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2001.01.23_000015693MOSESLAKECITYCOUNCILJanuary23,2001 Council Present:Richard Pearce,Chris Blessing,LarryTracy.Tom Porter,Ron Covey,Lee Blackwell,andBrentReese MINUTES:Mr.Porter moved thatthe minutes of the January 9 meeting be approved,seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS,CHECKS,AND PREPAID CLAIMS Action Taken;Mr.Blackwellmoved thatthebills,checks,and prepaid claimsissued be approved,secondedbyMr.Reese,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those expensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on a listingwhich hasbeenmadeavailabletotheCityCouncil. Claims:The vouchers included onthebelow listas modified bytheCouncil and noted upon said listfortheCouncilmeetingofJanuary23,2001 for thefunds listed below are approved in theamount of $286,139,81. GENERAL FUND $84,993.30 SANITATIONFUND 7,872.30STREET-4,361.69 AIRPORT 130.00EQUIPMENTLEASES8,811.35 SELF-INSURANCE 2,030.00STREETIMPROVEMENT15,069.40 CENTRALSERVICES 9,735.08WATERISEWER81,954.47 EQUIPMENT RENTAL 24,123.581992BONDFUND41,845.00 BUILDINGMAINTENANCE 11,021.99WATER/SEWER LEASES 2,239.17 FIREMANS PENSION 675.86TOTAL$286,139.81 Prepaid Claims:Prepaid claims approved by the City Manager according to the process established byMosesLakeMunicipalCode3.42.030 and the internal control policy approved by the CityCouncil has beenrecordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are ap-proved in the amount of $543.40for allfunds. GENERAL FUND $543.40 Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by O Moses Lake MunicipalCode 3.42.030 andthe internal controlpolicyapproved by theCityCouncil has beenrecordedonalistingwhichhasbeenmadeavailabletotheCityCouncilTheclaimslistedbelowareap-proved in the amount of $12,726.77for all funds. GENERAL FUND $12,726.77 Claim Checks:Checks 7874 through8101 issued on January 10,2001 throughJanuary 19,2001 were ap-proved for payment at the Council meeting held on January 23,2001 inthe totalamount of $664,336.75. Payroll:The payroll issued on January 19,2001 having been approved pursuant to the rule of the CityCouncilsetforthinMosesLakeMunicipalCode3.42.040,was paid by checks 18529 through18687 in thetotalamountof$49,156.08. II.EMPLOYEE PRESENTATIONS-None Ill.CONSENT AGENDA AirportCommission -Appointment Jim Thompson was re-appointed to theAirport Commission. Resolution -Accept Donation -Wal-Mart:Aresolution was presented whichaccepts $300fromtheWal-MartFoundationforuseintheParksandRecreationSpecialOlympicsProgram. Peninsula School Preliminary Plat:February 13 was set as the date to consider the Peninsula SchoolPreliminaryPlat ActionTaken:Dr.Covey moved thatthe Consent Agenda be approved,seconded by Mr.Tracy,and passedunanimously. IV.CONSIDERATION OF BIDS PAUL LAUZIERATHLETIC COMPLEX/LARSON PLAYFIELD-BALLFIELDLIGHTING Bids were opened for the provision ofballfieldlighting at the Paul Lauzier Athletic Complex and Field M attheLarsonPlayfield.Staff recommended thatthebid be awarded toMusco Lighting. Action Taken:Mr.Blackwellmoved thatthe bid be awarded toMusco Lightinginthe amount of $279,148.10,seconded by Mr.Porter,and passed unanimously. 5694 CITYCOUNCIL MINUTES:2 January 23,2001 RESERVOIRS4 AND6 -PAINTING Bids were opened for the painting ofthe interiors of Reservoirs 4 and 6.Staff recommendedthat the bid be awarded to Speciality Contractors,Inc. Action Taken:Mr.Porter moved that thebid be awarded to Speciality Contractors,Inc.in the amount of $196,411.60,seconded by Mr.Blackwell,and passed unanimously. SERVICE BODYANDCRANE OBidswereopenedforaservicebodyandcraneforthenewwastewaterdivisionmaintenancetruck.The first and second low bidders do not meet the specifications.Staff recommendedthat the bid be awardedtoCritzerEquipment. Action Taken:Dr.Covey movedthatValley Truck Repair and Titan Truck Equipment be declared as non-responsive bidders and thebid be awarded toCritzer Equipment in the amount of $19,194.23,seconded by Mr.Porter,and passed unanimously. V.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS WATER/SEWER SERVICE -MOSES POINTE Phil Bloom,Columbia Northwest Engineering,on behalf of Moses Pointe,has requested water service tofourlotsonWestshoreDriveownedbyMosesPointe.The new water line being constructed on Westshore Drive will be placed adjacent totheseproperties and Moses Pointe would liketo install the services at the timeof construction. Joseph K.Gavinski,City Manager,stated that he received a phone call from Steve Shinn objecting tathe city providing water service tothese lots because they are outside the UGA and since water is a precious commodity,itshould not be provided to anyone not associated withthecity.He mentioned thatthis property is within the UGA. There was some discussion by theCouncil. ActionTaken:Mr.Blessing moved thatthe request be approvedand