2001 12 11u
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5793
MOSES LAKE CHY COUNCIL
December 11,2001
Council Present:Richard Pearce,Ron Covey,Chris Blessing,Larry Tracy,Steve Shinn,Brent Reese,and
Lee BlacKwell
MINUTES:Mr.Blessing moved that the minutes of the
seconded by Mr.Blackwell, and passed unanimously.
November 27 meeting be approved as submitted,
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Dr.Coveymovedthatthe bills,checks, and prepaid claimsissued be approved,seconded by
Mr.Reese,and passedunanimously.
Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense
reimbursement claims certified as required by RCW 42.24.090,have I ''"~"''''~
been made available to the City Council.
been recorded on a listing which has
Claims:The vouchers included on the below list as mod fied by the Council and noted upon said list for the
Councilmeeting of December 11,2001 forthe funds listedbelowareapproved inthe amount of$766,837.75.
GENERAL FUND $59,155.83
STREET 3,835.16
STREET REPAIR/RECON 33,979.64
STREET IMPROVEMENT 107.80
PARK &REC IMPROVEMENT 14,850.53
WATER/SEWER 337,596.55
1996 BOND REDEMPTION 64.30
W/S CONSTRUCTION 162,059.60
SANITATION FUND 98,931.66
AIRPORT 200.13
AMBULANCE SERVICE FUND 5,036.98
CENTRAL SERVICES 2,018.30
EQUIPMENT RENTAL 28,066.16
BUILDING MAINTENANCE 19,107.94
M L YOUTH PARTNERSHIP TF 1,826.97
TOTAL $766,837.75
Prepaid Claims:Prepaid claimsapprovedbythe City Manager according tothe processestablishedbyMosesLakeMunicipalCode3.42.030 and theinternal control policy approved by theCity Council hasbeen recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are approved in the
amount of$227,850.81 for all funds.
GENERAL FUND
CAPITAL
TOTAL
$12.06
227,838.75
$227,850.81
Prepaid Claims:Prepaid claimsapproved bythe City Manager according tothe processestablished byMosesLakeMunicipalCode3.42.030 and theinternal control policy approved bytheCity Council hasbeen recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are approved in the
amount of$13,668.03 for all funds.
GENERAL FUND $13,668.03
Claim Checks:Checks 12260 through 12412 issued on November 28,2001 through December 7,2001 were
approved for payment at the Council meeting held on December 11,2001 in the total amount of
$1,742,016.92.
Payroll:The payroll issued on November30,2001 having been approved pursuant to the rule of the City
Council set forth inMoses Lake Municipal Code 3.42.04p,was paid bychecks 23515 through 23522inthe
total amount of $1,555.96.
Payroll:The payroll issued on December 7, 2001 havirg been approved pursuantto the rule of the City
Council set forth in Moses Lake Municipal Code 3.42.04),was paid by checks 23523 through 23701 inthe
total amount of $58,236.12.
NEW COUNCIL MEMBERS
Lee Blackwell and Ron Covey were sworn in as Council members.
EMPLOYEE PRESENTATIONS
Police Department:Teri Almos,Department Secretary,jwas presented to Council.
CONSENT AGENDA
Planning Commission -Appointment:Bill Bailey was re-jappointed to the Planning Commission.
Resolution -Accept Donation -Koeniq:A resolution was presented which accepts $25 from DavidA. Koenig
and family.The funds will be used to help paintthe D.A.R.E. van.
Resolution -Accept Street Improvements - AllieAbbs Short Plat:A resolution was presented which accepts
the street improvements constructed as partof the AllieAbbs Short Plat.
AcceptWork-Ballfield Lighting Materials -2001:Musco Lighting hascompletedthe 2001 Ballfield LightingMaterialsProject.This project consistedof designing and providing materials for a lighting system at all five
baseballfields atthe Paul Lauzier AthleticComplexandtworeplacementpoles for MField atLarson Playfield.
The work should beacceptedandthe45 day lien period entered into.
ActionTaken:Mr.Blessing moved that the Consent Agenda be approved,seconded by Mr.Shinn, and
passed unanimously.
CONSIDERATION OF BIDS -None
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
DEPARTMENT OF TRANSPORTATION -ANNEXATION
The Department ofTransportation submitted a petition fcj>r the annexation of various rights-of-way within the
City of Moses Lake.
Action Taken:Dr.Covey moved that the petition be accepted, seconded by Mr.Tracy,and passed
unanimously.
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5794
CITY COUNCIL MINUTES:2 December 11,2001
//5/PROPERTY TAXATION
Don McDowell, Grant County Assessor,explained how property is taxed in Grant County.
ORDINANCES AND RESOLUTIONS
/O/O ORDINANCE -ADOPT 2002 BUDGET -2NP READING
An ordinance was presented which adopts the 2002 budget.
The ordinance adopting the budget forthe Cityof Moses Lake,Washington forthe year of 2002 was read by
title only.
