2001.03.13_000015706
MOSES LAKECITYCOUNCILMarch13,2001
Council Present:Richard Pearce,ChrisBlessing,Larry Tracy,Tom Porter,Ron Covey,Lee Blackwell,andBrentReese
MINUTES:Mr.Blackwell movedthatthe minutesof theFebruary 27 meeting be approved,seconded by Mr.Reese,and passed unanimously.
APPROVAL OF BILLS,CHECKS,AND PREPAID CLAIMS
O Action Taken:Mr.Porter moved thatthe bills,checks,and prepaid claims issued be approved,secondedbyMr.Blackwell,and passed unanimously.
Vouchers audited and certifiedby the Finance Directoras required by RCW42.24.080,and thoseexpensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded ona listingwhich hasbeenmadeavailabletotheCityCouncil.
Claims:The vouchers included on the below listas modifiedby the Council and noted upon said listfor theCouncilmeetingofMarch13,2001 forthefunds listed below are approved intheamountof $383,330.38
GENERAL FUND $222,684.44 SANITATIONFUND 62,655.99STREET9,577.54 AIRPORT 331.00STREETREPAIR/RECON 94.95 CENTRAL SERVICES 10,827.30STREETIMPROVEMENTS101.28 EQUIPMENTRENTAL 11,651.76PARK&REC.IMPROVEMENT 101.28 BUILDINGMAINTENANCE 17,737.38WATER/SEWER 14,633.84 M.L.YOUTH PTF 1,762.39WATER/SEWER CONSTRUCTION 31,171.23 TOTAL $383,330.38
Prepaid Claims:Prepaid claims approved by theCity Manageraccording to the process established byMosesLakeMunicipalCode3.42.030and the internal control policy approved by the CityCouncil has beenrecordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are ap-proved intheamount of $242,003.27for all funds.
GENERAL FUND $44.13 WATER/SEWER CONSTRUC 219,037,88WATERISEWER949.31 EQUIPMENTRENTAL 21,971.95TOTAL$242,003.27
Prepaid Claims:Prepaid claims approved by the City Manager according tothe process established byMosesLakeMunicipalCode3.42.030 and theinternal control policyapprovedby the CityCouncil has beenrecordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are ap-proved in the amount of$748.15for all funds.
GENERAL FUND $486.48WATER/SEWER 261.67TOTAL$748.15
Prepaid Claims:Prepaid claims approved by the City Manager accordingto the process established byMosesLakeMunicipalCode3.42.030 and the internal control policy approvedby the City Council has beenrecordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claimslisted below are ap-proved in the amount of $649.77for all funds.
GENERAL FUND $200.00WATER/SEWER 449.77TOTAL$649.77
ClaimChecks:Checks 8493 through8660 issued on February 27,2001 throughMarch 8,2001 were ap-proved for payment at the Council meeting held on March 13,2001 in the totalamountof $834,346.11.
Payroll:The payroll issued on March 2,2001 having been approved pursuantto the rule ofthe CityCouncilsetforthinMosesLakeMunicipalCode3.42.040,was paid by checks 19023 through 19180 in the totalamountof$47,304.40.
II.EMPLOYEE PRESENTATIONS -None
III.CONSENT AGENDA
Resolution -Accept Easement -Catholic Church:A resolution was presented which accepts an easementfromtheCatholicChurchformunicipalpurposesonthevacatedportionofWhiteDrivebetweenDaleRoadandBlanchetAvenueandforasmallportiononEarlRoad.
Resolution -Grant Easement to PUD -Municipal Airoort A resolutionwas presented which grants aneasementtothePUDfortheextensionofelectricalserviceonthewestsideoftheMunicipalAirport.
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CITY COUNCIL MINUTES:2 March 13,2001
Resolution -Accept Donation -JAL:A resolution was presented which accepts a $2,000 donation from
Japan Airlines.
Action Taken:Mr.Porter moved thatthe Consent Agenda be approved,seconded by Dr.Covey,and passed
unanimously.
IV.CONSIDERATION OF BIDS
BALLFIELDLIGHTINGINSTALLATIONPROJECT
Seven bids were received for the balifield lighting installation project at the Paul Lauzier Athletic Comple×
and for Field Mat Larson Playfield.The low bidder was Rakoz Electric and staff recommendedthat they
be awarded the bid even thoughthere were some minorirregularities in theirbid.
