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2001 04 105718 MOSES LAKE CITY COUNCIL April 10,2001 Council Present:Richard Pearce,Ron Covey,Chris Blessing,Larry Tracy,Tom Porter,Lee Blackwell,and Brent Reese MINUTES:Mr.Blackwell moved that the minutes of the March 27 meeting be approved,seconded by Mr. Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS .i Action Taken:Mr.Porter movedthatthe bills,checks, and prepaid claimsissued be approved,seconded by ^—'Mr.Porter,and passed with Mr.Blackwell abstaining from voting for that portion of the bills pertaining to himself. Vouchers audited and certified bythe Finance Director as required byRCW42.24.080,andthoseexpense reimbursement claims certified as required byRCW 42.24.090,havebeen recorded ona listing which has been made available to the City Council. Claims:The vouchers included onthe belowlistas modified bythe Council andnoteduponsaid list for the Council meeting ofApril 10,2001 for the funds listed below are approved in the amount of $2,311,205.73 GENERAL FUND $92,319.48 1996 BOND REDEMPTION FUND 59,055.00 STREET 32,068.54 WATER/SEWER CONSTRUCTION 27,322.17 CENTRAL SERV DEBT SERV RES 410,038.00 SANITATION FUND 65,359.75 EQUIP.RNTL DEBT SERV RES 1,161,618.00 AIRPORT 167.21 BLDG MAINT DEBTSERV RES 2,701.00 CENTRAL SERVICES 8,493.34 CRESTVIEW STREET LID 5,900.84 EQUIPMENTRENTAL 37,169.52 STREET IMPROVEMENT 271,159.83 BUILDING MAINTENANCE 20,642.42 PARK&REC.IMPROVEMENT 68,035.79 MLYOUTH PART. TF 3,047.79 WATER/SEWER 46,107.05 TOTAL $2,311,205.73 Prepaid Claims:Prepaid claims approved bythe City Manager according totheprocessestablished byMoses LakeMunicipal Code3.42.030 andtheinternal control policy approved bythe City Council hasbeen recorded ona listing which hasbeen made available tothe City Council.The claims listed below areapproved in the amount of $2,423.10 for all funds. GENERAL FUND $1,238.99 CENTRAL SERVICES 550.61\^J WATER/SEWER 633..50 TOTAL $2,423.10 ClaimChecks:Checks 8867 through 9033 issued on March 23, 2001 through April 4, 2001 were approved for payment atthe Council meeting heldon April 10,2001 inthe total amount of $474,485.65. Payroll:The payroll issued on March 30,2001 havingbeen approved pursuantto the ruleofthe CityCouncil set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 19338 through 19492 in the total amount of$46,300.90. Payroll:The payroll issued on March 30,2001 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 19493 through 19499 in the total amount of$1,152.52. II.EMPLOYEE PRESENTATIONS Police Department:John Bartz,Police Officer,was introduced to the Council. III.CONSENT AGENDA Accept Work -Wells 9 &28 Rehabilitation Project:Irrigators,Inc. has completed work on the,Wells 9 and 28 Rehabilitation Project.Council shouldaccept the workand enter intothe 45 day lien period as required by law. Western Display Fireworks -Contract:Authorization was requested for the City Manager to sign the contract /03>P with Western Display Fireworks for the 4th of July fireworks display. Resolution -Accept Donation -Police Benefit Association:Aresolution was presented which accepts a /0L/(p \/$1,000 donation from the Police Benefit Association.The funds are to be used for the community Crime Prevention program. Action Taken:Mr.Blackwell moved that the Consent Agenda be approved, seconded by Mr.Tracy,and passed unanimously. IV.CONSIDERATION OF BIDS -None V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS DONATION -BASIC AMERICAN FOODS Brian Meiners,PlantManager,BasicAmerican Foods, presented a checktothe cityinthe amount of$5,000. The funds are to be used forthe Cascade Park Soccer Complex. /0</b 5719 CITY COUNCIL MINUTES:2 April 10,2001 )I5%REQUEST TO USE CITY PROPERTY -MOSES LAKE BUSINESS ASSOCIATION: The Moses Lake Business Association requested the closureofthe 100 blockeast, and 100and 200 blocks west of Third Avenue for the annual sidewalksale on May 25 and26 during the Spring Festival.The street will be used from 7 a.m.to6 p.m.on Friday and from 7 a.m.till the Moonlight Parade on Saturday. ActionTaken:Mr.Portermoved that the request be granted,seconded by Mr.Tracy, and passed unani mously. ~fl{OFF-ROAD VEHICLE PARK ^ Lance Cornell,1014 W.Marina Drive,spoke to the Councilconcerning the Bureau of Reclamation's closure