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2001 03 135706 MOSES LAKE CITY COUNCIL March 13,2001 Council Present: Richard Pearce,Chris Blessing,Larry Tracy, Tom Porter,Ron Covey,Lee Blackwell,and Brent Reese MINUTES:Mr.Blackwellmoved that the minutes ofthe February27 meeting be approved,seconded by Mr. Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Porter moved that the bills,checks,and prepaidclaims issued be approved,seconded ^—/by Mr.Blackwell,and passed unanimously. Vouchers auditedand certified bythe Finance Director as required by RCW42.24.080,and those expense reimbursementclaims certified as required by RCW42.24.090, have been recordedon a listing whichhas been made available to the City Council. Claims:The vouchers includedonthe belowlistas modifiedbythe Counciland noted upon said listforthe Council meetingof March 13,2001 for the funds listed beloware approved inthe amountof $383,330.38. GENERAL FUND $222,684.44 SANITATION FUND 62,655.99 STREET 9,577.54 AIRPORT 331.00 STREET REPAIR/RECON 94.95 CENTRAL SERVICES 10,827.30 STREET IMPROVEMENTS 101.28 EQUIPMENT RENTAL 11,651.76 PARK &REC.IMPROVEMENT 101.28 BUILDING MAINTENANCE 17,737.38 WATER/SEWER 14,633.84 M. L.YOUTH PTF 1,762.39 WATER/SEWER CONSTRUCTION 31,171.23 TOTAL $383,330.38 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030and the internalcontrol policyapproved by the CityCouncil has been recorded on a listing which has been made available to the City Council.The claims listed below are ap proved inthe amount of $242,003.27 forallfunds. GENERAL FUND $44.13 WATER/SEWER CONSTRUC 219,037,88 WATER/SEWER 949.31 EQUIPMENT RENTAL 21,971.95 TOTAL $242,003.27 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listingwhich has been made available to the City Council.The claims listed below are ap proved in the amount of$748.15 for all funds. GENERAL FUND $486.48 WATER/SEWER 261.67 TOTAL $748.15 Prepaid Claims:Prepaid claims approved by the City Manageraccordingto the process established by Moses Lake Municipal Code 3.42.030 and the internal controlpolicyapproved bythe CityCouncilhas been recordedon a listing which has been made availableto the CityCouncil.The claims listedbeloware ap proved in the amount of$649.77 for all funds. GENERAL FUND $200.00 WATER/SEWER 449.77 TOTAL $649.77 Claim Checks: Checks 8493 through 8660 issued on February 27,2001 through March 8, 2001 were ap proved for payment at the Council meeting held on March 13, 2001 in the total amount of $834,346.11. Payroll:The payroll issued on March 2,2001 havingbeen approved pursuanttothe ruleofthe CityCouncil set forth in Moses Lake Municipal Code 3.42.040, was paid by checks 19023 through 19180 inthe total amount of $47,304.40. ^_J II.EMPLOYEE PRESENTATIONS -None III.CONSENT AGENDA Resolution -Accept Easement -Catholic Church:A resolution was presented which accepts an easement /O/S from the Catholic Church formunicipal purposes on the vacated portionofWhite Drive between Dale Road and Blanchet Avenue and fora small portion on Earl Road. Resolution -Grant Easement to PUD -Municipal Airport:A resolution was presented which grants an /O/o easement to the PUD forthe extension of electrical service on the west side ofthe Municipal Airport. u 5707 CITY COUNCIL MINUTES:2 March 13,2001 jQyLP Resolution -Accept Donation -JAL:A resolution was presented which accepts a $2,000 donation from Japan Airlines. Action Taken:Mr.Porter movedthattheConsentAgendabeapproved,seconded by Dr.Covey,and passed unanimously. IV.CONSIDERATION OF BIDS BALLFIELD LIGHTING INSTALLATION PROJECT Seven bidswere received for the ballfield lighting installation project atthe Paul Lauzier Athletic Complex and for Field Mat Larson Playfield.The lowbidderwas Rakoz Electric and staffrecommended thatthey be awarded the bideven though there were some minor irregularities intheirbid. Action Taken:Dr.Covey moved that the irregularities be waived and the bid for the ballfield lighting installation projectatthe Paul LauzierAthleticComplex and forField Mat Larson Playfield be awardedto Rakoz Electric inthe amountof $129,114.00,seconded by Mr.Reese, and passed unanimously. n /O/9'fi CRACK SEALING PROJECT W4 I08A lO^f Four bids were received for the crack sealing project.The low bidder was Morrill Asphalt and staff recommended that they be awarded the bid even through a signed copy of the addendum was not included intheirbid package. This is