2001 11 27U
o
MOSES LAKE CITY COUNCIL
November 27,2001
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Council Present: Richard Pearce, Ron Covey, Chris Blessing,Larry Tracy,Steve Shinn,Brent Reese,and
Lee Blackwell
MINUTES:Mr.Blackwell moved that the minutes of the November 13 meeting be approved as submitted,
seconded by Mr.Reese,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
ActionTaken:Dr.Covey moved that the bills,checks,and prepaidclaims issued be approved,seconded by
Mr.Blackwell, and passed unanimously.
Vouchers audited and certified bythe Finance Director as required by RCW 42.24.080,andthose expense
reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has
been made available to the City Council.
Claims:The vouchers includedon the belowlistas modifiedbythe Council and noted upon said listfor the
Council meeting of November 27, 2001 for the funds listed below are approved in the amount of
$1,071,267.25.
GENERAL FUND $24,969.03 SANITATION FUND 92,616.11
STREET 40,543.82 AIRPORT 1,991.34
STREET REPAIR/RECON 966.63 AMBULANCE SERVICE FUND 8,024.57
EQUIPMENT LEASES 10,702.99 SELF-INSURANCE 1,024.96
STREET IMPROVEMENT 395.33 CENTRAL SERVICES 11,472.48
WATER/SEWER 814,411.87 EQUIPMENT RENTAL 52,604.44
W/S CONSTRUCTION 1,496.19 BUILDING MAINTENANCE 6,719.98
W/S LEASES 3,327.51 TOTAL $1,071,267.25
Prepaid Claims:Prepaid claimsapproved bytheCity Manager according tothe processestablished byMosesLakeMunicipalCode3.42.030 and theinternal control policy approved bytheCity Council hasbeenrecordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below areapproved in the
amount of$174,643.39 for all funds.
GENERAL FUND $5,301.36 CENTRAL SERVICES 588.28
WATER/SEWER 197.07 EQUIPMENT RENTAL 168,459.27
W/S CONSTRUCTION 18.23 BUILDING MAINTENANCE 57.80
SANITATION FUND 21.38 TOTAL $174,643.39
Prepaid Claims:Prepaid claimsapprovedbythe City Manager according tothe processestablishedbyMosesLakeMunicipalCode3.42.030 and theinternal control policy approved bytheCity Council hasbeen recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are approved in the
amount of$3,054.53 for all funds.
GENERAL FUND $2,762.45 BUILDING MAINTENANCE 253.90
EQUIPMENT RENTAL 38.18 TOTAL $3,054.53
Prepaid Claims:Prepaid claimsapproved bythe City Manager according tothe processestablished byMosesLakeMunicipalCode3.42.030 and theinternal control policy approved by theCity Council has been recordedonalistingwhichhasbeen made available tothe City Council.The claims listed below are approved in the
amount of $3,054.53 for all funds.
GENERAL FUND $814,551.90
TOTAL $814,551.90
Claim Checks:Checks 11994through 12259issued on November 14,2001 through November212001 were
approved for payment at the Council meeting held on November 27, 2001 in the total amount of
$2,233,969.19.
Payroll:The payroll issued on November 9, 2001 having been approved pursuantto the ruleof the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid bychecks 23164 through 23340inthe
total amount of$56,762.35.
Payroll:The payroll issued on November 21, 2001 having been approved pursuant to the rule of the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 23341 through 23514 in the
total amount of$56,188.58.
EMPLOYEE PRESENTATIONS
Police Department:Tony Striefel, Police Officer,was presented to Council.
CONSENT AGENDA
Resolution -Accept Donation -Soccer Fields:A resolution was presented which accepts $23,300 from an /0*/£?
anonymous donor.The funds willbe used at the Cascade Park soccer fields.
Resolution -Accept Donation -Moses Lake Wal-Mart:Aresolution was presented which accepts $1,000 from /0^/(^
the Moses Lake Wal-Mart Store.The funds are to be used in the fire prevention program.
\y Resolution -Accept Donation -Busbv:Aresolution was presented which accepts an overhead crane from JO /t?