of44% ofthe ORV Parklocatedinthe Sand Dunes area. He pointed outthat restricting the use ofthe park will have an economic impact as the people using the Sand Dunes area bringa lotof business to the area. Hementioned thatthe Sand Dunes have been ratedas the number one off-roaddestinationinthe state by Evening Magazineand King 5 News and inthe top 20 nationally bytwodifferent user magazines.The Bureau of Reclamation is proposing to reduce the 3100 acresof usable area to 1900 acres.This willconcentratethe users intoa smaller area. He mentioned that the area proposed to be closed is currently used from June to October. There was some discussion by the Council. Action Taken:Mr.Blessing moved that the Mayorwritea letterto the Bureau of Reclamation opposing the closure of additional acres inthe Sand Dunes area,seconded by Mr.Porter,and passed unanimously. JO 27 VI.ORDINANCES AND RESOLUTIONS ORDINANCE -SPEED LIMITS - 2nd READING An ordinance was presented which decreases the speed limiton Third Avenueto 20 mph from Elm Street to Pioneer Way.The ordinance also sets the speed limiton Prichard Road at 35 mph. The ordinance amending Chapter 10.10 ofthe Moses Lake Municipal Code entitled "Speed Limits"was read by title only. ActionTaken:Dr.Covey moved thatthe second readingofthe ordinance be adopted,seconded by Mr.Tracy, and passed with Mr.Blessing opposed.f*} ///,/ORDINANCE -STREET LIGHTING UTILITY RATES -2nd READING An ordinancewas presented which eliminates the city'scharge of $2 permonth per utility account forstreet lights.The elimination ofthischarge will save the city'sratepayers$115,000 peryearwhilereducing thecity's revenues by $115,000 per year. The ordinance repealing Chapter 12.48 of the Moses Lake Municipal Code entitled "Street Lighting Utility Rates"was read by title only. ActionTaken:Mr.Portermoved that the second reading of the ordinance be adopted,seconded by Mr. Blackwell,and passed unanimously. /()^7 ORDINANCE -PARKING REGULATIONS -1st READING An ordinance was presented which relocates two handicapped parking spaces in front ofthe Immanuel Lutheran Church on A Street. Theordinance amending Chapter 10.12 oftheMoses Lake Municipal Code entitled"Parking Regulations"was read by title only. Action Taken:Dr.Covey moved that the first reading ofthe ordinance be adopted,seconded byMr.Porter, and passed unanimously. jQfJ>ORDINANCE -GARBAGE RATES -1ST READING An ordinance was presented which establishes new garbage rates.These rates do not include residential (^ pickupsof one and/ortwocans one time aweek. Joseph K.Gavinski,City Manager,stated that garbage rates would bereduced by about $200,000 per year. The garbage contractor has requested some additional time to present a proposal with regard to additional rates for the one and two can service and some other options. There was some discussion by the Council. The ordinance establishing chargesfor garbage collection was read bytitle only. Action Taken:Dr.Covey moved that the first reading ofthe ordinance betabled,seconded by Mr.Blackwell, and passed with Mr.Porter opposed. 5720 CITY COUNCIL MINUTES:3 April 10,2001 Terry Ottmar,Lakeside Disposal,stated that they are working on the residential garbage rate but it will be abouta month beforea proposal would be readyto presentto Council. VII.REQUESTS TO CALL FOR BIDS -None VIII.REFERRALS FROM COMMISSIONS ORDINANCE -VACATE CLOVER DRIVE -1st READING i An ordinance was presented which vacates a portion of Clover Drive which is no longer needed due to the ^>new alignment of Clover Drive with Pioneer Way. Mr.Blessing declared an appearance offairness issueandexited the room. The ordinance vacating a portion ofClover Drive was read by title only. Action Taken:Mr.Blackwell moved thatthe first reading ofthe ordinance be adopted,seconded by Mr. Porter, and passed unanimously. RESOLUTION -BUILD ON UNPLATTED PROPERTY -7th DAY ADVENTIST CHURCH ^^^ The Upper Columbia Corporation of Seventh Day Adventist has requested permission to construct a private elementary school and day care facility on unplatted property located south of Valley Road and east of Crestview Drive.Theareaiszoned R-1,Single Family Residential.Apreliminary plat has been submitted, but the school wishes to begin construction as soon as possible,so the building can be