2001 03 275712
MOSES LAKE CITY COUNCIL
March 27,2001
Council Present:Richard Pearce,Chris Blessing,Larry Tracy,Tom Porter,Lee Blackwell,andBrent Reese
Absent:Ron Covey
MINUTES:Mr.Blessing moved that the minutes ofthe March 13 meeting beapproved,seconded by Mr.
Reese,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Blackwell moved that the bills,checks,and prepaid claims issuedbe approved,seconded^s_y by Mr.Porter,and passed with Mr.Tracy abstaining from voting for that portion of the bills pertaining to
himself.
Vouchers audited and certified by the Finance Director as required byRCW 42.24.080,and those expense
reimbursement claims certified as required by RCW 42.24.090,have been recorded ona listing which has
been made available to the City Council.
Claims:The vouchers included onthe below list as modified bythe Council and noted upon said list for the
Council meeting ofMarch 27,2001 for the funds listed below are approved in the amount of$164,117.05.
GENERAL FUND $24,756.51 SANITATION FUND 32,498.46
STREET 2,911.63 AIRPORT 1,448.21
EQUIPMENT LEASES 8,811.39 SELF INSURANCE 2,392.40
PARK &REC.IMPROVEMENT 3,309.84 CENTRAL SERVICES 14,7780.47
WATER/SEWER 39,992.31 EQUIPMENT RENTAL 27,299.04
WATER/SEWERCONSTRUCTION 715.54 BUILDING MAINTENANCE 2,917.10
WATER/SEWERLEASES 2,239.15 FIREMANS PENSION 45.00
TOTAL $164,117.05
Prepaid Claims:Prepaid claims approved bytheCity Manager according totheprocess established byMoses
Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded
on a listing which has been made available to the City Council.The claims listed below are approved in the
amount of $27,460.07 for all funds.
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GENERAL FUND $1,346.15 EQUIPMENT RENTAL 25,927.37
WATER/SEWER 186.55 TOTAL $27,460.07
Prepaid Claims:Prepaid claims approved bytheCity Manager according tothe process established byMoses
Lake Municipal Code 3.42.030 and theinternal control policy approved bytheCity Council hasbeen recorded
ona listing which hasbeenmade available tothe City Council.The claims listed below are approved in the
amount of$5,696.23 for all funds.
GENERAL FUND $4,502.14 WATER/SEWER 520.59
STREET 206.03 CENTRAL SERVICES 111.23
STREET IMPROVEMENT 17.23 EQUIPMENT RENTAL 339.01
TOTAL $5,696.23
Claim Checks: Checks 8661through 8866issued on March 14,2001 throughMarch 22,2001 wereapproved
for paymentatthe Council meetingheldon March 27,2001 inthe total amountof $655,716.26.
Payroll:The payroll issued on March 16,2001 havingbeen approved pursuanttothe rule ofthe City Council
set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 19181 through 19337 in the total
amount of $47,321.48.
PROCLAMATION
The proclamation declaring April 8-14,2001 asSexual Assault Awareness Into Action Week was read in its //3*<
entirety.
II.EMPLOYEE PRESENTATIONS
Parks and Recreation Department:Eric Galliart,Parks Maintenance Worker,was introduced to Council.
^J III.CONSENT AGENDA
Resolution -Accept Donation -Wenatchee Valley Clinic:Aresolution was presented which accepts a$100 /O y*Cp
donation from theWenatchee Valley Clinic to be used in theThree Ponds/JapaneseGarden project.
Resolution -AcceptQuit Claim Deed -Feldenzer:A resolution was presented which acceptsa quit claim deed A v O
from Pearl Feldenzer fora 30'right-of-way on Malaga Lane.
Resolution -Accept Traffic Safety Grant:A resolution was presented which accepts a $500 grant from the 'L/
Washington Traffic Safety Commission for the purchase of bicycle helmets.
Request to Apply for Grant -Police Department:The Police Department requested permission to apply for //
a 50%federal matching grant to purchase six bullet proof vests.