Action Taken:Dr.Covey moved that the irregularities be waived and the bid for the ballfield lighting
installation project at the Paul Lauzier Athletic Complex and for Field Mat Larson Playfield be awarded to
Rakoz Electric in the amount of$129,114.00,seconded by Mr.Reese,and passed unanimously.
CRACK SEALING PROJECT
Four bids were received for the crack sealing project.The low bidder was MorrillAsphalt and staff
recommended thattheybe awarded thebideventhrougha signedcopy ofthe addendum was not included
in their bid package.This is a minor irregularity but itmustbe waived before awardingthebid.
ActionTaken:Mr.Tracy moved thatthe irregularities be waived and the bidforthe crack sealing project be
awarded to MorrillAsphalt,seconded by Mr.Blessing,and passed unanimously.
V.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS
SENIOR CENTER
Myrna Anderson,ExecutiveDirector of Moses Lake Senior Opportunityand Services,submitteda report
showing the center's activities,expenses,and income for the year 2000.She requested the city increase
the amountof money it providesfor activities for the seniors to $15,000.
Ms.Anderson reported thatwhile they provide many activitiesat the present tirnetheywould liketo be able
to increase the activitiesfor theseniors.
Joseph K.Gavinski,City Manager,stated that currently the city contributes $5,000 per year for senior
activities to the Senior Center.
There was some discussion by the Council.
Action Taken:Mr.Tracy moved thatthe funds to the Senior Center be increased to $10,000,seconded by
Mr.Blackwell,and passed unanimously.
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -MAYOR/COUNCILCOMPENSATlON -2ND READING
An ordinance was presented which increases the compensationfor the Mayor and Council.
The ordinance amending Chapter 2.60 of the Moses Lake Municipal Code entitled "Compensation of City
Officers"was read by titleonly.
ActionTaken:Mr.Blackwell movedthatthe second reading oftheordinancebe adopted,seconded by Mr.
Reese,and passed unanimously.
ASPI/UCHIDA ANNEXATION
The Grant County Boundary Review Board has approved that annexation of property along Patton
Boulevard,including the Gateway Estates residential area.
Joseph K.Gavinski,CityManager,stated thatthe Council has received the Sufficiency Certificate from the
Grant County Assessor and the next step inthe annexation procedure is to entertainthe petitions.
Action Taken:Dr.Covey moved thatthecity entertain theASPilUchida annexation and a public hearing be
set for March 27 to considerthe annexation oftheproperty and toconsidera first reading of an ordinance,
seconded by Mr.Blackwell,and passed unanimously.
RESOLUTION -SPRING FESTIVAL
A resolution was presented whichsets the Moses Lake Spring Festival for May25,26,and 27,2001.
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CITYCOUNCIL MINUTES:3 March13,2001
The resolution regarding theMoses Lake Spring Festival to be held May 25,26,and 27,2001was read bytitleonly.
Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Porter,and passedunanimously.
RESOLUTION -ACCEPT GRANT -DEPT,OF TRANSPORTATION
A resolution was presented which would accept a $300,000grant from the Department of TransportationforimprovementstotheWheelerRoadandRoadLintersection.
Gary Harer,Municipal Services Director,stated that this is federal grant administered by the StateDepartmentofTransportation.The grant was applied forabout a year ago and included a signal lightandloraroundaboutSincethattimeitwasdiscoveredthatasignallightwasnotwarrantedandtherefore,wouldnotbecoveredunderthegrantStaffissuggestingthatthegrantbeacceptedandthat,rather than aroundabout,thecitywould go back tothegrantingagencyand suggest constructing left-hand turnlanes andalargerradiusonRoadL
The resolution accepting a grant from the Department of Transportation was read by titleonly.
There was some discussion by the Council.
ActionTaken:Mr.Blackwell moved that the resolutionbe adopted and staff be directed to discuss with theDepartmentofTransportationtheimprovementsattheintersectionofWheelerRoadandRoadL,secondedbyMr.Porter,and passed unanimously.
VII.REQUESTS TO CALLFOR BIDS
TOP DRESSER
Staffrequested authorization to call for bids for a top dressing to be used by the Parks and RecreationDepartmenttoreconditionlargeturfareas.
ActionTaken:Mr.Porter movedthatstaff be authorized tocall for bids,seconded by Mr.Reese,and passedunanimously.
FLEX RODDER
Staff requested authorizationtocall for bids fora flexrodder tobe used bytheWastewater DivisiontocleansewermainsandtheStreetDivisiontocleanstormwatermains.
ActionTaken:Mr.Porter moved thatstaff be authorized to callfor bids,seconded by Mr.Blackwell,andpassedunanimously.
