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2001 09 115767 MOSES LAKE CITY COUNCIL September 11, 2001 Council Present:Richard Pearce,RonCovey,Chris Blessing,Larry Tracy,Tom Porter,BrentReese,and Lee Blackwell MINUTES:Mr.Porter moved thatthe minutes ofthe August28meeting be approvedas submitted,seconded by Mr.Blessing, and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS ActionTaken:Mr.Blackwell moved thatthe bills,checks, and prepaid claimsissued be approved,seconded by Mr.Reese,and passed unanimously. I )Vouchers audited andcertified bythe Finance Director as required by RCW42.24.080,and thoseexpense reimbursement claims certified as required byRCW 42.24.090,have been recorded ona listing which has been made available to the City Council. Claims:The vouchers included onthe belowlistas modified bythe Council and noteduponsaidlistfor theCouncilmeetingofAugust28,2001 for the funds listed below are approved in the amount of$594,483.68. GENERAL FUND $102,214.78 W/S CONSTRUCTION 162,794.44 STREET 10,294.04 SANITATION FUND 104,508.56 STREET REPAIR/RECON 7,628.43 AIRPORT 1,960.87 GOB 1993 REDEMPTION 61.63 AMBULANCE FUND 961.77 1998 REFUNDING GOB 101.78 CENTRAL SERVICES 9,508.76 STREET IMPROVEMENT 68,291.31 EQUIPMENT RENTAL 57,789.47 PARK&REC IMPROVEMENT 13,017.70 BUILDING MAINTENANCE 18,889.27 WATER/SEWER 34,031.08 M.L.YOUTH PTF 2,371.34 1994 BOND FUND 58.45 TOTAL $594,483.68 Prepaid Claims:Prepaid claims approved bytheCity Manager according tothe process established byMosesLakeMunicipalCode3.42.030 and the internal control policy approved bytheCity Council hasbeenrecordedonalistingwhichhasbeen madeavailable tothe City Council.The claims listed below areapproved in the amount of$4,454.83 for all funds. GENERAL FUND $79.12 WATER/SEWER 9.86 STREET 3,332.70 BUILDING MAINTENANCE 4,454.83 TOTAL $7,876.51 Claim Checks:Checks 11014through11192issued on August 28, 2001 through September 6, 2001were approved for payment at the Council meeting held on September 11,2001 in the total amount of $1,483,429.11. I )Payroll:The payroll issuedonAugust 31,2001 having beenapproved pursuant tothe rule oftheCity Council^-^set forth in Moses Lake Municipal Code 3.42.040,was paid bychecks 22033 through 22312 in the total amount of $86,253.59. Payroll:The payroll issued onAugust 31,2001 having been approved pursuanttothe ruleofthe City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 22313 through 22319 in the total amount of $1,152.52. EMPLOYEE PRESENTATIONS -None CONSENT AGENDA Resolution -AcceptStreet/Utility Improvements-Catholic Church: A resolution was presented which accepts y>y? the street and utilityimprovements constructed as partof Our Lady of Fatima Catholic Church. Use of Civic Center Park -Farmer's Market:The Columbia Basin Farmer's Market and Craft Bazaar //£^> requested the e of the Civic Center Park for the year 2002 on Saturday and Wednesday from June through October. Resolution -Accept Donation -All Star Enterprises.Inc.:Aresolution was presented which accepts $200 from /O/1^ the All Star Enterprises,Inc.The funds are to be used for parks and playgrounds. Resolution -Accept Donation -Wal-Mart:Aresolution was presented which accepts $1,509.21 from Wal-/O /LP Mart.The funds are for the purchase of a video camera for a police vehicle. Resolution -Accept Traffic Safety Grant:A resolution was presented which accepts a grant from the /// / Washington State Traffic Safety Commission fortraffic enforcement in school zones. Six Year Street Program:The Council should setSeptember 25 asthe date for a public hearing to consider //J 7 the Six Year Street Program. V_/Action Taken:Dr.Covey moved that the Consent Agenda be approved,seconded by Mr.Blackwell,and passed unanimously. CONSIDERATION OF BIDS BROADWAY WATER MAIN The city received four bids forthe extension of the water main on East Broadway.The low bidder failed to include a unit price for the lump sum bid item for mobilization. However, an extended price was written in. The low bidder submitted documentation within four hours after the bid opening declaring that this was a clerical error and the unit price should have been the