMENT RENTAL 16,200.00
WATER/SEWER 301.00 TOTAL $16,518.10
Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by
Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been
recorded on a listingwhich has been made available to the City Council.The claims listed below are ap
proved in the amount of $218,385.50 for all funds.
GENERAL FUND $564.08 CENTRAL SERVICES 1,881.99
TOURISM ACTIVITIES 215,000.00 ML YOUTH PARTNERSHIP TF 900.00
STREET IMPROVEMENT 39.43 TOTAL $218,385.50
Claim Checks:Checks6528through 6709 issued on September27 through October3,2000were approved
for payment at the Council meeting held on October 10,2000 in the total amount of$1,534,280.37.
Payroll:The payroll issued on September 29,2000 having been approved pursuant to the rule of the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 17179 through 17348 in the
amount of $55,815.25.
Payroll:The payroll issued on September 29,2000 having been approved pursuant to the rule of the City
Council set forth in Moses Lake MunicipalCode 3.42.040,was paid by checks 17349 through 17355 inthe
\^J total amount of$1,152.66.
PROCLAMATIONS
The proclamation declaring October 2000 as Crime Prevention Month was read in its entirety.
The proclamation declaring October 22 - 28,2000 as Lions Week was read in its entirety.
13,251.28 AIRPORT 1,882.79
5,617.35 CENTRAL SERVICES 3,686.80
178,908.38 EQUIPMENT RENTAL 8,799.94
19,400.77 BUILDING MAINTENANCE 24,605.24
9,055.00 FIREMANS PENSION 458.01
59,082.65 ML YOUTH PARTNERSHIP TF 128.40
TOTAL $586,938.14
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CITY COUNCIL MINUTES: 2 October 10,2000
II.EMPLOYEE PRESENTATIONS
Parks and Recreation/Executive:AbigailBisnett, Administrative Clerk,was presented to Council.
Engineering Division:BrianOwens,Engineering Tech I,was presented to Council.
Police Department: Annalisa Quarles, Police Officer,was presented to Council.
III.CONSENT AGENDA
Acceptance ofWork-OverlayProject 2000:BasinPaving hascompletedworkonthe2000OverlayProject.
The work should be accepted and the 30-day lien period entered into.
//$7 North Central Regional Library -Agreement:North Central Regional Library has submitted anew agreement
for reimbursement for maintenance and repair on the library.
ActionTaken:Mr.Porter movedthattheConsentAgendabeapproved,seconded by Dr.Covey,and passed
unanimously.
IV.CONSIDERATION OF BIDS -None
V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
//$£REQUEST TO USE CITY STREET -DOWNTOWN TRICK OR TREAT
The Moses Lake Business Association requested the closure of Third Avenue from Alder Street to Beech
Streeton Tuesday,October 31 from 5:30 p.m. to 7 p.m.The closure is requested for safety reasons during
the Downtown Trick orTreat event.
Action Taken:Mr.Blackwell moved that the request be approved,seconded by Mr.Porter, and passed
unanimously.
WATER RIGHTS
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James A.Whitaker, CityAttorney, provided a draft agreement between the Cityof Moses Lake and the City
ofRoyal City to investigate unused water rights owned by the City ofRoyal City with the idea oftransferring ^n.
them to the City ofMoses Lake.''
Mr.Whitaker explained that after a meeting with the Department of Ecology, it is recommended that the
Council give this no further consideration as the transfer of water rights would not be administratively
approved by the DOE.
GARBAGE SERVICES
MacloviaCuevas,9803 Curry,wished to speakto the Council concerning the mandatory garbage removal
services.
Ms.Cuevas requested that she be allowed to have garbage pick up once a month and also to pay in
advance for the whole year.
Joseph K.Gavinski,City Manager,stated that the city's ordinance requires universal mandatory garbage
service.The reason for that is to ensure that there is no sanitation problem and to provide certainty for the
garbage contractorso that he knows what he can reasonably expect to receive forthe service he provides.
He mentioned thatthe ordinancewould have to be changed to accommodate a reduced service but itwould
not become effective until a new contract is negotiated in 2004.
There was some discussion by the Council and no action was taken.
VI.ORDINANCES AND RESOLUTIONS
lOy^ORDINANCE -CROSS CONNECTION CONTROL -2ND READING
An ordinance was presented which amends the cross connection control regulations to bring them into
conformance with state law.The ordinance only enforces what is minimally required by the Washington
Administrative Code and the Uniform Plumbing Code.
The ordinance amending Chapter 13.07 of the Moses Lake Municipal Code entitled "Cross Connection
Control"was read by title only.
Action Taken:Mr.Porter moved that the 1j«rt reading of the ordinance be accepted,seconded by Mr.