Vill.REFERRALS FROMCOMMISSIONS
LIONS FIELDMAJOR PLATIVARIANCES
Phil Bloom,Columbia Northwest Engineering,has submittedapreliminary plat fora one lotmajor plat,whichincludesFrontierMiddleSchoolandadjacentMosesLakeSchoolDistrictproperty.The proposed plat issubmittedinordertofacilitatefutureconstructionattheLionsField.The area is zoned Public.Theproponenthasrequestedthefollowingvariances:
1.A variance to the requirement thatthe plat lines be perpendicular to road right-of-way.
2.A variance tothe requirement that lot lines be perpendicular to road right-of-ways in relation to thenorthcorneroftheplat
3.A variance tothe requirement to design and construct sewer in Third Avenue,Dogwood Street,AStreet,Fourth Avenue,and Elm Street since the area is already served bysewer inthealleys.
The Planning Commission recommended that the preliminary plat be approved and the variances begranted.
Gilbert Alvarado,Community Development Director,stated thatthe School Districtis doing some construc-tionin thisarea which necessitates theplatting of theproperty.Due tothe increase in use there is a concernabouttheparking.Off-streetparking isnotan issue thatneeds to be addressed intheplatting process,eventhoughthecityhasreceivedcommentsfrompropertyownersintheareaaboutthissubject
Mr.Bloom stated that as part of the platting process sidewalkswillbe constructed on A Street and somesidewalksonDogwoodwillbereconstructed.
Rick Keith,Chairman of the Board of the First Baptist Church,724 W.Fourth,stated thatthe church has noparkinglotofitsownandrequestedthattheybeallowedtousethenewparkinglotonSundays.
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CITY COUNCILMINUTES:4 March 13,2001
Action Taken:Mr.Porter movedthat the followingvariances be approved:
1.A variance to the requirementthattheplat lines be perpendicular to road right-of-way.
2.A variance tothe requirementthatlot lines be perpendicular to road right-of-ways in relation to the
north corner ofthe plat.
3.Avariance tothe requirement to design and construct sewer inThird Avenue,Dogwood Street,A
Street.Fourth Avenue,and Elm Street since the area is already served by sewer in the alleys,
the preliminary plat be approved withthe stipulation the comments fromthe City Engineer be addressed and
the Findings ofFact be accepted,seconded by Dr.Covey,and passed unanimously.
seconded by Mr.Tracy,and passed unanimously.
REQUEST TO USE CASCADE PARK -FRASER VALLEYDRAG BOATASSOCIATION
The Fraser Valley Drag Boat Association has requested theuse ofCascade Park as theirheadquarters and
spectator area for theirannual drag boat race tobe held August 4 and 5,2001,The Park and Recreation
Commission and staff recommended that this request be approved.
Action Taken:Mr.Blackwell moved that the request to use Cascade Park be approved,seconded by Mr.
Reese,and passed unanimously.
REQUEST TO USE CASCADE PARK-TACOMAINBOARDRACINGASSOCIATION
The Tacoma Inboard Racing Association has requested the use of Cascade Park as theirheadquarters and
spectator area for their powerboat races to be held October 6 and 7,2001.The Park and Recreation
Commission and staff recommended that thisrequest be approved.
Action Taken:Mr.Reese moved that the request to use Cascade Park be approved,seconded.by Mr.
Blackwell,and passed unanimously.
REQUEST TO USE MCCOSH PARK -WASHINGTON STATE TEJANO ASSOCIATION
The Washington State Tejano Association has requested the use of McCosh Park for a Cinco de Mayo
celebration on May 5,2001 from 11 a.m.to5 p.m.There willbe musicalperformances,games for children,
and food vendors.Some assistance from the Parks and Recreation Department would be needed forthe
provision of utilitiesand additionalbenches in the park.The Parks and Recreation Commission and staff
recommended that thisrequest be approved.
Joe Alfaro,representing the Washington State Tejano Association,stated that they would be using only a
portion of McCosh Park including the amphitheater for the musical performances and enough of the park
for about 6 to 8 food vendors.
Action Taken:Mr.Tracy moved thatthe requestto use McCosh Park be approved,seconded by Mr.Porter,
and passed unanimously.