same as the extended price.Staff recommended that the Council waive the irregularity and award the bid to Chris'Excavation as the low bidder. Action Taken:Mr.Porter moved that the irregularity be waived and the bid be awarded to Chris'Excavation in the amount of $258,461.28,seconded by Mr.Tracy,and passed unanimously. //(s<t 5768 CITY COUNCIL MINUTES:2 September 11,2001 /\7lj,WELL 9PUMP HOUSE PROJECT The city received two bids for the Well9 PumpHouse project,which includes construction of a new pump house and installation of a new pump, motor,electrical system,column, and shaft. Staff recommended that the Council award the bidto Irrigator's,Inc. ActionTaken:Mr.Blackwell moved that the bidbe awardedto Irrigator's Inc.inthe amount of $275,436.97, seconded by Mr.Tracy, and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS -None ORDINANCES AND RESOLUTIONS JO/O ORDINANCE -AMEND 2001 BUDGET -2ND READING An ordinance was presented which amends the 2001 budget. The ordinance amending the 2001 budget forthe Cityof Moses Lake,Washington was read by titleonly. Action Taken:Mr.Porter moved that the second reading of the ordinance be adopted,seconded by Mr. Blackwell, and passed unanimously. /QY/ORDINANCE -AMEND STATE ENVIRONMENTAL POLICY ACT -2ND READING An ordinance was presented which provides forhousekeepingchangesto Chapter 14.06 and allows the SEPA Responsible Official to appoint a designee. The ordinance amending Chapter 14.06 of the Moses Lake Municipal Code entitled "State Environmental Policy Acf was read by title only. Action Taken:Mr.Reese moved that the second reading of the ordinance be adopted,seconded by Mr. Porter,and passed unanimously. /OPS'RESOLUTION -DRAFT COMPREHENSIVE PLAN A resolution was presented which adopts the Comprehensive Plan for the City of Moses Lake. GilbertAlvarado,Community Development Director,stated that a tourwastaken of the area along Yonezawa Boulevard. A map was also provided showing the property owners adjacent to Yonezawa Boulevard. He mentioned that the areas under discussion include Yonezawa Boulevard,property owned by the Housing Authorityof Grant County,Dr.Young's propertyon Division,and the area south of I-90. Yonezawa Boulevard Area:The Council discussed the land use designations along Yonezawa Boulevard./-»* Mr.Blackwellstated that after the tourthe onlyarea that he would be infavorof changing would be the School District propertysouth of Yonezawa.He feltthat area should be changed to commercial. Mr.Porter stated thatafter looking overthe area he wouldbe in favor of keeping the recommendation ofthe PlanningCommission forthe land use designations. There was some discussion by the Council. ActionTaken:Mr.Blackwell moved that the School District propertysouth of I-90be designated commercial and the Comprehensive Plan be amended to reflect this change, seconded by Dr.Covey, and passed unanimously. Housing Authority Property:The Housing Authority has requested thattheirproperty on Patton Boulevard bechangedtocorrespondtothecounty's designation.This area hasbeen designated as commercial bythe county but medium density by the city. Therewas some discussion bythe Council.It was pointed outthatthisareais undercountyjurisdiction at this time.The Housing Authority has indicated theyare interested in professional offices rather than normal commercial businesses. Action Taken:Mr.Blessing moved thatLots 1-6 and 416-421,Larson Subdivision,which are owned bythe Housing Authority,be changed from medium density residential tohigh density residential,seconded byMr. Porter,and passed with Mr.Reese opposed. Dr.Young's Property onDivision:Mr.Alvarado stated that theproperty owned by Dr.Young attheintersection of Fifth Avenue and Division Street isdevelopedas commercial.The Planning Commissionrecommended that this area be designated as commercial.He pointed out that the buildings in this area have been converted to commercial uses. There wassomediscussion bytheCouncil and it wassuggested that another commercial zonebe developed f) to regulate professional offices and nothavethem included in the multi-family residential zone. Concern was expressed aboutthe