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2001 08 285763 MOSES LAKE CITY COUNCIL August 28,2001 The Council met in anexecutivesession at6:30 p.m.todiscuss real estateandlabor relations.Theexecutive session was adjourned at 7 p.m. Council Present:Richard Pearce,RonCovey,Chris Blessing,Larry Tracy,Tom Porter,Brent Reese,and Lee Blackwell MINUTES:Mr.Reesemovedthattheminutes oftheAugust14meeting be approved as submitted,seconded by Mr.Blackwell,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS [^J Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved,seconded by Mr.Porter,and passed unanimously. Vouchers audited and certified bythe Finance Director as required by RCW 42.24.080,and thoseexpense reimbursement claims certified as required by RCW 42.24.090,have been recorded ona listing which has been made available to the City Council. Claims-The vouchers included onthe belowlistas modified bythe Council andnoted uponsaid list for theCouncilmeetingofAugust28,2001 for thefunds listed below are approved in theamount of$1,140,866.52. GENERAL FUND $74,004.17 WATER/SEWERLEASES 3,327.51 STREET 49,678.60 SANITATION FUND 8,649.84 STREET REPAIR/RECON 378.62 AIRPORT 53.00 EQUIPMENT LEASES 10,703.03 AMBULANCE FUND 8,522.79 GOB1993REDEMPTION 127,316.89 SELF INSURANCE 270.30 1998 REFUNDING GOB 119,093.53 CENTRAL SERVICES 9,947.04 STREET IMPROVEMENT 503,579.97 EQUIPMENT RENTAL 51,856.67 WATER/SEWER 61,497.86 BUILDING MAINTENANCE 38,523.10 1994 BOND FUND 19,355.00 FIREMANS PENSION 80.77 WATER/SEWER CONSTRUCTION 34,027.83 TOTAL $1,140,866.52 Prepaid Claims:Prepaid claims approved bytheCity Manager according totheprocess established byMosesLakeMunicipalCode3.42.030 and theinternal control policy approved bytheCity Council hasbeenrecorded ona listing which hasbeenmade available tothe City Council.The claims listed below areapproved in the amount of$60.55 for all funds. GENERAL FUND $52.37 WATER/SEWER 8.18 TOTAL $60.55 i )Prepaid Claims:Prepaid claims approved bytheCity Manager according totheprocess established byMoses^-^Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listing whichhas been made available tothe City Council.The claimslistedbelowareapprovedinthe amountof$163,387.29 for ail funds. GENERAL FUND $1,036.66 CENTRAL SERVICES 578.73 STREET 14,413.87 EQUIPMENT RENTAL 110,258.55 WATER/SEWER 91.61 BUILDING MAINT.1,386.12 AMBULANCE FUND 35,621.75 TOTAL $163,387.29 Prepaid Claims:Prepaid claims approved bytheCity Manager according tothe process established byMosesLakeMunicipalCode3.42.030 and the internal control policy approved by the City Council has been recorded on a listing which has been made availableto the CityCouncil.The claims listed below are approved inthe amount of$2,058.22 for all funds. GENERAL FUND $1,655.27 CENTRAL SERVICES 214.84 STREET IMPROVEMENT 4.41 EQUIPMENT RENTAL 183.70 TOTAL $2,058.22 Claim Checks:Checks 10776 through 11013 issued on August 14,2001 through August24,2001 were ap proved for payment at the Council meeting held on August 28, 2001 in the total amount of $1,345,188.92. Payroll:The payroll issued on August 17,2001 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 21834 through 22032 in the total amount of$89,381.65. EMPLOYEE PRESENTATIONS: <J Fire Department:The new paramedics/fire fighters were introduced to the Council - Jerry Aamold,Mark Graham,Paul Guerin, David Jackson,Michael Merrick, Greg Moser,Jason Myers, Chris Pfeifer, and Eric Shurtz. Finance Department:Susan Sharpe, Senior Accounting Clerk,was introduced to the Council. CONSENT AGENDA Resolutions -Accept Donations -Tsubaki Family and Yukio Seino:Two resolutions were presented which /O V^ accept $396.60 from the Tsubaki Family and $1,000 from Yukio Seino. Resolution -Agent for Service Designation:Aresolution was presented which designates the city's agent to /O P c/ receive claims for damages. Vacate Easement -Garden Heights Addition:Chris Blessing and Bob Fancher have requested the vacation /&/\3 of a public utilityeasement located between Lots 3 and 4,Garden Heights Addition.The Council should set September 11 as the date to consider this vacation. 