staff be directed todraft extraterritorial utilityagreements for thesefour lots,seconded by Mr.Tracy,and passed unanimously. MUNICIPALAIRPORT -DEVELOPMENT PLAN David Ketchum,Airside,gave a presentation on a master plan forthedevelopment oftheMunicipalAirport He mentionedthat Jerry Richardson,Moses Lake Municipal Airport Commissioner,has been chosen aschairmanofthenewAirportAssociation,which isan association ofsmall ruraland small community airports. This association ismade up ofthoseairports who do not have a fulltimemanager.These people have been meeting for about four years with between 40 to 60 people in attendance from all over the state.He mentionedthat the Moses Lake Airport Commission is very active -they meet once a month and do amonthlyinspectionandmakenecessaryrepairs.He gave a presentation showing the projects that have been completedand those thatare being proposed in the future. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -PACWEST ANNEXATION-SINGLE READING An ordinance was presented which annexes the portion ofthe PacWest property which has been approved by the Boundary Review Board.While the entire annexation includes more territory,itwas only thisareareferencedintheannexationordinancewhichwasapprovedbytheBoundaryReviewBoard. Joseph K.Gavinski,CityManager,stated thatthere isanexisting ordinance which included the entire parcel requested for annexation by PacWest When theBoundary Review Board reviewed thisannexation,they excluded portions of the property requested to be annexed.The reason for this additionalordinance is to provide contiguity to the Gear annexation. The ordinance establishing the annexationofcertain property,commonly referred toas PacWest,totheCity of Moses Lake,Washington,and incorporating the same withinthe corporate limits ofthe City of Moses Lake,andwhich provides fortheassumption ofexisting indebtedness and establishes the zoning was read by title only. Action Taken:Dr.Covey moved thatan emergency be declared and the ordinance be adopted on a single reading,seconded by Mr.Porter,and passed unanimously. I RESOLUTION/BID-LEASE/PURCHASE AGREEMENT Staff recommended thatthe city's leaselpurchase agreement be awarded toSunTrust Leasing.Aresolution was presented which authorizes the City Manager to sign the leaselpurchase documents with SunTrust Leasing. The resolution authorizing theexecution anddelivery ofa master equipment lease/purchase agreement and related instruments and determining other matters inconnection therewithwas read by titleonly. 5695 CITYCOUNCIL MINUTES:3 January 23,2001 Action Taken:Mr.Blackwellmoved that the bidon the lease purchase agreement be awarded toSunTrustLeasingandtheresolutionbeadopted,seconded by Mr.Tracy,and passed unanimously. VII.REQUESTS TO CALLFOR BIDS PAUL LAUZIERATHLETICCOMPLEX/LARSON PLAYFIELD-LIGHTING Staff requested authorizationtocall forbids forthe installation ofballfieldlightingatthe Paul Lauzier AthleticComplexandLarsonPlayfield. Action Taken:Mr.Porter moved thatstaff be authorized tocall for bids,seconded byMr.Tracy,and passedunanimously. 2001CRACKSEALPROJECT Staff requested authorizationtocall for bids for the 2001 Crack Sealing Project Action Taken:Mr.Reese moved thatstaff be authorized tocall for bids for the 2001 Crack Sealing Project,seconded by Mr.Tracy,and passed unanimously. Vill.REFERRALS FROM COMMISSIONS -None IX.OTHER ITEMS FOR COUNCIL CONSIDERATION WORLD SERIES -COLUMBIABASINYOUTH BASEBALL Duringthe discussions with the Columbia Basin Youth Baseball regarding the 16 year oldWorld Series,itwasagreedthatYouthBaseballwouldreceive90%of the net proceeds from the sales out of the city'sconcessionstandsatLarsonPlayfield.The city's net proceeds came to $15,296.67.Of these funds,Columbia Basin Youth Baseball should received$13,767.00.Staff requested authorization to pay thisamounttoColumbiaBasinYouthBaseball. Action Taken:Mr.Blackwell moved thatstaff be authorizedto pay $13,767.00to Columbia Basin YouthBaseball,seconded by Dr.Covey,and passed unanimously. O INTERLAKEROAD -VARIANCES Fred Skinner,Western Pacific Engineering,on behalf of Miers Development,has requested thefollowingvariancesrelatedtotheimprovementsonInterlakeRoad: 1.Request tonot install sidewalkson thenorth side of Interlake Road.Community Standards require sidewalks on each side of all streets. 2.Request toinstall rolled curb on the north side of Interlake Road.Community standards requireverticalcurbforallnon-residential streets. 