ready in time for school in the fall.Because issuance ofthe building permit could possibly be held up by the plat approval process,the request was made to build on unplatted property.The Planning Commission recommended that the request to build on unplatted property be approved with the stipulation that the property be platted prior to the issuance of a Certificate of Occupancy. Gilbert Alvarado,Community Development Director,distributed a fax from Tektoniks Corporation,which represents the Seventh Day Adventist Church,and which requested some discussion on items other than therequesttobuildonunplattedproperty.Mr.Alvarado stated that the Planning Commission has tabled action on the preliminary plat until the access onto Valley Road can be discussed and any problems resolved. Shawn McCrery,Tektoniks Corporation,gave some background on the project.He pointed out that the I )access onto Valley Road is critical to this project.He mentioned that the city restricts private accesses onto Valley Road but the access into the school property and the one proposed for the Sage Vista development would create only two new accessonto Valley Road from Grape toCrestview.Ajoint accesson the property line between the school andSageVista isnotpractical dueto line-of-sight andsafetyissues.Their proposed accessis directly opposite theaccesstothe Grant County Fairgrounds.Thesecondary access from Loop Drive was also an issue butthe adjoining property ownersseem willing to havethe street vacatedand to dedicate the property to the school for its access. Mr.Alvarado pointed outthattheonly issuebefore theCouncil atthis time isthe request tobuild on unplatted property.The variances acted on by the Commission are not before the Council because they will be presented when the preliminary plat is before the Council.The Planning Commission has tabled action on the preliminary platuntil the access issues can be resolved between city staffand the proponent. There was some discussion bythe Council on accesses on Valley Road. The resolution allowing the Upper Columbia Corporation of Seventh Day Adventist to build on unplatted property was read by title only. Action Taken:Mr.Blackwell moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. RESOLUTION -BUILD ON UNPLATTED PROPERTY -SLADE jj^./] Darlene Slade has requested permission to build on unplatted property, Tax #1418,at 4416 W.Peninsula Drive,inorder to add on to the existinghouse. The site iszoned R-1,Single Family Residential. Peninsula Drive and Peterson Place are paved butdo not have curbs and sidewalks. The site is served bycitywater and sewer. Adjacentuse are residential andvacant land. The lotsis200'wideby104deep.Additional right- K^J of-way on both Peninsula Drive and Peterson Place will be required when the streets are developed to city standards.According tothe drawing submitted,the proposed addition would still meet requiredsetback, even ifthe additional right-of-way were required tobe dedicated.Thereisa city sewer main in Peninsula,and in Peterson upto the adjacent property,so that all lotshaveaccess to sewer. There isa city water main in Peninsula,but several lots along Peterson are not served. Atthe timeof platting,street improvements would be required on bothPeninsula Drive and Peterson Place and sewer improvements would berequired on Peterson Place.This lot iswide enough tobedivided into two lots and the Commission was concerned about placing a heavy financial burden on this property owner for street and utility improvements,as well as the requirement for additional right-of-way. The Commission recommended that the request to build on unplatted property be approved with the stipulation thata covenant be required for streetand utility improvements on Peterson Place andthatthe property owner provide thecity with thenecessary right-of-way for theexpansion ofboth Peninsula Drive and Peterson Place when required. /Of 7 5721 CITYCOUNCIL MINUTES:4 April 10,2001 Gilbert Alvarado,CommunityDevelopment Director,mentionedthatthereare property pinsonthissitesothat propertylinescan be determined.The Commission considered plattingofthe propertyand concluded itwould not be beneficial at this time since water and sewer is already available to the area.The Commission did recommend that right-of-waybe