2001.03.27_000015712
MOSES LAKECITYCOUNCILMarch27,2001
Council Present:Richard Pearce,ChrisBlessing,Larry Tracy,Tom Porter,Lee Blackwell,and Brent ReeseAbsent:Ron Covey
MINUTES:Mr.Blessing moved thatthe minutes of theMarch 13 meeting be approved,seconded by Mr.Reese,and passed unanimously.
APPROVAL OF BILLS.CHECKS,AND PREPAID CLAIMS
O Action Taken:Mr.Blackwell movedthatthebills,checks,and prepaid claimsissued be approved,secondedbyMr.Porter,and passed withMr.Tracy abstaining from votingfor that portion of the bills pertaining tohimself.
Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on a listing which hasbeenmadeavailabletotheCityCouncil.
Clai_m.s:The vouchers included on thebelow list as modified by the Council and noted upon said listfor theCouncilmeetingofMarch27,2001 for the funds listed below are approved in theamountof $164,117.05.
GENERAL FUND $24,756.51 SANITATIONFUND 32,498.46STREET2,911.63 AIRPORT 1,448.21EQUIPMENTLEASES8,811.39 SELF INSURANCE 2,392.40PARK&REC.IMPROVEMENT 3,309.84 CENTRAL SERVICES 14,7780.47WATER/SEWER 39,992.31 EQUIPMENT RENTAL 27,299.04WATER/SEWER CONSTRUCTION 715.54 BUILDINGMAINTENANCE 2,917.10WATERISEWERLEASES2,239.15 FIREMANSPENSION 45.00
TOTAL $164,117.05
Prepaid Claims:Prepaid claims approved bytheCity Manager according totheprocess establishedbyMosesLakeMunicipalCode3.42.030 and theinternal control policyapprovedbythe CityCouncil has been recorded
on a listing which has been made available to theCity Council.The claims listed below are approvedintheamountof$27,460.07for all funds.
GENERAL FUND $1,346.15 EQUIPMENT RENTAL 25,927.37WATERISEWER186.55 TOTAL $27,460.07OPrepaidClaims:Prepaid claimsapprovedbythe CityManager according tothe process established byMosesLakeMunicipalCode3.42.030 andtheinternal control policyapproved by theCityCouncil has been recorded
on a listing which has been made availabletothe CityCouncil.The claims listed below are approvedin theamountof$5,696.23for all funds.
GENERAL FUND $4,502.14 WATER/SEWER 520.59STREET206.03 CENTRALSERVICES 111.23STREETIMPROVEMENT17.23 EQUIPMENT RENTAL 339.01TOTAL$5,696.23
Claim Checks:Checks 8661 through8866 issued on March 14,2001 throughMarch 22,2001 wereapprovedforpaymentattheCouncilmeetingheldonMarch27,2001 in the totalamount of $655,716.26.
Payroll:The payroll issued on March 16,2001 having been approved pursuant totherule of the CityCouncil
set forth in Moses Lake MunicipalCode 3.42.040,was paid by checks 19181 through 19337 in thetotalamountof$47,321.48.
PROCLAMATION
The proclamation declaring April8 -14,2001 as Sexual Assault Awareness IntoAction Week was read initsentirety.
II.EMPLOYEE PRESENTATIONS
Parks and Recreation Department:Eric Galliart,Parks Maintenance Worker,was introduced to Council.
III.CONSENT AGENDA
Resolution -Accept Donation -Wenatchee Vallev Clinic:A resolution was presented which accepts a $100donationfromtheWenatcheeValleyClinictobeusedintheThreePonds/Japanese Garden project
Resolution -Accept QuitClaim Deed -Feldenzer:Aresolution was presented which accepts a quit claim deed afromPearlFeldenzerfora30'right-of-way on Malaga Lane.
Resolution -Accept Traffic Safetv Grant:A resolution was presented which accepts a $500 grant from theWashingtonTrafficSafetyCommissionforthepurchaseofbicyclehelmets.
Request to Apply for Grant -Police Department:The Police Department requested permission to apply for /a 50%federal matchinggrant topurchase six bullet proof vests.
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CITYCOUNCIL MINUTES:2 March 27,2001
Requestto Use Fire Training Ground -Washington Motorcycle Safety Program:Gary Sorensen,Washington
Motorcycle Safety Program,requested the use of the Fire Department'straininggroundon April28,2001 to
conductan Experienced Rider Course.
Action Taken:Mr.Porter moved that the Consent Agenda be approved,seconded by Mr.Blessing,and
passed unanimously.
IV.CONSIDERATION OF BIDS
STREETCONSTRUCTION PROJECT
Four bids were received for the 2001 Street Construction Project.The low bidder was Desert Rock
Excavation and staff recommended thatthey be awarded thebid.
ActionTaken:Mr.Reese moved thatthebid for the 2001 StreetConstruction Project be awardedto Desert
Rock Excavation in theamount of $199,942.60,seconded by Mr.Blackwell,and passed unanimously.
CRACK SEAL PROJECT
The Council awarded the bidforthe crack sealingprojectto MorrillAsphalt atthe last meeting.MorrillAsphalt
has requested that their bid be withdrawn.The second low bidder,Ray Poland &Sons did not include a
signed copyof theaddendum in theirbid package.This is considereda minorirregularity but must be waived
before awarding them the bid.Staff recommended that the bid be awardedto Ray Poland &Sons.
