2001 06 26u
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5746
MOSES LAKE CITY COUNCIL
June 26,2001
Council Present:Richard Pearce,RonCovey,Chris Blessing,LarryTracy,Tom Porter,Brent Reese, and Lee
Blackwell
MINUTES:Mr.Tracy requested the following changes be made totheJune 12 minutes -show Mr.Blackwellasbeingpresent;show Dr.Covey asthe second onthe bid for the vacuum street sweeper rather than Mr.
Reese;andshowMayor Pearce as being opposedtothechangein the garbage rates rather than Mr.Tracy.
Mr.Blackwell moved that the minutes of the June 12 meeting be approved as amended,seconded by Mr.
Reese,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
ActionTaken:Mr.Portermoved thatthe bills,checks,and prepaid claims issued be approved,seconded by
Mr.Tracy, and passed unanimously.
Vouchers audited and certified bythe Finance Director as required by RCW 42.24.080,andthose expense
reimbursement claims certified as required by RCW 42.24.090,havebeen recorded ona listing which has
been made available to the City Council.
Claims:The vouchers included onthe belowlistas modified bythe Council andnoted uponsaidlist for the
Council meeting ofJune 26,2001 for the funds listed below are approved in the amount of $1,744,239.37.
GENERAL FUND $ 72,597.13 WATER/SEWER LEASES 2,239.16
STREET 35,155.96 SANITATION FUND 6,878.40
STREET REPAIR/RECON 113.94 AIRPORT 48.00
EQUIPMENT LEASES 5,212.66 SELF INSURANCE 20.37
GOB 1993 REDEMPT 600,000.00 CENTRAL SERVICES 12,324.77
1998 REFUNDINGGOB 600,000.00 EQUIPMENTRENTAL 29,565.12
STREET IMPROVEMENT 316,374.00 BUILDING MAINTENANCE 8,035.69
PARK &REC IMPROVEMENT 180.00 FIREMANS PENSION 260.68
WATER/SEWER 49,740.55 MLYOUTH PT FORCE 102.00
WATER/SEWER CONSTRUCTION 5,390.94 TOTAL $1,744,239.37
Prepaid Claims:Prepaid claims approved bytheCity Manager according totheprocess established byMosesLakeMunicipalCode3.42.030 and theinternal control policy approved bythe City Council has been recorded
ona listing which hasbeenmadeavailable totheCity Council.The claims listed below are approved in the
amount of $26,277.90 for all funds.
GENERAL FUND $86.70 CENTRAL SERVICES 1,258.42
WATER/SEWER 52.26 EQUIPMENT RENTAL 24,880.52
TOTAL $26,277.90
Prepaid Claims:Prepaid claimsapprovedbytheCity Manager according tothe processestablishedbyMoses
Lake Municipal Code 3.42.030 and theinternal control policy approved bytheCity Council hasbeenrecorded
on a listing whichhas been made available tothe City Council.The claims listed belowareapproved inthe
amount of$29,340.93 for all funds.
GENERAL FUND $7,041.10 SANITATION 5.37
STREET 17.78 INSURANCE FUND 2,560.00
STREET REPAIR/RECON 30.41 CENTRAL SERVICE 1,238.75
STREET IMPROVEMENT 39.99 EQUIPMENT RENTAL 18,016.96
PARK &REC IMPROVEMENT 5.49 BUILDING MAINTENANCE 122.63
WATER/SEWER FUND 262.45 TOTAL $29,340.93
Claim Checks:Checks 9875 through 10150 issued on June 13,2001 through June 22,2001 were approved
for payment at the Council meeting held on June 26,2001 inthe total amount of $1,215,719.30.
EMPLOYEE PRESENTATIONS
Fire Department:Chris Rieman,Firefighter/EMT was introduced to the Council.
III.CONSENT AGENDA
Resolution -Accept Quit Claim Deed -Simmons:Aresolution was presented which accepted a quit claim )0L/O
deed from Edna Simmons for a 10'wide strip of land on Interlake Road.
Resolution -Juniper Drive Vacation -Set Date for Public Hearing:Aresolution was presented which set July /Oo<
12 as the date fora public hearing before the Planning Commission to consider the vacation of a portion of
Juniper Drive.