a minorirregularity but itmust be waived before awarding the bid. ActionTaken:Mr.Tracy moved thatthe irregularities bewaived andthe bidfor the cracksealing project be awarded to Morrill Asphalt,seconded by Mr.Blessing, and passed unanimously. V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS SENIOR CENTER Myrna Anderson,Executive Directorof Moses Lake Senior Opportunity and Services,submitted a report showing the center's activities,expenses,and income for the year 2000.She requested the city increase the amount of money it provides for activities for the seniors to $15,000. Ms.Anderson reported that while they provide many activities at the present timethey would like to beable fi to increase the activities for the seniors. Joseph K.Gavinski, City Manager,stated that currently the city contributes $5,000 per year for senior activities to the Senior Center. There was some discussion by the Council. ActionTaken:Mr.Tracy moved that the funds to the Senior Center be increased to $10,000,seconded by Mr.Blackwell,and passed unanimously. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -MAYOR/COUNCIL COMPENSATION -2ND READING An ordinance was presented which increases the compensation for the Mayorand Council. The ordinanceamendingChapter2.60 ofthe Moses Lake Municipal Code entitled "Compensationof City Officers"was read by title only. ActionTaken:Mr.Blackwell moved that the second readingof the ordinance be adopted,seconded by Mr. Reese,and passed unanimously. ASPI/UCHIDA ANNEXATION The Grant County Boundary Review Board has approved that annexation of property along Patton Boulevard, including the Gateway Estates residential area. Joseph K.Gavinski,City Manager,statedthatthe Council has receivedthe Sufficiency Certificate from the GrantCounty Assessor and the next step inthe annexation procedure is to entertain the petitions. ActionTaken:Dr.Covey moved thatthe cityentertainthe ASPI/Uchidaannexationand a public hearing be set forMarch27 to consider the annexation of the propertyand to consider a first reading of an ordinance, seconded by Mr.Blackwell, and passed unanimously. j£Jd RESOLUTION -SPRING FESTIVAL A resolutionwas presented which sets the Moses Lake Spring FestivalforMay25,26, and 27, 2001. n \ u 5708 CITY COUNCIL MINUTES: 3 March 13, 2001 The resolution regarding the Moses Lake Spring Festival to be held May25,26,and 27,2001was readby title only. Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Porter,and passed unanimously. RESOLUTION -ACCEPT GRANT-DEPT.OF TRANSPORTATION A resolution was presented which would accept a $300,000 grant from the Department of Transportation for improvements to the Wheeler Road and Road L intersection. Gary Harer,Municipal Services Director,stated that this is federal grant administered by the State Department ofTransportation. The grant wasapplied forabout a yearago and includeda signallightand/or a roundabout.Since that time itwas discovered that a signal lightwas not warranted and therefore,would not be covered under the grant.Staff is suggesting that the grant be accepted and that, rather than a roundabout,the citywould go backto the granting agency and suggestconstructing left-hand turn lanes and a larger radius on Road L. The resolution accepting a grant from the Department of Transportation was read by titleonly. There was some discussion by the Council. Action Taken:Mr.Blackwell moved thatthe resolution be adopted and staffbe directed to discuss with the Departmentof Transportation the improvementsat the intersection ofWheeler Road and Road L,seconded by Mr. Porter,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS TOP DRESSER Staff requested authorization to call for bids for a top dressing to be used by the Parks and Recreation Department to recondition large turf areas. Action Taken:Mr.Porter movedthat staffbe authorized to callforbids,seconded by Mr.Reese,and passed unanimously. ^_J FLEX RODDER Staffrequested authorization to call forbids fora flex rodder to be used by theWastewater Divisionto clean sewer mains and the Street Division to clean storm water mains. Action Taken:Mr.Porter moved that staff be authorized to call for bids,seconded by Mr.Blackwell, and passed unanimously. VIII.REFERRALS FROM COMMISSIONS LIONS FIELD MAJOR PLAT/VARIANCES Phil Bloom,Columbia Northwest Engineering, has submitted a preliminary platfora onelotmajorplat,which includes Frontier Middle