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2001 05 085729 MOSES LAKE CITY COUNCIL May 8, 2001 Council Present:Richard Pearce,Ron Covey, Chris Blessing,Larry Tracy,Tom Porter,Lee Blackwell,and Brent Reese MINUTES:Mr.Blackwell moved that the minutes of the April 24 meeting be approved,seconded by Mr. Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS .I Action Taken:Mr.Porter moved that the bills,checks,and prepaid claims issued be approved,seconded by V_y Mr.Tracy,and passed unanimously. Vouchers audited and certified bythe Finance Director as required by RCW 42.24.080,andthose expense reimbursement claims certified as required by RCW 42.24.090, have been recordedon a listing whichhas been made available to the City Council. Claims:The vouchers includedon the belowlistas modifiedbythe Council and noted upon said listforthe Council meeting of May 8,2001 for the funds listed below areapproved in the amount of$879,564.45. GENERAL FUND $87,683.34 SANITATION FUND 66,877.16 STREET 4,666.61 AIRPORT 180.21 STREET REPAIR &RECON 24,343.56 UNEMPLCOMP INSURANCE 8,603.25 STREET IMPROVEMENT 345,467.88 SELF INSURANCE '9,175.60 PARK &REC IMPROVEMENT 210,197.27 CENTRAL SERVICES 7,923.08 WATER/SEWER 8,790.28 EQUIPMENTRENTAL 31,983.41 1996 BOND REDMPT FUND 65.18 BUILDING MAINTENANCE 11,957.05 WATER/SEWER CONSTRUCTION 58,734.11 M LYOUTH PART. TF 3,006.46 TOTAL $879,654.45 Prepaid Claims:Prepaid claimsapprovedbythe City Manager according tothe processestablishedbyMoses LakeMunicipal Code3.42.030 andthe internal control policy approved bythe City Council hasbeen recorded ona listing which has been made available tothe City Council.The claimslisted belowareapproved in the amount of$486.43 for all funds. U GENERAL FUND $452.26 WATER/SEWER 19.75 STREET 14.42 TOTAL $486.43 Claim Checks:Checks 9247 through 9440 issued on April 27, 2001 through May7,2001 were approved for payment at the Council meeting held on May 8, 2001 inthe totalamount of $638,772.21. Payroll:The payroll issued on April 27, 2001 having been approved pursuant to the rule of the CityCouncil set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 19664 through 19832 in the total amount of $51,504.58. Payroll:The payroll issued on April 30, 2001 having been approved pursuant to the ruleof the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 19833 through 19839 in the total amount of $1,152.52. II.EMPLOYEE PRESENTATIONS -None III.CONSENT AGENDA Accept Work -2000 Waterline Project:Desert Rock Excavation has completed work on the 2000 Water Repair Project. Council should accept the work and enter intothe 30-day lien period. ExecuteAgreement-EMS Mutual Aid: David Helms,FireChief,requestedauthorization forthe City Manager to sign the MajorIncident Mutual Assistance Agreement to Emergency Medical Services.This agreement encompasses Chelan, Douglas, Grant, and Okanogan counties and will establish a mechanism to provide additional resources in the event ofa disaster-level emergency. i/&>0> Resolution -Accept Street and Utilities -Ferguson Major Plat:Aresolution was presented which accepts the //©?(* street and utility improvements constructed as partof the Ferguson MajorPlat. Resolution -Build on Unplatted Property -Dept.of Transportation:A resolution was presented which //w "^v authorizes the Department ofTransportation to constructcovered storage for sand and chemicals attheirsite on Tax #6347 located on Ramm Road. Set Date to Consider -Crestview Christian School Preliminary MajorPlat:The Seventh Day Adventists have submitted a preliminary plat forthe construction of a private elementary school and day care facility at the intersection of Crestview Driveand Valley Road.The Council should set May22 as the date to consider the preliminary plat. Set Date to Consider -Lakeland Addition III Preliminary Maior Plat: Phil Bloom,Columbia Northwest Engineering,has submitted a 16lotpreliminary platlocatedatthe end of Lakeland Drive offof Nelson Road. The Council should set May22 as the date to consider the preliminaryplat. //*<* //A0> Ifob ID\1 //3l 5730 CITY COUNCIL MINUTES:2 May8, 2001 Set Date to Consider - Maiers Preliminary Maior Plat:Phil Bloom,Columbia Northwest Engineering,has submitted a preliminary plat fora 9 acre,one lot major platlocated at the intersection ofYonezawa Boulevard and Clover Drive.The