Request to Charge Admission -Baseball:The Columbia Basin Youth Baseball requested permission to sell /llo
,,t-shirts,souvenir programs,andto charge admission tothe Cal Ripken 10 &Under and 11 &Under State
\y Tournamentsandthe SeniorBabe RuthState Tournamentto be heldthissummer at Larson Playfield.The
funds will be used to financethe tournamentwithany remaining monies turnedovertothe local associations.
Request to Sell Fireworks:The Moses Lake High School Booster Club,Moses Lake Christian Church Youth,/03<f
Moses Lake Modellers,and Columbia BasinSand Commandos requested permission to sell fireworks.
Action Taken:Mr.Blackwell moved that the Consent Agenda be approved,seconded by Mr.Porter,andpassedunanimously.
IV.CONSIDERATION OF BIDS -None
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CITY COUNCIL MINUTES: 2 June 26, 2001
V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
._gt/MOSES POINTE-LANDSCAPING/DRYWELL VARIANCES
PhilBloom, Columbia Northwest Engineering,stated that itwas discovered that allthe asphalt intheturn lanes
within the Moses Pointe project is not needed and the owners would like to remove some of it and install
landscaping.He pointed out the sections of the re-aligned Westshore Drive that would be improved with
landscaping and explained the plan.The landscaping will be drafted by a landscape architect and will most
likelyconsist of trees,shrubs, and grass.The golf course will do allthe watering and maintenance of the
landscaped islands.
There was some discussion by the Council.
Mr.Bloom mentioned that the drywells and catch basins will be installed. The proponent is requesting a
variance to the depth of some of the drywells inthe areas where there will not be much drainage.
Gary G. Harer,MunicipalServices Director,pointed out that itwould not costthat much more to construct the
drywells to community standards.
There was additional discussion by the Council.
Action Taken:Mr.Blessing moved that a variance be granted for the landscaping strips inWestshore Drive
and a variance be granted to the depth of some of the drywells,seconded by Mr.Blackwell, and passed
unanimously.
VI.ORDINANCES AND RESOLUTIONS
)/ty7 ORDINANCE -NUISANCES -2nd READING
An ordinancewas presentedwhich amendsthe nuisance ordinancewhich addressestheuseofplastic veneer
as a nuisance.
The ordinance amending Chapter 8.14 ofthe Moses Lake Municipal Code entitled 'Nuisances"was read by
title only.
Action Taken:Mr. Porter moved that the second reading of the ordinance be adopted,seconded by Mr.
Reese,and passed unanimously.
RESOLUTION -INTERFUND LOAN -AMBULANCE FUND
A resolution was presented which provides for a loan from the Sanitation Fund to the Ambulance Fund.
The resolution authorizing an inter-fund loanto the Ambulance Fund #498 from the Sanitation Fund #490was
read by title only.
Joseph K.Gavinski,City Manager,stated that the loan is needed to cover the start up costs for this service
and the funds will be repaid as soon as possible.
There was some discussion by the Council
Action Taken:Mr.Blessing moved that the resolution be adopted,seconded by Mr.Porter, and passed
unanimously.
RESOLUTION -INTERFUND LOAN -STREET IMPROVEMENT FUND
A resolution was presented which provides for a loan from the Sanitation Fund to the Street Improvement
Fund to cover costs ofthe fund untilthe city receives the TIB funds.
The resolutionauthorizing an inter-fund loanto the Street Improvement Fund#309 fromthe Sanitation Fund
#490 was read by title only.
Action Taken:Mr.Blackwell moved that the resolution be adopted,seconded by Mr.Tracy, and passed
unanimously.
VII.REQUESTS TO CALL FOR BIDS
JOYS'2001 SIDEWALK PROJECT
Staffrequested authorization to call for bidsfor the 2001 Sidewalk Project.The project is partially funded by
a TIB grant.
Action Taken:Mr.Porter moved that staff be authorized to call forbids,seconded by Mr.Reese,and passed
unanimously.(]
VIII.REFERRALS FROM COMMISSIONS -None
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
,..POLICY -SPECIAL MARKET CONDITION PURCHASES/SINGLE COURSE ORSPECIAL FACILITIES OR
10 f*MARKET CONDITIONS
A draft policy was submitted which waives the competitive bidding requirements for purchases limited toa
single source orsupply orinvolves special facilities ormarket conditions.