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CITY COUNCIL MINUTES:2 March 27, 2001
;j62>Request to Use Fire Training Ground -Washington Motorcycle Safety Program:Gary Sorensen,Washington
'Motorcycle Safety Program,requested theuseofthe Fire Department's training ground onApril 28,2001 to
conduct an Experienced Rider Course.
Action Taken:Mr.Porter moved that the Consent Agenda be approved,seconded by Mr.Blessing,and
passed unanimously.
IV.CONSIDERATION OF BIDS
jQ)^STREET CONSTRUCTION PROJECT ^
Four bids were received for the 2001 Street Construction Project.The low bidder was Desert Rock
Excavation and staff recommended that they be awarded the bid.
ActionTaken:Mr.Reese moved that the bidforthe 2001 Street Construction Projectbe awarded to Desert
Rock Excavation inthe amount of $199,942.60,seconded by Mr.Blackwell,and passed unanimously.
CRACK SEAL PROJECT
The Council awardedthe bidforthe cracksealingprojectto Morrill Asphaltatthe lastmeeting.Morrill Asphalt
has requested that their bid be withdrawn.The second low bidder, Ray Poland &Sons did not include a
signed copyofthe addendum intheirbidpackage. This isconsidered a minorirregularity butmust be waived
before awarding them the bid. Staff recommended thatthe bidbe awardedto Ray Poland&Sons.
ActionTaken:Mr.Blackwell moved thatthe irregularities be waivedand the bid for the crack sealing project
be awarded to Ray Poland &Sons,seconded by Mr.Reese,and passed unanimously.
V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
jq^P ORDINANCE -ASPI/UCHIDA ANNEXATION -1st READING/PUBLIC HEARING
An ordinance was presented which provides forthe annexation of the ASPI/Uchida propertylocated along
Patton Boulevard north of Highway 17.The annexation also include the Gateway Estates residential area as
required by the Boundary Review Board.The Planning Commission has already considered the zoning for
theASPI/Uchida property and recommended a C-2 Zone,General Commercial and Business.Zoning forthe
Gateway Estates residential property willbe considered by the Planning Commission at a future date.
Joseph K. Gavinski, City Manager,explained that the city had not requested the annexation of Gateway
Estates.That was a requirement placed upon this annexation by the Grant County Boundary Review Board.
The public hearing was opened.
Paul Cook,8559 Harris,stated that he was concerned about fire protection as there is a fire station about 1/4
mileaway from Gateway Estates.He was also concerned about police protectionas he feltthis area was out-
of-the way for the city's police department.He pointed out that the public notice of the Gateway Estates
annexation was posted on Tuesday,March27, and the ASPI annexation notice was posted a month and a
half ago.
Bob Cleis,8711 Charles,presented a petitionwith 57 signatures which opposes the annexation.He was
concerned about the roads as he felt the area was receiving good services from the county.
Mike Hazenburg,8635 Charles,was concerned about fire protection and was opposed to being annexed.
Cal Sylvester,8520Charles,pointed outthatthe police andfire issuesareimportant.Hewasalsoconcerned
about the taxes.
Bob Bernd,506 Crestview, stated outthat from a planning pointof view, it makes since to includethis area
in the Uchida/ASPI annexation.
Action Taken:Mr.Reese moved thatthe public hearing be closed, seconded by Mr.Blackwell,and passed
unanimously.
Theordinance annexing property commonly known astheASPI/Uchida annexation totheCity ofMoses Lake,
Washington,and incorporating the same within the corporate limits oftheCity ofMoses Lake,which provides
for theassumption of existing indebtedness,and which zones the ASPI and Uchida properties was read by
title only.
Dave Helms,Fire Chief,stated that the city has a response time of4.5 minutes to any point of the city,
including Gateway Estates.He pointed out that there are already areas ofthe city that are located closer to
Grant County Fire District #5 fire stations than to the city's fire station.The city also has the option ofrequestingmutualaid.He did not feel there would be a problem in providing fire protection services to this
area.He mentioned that the city provides additional services beyond fire protection.