Council should set May 22 as the date to consider the preliminary plat. Action Taken:Dr.Covey moved thatthe ConsentAgenda be approved,seconded by Mr. Porter,and passed unanimously. IV.CONSIDERATION OF BIDS SWEEPER Two bids were received for the sweeper.The bid from ElginWhirlwind does not meetthe specificationsand the bid from Pacific Utility Equipment is $6,146 over budget Staff requested authorization to reject the bids and re-bid the sweeper. Action Taken:Mr.Blackwell moved that the bids be rejected and staff be authorized to re-bid the sweeper, seconded by Mr. Porter,and passed unanimously. V.PETITIONS.COMMUNICATIONS,OR PUBLIC HEARINGS MOSES LAKE BUSINESS ASSOCIATION -EVENTS AND FUND RAISING ENDORSEMENT REQUEST Terrie Hartzell,Moses Lake Business Association,stated that they are planning a number of events in the downtown area and are requesting Council endorsement.The following eventsand tentative datesare being proposed -Sun Daze on June 16 and 17, Art in the Park (Sinkiuse Square)on July 21,Ducky Derby on August 4,2001; and OctoberFest on October 13.She also mentioned that they are looking into hanging baskets and a kite flying contest.She requested Council approval of the proposed Sun Daze on June 16 and 17 since they are planning to use Sinkiuse Square and Third Avenue for a street dance. Dr.Covey suggested that Ash Street be used forthe street dance ratherthan Third Avenue. There was some discussion by the Council. ActionTaken:Dr.Covey moved thatthe Moses Lake BusinessAssociation be granted permission forthe use of Sinkiuse Square on June 16and 17and the use of Ash Street for the street dance on June 16,seconded by Mr.Reese,and passed unanimously. NATIONAL FROZEN FOODS -REQUEST TO SERVE ALCOHOL AT CASCADE PARK Gary Ash,National Frozen Foods,requested permission to provide onekegofbeer for their companypicnic and barbequeto be heldat Cascade Park on May 11,2001. The picnic will startabout5 p.m and end at approximately 8 p.m. Action Taken:Mr.Tracy movedthat National Frozen Foods be allowed toserve alcohol in Cascade Park on May 11 between5 p.m.and8 p.m.,seconded by Mr.Blackwell,and passed unanimously. VI.ORDINANCES AND RESOLUTIONS /O^ORDINANCE -ASPI/UCHIDA/GATEWAY ESTATES ANNEXATION -2nd READING Anordinance was presented which provides for the annexation ofthe ASPI/Uchida property located along Patton Boulevard north of Highway 17.The annexation also includes the Gateway Estates residential area as required bythe Boundary Review Board.The Planning Commission has recommended a C-2 Zone, General Commercial and Business,forthe ASPI/Uchida property.The Planning Commission has recom mended an R-2 Zone for Gateway Estates which will be considered by the Council under a separate ordinance. JudyThompson, 8597Vince Road,was in favor ofthe annexation. Kim Foster,ASPI,stated that they had originally requested this annexation and was surprised when the Boundary Review Board included theGateway Estates area.The potential usersofthe ASPI property have all indicated they would prefer tobe inside the city limits sincethe city will be providing the services. Dr.Covey wanted to know the reasons why the Boundary Review Board included Gateway Estates in the (^ annexation. Mr.Foster stated that the Boundary Review Board was concerned that the citywas obtaining the more lucrative commercial property while leaving the countywith the more costlyto service residential property, anotherissuewasthe problem ofcountyvehicles having tocrosscitystreets inorderto provide maintenance on county roads,and the last issuewas leaving Gateway Estates as an island surrounded bycity limits. Mr.Porter wanted to know ifASPI has any reservationsabout police and fire service. Mr.Fosterstated thatASPI considers thatboththe cityfire and policedepartments andthe GrantCounty Fire District #5 and the Sheriffs Office provide excellent service. He mentioned that ASPI has over 1300 acres inthe area between the base andthe city's limits on Stratford and has offeredto make property available for a satellite fire and police station inthe area when it becomes necessary. r> n 5731 CITY COUNCIL MINUTES: 3 May 8, 2001 Bob Cleis,8711 Charles,stated that most of the people in Gateway Estates are still opposed to the annexation.He mentioned that he had talked to thechairman ofthe Boundary Review Board