Joseph K.Gavinski,City Manager,explained the process the city used to arrive atthe conclusion that it ispermissibleforacitytowaivebiddingrequirementsforusedequipment,which is the special market condition,and the single source supply.He mentioned that this policy would apply only to budgeted items and would
not apply to real estate.
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CITY COUNCIL MINUTES: 3 June 26, 2001
There was some discussion by the Council.
Mr.Tracy recommended that in Policy 4theword "preferable"bechanged to"preferably"and in Policy 6"and
the contract"be added after exception.
ActionTaken:Mr.Blackwell moved that the policy be approved as changed,seconded by Mr.Tracy, and
passed unanimously.
X.PUBLIC QUESTIONS AND COMMENTS -None
XI.COUNCIL QUESTIONS AND COMMENTS
DOWNTOWN IMPROVEMENTS ,q y
Mr.Blackwell pointed outthatas a result ofthevisit by Bill Burke earlier in theyeara group called Vision 2002
has been formed and consists of about 25 people at the present time. A meeting is scheduled for July 11
where a development plan for the downtown area will be discussed.
He mentioned that the Moses Lake Business Association, the Columbia Basin Allied Arts,and the city's Parks
and Recreation Department will coordinate an effort to decorate the trash cans.
PARKING -SINKIUSE SQUARE
Mr.Porter stated that he received a number ofcalls from people who received tickets for parking more than
two hoursat a time in Sinkiuse Square. Hewondered if the back row of parking spaces could be used fordowntownemployeeparking.He suggestedthatperhaps theconcept oftwo hour parking should be revisited
with the idea of increasing the time to 3 hour or 4 hour parking.
Mr.Blackwell was infavor of allowing downtown employee parking inpart ofSinkiuse Square.
Mr.Tracy pointed outthatthe newconceptfor Sinkiuse Square would eliminate some ofthe parking spaces.
Mr.Blessing pointed outthatthetwo hourparking limit wasrequested by thedowntown business association.
Joseph K.Gavinski,City Manager,stated thatat the time the parking meters were removed,at the request
of the Chamber of Commerce since there was no downtown business association at that time,the two hourparkinglimitwasalsoproposed.It was understood atthattime thatthemerchants would monitor the parking
and the city would notissue tickets unless complaints were received.At the present time,enforcement is
taken inSinkiuse Square every so often and the on-street parking if a complaint is received bythe city.He
mentionedthat SinkiuseSquare was purchased bythe city and improved as a parking lotat the request of
the Chamber of Commerce.Itwas to be used for customer parking and the Council has been reluctant to
allow employee parking.Hementionedthatthere are 44 parking spaces.Hestated that information will be
presentedat the next meeting onthe proposed changes to Sinkiuse Square which will result in the lossofa
few parking spaces but increased landscaping.
Mr.Pearce stated that he would not be infavorofdesignating certain areas of Sinkiuse Square fordowntown
employee parking because ofthe potential problems ifa customer should park inthat area.
Mr.Blessing stated that he would not be opposed to allowing employee parking ifthe parking lotis under
used.
There was some discussion by the Council but no action was taken.
COUNCIL AGENDA
Mr.Pearce suggested that the Council agenda be amended to include those persons with non-agenda items
under the existing Public Questions and Comments.
It was the consensus of the Council that the change to the agenda be made.
XII.CITY MANAGER REPORTS AND COMMENTS
AHLERS PARK
Joseph K.Gavinski, City Manager,stated that a plan will be presented at the next meeting showing the
proposed changes to Ahlers Park.
PARKS AND RECREATION COMPREHENSIVE PLAN
Joseph K.Gavinski,City Manager,distributed the schedule for completion of the Parks and Recreation
Comprehensive Plan.A copy was distributed of the telephone questionnaire and the follow up written
questionnaire.
Jerry Thaut,Parks and Recreation Director,stated that this information was received from the consultant on
Monday and he requested that the Council review and provide any comments by this Friday so that staff can
proceed in a timely manner.He felt that a draft of the Comp.Plan could be ready for Council review in
September.
The regular meeting was recessed at 8:15 p.m.and the Council met in executive session-to-discuss litigation.
Theexecutive session was adjourned at 8:45 p.m.and the_regular meeting wasffeconvened/^ThB-feajjIar
meeting was adjourned at 8:45 p.m.
ATTEST:
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