Action Taken:Dr.Covey movedthatthe second reading of the ordinance be adopted,seconded by Mr.f^\
Blackwell.
ActionTaken:Mr.Shinn moved thatthe budget reflectthe factthat $250,000 ininterest fromthe Water/Sewer
Fund was transferred to the General Fund,seconded by Mr.Blessing.
Itwas pointedoutthatthe overallbudget will notchange. This isjust an internal transactionshowing howthe
funds get from one place to another.
The motion passed unanimously.
Mr.Blessing requested clarification concerning labor reimbursement on water/sewer projects.
ActionTaken:Dr.Covey moved that this item be tabled at this time,seconded by Mr.Reese,and passed
unanimously.
ORDINANCE -GRANT FRANCHISE -ARTESIAN DIRECT HOLDING CORP.- 2nd READING
Artesian Directhas requested a franchise inorder to providecable service inthe Cityof Moses Lake.
The ordinance granting a franchise to Artesian Direct Holding Corporation to operateand maintain a cable
system inthe Cityof Moses Lakeand setting forth conditionsaccompanyingthe grantof franchisewas read
by title only.
Action Taken:Mr.Blackwell moved that the second reading of the ordinance be adopted,seconded by Mr.
Reese.
Chris Hollingsworth,Artesian Direct Holding Corporation,requested clarification onthe reasons forrequiring
a $20,000 letter of credit.
Itwas explained that the $20,000 letter of credit was to protect the city should the company default on
payment.
The motion passed unanimously.f*"^
/Q/O ORDINANCE -AMEND 2001 BUDGET -1st READING
An ordinance was presented which amends the 2001 budget.
The ordinance amending the 2001 budget forthe Cityof Moses Lake,Washington was read by titleonly.
There was some discussion on the proposed changesto the 2001 budget.The discussion was mainly about
the funds for the Museum and Art Center.
ActionTaken:Dr.Covey moved thatthe first reading ofthe ordinancebe adopted, seconded by Mr.Reese,
and passed with Mr.Shinn abstaining.
RESOLUTION -BUILD ON UNPLATTED PROPERTY -JANSEN
VicJansen,Unique Properties,has requested permission to placea portable espresso stand onTax#4097
located at 611 Fifth Avenue.The site is zoned C-2,General Commercial and Business.
The resolution allowing Vic Jansen,Unique Properties,to build on unplatted property owned by Wheeler
Produce,Inc.was read by title only.
There wassomediscussion bythe Councilconcerning trafficflowand itwas pointedoutthata site planreview
would be required beforethe Planning Commission.
Action Taken:Mr.Blackwell moved that the resolution be adopted,seconded by Mr.Shinn,and passed
unanimously.
REQUESTS TO CALL FOR BIDS -None
REFERRALS FROM COMMISSIONS
////DESERT OASIS BATTING CAGES
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The Parks and Recreation Commission has recommended that the recently purchased property containing
the Desert Oasis batting cages be renamed the Larson Recreation Center.This site encompasses more
Center".
Action Taken:Mr.Shinn moved that the recently acquired property in the Larson Playfield area,known as
the Desert Oasis Batting Cages,be named Larson Recreation Center,seconded by Dr.Covey,and passed
unanimously.
OTHER ITEMS FOR COUNCIL CONSIDERATION
AGREEMENT -CONCERT SERIES
An agreement with Burke Marketing/Promotions for the 2002 Summer Concert Series was presented.
Authorization was requested forthe CityManagerto execute the agreement.
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CITY COUNCIL MINUTES:3 December 11,2001
Joseph K.Gavinski,City Manager, pointed out that the city receives donations which cover partof the costs
of the concert series and the remaining amount comes from the hotel/motel tax.
Action Taken:Mr.Blessing moved that the City Manager be authorized to executethe agreement,seconded
by Mr.Tracy,and passed unanimously.
REWARD
The Police Department is requesting authorization to offer a reward in the amount of $2,500 for information /O S3
leading to the arrestand conviction of those responsible for the armed robbery at the Hallmark Innon October
24,2001 and another $2,500 reward forinformation leading to the arrestandconviction of those responsible
for the two armed robberiesatthe LuckyBreakTavern within the past month.
Action Taken:Mr.Blackwell moved that the reward offer be confirmed,seconded by Mr.Reese,and passed
unanimously.
YONEZAWA BOULEVARD ,.,,/j
Phil Bloom,Columbia Northwest Engineering,submitted a street layout for the extension of YonezawaBoulevardeastofHighway17toRoaoLNE.The street isproposed tobe5lanes consisting of4travel lanes
andonecenterleftturn lanewith noonstreet parking.Staffrequested direction from the Council onwhether
a three lane street should be constructed with a bike path on one or both sides of the proposed street.The
developer is requesting the city to pay for the extra street width.
Gary G. Harer, MunicipalServices Director,stated that several meetings have been held with the proponent
to address staff concerns.
