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2001.02.27_000015701 MOSES LAKECITY COUNCILFebruary27,2001 Council Present:Richard Pearce,Chris Blessing,Larry Tracy,Tom Porter,Ron Covey,Lee Blackwell,andBrentReese MINUTES:Mr.Blackwellmoved that theminutes of theFebruary 13meeting be approved,seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS,CHECKS,AND PREPAID CLAIMS O ActionTaken;Mr.Blackwell moved thatthe bills,checks,and prepaid claims issued be approved,secondedbyMr.Porter,and passed unanimously. Vouchers auditedand certified by the Finance Director as requiredby RCW42.24.080,and those expensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on a listingwhich hasbeenmadeavailabletotheCityCouncil. Claims:The vouchers included on the below listas modified by the Council and noted upon said list for theCouncilmeetingofFebruary27,2001 forthe funds listed below are approved inthe amount of$360,930.32. GENERAL FUND $58,898.00 WIS LEASES 3,327.51STREET55,228.61 SANITATIONFUND 8,072.95EQUIPMENTLEASES14,301.72 AIRPORT 108.00GOB1993REDEMPTION58.13 CENTRAL SERVICES 14,906.611998REFUNDINGGOB101.78 EQUIPMENT RENTAL 50,992.29PARK&REC.IMPROVEMENT 419.00 BUILDINGMAINTENANCE 114,288.70WATER/SEWER 38,855.21 FIREMANS PENSION 182.791994BONDFUND47.95 M.L.YOUTH PTF 251.89WISCONSTRUCTION889.18 TOTAL $160,930.32 Prepaid Claims:Prepaid claims approved by the City Manager according to the process established byMosesLakeMunicipalCode3.42.030 and the internal control policy approved by the CityCouncil has beenrecordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claimslisted below are ap-proved in the amount of $2,056,24for all funds. GENERAL FUND $1,061.71 WATER/SEWER 909.31OSTREETREPAIR/RECON 15.90 CENTRAL SERVICES 20.66STREETIMPROVEMENT23.00 EQUIPMENT RENTAL 25.66TOTAL$2,056.24 Prepaid Claims:Prepaid claims approved by the City Manager according to the process established byMosesLakeMunicipalCode3,42.030 and the internal controlpolicyapprovedby theCityCouncil has beenrecordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are ap-proved in theamountof$25,616.17for all funds. GENERAL FUND $6,440.49 SELF INSURANCE 2,085.93STREET109.79 CENTRAL SERVICES 1,552.93STREETREPAIR/RECON 2.55 EQUIPMENT RENTAL 15,031.78WATER/SEWER 392.70 TOTAL $25,616.17 ClaimChecks:Checks8255 through8492 issued on February 9,2001 throughFebruary 22,2001 were ap-proved for payment at the Council meetingheld on February 27,2001 in the totalamount of$731,184.39. Payroll:The payroll issued on February 16,2001 having been approved pursuant to the rule of the CityCouncilsetforthinMosesLakeMunicipalCode3,42.040,was paid by checks 18857 through19015 inthetotalamountof$45,663.75. Payroll:The payroll issued on February 28,2001 having been approved pursuant to the rule of theCityCouncilsetforthinMosesLakeMunicipalCode3.42.040,was paid by checks 19016 through19022 inthetotalamountof$1,152.52, ll.EMPLOYEE PRESENTATIONS -None Ill.CONSENT AGENDA Airport Commission -Appointment:Delone Krueger was re-appointedto theAirport Commission. Mosquito Control Board -Appointment:LaDellYada was appointed to the Grant County Mosquito ControlBoard. Resolution -Accept Traffic Safety Grant:Aresolution was presentedwhich accepts a $2,250grant fromtheWashingtonAssociationofSheriffsandPoliceChiefsforthepurchaseofalaptopcomputerandtwoportablebreathtesters. 