5764 CITY COUNCIL MINUTES:2 August 28,2001 /0/3 Vacate Easement -Paradise Short Plat:Chris Blessing,Bob Fancher,and Tom Whittle have requested the vacation of a public utility easement locatedon bothsides of the rearproperty line of Lot2, ParadiseShort Plat.The Councilshould set September 11 as the date to consider this vacation. Action Taken:Dr.CoveymovedthattheConsentAgendabe approved,seconded by Mr.Tracy,and passed with Mr.Blessing abstaining on the vacation of both easements. CONSIDERATION OF BIDS -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS 0fcf COMPREHENSIVE PLAN -PUBLIC HEARING/RESOLUTION Gilbert Alvarado,Community DevelopmentDirector,statedthatlettershavebeen receivedfrom the Housing Authorityconcerning propertyon Patton Boulevard. They wish a commercial designation on 12 lots located along Patton Boulevard west of Arlington.The county has designated this property commercial and the Housing Authority is requesting the city also designate itcommercial to maintain consistent designations betweenthe cityandcountyComprehensive Plans.HementionedthatDaveAnderson from theWashington State Officeof Community Development calledto request a progressreporton the adoptionofthe Compre hensive Plan. The public hearing was opened. Steve Chestnut,Superintendent,Moses LakeSchool District,statedthatthey would requestthattheeasterly 2/3 of their propertysouth of Yonezawa be zoned commercial. The property fronts on I-90and there is an equipment yard immediately to the east. The easterly 2/3 of the propertyis considerably lowerthan I-90and would be better suited to commercial than residential development. Bill Bailey,PlanningCommission Chairman,stated thatthe recommendations fromthe PlanningCommission are based on sound planning.The Commission realized that there may be errors in the Plan and so recommended that a two year window for changes be established.He mentioned that the Commission discussed the area along Yonezawa Boulevard very thoroughly and took testimony from the property owners. The Commission felt that a line needed to be established between residential and commercial zones and felt the School District property was a logical place to split the designations.The Commission felt that if the commercial property to the east were to develop,then consideration could be given to extending the commercial designation to the west.At the present time the city has considerable commercially zoned property and additional commercially designated property is not needed at this time. P. J.DeBennedetti,Moses Lake School District,spoke in favor of changing the easterly 2/3 of the School District property to commercial. Ralph Kincaid,representing the Campbell and Michel families, pointedoutthat the PlanningCommission has done a greatjobon the Comprehensive Plan since itappears thatthe area aroundYonezawa Boulevard is x-\the only area of disagreement on land use designations.He questioned whether it was a good idea for a '' communitytohaveresidential property immediately adjacenttoa freeway.Hefelt thatthe property would not develop as residential and itwouldbe more advantageous to the communityto have itzoned commercial. John Poling,Executive Director,Housing Authority of Grant County,stated thatthe land they wishto have designated commercial isvacantand isnot readily developable as platted.The land liesbetweenthewater towerandthe fire station. The idea isto develop 12,600 square feet of office space forservice agencies and appropriate retail enterprises.The ideaisto recruit social serviceandbusinesstoanareathathas virtually nosuch services. The space would alsoserve as a bufferbetweenthe light industrial and residential areas. Dwayne Michel,property owner along Yonezawa Boulevard,distributed information concerning the locationanddesignofYonezawaandstatedthattheareasouthofYonezawaBoulevardwastobecommercial.He did not feel the property betweenYonezawaand I-90 would be developed as residential. Dean Kastanis,Planning Commissioner,pointed outthatthe Commission has puta lot of time into theComprehensivePlan.He mentioned that