There was some discussion by the Council.
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CITY COUNCIL MINUTES:3 March 27,2001
Fred Haynes,Police Chief,did not feel response time would be compromised by this annexation.The area
is within close proximity to existing areas patrolled by the city.He pointed out that the city frequently responds
to calls from the base area.
Gary G.Harer,Municipal Services Director,stated that the streets would be placed on the city's regular street
maintenance schedule.
Mr.Gavinski presented information on the rate and property tax schedules.Property taxes are lower inside
the city limits than in the county.He pointed out that,if the annexation is completed,ASPI has offered a
portion oftheir property for a fire substation and possibly a police station.
Mr.Cleis pointed out that if there is awreck on the Alder Street Fill or Highway 17 there is no way for the city's
fire truck to access Gateway Estates.
Action Taken:Mr.Blackwell moved thatthefirst reading oftheordinance be approved andasecondreading
and a public hearing be scheduled for the April 24 meeting,seconded by Mr.Tracy,and passed unanimously.
ASPI COMMERCE PARK SHORT PLAT -VARIANCE
Philip Bloom,Columbia Northwest Engineering,representing ASPI Group,submitted a request for avariance
to the city's community standards in order to construct atemporary cul-de-sac atthe end of Road 5.1 located
in the ASPI Commerce ParkSouth ShortPlat.This property iscurrently in theprocessofbeing annexed to
the city and the street and utility improvements will be constructed to city standards.Apermanent cul-de-sac
would be constructed within 5 years.
Gary G.Harer,Municipal Services Director,stated that staff has no objections to this request.
Mr.Bloom statedthatthestreetsare being built tocity standardsandthey would prefer not to construct the
cul-de-sac at this time - the intent being to extend the road inthe future.
Action Taken:Mr.Portermovedthatthe variance request be approvedwith the stipulation that a covenant
runwith thelandforthe construction ofthecul-de-sacwithin five yearsofdateofthe recording ofthefinal plat,
seconded by Mr.Blessing,and passed unanimously.
POPLAR SANDS FIRE ACCESS -VARIANCE
Mr.Tracydeclaredan appearance offairnessissue and exited the room.
Phil Bloom,Columbia Northwest Engineering,on behalf ofthe Poplar Sands development,requested a
variance totherequirement for a 20'wide access into the Poplar Sands Development.Theexisting access
hastwo laneswith a planter in thecenter.Thelanesare approximately 16'wide with a curb along theoutside.
The Fire Marshal is willing to approve the reduced width if thelanes are striped for fire lanes and parking is
prohibited.
Action Taken:Mr Blessing moved thatthe variance requestbe granted provided thelanesare striped for fire
lanes and parking is prohibited,seconded by Mr.Reese, and passed unanimously.
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -SPEED LIMITS -1st READING
Anordinance was presented whichdecreases the speed limit onThirdAvenueto20 mphfromElmStreet to
Pioneer Way. The ordinance also sets the speed limit on Prichard Road at 35 mph.
The ordinance amending Chapter 10.10 ofthe Moses Lake Municipal Code entitled"Speed Limits"was read
by title only.
Gary G. Harer, MunicipalServices Director,stated that this isan attempt to slowthe trafficon a section Third
Avenue as was discussed at the Council/staff retreat.
Action Taken:Mr.Blackwell moved that thefirst reading of the ordinance be adopted,seconded by Mr.Tracy,
and passed unanimously.
[^J ORDINANCE -STREET LIGHTING UTILITY RATES -1st READING
An ordinance was presented whicheliminates the city's charge of$2 per month per utility account for street
lights.The elimination ofthischarge will save thecity'sratepayers $115,000 peryearwhile reducingthecity's
revenues by $115,000 per year.
Theordinance repealing Chapter 12.48 ofthe Moses Lake Municipal Codeentitled "Street Lighting Utility
Rates"was read by title only.