2702 CITYCOUNCIL MINUTES:2 February 27,2001 Resolution -Accept Law Enforcement Block Grant:A resolution was presented which accepts a 10% matching grant inthe amountof $33,833fromthe Bureau of Justice forthe purchase ofa mobiletrafficradar trailerand video cameras for patrol vehicles, Resolution -Disposition ofJudicially Forfeited Weapons:A resolutionwas presented which provides for the destruction of firearms that have been forfeited by the Police Department Resolution-Clover DriveVacation:A resolution was presented whjch sets a date for a publichearing before the Planning Commission on the vacation of a portion ofClover Drive, Lions Field Maior Plat:The Council should set March 13 as thedate toconsider the Lions Field MajorPlat. ActionTaken:Dr.Covey movedthatthe Consent Agenda be approved,seconded by Mr.Parter,and passed unanimously. IV.CONSIDERATION OF BIDS -None V.PETITIONS.COMMUNICATIONS,OR PUBLIC HEARINGS MUSEUM-FACILITIES/PROGRAMS Brenda Teals,on behalf ofthe MACPlanning Committee Members,requested the Council toconsider the high cost of remodeling the temporaryfacilityon the cornerofThird and Beech Street for the museum and to consider combining themuseum with the new cityhall to give it a permanent location.She submitted letters of support for the MAC. Terry Looney,member of the MAC,reminded the Council that in February 1990 the Council approved the new Adam East Museum and Art Center.She gave a history of the upgrade ofthecity'smuseum from a small 30 year old building to a site in the downtown area which included an art center.The Adam East Museum and Art Center has been a success storythroughthe efforts of the cityand volunteers. Carolann Swartz,representative ofthe business community,stated that the museum and art center is an asset to the community in that itbrings people to the downtown area throughits art shows and activities. RiePalkovic,head ofart department at BigBend Community College andlocal artist,supports theMACand itsactivities.The MACprovides an opportunity for local artiststodisplay theirwork.The MACalsoprovides an opportunityfor childrento participate in classes and gain an appreciationof the arts. Bonnie Eagan,school partnership,stated that the MAChas provided a travelingart exhibit from students inJapan which is a good way forchildrentolearn about different cultures.Another travelingexhibitthatwas enjoyed by the students was the potato exhibit.The MAC has hosted numerous field trips as well as the student artshows.The MAC is an excellent resource for both students and teachers, Brenda Teals,MACmember,pointed outthat the Council was awarded the Governor'sArts Award in 1990 for establishing the Adam East Museum and Art Center and it is an asset to thecommunity.She encour- aged the Council to finda permanent home for the MAC. No action was taken by the Council. DONATION-JAL KojiKai and KojiMori,of Japan Airlines,presented a check inthe amount of $2,000to the City of Moses Lake to be used inthe Parks and Recreation Department MOSES LAKEBUSINESS ASSOCIATION -DOWNTOWN IMPROVEMENT The Moses Lake Business Association suggested a trafficrevision on Third Avenue from four lanes totwo lanes with diagonal parking on both sides of thestreet. Stacy Lavin,representing the Moses Lake Business Association,stated thattheywish topresent some ideas to the Council to enhance the downtown area.Reducing the trafficonThird Avenue willprovide fora more friendly pedestrian area and can be done for minimal cast.This will provide for pedestrian safety and greater economic vitalityforthe downtown business core.Also proposed is a beautification project including flowers and flower baskets on the existinglightstructures. LeeAnn Pauley mentioned that the MLBASinkluse Square Committee is suggesting some changes to Sinkiuse Square including the addition of deciduous and evergreen trees,planting beds,a gazebo,kiosk, a water feature,benches,and tables.These improvements would result in the loss of 14 parking spaces. Dale Good showed a drawing of a trainby Patty Jenson.Thetrainwould be done inmetalwith fiber optics, be 110'long,and is proposed to be placed at the rear ofSinkluseSquare.The engineer ofthetrainwould be a representative of Monty Holm. Ted Mahr,attorney,stated thathe would be willingto look for grants for these downtown projects. áÚ03 CITYCOUNCIL MINUTES:3 February 