Blackwell, and passed unanimously.
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CITY COUNCIL MINUTES:3
ORDINANCE -DRIVEWAY CONSTRUCTION STANDARDS -1ST READING
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October 10,2000
;ess on Paxson Drive,Valley Road,Yonezawa
;ilso been included.
An ordinance was presented which provides forrestrictedac
Boulevard,and Wheeler Road.A variance procedure has
thatGary G.Harer,Municipal Services Director,pointed out
on the distance betweenthe curb and private access to propexplainedtheminorchangesthatweremadeintheordinanc^
currentlyallowed by ordinance and the types of accidents
between driveways under the proposed ordinance.
There was considerable discussion by the Council.
staff is requesting direction from the Council
jrtyon Yonezawa and Wheeler Road. Healso
He showedthedistance between driveways
that can occur.He also showed the distance
Phil Bloom,Columbia Northwest Engineering,stated thathe was concerned from the development side of
the issue. He suggested a scale based on traffic genera ion for the off-set distance rather than a set
distance.He pointed outthat many businesses may not hqve thetraffic generation that would contribute
to rear-end collisions.
There was some additional discussion by the Council.Itwas
by the business should determine the distance from the
distance from the driveway to the arterial be established.
No action was taken by Council.
VII.REQUESTS TO CALL FOR BIDS
WELLS NO.9 AND 28
Staff requested authorization to call for bids for the rehabilitation ofWell 9 and lowering the pump bowl at
Well 28.
suggested thatthe amount oftripsgenerated
arterial. Itwas also suggested that a minimum
Action Taken:Dr.Covey moved thatstaffbe authorized to ca
unanimously.
VIII.REFERRALS FROM COMMISSIONS
WAL-MART STORES ADDITION #2 PRELIMINARY PLAT
Ifor bids,seconded by Mr.Porter,and passed
Mr.Blessing declared an appearance of fairness issue and sxited the room.
Ted Dimof,Pacific Land Design,has submitted a preliminafy
recorded major plat and includes unplatted property .The
the expansion of the existing Wal-Mart store.The proposec
Wal-Mart Stores Addition plat and a portion ofthe Penn
recommended that the Wal-Mart Addition #2 Preliminary
perpetual easement for storm water control is abandoned,
from the Penn Plaza #4 Short Plat.
plat for a one lot major plat, which alters a
proposed platis submitted inorderto facilitate
expansion triggers a replat of the underlying
#4 Short Plat.The Planning Commission
be approved with the stipulation that if the
provision is made for the control of storm water
Pla :a
PI it
Itshould also be notedthatstaffconsidered the SEPAChecklist for the
Determination of Non-Significance (MDNS).The MDNS
Washington State Department of Transportation and the
measures for the traffic impacts associated with the propdsed
negotiations betweenall parties isthatWal-Mart will provide aTraffic Signal Timing
store opens in the fall of2001.
proposed plat and issued a Mitigated
required that Wal-Mart negotiate with the
city, to determine the necessary mitigation
Wal-Mart expansion.The result of the
Plan sometime after the
Gilbert Alvarado,Community Development Director,stated that the Mitigated Determination of Non-
Significance was issued in order togivethe Department of"ransportation anopportunity tocommenton
this project.He statedthatstaffhasmet with the DOT andV/al-Mart todiscussanytraffic impacts onthis
project.He stated thatDOT did nothaveanyinformation toshdw that thisproject would impact their system.
There was an agreementthata timing plan for the signals w )uld be provided some time in 2001 afterthe
expandedstoreisopened. Hementioned thata Shoreline IV anagementSubstantial Development Permit
wasrequired for this project and thecity hasreceived nocomr lents.He pointed outthat thedrainage swale
whichserves the PennPlaza#4 Plat will be incorporated intotlis plat.The concernwasthatifthisareawas
no longeravailableas drainage forthe Penn Plaza#4 Plat,pr ^vision must be made forcontrolofthe storm
water from the Penn Plaza #4 Plat.
Dr.Covey wanted to know ifthe new construction for Wal-M;irt provides for storage.
Mr.Alvarado stated that storage was discussed in relation to the need for cargo containers.It is his
understanding that cargo containers would stillbe needed.
Jack McCollough,attorney for Wal-Mart,stated that theexpaision ofthe store is mainly for the purpose of
offering food to the customers and not necessarily to cure thi i storage problem.
Michael Crowsen,Pacific Land Design,showed thesiteplan pnd explained the expansion.He mentioned
that the city's current landscaping requirements willbe met.