Mr.Bloom stated that the intent was to extend Yonezawa Boulevard as an arterial to at least Road L and
perhaps beyond. The roadhas been designed with fivelanes. The intersection is notto standardas ithasbeen designedtogo around anexisting power pole.The power pole carries a transmission line andwill cost
about $50,000 to move.The developer is requesting the city participatein the cost of the arterial.Thosecosts would includethe extra two lanes required for an arterial street and the extra width for the side
walk/bicycle path.
There was considerable discussion by the Council.
The resolution stating the city's interest and intent in extending Yonezawa Boulevard was read by titleonly.
Action Taken:Mr.Blackwell moved that the resolution be adopted,seconded by Mr.Shinn.
Joseph K.Gavinski, City Manager, pointed out that the resolution was simply to aid the developer in his
discussion with the Department of Transportation concerning the access from Highway 17. This resolutiondoes notdealwith the construction ofthe roadway itself.
The motion passed unanimously.
t )Mr.Bloom mentioned thatthe developer must presenttothe Department of Transportation an intersection^—^design.In order todothat,the design ofthe road needstobe determined.
ActionTaken:Mr.Shinn moved thatthe extension ofYonezawa Boulevardbe designed withfourtravellanes,one left-hand turn lane,noon-streetparking,a 10foot sidewalk/bike path oneachside,andthe city participateintheplanningofthestreet,seconded byMr.Blessing,and passed unanimously.
GRANT COUNTY EDC
An agreementwiththe GrantCounty EDCwas presented forCouncilconsideration. The service fee for2002
is $15,000.There is no increase over the 2001 fee.
ActionTaken:Mr.Blessing moved thatthe City Manager be authorizedto signthe agreement,seconded by
Mr.Reese,and passed unanimously.
ORDINANCE -ADOPT 2002 BUDGET *
ActionTaken:Dr.Covey moved that the budget be removed from the table, seconded by Mr.Reese, and
passed unanimously.
Ron Cone, Finance Director,explained how labor reimbursement on water/sewer projects are handled.
The amended motion passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
ICE RINK/BUILDING SETUP COSTS
Joseph K.Gavinski,City Manager,distributed the costs associated with locating the small ice rink at thetJLarsonRecreationCenterandthecostsforpreparingthebattingcagebuildingforoperation.He mentioned^S that staff is looking into a lift to provide accesstothesecond floor ofthe batting cage building.The costspresenteddonotincludelabor.
Jerry Thaut,Parks and Recreation Director,statedthatthe facility hasbeenopensinceThanksgiving week.
There are hitting leagues inoperation and additional arcade games will arrive onThursday. The upperarea
can be rented outwhen access is available.
INVESTMENT REPORT
Joseph K.Gavinski,City Manager,reported that the city received $79,935.78 from investment income in /OD^
November 2001.
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CITY HALL SEWER MAIN
Joseph K.Gavinski,City Manager,distributed a map showing the proposed relocation of the sewer maincurrentlylocatedbehindCityHall.The sewer main would be placed in street right-of-way.Ailf^10)1/
5796
CITY COUNCIL MINUTES:4 December 11,2001
There was some discussion by theCouncil and staff was directed toremove theitems from theold fire station
and goto bid on demolition ofthe building.
Mr.Gavinski pointed outthatthereisa building atthecornerofAlder and 4th,on property recently purchased
by the city,that should also be demolished.
.'SALES TAX/TRANSIENT RENTAL INCOME
Joseph K.Gavinski,City Manager, reported that the city received $313,582.24 in sales tax and $33,139.80
in transient rental income in November 2001.
I';•••''A CITY HALL/MAINTENANCE FACILITY - REIMBURSEMENT OF EXPENDITURES THROUGH FUTURE/\pn BOND ISSUES"
Joseph K.Gavinski,City Manager,explained totheCouncil thatthe maintenance facility andnewcity hall maybepaidforthroughthe issuance ofbonds in the future.Any monetary advances associated with these two
projects may be reimbursed with a bond issue.
BIG BEND RESOURCE CONSERVATION AND DEVELOPMENT COUNCIL
Joseph K.Gavinski,City Manager,explained that the Big Bend Resource Conservation and DevelopmentCouncilisrequestingmanpowertoaidintheirprojects.The city is currently contributing $50 per year to this
group. Their mainfocus is to locate grant funds tor projects the participating agencies propose.
No action was taken by the Council.
)£<jQ 2002 RETREAT
Joseph K.Gavinski,City Manager,stated that March8,9, and 10 are the dates forthe 2002 City Council/staff
retreat in Spokane.
The regular meeting was adjourned at 9:20 p.m.and the Council met in an executive sessjpjnto discuss
natters.The executive sess'---
regular meeting was adjour
CllJ-ATTEST:Mayor
personnel matters."The executive session was adjourned at 10 p.m.and the regular meeting~was-cecon-
vened. The regular meeting was adjourned at 10 p.m.r.>.\\("/t\A J)
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