dedicated to the city forthe widening of Peninsula Driveand Peterson Place and that street and utilityimprovements be required on Peterson Place. The resolution allowing Darlene Slade to buildon unplatted property was read by titleonly. Action Taken:Mr.Porter moved that the resolution be adopted,seconded by Mr.Tracy, and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION /0/y HP3000 COMPUTER EQUIPMENT CONTRACT The city received two submittals with regard to a Request for Proposal for equipment forthe HP3000.Staff requested authorization to award the contract to Cerius Technology Group, Inc. Action Taken:Mr.Blessing moved that the contract for equipment for the HP3000 be awarded to Cerius Technology Group,Inc.inthe amount of $39,389.58,seconded by Mr.Porter,and passed unanimously. //%£DRIVEWAY VARIANCE -WHEATLAND BANK Wheatland Bank requested a variance to the driveway standards in order to install a driveway on Sharon Avenue within 10'of the interiorlot line.There is also an existing driveway on PioneerWay within 10 of the interiorlot line.The city requires 20'from the interior lot line on Sharon Avenue and 30' from the interior lot line on Pioneer Way.However,staff has no objections to the granting of the variances. Action Taken:Mr.Blessing moved that the request be granted,seconded by Mr.Blackwell, and passed unanimously. /C$f MOVING BUILDING -MOSES LAKE FAMILY AUTO CENTER Garry Burns,Moses Lake Family Auto Center,is proposing to relocated two buildings at 506 and 516 E. Wheeler Road,respectively,to a new location on Yonezawa Boulevard.The Council should set April24 as the date to consider this request. Dr.Covey wanted to know exactly where these buildings would be placed. Bob Fancher,representing the project,stated that the actual location would be shown at the public hearing but generally it will be located on the Desertpoint Major Plat adjacent to Highway 17 and will not front on Yonezawa. ActionTaken:Mr.Blackwell moved that the publichearing be set for April 24,seconded by Mr.Porter,and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS -None XII.CITY MANAGER REPORTS AND COMMENTS J/<JP^SALES TAX/TRANSIENT RENTAL INCOME HyJ ^Joseph K.Gavinski,City Manager,reported that the city received $235,502.35 in sales tax revenue and $14,598.39 intransient rental income on March30, 2001. /003 INVESTMENT REPORT Joseph K.Gavinski,City Manager,reported that the city received $111,315.88 in investment income for March 2001. >yQ WHEELER ROAD/L NE INTERSECTION Joseph K.Gavinski,City Manager,stated that staff has recalculated the application for the Wheeler Road/Road Lintersection improvements based on widening Wheeler Rod to afive lane section for protection, offset left turns rather than a roundabout.A draft copy wassubmitted tothe Department ofTransportation. Gerry McFaul,City Engineer,stated that the project will be using federal funds and the first reaction of the DOT administrator was to recommend the funds be withdrawn if a roundabout is not built.When city staff pointed out some ofthe advantages of opposing left turn lanes rather than aroundabout,the DOT administra tor felt that the approval may be possible.He pointed out that property acquisition can take up to ayear and the amount of property needed would depend on the ultimate design for the intersection.The DOT is veryhappywiththesuccessofexistingroundaboutsandwouldencouragethecitytocontinuewiththeapplication as submitted. n u U u 5722 CITY COUNCIL MINUTES:5 April 10,2001 There was some discussion by the Council. Mr.Porter did notfeela roundabout would be appropriate for the intersection ofWheeler RoadandRoadL. Mr.Blackwell would like to see the roundabout option considered. Mr.Blessing suggested that the industrial users along Wheeler Road be contacted for their input on this intersection. It was the direction of Council for staffto proceed with property acquisition for the improvements at the Wheeler Road and Road Lintersection,keeping inmind both the leftturn lane and roundabout options. The regular meeting was recessed at 8:35 p.m.and the Council met in an executive session to discuss property acquisition.The executive session was adjourned at 9 p.m.and the regular meeting was recon vened. The regular meeting was adjournedat 9 p.m. nnance Director