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CITY COUNCIL MINUTES:4 October 10,2000
Action Taken:Mr.Tracy moved that thepreliminary plat beapproved with thestipulation that ifthe perpetual
easement forstorm water controlis abandoned,provisionis made forthe controlof storm water fromthe
Penn Plaza #4 Short Plat,thecomments from the City Engineer beaddressed,andthe Findings of Fact be
accepted, seconded by Mr.Porter,and passed unanimously.
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION -None
X.PUBLIC QUESTIONS AND COMMENTS -None
XI.COUNCIL QUESTIONS AND COMMENTS -None
XII.CITY MANAGER REPORTS AND COMMENTS
LEVY RATES
Joseph K.Gavinski,City Manager,distributed information from theAssessor's Office regarding calculations
for the 2001 levy.He mentioned that staff isbuilding the budget around a2.61%increase in property tax.
INVESTMENT REPORT
Joseph K.Gavinski,City Manager,reported that the city received $116,056.00 in interest income for
September 2000.
MULTI-AGENCY COMMUNICATIONS CENTER -VACANCY
Joseph K.Gavinski,City Manager,reported that there is a vacancy on the board of the Multi-Agency
Communications Center duetotheresignation ofRobert McLauchlan,whowasthe cities representative on
the Board.He mentioned thathe isthe alternate andis presently serving onthe Board.The AGCCT will
considera permanent appointment at their next meeting.Hestated that currently there isa six member
boardandhe has recommended thatthe Cityof Moses Lakebe givena permanentseat, whichwill increase
the Board to seven members. Heissuggesting thatMoses Lakebe a permanent Board member because
the city provides the majority of the funds used to operate this agency.
SALES TAX/TRANSIENT RENTAL INCOME
Joseph K.Gavinski, City Manager,reportedthat the city received $285,448.82 in sales tax revenues and
$37,128.16 intransient rental income on September 29, 2000.
jC&Oft BUILDING ACTIVITY REPORT
Joseph K.Gavinski,City Manager, distributed the building activity report for September 2000.
SIGN ORDINANCE
Gilbert Alvarado,Community Development Director,reported that the Sign Committee and the Planning
Commission have completed their work on the Sign Ordinance and he would like to have a study session
with the Council priorto its official presentation for action.
A study session was set for October 19 at 7 p.m. in the Council Chambers.
BUDGET
Budget study sessions were set forNovember 1 and 2 at 7 p.m. inthe CouncilChambers.
NEW CITY HALL
Joseph K.Gavinski,City Manager,distributed information on the costs of both the smallerand larger
proposed city hall.The total square footage ofthe smaller building isapproximately 29,642.That includes
7,500 square feet of unfinished area in the basement. This smaller building will cost about$4 million.
Including the remodel ofthe existing city hall and police building increases the costtoabout$4.7 million.
The total square footage of the larger building is approximately 43,000. The cost of this building is
approximately $5.6million.Mr.Gavinski alsodistributed a letter from Integrus concerning thecosts ofthe
buildings.
Mr.Blessing distributed a cost comparison ofthe two buildings and explained the figures.He mentioned
that he was concerned because at retreat the costwas estimated to be about $4 million.
Dr.Coveystatedthathewantedtobesurethenewbuilding islarge enoughtoaccommodatestaffincreases
overthe next20to30years. Hefelt itwould be a mistaketo build a City Hall thatwould be too small.He
mentioned that 95.5% of the first floor of the smaller building would be immediately occupied by existing
staff.The only leaves4.5%ofthe first floor for expansion ofstaff.He mentioned thatthe existing City Hall
would beoccupiedby Engineering andCommunity Development.These twodepartmentswill expandmore
rapidly thaneither Finance orAdministration.Thatleavesthe Park andRecreation Department in the Police
Building.When the Police Department expands, there wouldbe no room for Park and Recreation in the
other buildings.He mentioned that the city has, in the past, leased portions of its buildings to other
governmental agencies.He pointed outthatthe existing Police Building was constructed specifically to
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CITY COUNCIL MINUTES:5 October 10,2000
house Grant County District Court operations and the new Fire Department was constructed to
accommodate Samaritan Hospital's ambulance service.He felt that to build a city hall that only allows for
a 15%expansion and spend $4.5 million would be a mistake.
Mr.Blessing pointed out that there is 5% on the main floor but there is also 7,500 square feet in the
basement that could be used.He also felt that there are alternatives to using building space for storage.
He pointed out that removing two departments from the existing City Hall willopen up space foradditional
staff. He feltthatthe 29,000 square foot buildingwould beadequateto meetthe city's needs forat least the
next 20 years.
K^_J Mr.Tracy pointed out that the 29,000 square foot building was what was presented atthe Retreat by staff.
Mr.Gavinski statedthat during the Retreatitwassuggested that perhapsthe Museum and Art Center should
be partof City Hall and that is when the larger building was discussed.