Action Taken:Mr.Porter moved thatthefirst reading oftheordinance beadopted,seconded by Mr.Blackwell,
and passed unanimously.
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CITY COUNCIL MINUTES:4 March 27,2001
/J?&RESOLUTION -RETIREES HEALTH SAVING PLAN
A resolution was presented which adopts a retiree health savings plan which would be administered bythe
ICMA Retirement Corporation and/or its affiliates.This amount being contributed to this plan bythe city is
equaltothose vacation days thatwould have been lostbyan employeeifthey arenottaken.
Joseph K.Gavinski,City Manager,stated that currently an employee who accumulates more vacation days
than allowed,loses those vacation days. The federal governmenthas now provided for those lostvacation
daystobeconverted tofunds andplaced in a savings plan for medical purposes for use bytheemployeeafter
retirement.
There was considerablediscussion bythe Council on howthe plan wouldwork.
The resolution adopting the VantageCare Retiree Health Savings Plan was read by title only.
Action Taken:Mr.Blackwell moved that the resolution be adopted, seconded by Mr.Porter,and passed
unanimously.
VII.REQUESTS TO CALL FOR BIDS -None
VIII.REFERRALS FROM COMMISSIONS -None
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
)0<?&SPRING CLEAN UP
The 2001SpringClean-Up isscheduled for April 11 through 22,2001.Lakeside Disposal has againoffered
to participate inthis project and splitthe cost with the city.The city'scost wouldbe approximately $7,500.
Lakeside Disposal will pickup the Mondayand Tuesday routes on Saturday,April 14,the Wednesday and
Friday routes on Saturday,April 21, and the Thursday routes on Saturday,April 28.
There will also be a free household hazardous waste collectionevent on May 19,2001 at the GrantCounty
Fairgrounds.
ActionTaken:Mr.Portermoved thatthe city participate inthe annual2001 SpringClean Up,seconded byMr.
Tracy, and passed unanimously.
piQ'/)CITY SHOP COMPLEX/TRAFFIC CIRCULATION PLAN ''
///'Staff requested authorization to select a consultant to design the new city shop complex at Penn Street and
a consultant to prepare a traffic circulation plan for the areas within the city limits and the UGA.
Action Taken:Mr.Reese moved that staff be authorized to select the consultants for the new city shop
complex and a traffic circulation plan,seconded by Mr. Porter,and passed unanimously.
Mr. Blackwell, Mr.Blessing,and Mr. Porter were appointed to the selection team for the new city shop
complex.
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COFFIN ANNEXATION
The city adopted an ordinance on June 13, 2000 which annexed property commonly known as the "Coffin
Annexation".The ordinance became effective on March 26, 2001 after being sent to the Boundary Review
Board. GrantCounty Fire District #5 will continue to collect taxes inthis area until the end of 2002. By state
lawthe Councilcan requireGrantCounty Fire District#5 to continue to provide fire protectionand suppression
services until the city begins receivingthe taxes from this area.Direction was requested from Councilon
whether ornotto requireGrantCounty Fire District #5 to continue to provide fire protectionand suppression
services for this area.
There was some discussion bythe Council because thisareais surroundedbythe GearAnnexation,which
is not served by Grant County Fire District#5.
ActionTaken:Mr.Blackwell moved that GrantCounty Fire District #5 be required to providefire protection
andsuppression services for the"Coffin Annexation"until the city begins receiving thetaxes from thisarea,
seconded by Mr.Reese,and passed unanimously.(~**\
WATER SYSTEM COMPREHENSIVE PLAN
Staff has completed the Water System Comprehensive Plan and it has been reviewed by the Department of
Health,which had no additional comments.
Gary G.Harer,Municipal Services Director,stated that this plan was completed by city staff instead ofhiring
a consultant.Thissaveda considerable amount ofmoneyandthecity endedupwith a superior plan.The
Department ofHealth has indicated they would use the city's plan asa model for other jurisdictions.
Action Taken:Mr.Porter moved that theWater System Comprehensive Plan be adopted,seconded by Mr.