Busby International, Inc.valued at $18,500.
Resolution -Interfund-Loan:A resolution was presented which provides for a $50,000 loan from the /OJO ~/j
Sanitation Fund to the Parks and Recreation Fund.
Action Taken:Mr.Blackwell moved that the Consent Agenda be approved,seconded by Mr.Blessing,and
passed unanimously.
CONSIDERATION OF BIDS -None
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CITY COUNCIL MINUTES: 2 November 27, 2001
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
GRANT COUNTY HUMANE SOCIETY
Fred Rhodes,Grant County Humane Society,requested a 10%increase in the amount of funds the cityprovidesto them. They suggested that,rather than having to request an increase every year,the Council
simply provide for a 10%annual increase at the time the city's budget is developed.He mentioned that the
Humane Society generates about 1/3 of its budget internally.
There was some discussion by the Council and itwas pointed out that the Council cannot commit a future
Council to a certain amount but the Humane Society's requestwillbe given consideration during budget study
sessions.
Action Taken:Mr.Blessing moved that the city provide $30,000 to the Humane Society for2002,seconded /**\by Mr.Tracy,and passed unanimously.''
TACO TIME-PARKING
Len Seltz,Taco Time,expressed the following concerns to the Council. He mentioned that the traffic
congestion on Alder makes itdifficultfor people to access his business and that the city is not doing enough
to address it.The biggest problem heis experiencing is that patronsofother businesses are using his parking
lot.He pointedout that in 1983 there were eight businesses infourbuildingsalongthis blockof Alder Street
and nowthere are 18.He feltthat additional consideration should be given to parking problems inthis area
as the current two hour parking limit is not adequately enforced.He mentioned that customers of the new
Papa Murphys and JRs Restaurant use his parking lotwhichleaves very little parking for his customers andhe has had a major loss of business.He suggested that it would help ifthe on-street parking on Alder isstriped so that it can be used more efficiently and a one hour parking zone be established to prevent
employees from taking up all the on-street parking. He requested that more consideration be given to the
need for employee parking when multiple businesses are contained in a single building.
There was some discussion by the Council.
Staff was directed to restripe both sides of Alder Street as soon as possible and to notifythe businesses in
the area that the two hour parking limitwillbe enforced and that the city is looking intoa one hour parking limit
and other possible solutions.
ORDINANCE -2002 BUDGET - 2nd READING/PUBLIC HEARING
An ordinance was presented which establishes the budget for the year 2002.
The public hearing was opened.
ActionTaken:Dr.Covey moved that the public hearing be closed,seconded by Mr.Shinn, and passed
unanimously.
Mr.Shinn requested an additional study session on the budget.
ActionTaken:Mr.Shinn moved that an additionalstudy session be held to discuss the budget on Wednes-day,December 5,at7 p.m.in the Council Chambers,secondedby Mr.Blackwell,and passed unanimously.
ORDINANCES AND RESOLUTIONS
ORDINANCE -GRANT FRANCHISE -ARTESIAN DIRECT HOLDING CORP. - 1st READING
Artesian Direct has requested a franchiseinorderto provide cable service inthe Cityof Moses Lake.
James A.Whitaker,CityAttorney,explainedsome of the items within the franchise ordinance.
The ordinance granting a franchise to Artesian Direct Holding Corporation to operate and maintain a cablesystem inthe City ofMoses Lakeand setting forth conditions accompanying the grant of franchise was read
by title only.
There was some discussion bythe Counciland itwas feltthat inSection 5.2the amount of the requiredletter
of credit should be raised to $20,000 and in Section 3.1 the word "streets"be changed to "rights-of-way".
ActionTaken:Mr.Reese moved thattheordinance be amended in Section 5.2 to increasethe letter ofcredit
to $20,000 and in Section 3.1 the word "streets" be changed to "rights-of-way"and the first reading of the
ordinance be adopted,seconded by Mr.Tracy, and passed unanimously.
REQUESTS TO CALL FOR BIDS -None
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
TOWING CONTRACT
An agreement for towing services between the city and Moses Lake Towing was presented for Council
approval.