encroachmentof commercial uses into residential areas. Action Taken:Mr.Porter moved that Lots 16,17,and 18,Block 2, Burress Tract No. 2 and Tax #472A bechangedfromaresidentialdesignationtoacommercialdesignationandthatstaffbedirectedtodevelopa commercial zoneto address businessand office areas,seconded by Mr.Blessing, and passed unanimously. South of I-90:Mr.Alvarado stated thatthe Council previously had some concernaboutthe areasouth of I-90thatiscurrentlydesignatedBusinessOfficeComplex.The adjacent property in the county has been designated as Urban Reserve. There was some discussion and no changes were made. n 5769 CITY COUNCIL MINUTES: 3 September 11,2001 Bovsand Girls Club Property:The property ownedbythe Housing Authority ofGrant County andleasedbytheBoysandGirlsClublocatedintheLarsonSubdivisionhascertainrestrictionsonthedeedwhichrequireittobeusedforpublicpurposes.Because ofthese restrictions,the Planning Commission recommended that the designation be changed from highdensity residential to public. Action Taken:Mr.Blackwell movedthatthe designation ofthe property owned bythe Housing Authority of Grant County and leased bythe Boys and Girls Club located in the Larson Subdivision bechanged from high density residential to public,secondedbyMr.Porter,andpassed unanimously. The resolution adopting the City of Moses Lake's Comprehensive Plan was read bytitle only. ActionTaken:Mr.Blackwell moved that the resolution be adopted,seconded by Mr.Tracy,and passed ^_J unanimously. REQUESTS TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS ORDINANCE -VACATE EASEMENT -GARDEN HEIGHTS ADDITION -1st READING ZO/3 An ordinance was presented which vacates aneasement lying between Lots 3 and 4 of Garden HeightsAddition.The property owners are planning toconstruct abuilding over this easement which necessitates its abandonment. Mr.Blessing declared a conflict of interestandexitedthe room. The ordinance abandoning an easement in Garden Heights Addition was read bytitle only. Action Taken:Mr.Porter moved that the first reading of the ordinance be adopted,seconded by Mr. Blackwell,and passed unanimously. ORDINANCE -VACATE EASEMENT -PARADISE SHORT PLAT -1st READING /D/S Anordinance was presented which vacates aneasementlying on both sidesofthe rear property line of Lot 2, Paradise Short Platso that a building can be constructed inthis area. Mr.Blessing declared a conflictof interestand exited the room. The ordinanceabandoning an easement inthe Paradise Short Plat was readby title only. U Action Taken:Mr.Blackwell moved that the first reading of the ordinance be adopted,seconded by Mr. Reese,and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION LODGING TAX ADVISORY COMMITTEE The resolution establishinga Lodging Tax AdvisoryCommittee and appointing members thereto stated that the City Council would reviewthe membershipofthe Committeeon an annual basis and make changes as appropriate.Membersofthe Advisory Committee appointed bythe Council on9/23/97areas follows:Terry Jordan,ElRancho Motel,Judy Ferguson,Heritage ExecutiveSuites,Karen Wagner, Moses LakeChamber of Commerce andTourism Commission,BrendaTeals, BigBend CommunityCollege, AlliedArts,and Friends of the Adam East Museum and Art Center, and Tourism Commission.Ron Covey was appointed as Chairman and Moses Lake City Council member. Action Taken:Mr.Blackwell moved that the membership of the Lodging Tax Advisory Committee be confirmed,seconded by Mr.Reese,and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS BUILD ON UNPLATTED PROPERTY -ALLEN GilbertAlvarado,Community Development Director,stated that Mr.Allen is proposing to add on to his home which is located on unplatted property along Highway 17.A request to build on unplatted property must be considered by the Council. Jack Allen,owner of property along Highway 17,stated that he has lived in the house since 1963 and he would like to add on to the back side of the house.There is about an acre and the proposed addition is not near any property lines. Action Taken:Mr.Reese moved that permission be granted for Jack Allen to build on unplatted property, seconded by Mr.Blackwell,and