27,2001 Richard Beeson,Peninsula Street,pointed outthat removing 14 parking spaces at Sinkiuse Square wouldonlyresultinanadditional5parkingspacesbyimplementingdiagonalparking.He was also concernedabouthowtheseproposedchangeswouldbefunded. Phil Bloom,Columbia Northwest Engineering,stated that this group needs the support of the Council indevelopingthedowntownarea. Gary Harer,Municipal Services Director,stated thatstaff has concerns with proposed trafficcirculation.Currently Third Avenue is a minor arterial thatcarries a lot of trafficfrom the lower peninsula toPioneer andOHighway17.Reducing thetrafficon Third willredirect thattrafficonto Broadway.There is concern abouttheeffectofadditionaltrafficontheAlder/Broadway intersection.He pointed outthat Third Avenue providesagoodaccesstoPioneerWayandHighway17.Some otherconcerns are snow removal and left hand turnsifThirdAvenueischangedtotwolanes. This proposal willbe discussed at retreat and no action was takenby Councit Dr.Covey requested input from thegeneral citizenry of MosesLake concerning this project and suggestedthatthemediaprovidetheCityManager's number to the citizens of Moses Lake so thatthey could call thecitywiththeiropinionsoftheproposeddiagonalparkingonThirdAvenue. Harlan Bagley,Columbia Basin Herald and Moses Lake Business Association,stated that they recentlypolledabout100peopleaboutsomeofthethingsbeingproposedandthoseresultscanbemadeavailabletothecity. REQUEST TO USE CITY PROPERTY -RIC MODELERS The R/C Modelers have a radio controlled model airplane flyingsite on cityproperty adjacent to the MosesLakeWastewaterTreatmentPlant.They are planning tohost flyingevents thisspring,summer,and fall andwouldliketoinvitepeoplefromoutsidethearea.One ofthe limitations isthatparticipants are unable to parktheirRV's overnight onsite.The R/CModelers are requesting thecity allowovernight parking oftotallyself-contained RV's in thegravel parking lot at theflyingsitefor a maximumof 3 consecutive nights per event.There wouldbe between 2 and 6 events in2001. Jim Tabor,R/C Modelers,stated thatabout 5 years agothecitygranted them permission to build a site attheSandDunesWastewaterTreatmentPlantfortheflyingofradiocontrolledmodels.They haveOconstructedanicefacilityandwouldliketohostsomeevents.They would like to be able to allow participants who have self-containedRVs topark overnightat thesite.He mentioned thattheyexpect about6to8vehiclestoremainonsite. There was some discussion by the Council. Action Taken:Mr.Blackwell moved thatthe RIC Modelers be granted permission for the overnight parkingofself-contained RVsat theirsite at theSand Dunes Wastewater Treatment Plant provided they notifystaff30dayspriortotheproposedevent,and thatthey shall be responsible for all clean-up,seconded by Mr.Porter,and passed unanimously. ASPI COMMERCE PARK SHORT PLAT-VARIANCE Phil Bloom,Columbia Northwest Engineering,has requested a variance to the requirement to constructsidewalksfortheASPICommerceParkShortPlatlocatedinthecountyoffofPattonBoulevard.Whiletheplatiswithinthecountytheroadsandutilitieswillbeconstructedtocitystandards.The variance requestistodelaytheconstructionofsidewalksatthistime. Mr.Bloom explained that the site is north of Harris Road and adjacent to Patton Boulevard.This siteincludesaroadfromPattonBoulevardandwillextendabout1,000'.Aturnlane willbe constructed inPattonBoulevardtofacilitateaccesstothesite.He stated that the developers do not want to have to install sidewalksduring street construction because there is no way to determine where the driveways will beconstructed.They would liketo construct thesidewalks when the retail sites are developed. There was considerable discussion by the Council. O Action Taken:Mr.Blessing moved thatthe variance request be approved with thestipulation thata covenantrunwiththelandfortheconstructionofsidewalksatalaterdate,seconded by Mr.Tracy,and passedunanimously. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -MAYOR/COUNCILCOMPENSATION -1ST READING An ordinancewas presented which increases the compensation for the Mayor and Council. There was some discussion by the Council and itwas suggested thatthecompensationbe changed to bythemonth,stipend be changed to "compensation",and that the Mayor be provided 5700 per monthandcouncilmembersbeprovidedwith$300 per month.Itwas also the consensus ofthe Council that the 2704 CITYCOUNCIL MINUTES:4 February 27,2001 automatic increase be eliminated and thatthe compensationof the Mayor and Council be reviewed everyfiveyears. The ordinance amending Chapter 2.60 of the Moses Lake Municipal Code entitled "Compensation of City Officers"was read by titleonly. Action Taken:Mr.Blessing moved thatthe ordinance be amended toprovide compensation for the Mayor at $700per month and forthe Council membersat $300per month with a review every 5 years,andthe first reading of the ordinance be adopted,seconded by Mr.Porter,and passed unanimously.OORDINANCE-AMEND FIRE CODE -SINGLE READING An ordinance was presented which provides fora variance procedure with regard tothe construction of fire apparatus access roads. The ordinance amending Chapter 16.36 ofthe Moses Lake Municipal Code entitled "Fire Code"was read by titleonly. Action Taken:Mr.Tracy moved that an emergency be declared and the ordinance be adopted on a first reading,seconded by Mr.Blackwell,and passed unanimously. RESOLUTION -WAIVEBIDREQUIREMENTS-SKATEBOARD EQUIPMENT A resolution was submitted which waives the bidding requirementsfor purchasing skateboard equipment since they are onlyobtainable from one source. The resolution waiving the bidding requirementsfor purchase ofequipment fora skateboard park was read by titleonly. Action Taken:Mr.Porter moved that the resolution be adopted,seconded by Mr.Blessing,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS PUMPER TRUCK Staff requested authorization to call for bids for a pumper truckfor the Fire Department. Action Taken:Mr.Blackwell moved that staff be authorized to call for bids,seconded by Mr.Porter,and passed unanimously. Vlli.REFERRALS FROM COMMISSIONS -None IX.OTHER ITEMS FOR COUNCIL CONSIDERATION -None X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS ANDCOMMENTS STORAGE SPACE Mr.Blackwell requested information on the possibility ofusingsome typeof electronic storage for the city's records. Ron Cone,Finance Director,stated that storing records on discs is not a viable option since they have a limited lifespan and the technologyis changing so rapidly they there may be no way to read themin the future.Putting records on microfilmor microfiche is a better option since they have a lifespace ofabout 100 years but thecost is prohibitive at this time. XII.CITY MANAGERREPORTS AND COMMENTS ASPl/UCHIDA ANNEXATION Joseph K.Gavinski,City Manager,stated that the ASPl/Uchida annexation is beyond the appeal period of the decision by the Boundary Review Board so thecitywillcomplete the annexation of this property in the near future. WHEELER ROAD ANNEXATION Joseph K.Gavinski,CityManager,stated thatthe city is preparing forthe appeal before theSupreme Court on theWheeler Road annexation issue.The StateAttorneyGeneral's Office and theAWChave filed briefs infavor of the city's position. 2705 CITYCOUNCIL MINUTES:4 February 27,2001 FlBER OPTICS -PUD Joseph K.Gavinski,City Manager,stated thatthecity has received a letter from Ray Foianni,attorneyforthePUD,concerning the issue of a franchise for the PUD's proposed fiber optic installation. The regular meeting was recessed at 9 p.m.and the Council met in an executive session to discusslitigation.The executive session was adjourned at 9:30 p.m.and theregular mee onvened.Theregularmeetingwasadjournedat9:30 p.m. ATTEST:Mayor