Joseph K.Gavinski,City Manager,explained thatthetowing contract is for the towing serviceswherethe city
is responsible for the initial payment of the bill.
There was some discussion by the Council.
ActionTaken:Dr.Covey moved that the CityManagerbe authorized to execute the agreement,seconded
by Mr.Reese,and passed unanimously.
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CITY COUNCIL MINUTES:3 November 27,2001
CITY HALL COMPLEX
Councildirected staff to provideadditional information concerning the locationofthe sewer main behind the
existinq City Hall andthecosttorelocate the main.Thesewer main islocated about20'behind the proposed
new city hall.Itwill cost approximately $44,000 to relocate the sewer line to the area between the Police
Department carport and the park.
There was some discussion and it was the consensus of the Council that the sewer line be relocated about
150'behind City Hall down Chestnut Street to Fifth Avenue.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS
COUNCIL TRAVEL
Mr.Shinn stated that he would like to attend a seminar in Seattle sponsored by AWC on December 12 and
the new Councilman seminar in January.
Action Taken:Mr.Tracy moved that Mr.Shinn be authorized to attend the AWC seminar in Seattle in
December and the new Council member seminar in January,seconded by Mr.Blessing,and passed
unanimously.
SANTA HOUSE
Mr. Blackwell reported that the Boys and Girls Club has worked with the school to rebuild the Santa House
but they have no way to move itdowntown to Sinkiuse Square.The Boys and Girls Club would like to donate
the Santa House to the city,then the city could move it to Sinkiuse Square.
There was some discussion concerning what else this building could be used for,where it could be stored,
and how it could be moved.It was pointed out that a fork liftand a flat bed truck is needed to move it.The
city has no fork lift.
Mr.Shinn and Mr.Blessing volunteered to assist the Boys and Girls Club with this problem.The city would
not be involved.
CITY MANAGER REPORTS AND COMMENTS
DECEMBER MEETINGS
Joseph K.Gavinski, City Manager,pointed out that the second meeting is December is currently scheduled
for December 25.
There was some discussion and itwas decided to reschedule the second meeting in Decemberto Thursday,
December 27.
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GROWTH MANAGEMENTK^/09$~Joseph K.Gavinski, CityManager,stated that the information concerning growth management was provided
to Council as a result of a letterto the editor on how the city became involved ina challenge before the Growth
Management Hearings Board beginning in 1996.
GRANT COUNTY ECONOMIC DEVELOPMENT COUNCIL
Joseph K.Gavinski, City Manager,stated that the Director of the Grant County Economic Development
Council has requested a meeting between the Executive Committee and members ofthe Council on Tuesday,
December 4 to discuss RAIDS.
Dr.Covey,Mr.Pearce,and Mr.Blessing agreed to meet with the Grant County Economic Development
Council on Tuesday,December 4, at 10 a.m. in the City Hall Conference Room.
TAX ISSUES
Joseph K.Gavinski, City Manager,distributed information concerning the "banking" of excess capacity and
other tax issues.
TELEVISING COUNCIL MEETINGS
Joseph K.Gavinski, CityManager,stated that the cable company has requested the unanimous approval of
the Council prior to televising of the Council meetings.
Action Taken:Mr. Blackwell moved that the Mayor send the cable companya letter confirming that the entire
Council is in favor of having the Council meetings televised,seconded by Mr.Reese,and passed unani
mously.
TRAFFIC EMPHASIS UPDATE
Joseph K.Gavinski,City Manager,provided theCouncil with the results ofthe recent traffic emphasisin the
areas of Division,Broadway,and Pioneer Way.
AGCCT MEETING
Joseph K.Gavinski, City Manager,reminded the Council of theAGCCT meeting on Thursday,November29,
in Coulee City.The van will be leaving the City Hall parking lot at 5:30 p.m.
The regular meeting was adjourned at 9:30 p.m.and the Council met in an executive session to discuss
pending litigation.The executive session was adjourned at 10:30 prrn7_arTd,~lhe-re_gular meeting was
reconvened. The regular meeting was adjourned at 10:3up5m
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ATTEST:/,Mayor
(glance Director