passed unanimously. ^J ICE SKATING RINK Action Taken:Dr.Covey moved that the ice skating rink be removed from the table,seconded by Mr. Blackwell,and passed unanimously. Dr.Covey pointed out that the location of the ice skating rinks has been discussed by the Council duringthe past several years.Several locations werediscussed but no decision was made.The city has now acquired the property adjacent to Larson Playfieldand he felt that would be the best place to locate the ice skating rinks.The Parks and Recreation Survey that was conducted included a question on where to place the ice skating rinksbut no majoritywas obtained on the location. Hedid not feel the publichad enough information to make an informed decision. Action Taken:Dr.Covey moved that the ice skating rinks be placed at the property adjacent to Larson Playfieldand that the small rinkbe placed at this location this winter,seconded by Mr.Reese. //sf-g /£?&>•/) ///£ )O03 5770 CITY COUNCIL MINUTES:4 September 11,2001 Mr.Blackwell felt that public input is important and the majority of peopleseem to be in favorof locating the ice skating rinks at McCosh Park. Mr.Porter mentioned that he has talkedtomanycitizens,including the president ofthe Volleyball Association, who are in favorof havingthe ice skating rinksat the batting cages property. Hefeltit would be inthe best interests of the cityto place the ice skating rinks at the batting cages property. Mr.Tracy felt the ice skating rinks should be placed at McCosh Park. Mr.Blessing pointed out that the citizens of Moses Lake have indicated a preference to have the ice skating rinks placed at McCosh Park and he feltthey should be placed there. He feltthat placing the ice skating rinks at McCosh Park will enhance the park and the downtown area. Mr.Reese pointed out that the ice skating rink will be used in the winter when the aquatic center and skate board park are closed.He felt that the recreational activities in the city should be spread out. He mentioned out that ifthe ice skating rinks are placed at McCosh park itwould preclude expansion of the aquatic center and there would be no room to enclose the rinks.There is 7 acres of land at the batting cages site and he would be in favor of placing the ice skating rinks at that location. The motion passed with Mr.Porter,Mr.Reese,Dr. Covey, and Mr.Pearce in favor and Mr.Tracy, Mr. Blackwell,and Mr.Blessing opposed. COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS INVESTMENT REPORT Joseph K.Gavinski,City Manager,reported that the city received $84,641.52 in interest earned on invest ments in July 2001. " '•'BUILDING ACTIVITY REPORT Joseph K.Gavinski,City Manager,distributed the August 2001 building activity report. SWIMMING POOL -SCHOOL DISTRICT The School District submitted a letter concerning the construction of a pool and requesting input on whether or not the city would be interested in joint participation. Mr.Blackwell suggested that a Councilman be assigned to work with the School District on this project. Mr. Blackwell was appointed as the Council's representative to the School District on this project.Mr.Reese was appointed as an alternate and a member of the Parks and Recreation Department is also to attend. B.J.DeBenedetti,MosesLakeSchool District,stated thatthe School District and the city havediscussed this project several times. The school is ready to enter the design phase.The school is willing to work withthe cityso that the pool could be used for recreational programs when not being used bythe school. The regular meetingwas recessed at 9:00 p.m. and the Council met in an executive session to discuss labor relations and real estate transactions.The executive meeting was adjourned at 9:40 p.m.and the regular meeting was reconvened. AMBULANCE SERVICES CONTRACT An agreement for ambulanceservice between the city and Samaritan Hospital was presented. ActionTaken:Mr.Blessing moved that the Citymanager be authorized to execute the interlocal agreement with Samaritan Hospital forambulance services, seconded by Mr.Tracy,and passed unanimously. The regular meeting was adjourned at 9:45 p.m. Mayor finance Director ~