changes can be made tothe Plan onanannual basis.He felt that the land designations should remain and investigations madeona yearly basisto see ifthere has been commercial interest in the property. Mr.Kincaid pointed outthat a developer will not normally wait a year for property tobe redesignated through the Comprehensive Plan process. Larry Shannon,Planning Commissioner,pointed out that there isno freeway on or offramp atDivision Streetnoristhereanyplansforoneinthefuture.Much ofcommercial development along afreeway centers aroundtheaccesspoints.Without an access from the freeway in this area,it was not asconducive tocommercial development as other areas. Action Taken:Dr.Covey moved that the public hearing be closed,seconded by Mr.Tracy,and passed unanimously. There was considerable discussion by the Council concerning the land use designations along Yonezawa (~\ Boulevard. Staff wasdirected to bring back a map showing the property owners along Yonezawa aswell astheexisting curbcuts. Staffwas alsorequestedto scheduleatourofthisarea for the Council. Mr.Blessing pointed out that the Housing Authority's property requested to bea commercial designation is immediately adjacent toa single family development.He felt that a high density designation may be more appropriate since that land use allows for limited commercial uses such as professional offices under a conditional use permit. Mr.Alvarado stated that the property located south of Newell Street,including the Boys and Girls Clubproperty,should have a public designation rather than ahigh density designation because ofcertain conditions that have been placed on the property. n 5765 CITY COUNCIL MINUTES: 3 August 28, 2001 Mr.Alvarado pointed outthatthe property onDivision and Fifth currently isdeveloped with professional offices. The property hasbeendesignated as residential and itshould be changed to commercial.Thiscametothe attention of staff afterthe land use designation was established by the Commission. Mr.Reese pointed outthat Council needs to keep in mind whatisbest for the city. ORDINANCES AND RESOLUTIONS ORDINANCE -AMEND 2001 BUDGET -1st READING An ordinancewas presented which amends the 2001 budget. ^_J The ordinance amending the 2001 budget for the City ofMoses Lake,Washington was read by title only. ActionTaken:Mr.Blackwell moved that the first reading of the ordinance be adopted,seconded by Mr. Reese,and passed unanimously. ORDINANCE -AMEND STATE ENVIRONMENTAL POLICY ACT -1st READING jQ<// Anordinancewas presented which provides for housekeeping changes toChapter 14.06 and allows theSEPA Responsible Official to appoint a designee. The ordinance amending Chapter 14.06 ofthe Moses Lake Municipal Code entitled "State Environmental PolicyAct"was read by titleonly. Action Taken:Mr.Blackwell movedthatthe first reading oftheordinancebeadopted,seconded by Mr.Tracy, and passed unanimously. ORDINANCE/RESOLUTION -CREATE AMBULANCE SERVICE -SINGLE READING /Qfy An ordinance was presented which establishesthat emergency medical and ambulance service will be provided by the city's FireDepartment. A resolutionwas presented which sets the rates for that service. The ordinancecreating Chapter2.30 of the Moses Lake Municipal Code entitled "Emergency Medical and Ambulance Service"was read by title only. There was some discussion by the Council on the need to keep track of the costs of the service.It was pointed outthatthe citytook onthe ambulanceservicebecause the Council felt itwas a servicethatneeds to be provided to the citizens. (J Staff was requested to provide amonthly report on the costs and income ofthe ambulance service. Action Taken:Mr.Porter moved that an emergency be declared and the ordinance be adopted on a single reading,seconded by Mr.Tracy, and passed unanimously. The resolution establishing rates for emergency medical and ambulance service was read by title only. Action Taken:Mr.Tracy moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. u REQUESTS TO CALL FOR BIDS 2001 SEWER REPAIR PROJECT Staff requested authorizationtocallforbids forthe 2001 Sewer Repair Project. This