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
PACWEST ANNEXATION-FIREPROTECTION SERVICES
The cityhas completedthe annexation ofproperty commonly known as PacWest.Grant County Fire District
#5 willcontinue to collect taxes inthe area through2001 and possibly untilthe end of 2002.Under state
lawthe city can require GrantCounty Fire DistrictNo.5 tocontinue to provide fire protection and suppres-
sion services untilthe city begins toreceive the property tax.Direction was requested on whether or not the
city should require Grant County Fire District #5 to continue providing fire protection and suppression
services for the PacWest annexation.
There was some discussion by theCouncil.
Action Taken:Dr.Covey moved that Grant County Fire District#5 be required toprovide fire protection and
suppression services to the PacWest annexation area untilthe city begins to receive the property taxfrom
thearea,seconded by Mr.Blackwell,and passed unanimously.
REQUEST FOR WATER -MERRILL
Don Merrillhas requested to connect to citywateron Westshore Drive which is being installed as part ofthe
Moses Pointe project.The property is over one half milefrom the city's limits.
Action Taken:Mr.Porter moved thatthe requestto connecttocitywater be granted with the stipulation that
an Extra Territorial UtilityAgreement be required,seconded by Mr.Tracy,and passed unanimously.
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CITY COUNCIL MINUTES:5 March 31 2001
REQUEST FOR VARIANCE-PUD
Grant County PUD has requested a variance tothe requirementto undergroundutilities.The PUD wishestoinstalltheirfiberopticcableoverheadinallareasofthecitythathaveexistingoverheadelectricallines.The fiber optic cable willbe installed underground inthose areas where existing electrical lines are alreadyunderground.
There was some discussion.
O Action Taken;Mr.Blessing movedthatthe variance request be approved,seconded by Mr.Tracy,andpassedunanimously.
REQUEST TO USE COMMUNITYPARK -BOY SCOUTS
The Boy Scouts of America requested the use of the Moses Lake Community Park for their SpringCamporeetobeheldonMay4,5,and 6,2001.Their willbe approximately 70 Boy Scouts learning campingskillssuchastentandcampsitesetup,cooking,and other outdoorskills.Acampfire on Friday night is alsoplanned.The Boy Scouts have used thisfacilityfor many years and would like to continue to do so.
Jerry Thaut,Parks and Recreation Director,stated that the staffsupports this request since it is a trainingactivityandtheparkisnotheavilyusedatthattimeoftheyear.
Action Taken:Mr.Blackwell moved thattherequest to use the Moses Lake Community Park on May 4,5,and 6 by the Boy Scouts be approved,seconded by Mr.Reese,and passed unanimously.
REQUEST TO USE MCCOSH PARK PARKING LOT-MOSESLAKESCHOOL DISTRICT
The Moses Lake School District has requested the use of the city's parking facilities at McCosh Park duetotheexpansionofLion's Field.The School Districtwill be adding 202 new parking spaces on theirproperty,bringing thetotalto316.Withthe 377 parking spaces at McCosh Park,thetotalnumber ofparkingspacesavailablewouldbe693.This additional parking and a reciprocal parking agreement between thecityandtheschooldistrictwillbenefitbothentities.
Gilbert Alvarado,Community Development Director,stated that the construction proposed by the schooldistrictwillrequire872off-street parking spaces.The school district is only able to provide 316 off-streetOparkingspacesandtheyarerequestingtheuseoftheparkinglotatMcCoshParkwhichhas377spaces.That leaves a deficitof about 179 off-street parking spaces.There is a provision inthecity'sregulationsthatallowstheCommunityDevelopmentDirectortowaivetherequiredoff-street parking spaces if it isimpracticaltoprovidethem.
Mr.Pearce stated that he received a call from Dave Firebaugh,719 AStreet,opposing the parking at LionsField.
Phil Bloom,Columbia Northwest Engineering,representingthe School District,stated that the SchoolDistricthasmetwiththeneighborstodiscussandaddresstheirconcerns.A landscaped buffer willbeprovidedbetweentheschool's property and the residential property.
Ken Kunes,803 A Street,stated thathe was concerned that thetrafficon A Street not increase since itiscurrentlyusedasaraceway.He feltthat theproposed parking lotshould be kept locked from bothA StreetandFourthAvenuetopreventitbeingusedbythroughtraffic.
There was some discussion by theCouncil.
Action Taken:Mr.Blackwell moved that thecityallowthe School District touse thecity'sparking spaces atMcCoshParkinitscalculationofneededparkingspacesincidenttotheconstructionofLionsField,seconded by Mr.Tracy,and passed unanimously.