and the reasons forincluding Gateway Estates inthe annexationwas explained. He pointedoutthata parkis needed inthis area for the children in Gateway and the southern end of the base housing. The ordinanceannexing property commonly knownas theASPI/UchidaannexationtotheCityofMoses Lake, Washington,andincorporating the same within the corporate limits ofthe City ofMoses Lake,which provides for the assumptionof existingindebtedness, and which zones the ASPIand Uchida properties was read by title only. ^J Action Taken:Mr.Blackwell moved that the second reading of the ordinance be adopted,seconded by Dr. Covey,and passed unanimously. ORDINANCE -GATEWAY ESTATES ZONING -1st READING An ordinancewas presented whichwouldestablish the zoning forthe Gateway Estates area as R-2, Single Family andTwo Family Residential.__ Mr.Pearce pointed outthatthe public hearing toconsiderthe zoningwouldbe heldatthe second reading of the ordinance. Gilbert Alvarado,Community Development Director,stated that the Planning Commission discussed the zoning for this area. He pointed out thatGateway Estates is mainly developed with manufactured-housing builtto HUD standards.If Gateway were to be zoned R-1,any manufactured home that is replaced would have tobe replacedwithone thatis builttoUBCstandards.The Commission discussed the R-2Zoningwhich would allow duplexes.However, there are homeowner covenants in place that prevent duplexes.He mentioned that the residents were concerned that the R-3 zoning to the south and east is not appropriate given the single accesstothe area. That is something thatwould be considered bythe PlanningCommission. Action Taken:Dr.Covey moved that the firstreading of the ordinance be approved and the second reading and a publichearing be set for May 22,seconded by Mr.Blackwell, and passed unanimously. ORDINANCE -GARBAGE RATES -1st READING u An ordinance was presented which establishes new garbage rates.These rates do not include residential pickups of one and/or two cans one time a week.Information for residential can rates was submitted by Lakeside Disposal. Action Taken:Mr.Blackwell moved that this item be removed from the table,seconded by Mr. Porter,and passed unanimously. Bob Bernd,Lakeside Disposal,stated that the existing residential rates are lowerthan they should be sothere is not a lotof room for adjustments.The variablecan rates will not produce much revenue.He mentioned that they had looked into recyclingand composting and there is not the population base to support the cost ofthe trucks and residential biNs for these services. There was considerable discussion by the Council. The ordinance establishing charges for garbage collection was read by title only. Action Taken:Mr.Blackwell moved that the first reading of the ordinance be approved,seconded by Mr. Reese,and passed unanimously. ORDINANCE -RIGHT-OF-WAY USE CONTROL -1st READING An ordinance was presented which creates regulations forthe use ofcityright-of-wayby telecommunications and cable providers. Jim Whitaker, CityAttorney,stated that ifthe city wishes to retaincontrolof its rights-of-waywith respect to telecommunication,OBS,and cable users the Council should adopt this ordinance.The ordinance would requirethe users to request a franchise to use the city's rights-of-way.He mentioned that the recent court rule has determined that ifa city has a requirement to place cable underground,the provider must place his cable underground,unless the city has a variance procedure. Also under this court decision, the city can M require them to puttheir cables underground at their expense. There was some discussion by the Council. The ordinance creating Moses Lake Municipal CodeChapter 5.60 entitled"Right-of-Way Use byTelecommu nication,Cable Providers,and Open Video System Operators was read by title only. Action Taken:Mr.Tracy moved that the firstreading of the ordinance be approved,seconded by Mr.Porter, and passed unanimously. 