Blessing, and passed unanimously.
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CITY COUNCIL MINUTES:5 March 27,2001
GARBAGE RATES
Two examples ofdifferent garbage rate structures were presented to the Council for their information.
Joseph K.Gavinski,City Manager,and Ron Cone,Finance Director,explained the different rate structures
for the Council.
There was some discussion by the Council.
Staff was requested to draft an ordinance using Example 0and the rates be changed by 1/5.These rates will
K^J not include residential rates.
Bob Bernd,Lakeside Disposal,agreed that someofthe rates need tobe changed.
INTERLOCAL AGREEMENT - POLICE TACTICAL RESPONSE TEAM
An agreement between the City of Moses Lake and the City ofOthello was presented.The agreement
establishes a police Tactical Response Team.Authorization was requested for the City Manager to sign the
agreement.
Fred Haynes,Police Chief,stated that this agreement establishes a mutual aid agreement between Moses
Lake andOthello for useofeachothers officers in emergency situations.He mentioned that the city has five
officers trained in tactical responses.He pointed out that both Quincy and Ephrata have expressed interest
in a like agreement.
Action Taken:Mr.Blackwell moved thattheCity Manager be authorized to sign the agreement,seconded by
Mr.Porter,and passed unanimously.
X. PUBLIC QUESTIONS AND COMMENTS
PUD FIBER OPTIC CABLE FRANCHISE
Jim Sanders,2419 Lakeside Drive,expressed concern about the proposed franchise with the PUD on the '
fiber optic cable issue.He requested that any franchise with the PUD include language prohibiting a mark
up by a third party.
i j It was pointed out that the city has no authority to establish rates under afranchise agreement.
SPEED LIMITS
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Nancy Thorn wanted toknow why the city isreducing thespeed limit on Third Avenue.Shefelt the traffic is
veryslowalready and did notfeelthere would be a safety issue.
Fred Haynes,Police Chief,stated that there hasbeenan increase in drivers running red lights and drivers
have been clocked at speeds of 40 mph to 45 mph.
Joseph K.Gavinski,City Manager,stated that safetyissuesarea concern as well asthe amount of vehicle
traffic,the amount of pedestrian traffic,drivers that parallel park and block traffic lanes for a shorttime,
opening of doors on parkedcars, and alleysthat exit onto Third Avenue.
XI.COUNCIL QUESTIONS AND COMMENTS -None
XII.CITY MANAGER REPORTS AND COMMENTS
STREET/UTILITY REIMBURSEMENT ADJUSTMENTS
Joseph K.Gavinski,City Manager,reported to the Council that the streetand utilityreimbursements requiring ,
adjustments based on the CPI have been calculated and the new amounts will be charged to those connecting /O /O
to these improvements.
LEGAL DEBT MARGIN
Joseph K.Gavinski,City Manager,reported that the city's legal debt limit has increased from $43,808,296 in
1999 to $55,728,710 in 2001.
CENSUS
Joseph K.Gavinski,City Manager,distributed information on the city's latestcensus. He reported that
between 1990 and2000the city's population increased byabout 33%which isabout 3.3%peryear which is
what was estimated inthe city's Comprehensive Plan.
AGCCT MEETING
Joseph K.Gavinski,City Manager,reminded the Council ofthe AGCCT meeting on Thursday,March 29 at //<#/
6:30 p.m.at the Porterhouse.
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CITY COUNCIL MINUTES:6
AMBULANCE SERVICE BUDGET
March 27,2001
Joseph K.Gavinski,City Manager,distributed a proposed budget forambulance service ifthecity were totake
over that service fromSamaritan Hospital.
Dave Helms,Fire Chief,stated that the city would have to have 14 additional fire personnel to operate the
ambulance service.
Mr.Gavinski pointed out that there would also bea benefit on insurance rates from theWashington Survey
and Rating Bureau by having additional employees.
There was some discussion by the Council.
The regularmeeting was adjourned at 9:50 p.m.
Mayor
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•inance Director
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