Mr. Porter stated that during the Retreat a 36,000 square foot building was proposed,which included the
MAC.That buildingonly had a partialbasement.The Council feltthat may not be a large enough building.
By increasing the basement to the full size ofthe footprint of the building, it brought the square footage to
approximately 42,000 square feet. He felt that it be the most responsible thing to construct the largest
building the city can afford at this time in order to have the needed space in the future. He did not feel the
29,000 square foot building would be large enough.
Dr.Covey pointed out that the building as proposed would be very difficult to add on to without a major
renovation.
Mr.Pearce felt that the bigger building is a better option and more cost effective than having to do an
addition or remodel later on.
Mr.Blackwell felt that the 29,000 square foot building would be sufficient.
There was no action by Council.
The regular meeting was recessed at 9:30 p.m. and the Council met in an executive session to discuss
litigation.The executive session was adjourned at 10 p.m. and the regular meeting was reconvened.The
regular meeting was adjourned at 10 p.m.
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ATTEST:Mayor
Finance Director
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BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE
CITY OF MOSES LAKE,WASHINGTON
IN THE MATTER OF THE WAL-MART STORES
ADDITION #2 PRELIMINARY PLAT
FINDINGS OF FACT,CONCLUSIONS,AND DE
CISION
5.
HEARING BEFORE THE PLANNING COMMISSION.
1.1 Date. A public meetingwas heldupon propernoticebeforethe Commission on September 14,
2000.
1.2 Proponent.Wal-Mart Real Estate Business Trust is the proponent of this plat.
1.3 Purpose.The proponent has submitted a platfor propertywhich is legally described upon the
plat.Citystaff has confirmedthe property described on the platis the property submitted for
platting.
1.4 Evidence.The Commission considered the following materials in reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.
C.Written comments from various parties.
FINDINGS OF FACT BY THE PLANNING COMMISSION.
Based upon the evidence presented to them,the Commission makes the following findings of fact:
2.1 The proponent is the owner ofthe property.
2.2 The property is currently zoned C-2,General Commercial and Business.
2.3 There were no objections from the public.
2.4 The platis forthe expansion of an existing use.
2.5 Provision has been made for the control of storm water runoff.
2.6 The developers will participate inany requiredtrafficmitigation.
2.7 The plat will provide for landscaping improvementson an existingdevelopment.
CONCLUSIONS BY THE PLANNING COMMISSION.
From the foregoing findings of fact the Commission makes the following conclusions:
3.1 The Planning Commissionofthe City ofMoses Lakeisvested with the authority torecommend
to the City Council the advisability of approving a plat.
3.2 The plat is properly before the Commission for its recommendation.
3.3 It is proper atthistime for the Planning Commission to make a recommendation on this plat.
3.4 It is inthe best interestsandwelfareof the city'scitizensto plat the property as proposed.
RECOMMENDATION OF THE PLANNING COMMISSION.
Onthebasisofthe foregoing findings of fact andconclusions,itisthe recommendation ofthePlanning
Commissionofthe City of Moses Laketo the City Council ofthe City of Moses Lakethatthe plat be
approved withthe stipulation that ifthe perpetualeasement for storm water control is abandoned,
provision is made for the control of storm water.
FURTHER HEARING BEFORE THE CITY COUNCIL
5.1 Date. A public meeting was held upon proper notice before the Council on October 10,2000.
5.2 Proponent.Wal-Mart Real Estate Business Trust is the proponentof this plat.
5.3 Purpose.The proponent has submitted a preliminary plat for property legally described upon
the plat.City staffhas confirmed the property described onthe plat isthe property submitted
for platting.
5.4 Evidence.The Council consideredthe following materials in reaching its decision:
A.The submitted plat.
B. Testimony from the proponent.()
C. Written comments fromvarious parties.
6.FURTHER FINDINGS OF FACT BY THE CITY COUNCIL.
No further evidencewas presented tothe City Council.The City Council adopts those findings of fact
made previously by the Planning Commission as its own.
7.FURTHER CONCLUSIONS BY THE CITY COUNCIL.
From the foregoing findings of factthe Council makes the following conclusions:
7.1 The City Council of the City of Moses Lakeis vested with the authority to make a decisionon
a preliminary plat.
7.2 The plat is properly before the Council for its decision.
7.3 Itis properat this time for the CityCouncilto make a decision on this preliminary plat.
8.DECISION.
The City Council ofthe City of Moses Lake agrees with the recommendation ofthe Planning Commis
sion and approves the preliminary plat with the stipulation that if the perpetual easement for storm
water control is abandoned,provision is made for the control ofstorm water..
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Dated:October
Richard Pearce,Mayor
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