1/90 /d*P /0(*>Z )CH^ /O^6 Ofr 5732 CITY COUNCIL MINUTES:4 May8, 2001 VII.REQUESTS TO CALL FOR BIDS 2001 SIDEWALK PROJECT Staff requested authorization to call for bids for the 2001 Sidewalk Project.This project includes installing sidewalks along portions of Hill Street,Clover Drive,Dogwood Park and some minor water and sewer repairs. Gary Harer,Municipal Services Director,stated that the city received a $68,000TIB grant for the sidewalkon Hill Street and Clover Drive.The funds will also be used on A Street and Fourth Street adjacent to Frontier Junior High. Action Taken:Mr. Porter moved that staff be authorized to call for bids,seconded by Mr.Tracy,and passed unanimously. VIII.REFERRALS FROM COMMISSIONS -None IX.OTHER ITEMS FOR COUNCIL CONSIDERATION UGA INCLUSION REQUESTS The city has received requests from National Frozen Foods,Department of Natural Resources,and Russell Fode for the inclusion of their property along Road N NE into the city's Urban Growth Area. Gilbert Alvarado,Community Development Director,stated that the property requested to be included is immediately adjacent to the city's existing Urban Growth Area boundary. There was some discussion and itwas pointedoutthatthe citydoes not have a process forincludingproperty in the UGA,that is a function of the county. ActionTaken:Dr.Covey moved that itbe recommended to the county that the request from propertyowners to be includedinthe city's UGAbe granted,seconded by Mr.Reese,and passed unanimously. VARIANCE REQUEST -SIDEWALK -SIMMONS EdnaSimmons hasrequestedavariancetothe requirementsoftheCommunityStandardsto install sidewalks in front of her property on Interlake Road. Gary Harer,Municipal Services Director,stated thatMrs.Simmons isrequesting thatshe notbe required to install sidewalkson her property on Interlake Roadat this time. He mentioned that no sidewalkswill be installed from Mrs.Simmons property to Peninsula.Sidewalkwill beconstructedonthe southside from Mrs. Simmons'property to Wapato. Frank Wagley,representing Mrs.Simmons, does not feel a sidewalk is necessarysince itwill end at the freeway right-of-way.She is requesting thatshe notbe required to install sidewalks on either herplatted or unplatted property until itis developed as commercial property. ActionTaken:Mr.Blessingmoved thatthe variancerequest be approvedwiththe stipulation thatacovenant runwithboth her platted and unplattedlandforthe sidewalkimprovements at a laterdate,seconded by Mr. Tracy, and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS -None XII.CITY MANAGER REPORTS AND COMMENTS )]5^'t/SALES TAX/TRANSIENT RENTAL INCOME "pd ^r josepn k.Gavinski,City Manager,reported that the city received $241,042.51 in sales tax income and $16,653.04 in transient rental income for April 2001. iQ$0fo BUILDING ACTIVITY REPORT Joseph K.Gavinski,City Manager,distributed the Building Activity Report for April 2001.^"^ i?Vyb INVESTMENT REPORT Joseph K.Gavinski, CityManager,reportedthatthe cityreceived $66,860.13 ininterest income forApril 2001. iQltf'YONEZAWA boulevard Dr.Covey pointedout that Yonezawa Boulevardwas to be developed the same as Central Drive,including decorative lights. However,the lights on Yonezawa are the standard overhead street lights. n n u <J vJ 5733 CITY COUNCIL MINUTES:5 May 8,2001 Gary Harer, Municipal Services Director,stated that originally the concept was to construct Yonezawa Boulevard thesameas Central Drive.However,during the design processsome problemswereencountered and staff brought the design back to the Council at its December 14,1999 meeting.At that meeting the Council discussed the lightingand itwas determined to go with the standard lights due to vandalism,the extra cost,and also the fact that standard lights would haveto be installed even ifthe decorative lights were used. The regular meeting was recessed at 8:45 p.m. and the Council met in an executive session to discuss property acquisition.The executive session was adjourned at 9:40 p.m. and the regular meeting was reconvened. PROPERTY ACQUISITION Jjrs The Council discussed the acquisition of property across Balsam from the existing city hallwhich is owned by Mr.Hall and Mr.Ahlers. Action Taken:Dr.Covey moved that an offer by made to the property owners forthe property across Balsam Street from theexisting city hallat the price discussed during the executive session,seconded by Mr.Reese. Action Taken:Mr.Blackwell moved that the motion be amended to give Mr.Hall 30 days to respond to the offer,seconded by Mr.Reese,and passed with Mr.Tracy and Mr.Blessing opposed. The amended motion passed with Mr.Tracy and Mr.Blessing opposed. The regular meeting was adjourned at 9:50 p.m. ATTEST:Mayor Finance Director