X.PUBLIC QUESTIONS AND COMMENTS -None
XI.COUNCIL QUESTIONS AND COMMENTS
Xil.CITYMANAGERREPORTS AND COMMENTSOBUILDINGACTIVITYREPORT
Joseph K.Gavinski,City Manager,distributed the BuildingActivity Report for February 2001.
INVESTMENT REPORT
Joseph K.Gavinski,City Manager,reported that the city received $47,983.84in investment income forFebruary2001,
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CITYCOUNCIL MINUTES:6 March 13,2001
SALES TAXITRANSIENTRENTALINCOME
Joseph K.Gavinski,City Manager,reported that thecity received $317,077.94in sales tax revenue and
$13,890.60in transientrental income on February 28,2001.
VEHICLE IMPOUND REPORT
Joseph K.Gavinski,City Manager,distributed a report fromthe Police Department whichshows the 111 cars
have been impounded since December 2000 due to persons driving under the influence or driving while
license suspended.
The regular meeting was recessed at 8:45 p.m.and the Council metin an executive session todiscuss real
estate.The executive session was adjourned at 9:15 p.m.and the regular meeting was reconvened.The
regular meeting was adjournedat 9:15 p.m.
Mayor
KnanceDirector
O
O
BEFORE THE PLANNINGCOMMISSIONICITYCOUNCIL OF THECITYOFMOSESLAKE,WASHINGTON
INTHEMATTEROFTHE LIONSFIELDPRE-FINDINGS OF FACT,CONCLUSIONS,AND DE-LIMINARYPLAT CISION
1.HEARINGBEFORE THE PLANNINGCOMMISSION.
1.1 Date.A public meeting was held upon proper notice before the Commission on February 15,2001,
1.2 Proponent.The Moses Lake School Districtis the proponent of this plat.
1.3 Purpose.The proponent has submitted a plat for property which is legally described upon theplatCitystaffhasconfirmedthepropertydescribedontheplatisthepropertysubmittedforplatting.
1.4 Evidence.The Commission consideredthe following materials in reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.
C.Written comments from variousparties.
2.FINDINGS OF FACT BYTHE PLANNINGCOMMISSION,
Based upon the evidence presented to them,the Commission makes the following findings offact:
2.1 The proponent is the owner ofthe property.
2.2 The property is currently zoned Public.
2.3 The plat is consistent with the Comprehensive Plan.
2.4 The zoning is appropriate.
2,5 The concerns ofthe neighborswillbe addressed by the School District.
3.CONCLUSIONS BYTHE PLANNINGCOMMISSION.
From the foregoing findings of fact the Commission makes the following conclusions:
3.1 The Planning Commission of theCityofMoses Lake isvested with theauthority torecommendtotheCityCounciltheadvisabilityofapprovingaplat.
3.2 The plat is properly before the Commission for its recommendation,
3.3 It is proper at thistimefor the Planning Commission tomake a recommendationon thisplat,
3.4 It is in the best interests and welfare of the city's citizens toplat the property as proposed.
4.RECOMMENDATIONOF THE PLANNINGCOMMISSION.
On the basis ofthe foregoing findings of fact and conclusions,itis the recommendation ofthe PlanningCommissionoftheCityofMosesLaketotheCityCounciloftheCityofMosesLakethattheplatbeapproved.
5,FURTHER HEARING BEFORE THE CITYCOUNClL.
5.1 _Datt.A public meetingwas held upon proper noticebefore the Council on March 13,2001.
5.2 Proponent.The Moses Lake School District is the proponent of this plat
5.3 Purpose.The proponent has submitteda preliminary plat for property legally described upontheplat.Citystaff has confirmedthe property described on the plat is the property submittedforplatting.
5.4 Evidence.The Council considered the followingmaterials in reaching its decision:
A.The submittedplat.
B.Testimony from the proponent
C.Testimony from the public.
D.Written comments from various parties.
6.FURTHER FINDINGSOF FACT BYTHE CITYCOUNCIL.
No further evidence was presented to the CityCouncil.The City Council adopts those findings offact
made previously by the Planning Commission as its own.
7.FURTHER CONCLUSIONS BYTHE CITY COUNCIL.
From the foregoing findings of fact the Council makes the following conclusions:
7.1 The City Council of the Cityof Moses Lake is vested with the authority to make a decision on
a preliminary plat.
7.2 The plat is properly before the Council for its decision.
7.3 Itis proper at thistimefor the City Council tomake a decision on thispreliminaryplat.
8.DECISION.
The City Council of the City of Moses Lake agrees with the recommendationof thePlanning Commis-
sion and approves the preliminary plat.
Richard Pearce,Mayor
O