projectincludes replacing 60*ofstorm sewermain along Division Street and 625'of sanitary sewer main near the Peninsula LiftStation. Action Taken:Mr.Blackwell moved that staff be authorized to call for bids,seconded by Mr.Reese,and passed unanimously. REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION POLICE SATELLITE SUBSTATION The Police Department hasbeen operating asubstationoutof Fire Station #2 for the pastseveralyears. With the city'soperation of an ambulanceservice,Fire Station #2 is now fully staffed bythe Fire Department 24 hoursa day and space is unavailable for the Police Department substation.There is suitable space inthe batting cage building for a policesubstationoffice. Staff requested permission from the Council to move the PoliceDepartment substation to the battingcage building. Mr.Tracywanted to knowwhat improvements wouldneed to be made to the officespace. Fred Haynes,Police Chief,statedthatthe onlyimprovementswould be some painting,shampooingthe rug, andinstalling phones.The office isused for the Crime Prevention Program andthe volunteer program.They would like to base one officer per shift out of this location. Action Taken:Dr.Coveymovedthatstaffbe allowed touse anofficein the batting cage building as a Police Departmentsubstation,seconded by Mr.Porter,and passed unanimously. SINKIUSE SQUARE The Moses Lake Business Association submitted aletterwith regard to the improvements to Sinkiuse Square.//// The city is to be responsible for the infrastructure andthe Moses Lake Business Association will provide benches, a gazebo orsmallstage, andotheritemstomake thisa peoplefriendly place. /o/o //bb /n9 i/at /on 5766 CITY COUNCIL MINUTES:4 August 28,2001 Jerry Thaut, Parks and Recreation Director,stated that the city is applying for a Strategic Infrastructure Program Granttocoverthe cost ofthe changes to Sinkiuse Square.Should the city not receive the grant, the improvements will be reduced to bring the cost down to about $22,000. One of the items that would be eliminated isthe proposed restroom.The proposed improvements will mean the elimination of 11 parking spaces. LeAnn Pauley,Design Committee Chairman,Moses Lake Business Association,submitted a letter and a petitionwith signatures of people infavor of the improvements to Sinkiuse Square. Dr. Covey suggested that the gazebo have an open front and back so that small gatherings would face the sidewalks and larger gatherings could use the parking lot. SallyGoodwin, Moses Lake Business Association,stated that the property owners of three vacant lots at the corner of Fourth and Beech have offered these lotsfor employee,merchant,and business owner parking,so long as they own the lots.They are working on getting this information out to the downtown businesses but it will take time to get people to utilize this area. Action Taken:Mr.Reese moved that the Council support the concept of the improvements to Sinkiuse Square,seconded by Dr. Covey,and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS AGCCT MEETING Mr.Pearce reminded the Council of the AGCCT meeting inWilson Creek on Thursday,August 30.The van will be leaving the City Hall parking lot about 5:15 p.m. CITY MANAGER REPORTS AND COMMENTS RECORDING EQUIPMENT -POLICE DEPARTMENT The Police Department is proposing to replace their existing reel to reel phone recorder with new equipment which interfaces directly to the phone system and requires no tapes or cassettes.The equipment will cost $12,336 and the upgrades to the computer would cost about $500. Action Taken:Mr.Tracy moved that staff be authorized to purchase the recorder system and the upgrades to the computerfrom Dictaphone based on the fact thatthe equipment is not available from any othervendor, seconded by Mr.Porter,and passed unanimously. SALES TAX/TRANSIENT RENTAL INCOME The cityreceived $311,214.74 in sales tax and $37,686.94 in transient rental income on July 31, 2001. WEED CONTROL A report was provided to the Council showing the number of persons contacted about weed control. The regular meeting was adjourned at 9:30 p.m. Mayor ^Finance Director ~ r>