School and adjacent Moses Lake School District property.The proposed plat is submitted in order to facilitate future construction at the Lions Field.The area is zoned Public.The proponent has requested the following variances: 1.A variance to the requirement that the plat lines be perpendicular to road right-of-way. 2. A variance to the requirement that lot lines be perpendicularto road right-of-ways in relation to the north corner of the plat. 3. A variance to the requirement to design and construct sewer inThird Avenue,Dogwood Street,A Street,Fourth Avenue,and Elm Street since the area is already served by sewer in the alleys. The Planning Commission recommended that the preliminary plat be approved and the variances be I )granted. Gilbert Alvarado,Community Development Director,stated that the School Districtis doing some construc tion inthis areawhich necessitatesthe plattingof the property. Due to the increase in usethere is a concern aboutthe parking.Off-street parking is not an issuethat needsto beaddressed inthe platting process,even though the city has received comments from property owners in the area about this subject. Mr.Bloom stated that as part of the platting process sidewalks will be constructed on A Street and some sidewalks on Dogwood will be reconstructed. Rick Keith,Chairman ofthe Board ofthe First Baptist Church,724 W. Fourth,stated that the church has no parkinglotof its own and requested that they be allowed to use the new parkingloton Sundays. W9 /O/l 7 l/&(* //3I poi Itff /(A/ 5709 CITY COUNCIL MINUTES:4 March 13,2001 Action Taken:Mr. Porter moved that the following variances be approved: 1.A variance to the requirement that the plat lines be perpendicular to road right-of-way. 2. A variance to the requirement that lot lines be perpendicular to road right-of-ways in relation to the north corner of the plat. 3. A variance to the requirement to design and construct sewer inThird Avenue,Dogwood Street,A Street,Fourth Avenue,and Elm Street since the area is already served by sewer in the alleys. the preliminary plat beapproved with the stipulation the comments from the City Engineerbe addressed and the Findings of Fact be accepted,seconded by Dr.Covey,and passed unanimously. seconded by Mr.Tracy,and passed unanimously. REQUEST TO USE CASCADE PARK -FRASER VALLEY DRAG BOAT ASSOCIATION The Fraser Valley Drag BoatAssociation has requested the useof Cascade Park astheir headquartersand spectator area fortheir annual drag boat race to be held August 4 and 5,2001.The Park and Recreation Commission and staff recommended that this request be approved. Action Taken:Mr.Blackwell moved that the request to use Cascade Park be approved,seconded by Mr. Reese,and passed unanimously. //3 /REQUEST TO USE CASCADE PARK -TACOMA INBOARD RACING ASSOCIATION The Tacoma Inboard Racing Association hasrequested the use ofCascade Park as their headquarters and spectator area for their powerboat races to be held October 6 and 7,2001.The Park and Recreation Commission and staff recommended that this request be approved. Action Taken:Mr.Reese moved that the request to use Cascade Park be approved,seconded by Mr. Blackwell, and passed unanimously. n REQUEST TO USE MCCOSH PARK -WASHINGTON STATE TEJANO ASSOCIATION The Washington State Tejano Association has requested the use ofMcCosh Park for a Cinco de Mayo C i celebration on May 5,2001 from 11 a.m. to 5 p.m.There willbe musical performances,games forchildren, and food vendors.Some assistance from the Parks and Recreation Department would be needed for the provision of utilities and additional benches in the park.The Parks and Recreation Commission and staff recommended that this request be approved. Joe Alfaro,representing the Washington State Tejano Association,stated that they would be using only a portion of McCosh Park including the amphitheater for the musical performances and enough of the park for about 6 to 8 food vendors. ActionTaken:Mr.Tracy moved that the requestto use McCosh Parkbe approved,seconded by Mr.Porter, and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION PACWEST ANNEXATION -FIRE PROTECTION SERVICES The city hascompleted theannexation of property commonly known as PacWest.Grant County FireDistrict #5 willcontinue to collect taxes in the area through 2001 and possibly untilthe end of2002. Under state lawthe city can requireGrantCounty Fire District No. 5 to continue