3.Request to install fire hydrants 350 feet apart.Moses Lake Municipal Code 16.48 requires firehydrantstohaveamaximumspacingof300feet. 4.Request to install a driveway within 2'of the property line at station 15+63 and within 10'of thepropertylineatstation16+90.Moses Lake MunicipalCode 12.10 requires drivewaysto be set back -20'from the property line in commercial areas. Mr.Blessing declared an appearance of fairness issue and exitedthe room. Gary G.Harer,Municipal Services Director,stated that in designing the improvements toInterlake Road itwasdiscoveredthatthereisonly40'of right-of-way on the portion of thestreet except fortheSimmonsShortPlat.Additional right-of-way willbe needed from those property owners.Also there is an existing garageonMr.Hochstatter's propertywhichwillbe within3'of right-of-way.There is also thedesire for a bike pathonInterlaketoconnecttheexistingbikepathsonPeninsulaDriveandMarinaDrive.Staff would recom-mend thatsidewalk be installed on the north side ofInterlake Road;thatvertical curbs be required;and thatfirehydrantsbeinstalledataminimumof300'as required.Staff has noobjection to the variances on thedriveways. Fred Skinner,Western Pacific Engineering,felt that placing the bike path on the south side of Interlakewouldreducecrossoverconflictswithvehiculartraffic.He mentioned that placing the fire hydrants 350'apart would allowfora looped water system while placing them300'apart would result ina dead end waterline.He mentionedthat Mrs.Simmons owns propertyon the east end and would be willing to grant therequiredright-of-way provided she did not have to pay for street improvements. Mr.Harer stated thatstaffwould not object tothe bike path being on the south side of Interlake. There was some discussion by the Council on thisproject. Pat Hochstatter,property owner,stated thathe was concerned about the proposedbike path,sidewalk,firehydrants,and rolled curbs.He pointed out that fire hydrants placed every300'would put one in the middleofhisdriveway.The rolled curbs wouldaccommodate the parking at this business better than a verticalcurb.He stated that he did not want a sidewalk on his side of the street. 5696 CITYCOUNCIL MINUTES:4 January 23,2001 Dan Simmons,representing the owner oftheSimmons Short Plat,stated thatthis property iscurrently zoned R-3 and he did not feel there is a need for sidewalks on both sides nor is there a need for a bike path. There was additional discussion by the Council. Action Taken:Mr.Blackwell moved that the variance be grantedto the requirement to install sidewalks onthenorthsideofInterlake,seconded by Mr.Reese,and passed unanimously. ActiondTaikaen:mMrBlackwellmoved that therequest for rolledcurbs be denied,seconded by Mr.Porter,and Action Taken:Dr.Covey movedthatthe request be denied toinstallfire hydrants at350'intervals,secondedbyMr.Blackwell,and passed with Mr.Tracy opposed. Action Taken:Mr.Blackwell moved thattherequest fora variance tothe requirement toconstruct driveways20'from the property line be granted,seconded by Mr.Reese,and passed unanimously. The Councildiscussed the need for a bike path on the south side of Interlake.Currently thereis no bike path on Wanapum or Wapato.Itwas suggested thatthe bike path on Peninsula be connected with thebike path on Marina Drivethroughthe Larson Playfield. No action was takento require a 10'sidewalk on Interlake Road. X.PUBLICQUESTIONS ANDCOMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS -None XII.CITYMANAGER REPORTSANDCOMMENTS AWC CONFERENCE Joseph K.Gavinski,City Manager,reminded the Council of theAWC Conference on February 14 and 15 in Olympia. COMPREHENSIVE PLAN Gilbert Alvarado,Community Development Director,stated that staff notified approximately 91 property owners whose land may be impacted by land use designation changes or zone changes associated with the Comprehensive Plan.The cityhas heard from 17ofthose property owners.The areas under discussion are along East Broadway and Yonezawa Boulevard. There was some discussion by Council and staffwas directed to again notifyall property owners whose land designations may be changed that the Commission willbe making its final recommendation on theComprehensivePlantotheCouncilatitsFebruary15meeting. PARKS AND RECREATION COMPREHENSIVE PLAN Jerry Thaut,Parks and Recreation Director,stated thatstaff will be meeting with Tom Beckwith,theconsultantonthecomprehensiveplan,to determine the scope of work.The meeting will take place on January 31 at 4 p.m.in the Council Chambers. QUARTERLY FINANCIALREPORT The finalquarterly financial report for 2000 was distributed toCouncil. SENIOR OPPORTUNITY AND SERVICES Joseph K.Gavinski,City Manager,reported that Senior Opportunity and Services has provided information on theirrecreational programs. Council requested that some additional information including showing where the city's funds are located in the budget submitted and the timeframe of the recreational activities. The regular meeting was recessed at9:25 p.m.and the Council met inan executive session todiscuss legal matters and property acquisition.The executive session was adjourned at 10:45 p.m.and the regular meeting was reconvened.The regular meeting was adjo rned at 10:45 p.m Mayor Finance Director