to provide fire protectionand suppres sion services untilthe city begins to receive the property tax. Directionwas requested on whetheror not the city should require Grant County Fire District #5 to continue providing fire protection and suppression services for the PacWest annexation. There was some discussion by the Council. Action Taken:Dr.Covey moved that Grant County Fire District #5 berequired to provide fire protection and f^ suppression services to the PacWestannexation area untilthe city begins to receive the property tax from the area,seconded by Mr.Blackwell,and passed unanimously. REQUEST FOR WATER -MERRILL DonMerrill has requested to connecttocitywater onWestshore Drive which isbeing installedas partofthe Moses Pointe project. The property is over one half mile fromthe city's limits. ActionTaken:Mr.Portermoved thatthe requestto connect to citywater be grantedwiththe stipulation that an Extra Territorial Utility Agreement be required,seconded by Mr.Tracy,and passed unanimously. 5710 CITY COUNCIL MINUTES:5 March %%2001 REQUEST FOR VARIANCE -PUD Grant County PUD has requested a variance to the requirementto underground utilities.The PUDwishes to installtheir fiberoptic cable overhead inallareas of the city that have existing overhead electrical lines. The fiberoptic cable willbe installed underground inthose areas where existing electrical lines are already underground. There was some discussion. ,Action Taken:Mr.Blessing moved that the variance request be approved,seconded by Mr.Tracy, and \^/passed unanimously. REQUESTTO USE COMMUNITY PARK -BOY SCOUTS The Boy Scouts of America requested the use of the Moses Lake Community Park for their Spring Camporee to be held on May 4,5,and6,2001.Their willbe approximately 70 Boy Scouts learning camping skills such as tent and campsite setup,cooking,and other outdoor skills. A campfire on Fridaynight is also planned.The Boy Scouts have used this facility for many years and would like to continue to do so. Jerry Thaut,Parks and Recreation Director,stated that the staff supports this request since it is a training activity and the park is not heavily used at that time of the year. Action Taken:Mr.Blackwell moved that the request to use the Moses Lake Community Park on May 4, 5, and 6 by the Boy Scouts be approved,seconded by Mr.Reese,and passed unanimously. REQUESTTO USE MCCOSH PARK PARKING LOT -MOSES LAKE SCHOOL DISTRICT The Moses Lake School District has requested the use of the city's parking facilities at McCosh Park due to the expansion of Lion's Field.The School District will be adding 202 new parking spaces on their property,bringingthe totalto 316.With the 377 parkingspaces at McCosh Park,the total numberof parking spaces available would be 693. This additional parkingand a reciprocalparkingagreement between the city and the school district will benefit both entities. GilbertAlvarado,Community Development Director,stated that the construction proposed by the school district willrequire 872 off-street parking spaces.The school district is only able to provide 316 off-street parking spaces and they are requesting the use of the parkinglotat McCosh Parkwhich has 377 spaces. ^_J That leaves adeficit ofabout 179 off-street parking spaces.There is a provision in the city's regulations that allows the Community Development Director to waive the required off-street parking spaces if it is impractical to provide them. Mr.Pearce stated that he received a callfrom Dave Firebaugh,719 A Street,opposing the parkingat Lions Field. Phil Bloom, Columbia Northwest Engineering,representing the School District,stated that the School District has met with the neighbors to discuss and address their concerns.A landscaped buffer will be provided between the school's property and the residential property. Ken Kunes,803 A Street,stated that he was concerned that the traffic on A Street not increase since it is currently used as a raceway.He feltthat the proposed parking lotshould be kept locked from both A Street and Fourth Avenue to prevent it being used by through traffic. There was some discussion by the Council. ActionTaken:Mr.Blackwell moved that the city allowthe School District to use the city's parkingspaces at McCosh Park in its calculation of needed parking spaces incident to the construction of Lions Field, seconded by Mr.Tracy, and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS XII.CITY MANAGER REPORTS AND COMMENTS BUILDING ACTIVITY REPORT Joseph K.Gavinski, City Manager, distributed the Building Activity Report for February 2001. INVESTMENT REPORT Joseph K.Gavinski,City Manager,reported that the city received $47,983.84 in investment income for February 2001. //&? //os /Ooy u /0-30 s) ZOOS Ui9 5711 CITY COUNCIL MINUTES:6 SALES TAX/TRANSIENT RENTAL INCOME March 13,2001 Joseph K. Gavinski, City Manager, reported that the city received $317,077.94 in sales tax revenue and $13,890.60 intransient rentalincome on February 28, 2001. VEHICLE IMPOUND REPORT Joseph K.Gavinski,CityManager,distributeda reportfrom the PoliceDepartmentwhich shows the 111cars have been impoundedsince December2000 due to persons driving under the influence or driving while license suspended. The regularmeeting was recessed at 8:45 p.m. and the Councilmet inan executive session to discuss real estate. The executive session was adjournedat 9:15 p.m. and the regular meeting was reconvened. The regular meeting was adjourned at 9:15 p.m. ATTE Mayor Hnance Director n n r^ U u u BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE CITY OF MOSES LAKE,WASHINGTON IN THE MATTER OF THE LIONS FIELD PRE LIMINARY PLAT FINDINGS OF FACT,CONCLUSIONS,AND DE CISION 1.HEARING BEFORE THE PLANNING COMMISSION. 1.1 Date. A publicmeeting was held upon proper notice before the Commission on February 15, 2001, 1.2 Proponent.The Moses Lake School District is the proponent of this plat. 1.3 Purpose.The proponent has submitted a plat for property which is legally described upon the plat. City staff has confirmed the property described on the platis the property submitted for platting. 1.4 Evidence.The Commission considered the following materials in reaching its decision: A.The submitted plat. B.Testimony from the proponent. C.Written comments from various parties. 2.FINDINGS OF FACT BY THE PLANNING COMMISSION. Based upon the evidence presented to them,the Commission makes the following findings of fact: 2.1 The proponent is the owner of the property. 2.2 The property is currently zoned Public. 2.3 The plat is consistent with the Comprehensive Plan. 2.4 The zoning is appropriate. 2.5 The concerns of the neighbors willbe addressed by the School District. 3.CONCLUSIONS BY THE PLANNING COMMISSION. Fromthe foregoing findings of fact the Commission makes the following conclusions: 3.1 The Planning Commission ofthe Cityof Moses Lakeis vested withthe authority to recommend to the City Council the advisability of approving a plat. 3.2 The plat is properly before the Commission for its recommendation. 3.3 It is proper at thistime for the Planning Commissionto make a recommendationon this plat. 3.4 It is inthe best interests and welfareofthe city'scitizens to plat the property as proposed. 4.RECOMMENDATION OF THE PLANNING COMMISSION. Onthe basisofthe foregoing findings of factandconclusions,itisthe recommendationofthe Planning Commissionof the Cityof Moses Laketo the City Council ofthe Cityof Moses Lakethatthe plat be approved. 5.FURTHER HEARING BEFORE THE CITY COUNCIL. 5.1 Date. A public meeting was held upon proper notice before the Council on March 13, 2001. 5.2 Proponent.The Moses Lake School District is the proponent of this plat. 5.3 Purpose. The proponenthas submitted a preliminary platfor property legally described upon the plat.Citystaff has confirmedthe property described on the platis the property submitted for platting. 5.4 Evidence. The Council considered the following materialsinreachingits decision: A.The submitted plat. B.Testimony from the proponent. C.Testimony from the public. D. Written comments from various parties. 6.FURTHER FINDINGS OF FACT BY THE CITY COUNCIL. Nofurther evidencewas presentedtothe City Council.The City Council adoptsthose findings offact made previously by the Planning Commission as its own. 7.FURTHER CONCLUSIONS BYTHE CITY COUNCIL. Fromthe foregoing findings of fact the Council makes the following conclusions: 7.1 The CityCouncil of the Cityof Moses Lake is vested withthe authority to make a decision on a preliminary plat. 7.2 The platis properly before the Council forits decision. 7.3 It is properat thistime for the City Council to make a decision on this preliminary plat. 8.DECISION. The CityCouncilof the Cityof Moses Lake agrees withthe recommendation of the PlanningCommis sion and approves the preliminary plat. Richard Pearce,Mayor o