ActionTakerr Mr.Blackwell movedthatthe irregularities be waived and the bid for thecrack sealingproject
be awarded to Ray Poland &Sons,seconded by Mr.Reese,and passed unanimously.
V.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS
ORDINANCE -ASPIIUCHIDAANNEXATION-1"READING/PUBLICHEARING
An ordinancewas presented whichprovides for theannexation ofthe ASPI/Uchida propertylocated along
Patton Boulevard northof Highway 17.The annexationalsoinclude the Gateway Estates residential area as
requiredby the Boundary Review Board.The Planning Commission has already considered the zoning for
theASPl/Uchida property and recommended a C-2 Zone,General Commercial and Business.Zoning forthe
Gateway Estates residential property willbe considered by the Planning Commission at a future date.
Joseph K.Gavinski,City Manager,explained thatthe cityhad notrequested the annexation of Gateway
Estates.Thatwas a requirement placed upon thisannexation bythe Grant County Boundary Review Board.
The public hearing was opened.
Paul Cook,8559 Harris,stated that he was concerned about fire protection as thereis a fire stationabout½
mile away from Gateway Estates.He was also concerned aboutpolice protection as he feltthisarea wasout-
of-the way for the city's police department.He pointed out thatthepublic notice of the GatewayEstates
annexation was posted on Tuesday,March 27,and the ASPI annexation notice was posted a month and a
half ago.
Bob Cleis,8711 Charles,presented a petition with 57 signatures which opposes the annexation.He was
concerned about the roads as he felt the area was receiving good services from thecounty.
Mike Hazenburg,8635 Charles,was concerned about fire protection and was opposed to being annexed.
Cal Sylvester,8520 Charles,pointed outthatthe police and fire issues are important.He was also concerned
about thetaxes.
Bob Bernd,506 Crestview,stated out thatfrom a planning point of view,it makes since to include this area
inthe Uchida/ASPI annexation.
Action Taken:Mr.Reese moved that the public hearing be closed,seconded by Mr.Blackwell,and passed
unanimously.
The ordinance annexing property commonlyknown as theASPI/Uchida annexationtothe CityofMoses Lake,
Washington,and incorporating thesame withinthecorporatelimitsofthe Cityof Moses Lake,which provides
for theassumption of existing indebtedness,and which zones theASPI and Uchida properties was read by
titleonly.
Dave Helms,Fire Chief,stated that the city has a response timeof 4.5 minutes to any point of the city,
including Gateway Estates.He pointed out that there are alreadyareas of thecitythat are located closer to
Grant County Fire District #5 fire stations than to the city's fire station.The cityalso has the option of
requesting mutualaid.He did not feel therewould be a problem in providing fire protection services tothis
area.He mentioned thatthe cityprovidesadditionalservices beyond fire protection.
There was some discussion by the Council.
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CITY COUNCIL MINUTES:3 March 27,2001
Fred Haynes,Police Chief,did not feel response timewouldbe compromised by thisannexation.The areaiswithincloseproximitytoexistingareaspatrolledbythecity.He pointed out thatthe cityfrequently respondstocallsfromthebasearea.
Gary G.Harer,MunicipalServices Director,stated thatthe streets would be placed on the city's regular streetmaintenanceschedule.
Mr.Gavinski presented information on therate and property tax schedules.Property taxes are lower insidethecitylimitsthaninthecounty.He pointed out that,ifthe annexation is completed,ASPI has offered aportionoftheirpropertyforafiresubstationandpossiblyapolicestation.
Mr.Cleis pointed out thatifthere is a wreck on theAlder Street Fillor Highway 17 there is no way for the city'sfiretrucktoaccessGatewayEstates.
Action Taken:Mr.Blackwell moved thatthe first reading ofthe ordinance be approved and a second reading
and a public hearing be scheduled forthe April24 meeting,seconded by Mr.Tracy,and passed unanimously.
ASPI COMMERCE PARK SHORT PLAT-VARIANCE
PhilipBloom,Columbia Northwest Engineering,representing ASPI Group,submitteda request fora variancetothecity's community standards in order toconstruct a temporarycul-de-sac at theend of Road 5.1 locatedintheASPICommerceParkSouthShortPlatThispropertyiscurrentlyintheprocessofbeingannexedtothecityandthestreetandutilityimprovementswillbeconstructedtocitystandards.A permanent cul-de-sacwouldbeconstructedwithin5years.
Gary G.Harer,Municipal Services Director,stated that staff has no objections to this request.
Mr.Bloom stated thatthestreets are being builtto citystandards and theywould prefer not to construct thecul-de-sac at this time-the intent being to extend the road in the future.
Action Taken:Mr.Porter moved thatthevariancerequest be approvedwith thestipulation that a covenant
runwith theland for theconstruction of thecul-de-sacwithin fiveyears ofdate oftherecording ofthefinalplat,seconded by Mr.Blessing,and passed unanimously.
POPLAR SANDS FIRE ACCESS -VARIANCE
Mr.Tracy declared an appearance offairness issue and exitedthe room.
Phil Bloom,Columbia Northwest Engineering,on behalf of the Poplar Sands development,requested avariancetotherequirementfora20'wide access intothePoplar Sands Development.The existingaccesshastwolaneswithaplanterinthecenter.The lanes are approximately16'wide witha curbalong theoutside
The Fire Marshal is willingto approve the reduced width ifthe lanes are striped for fire lanes and parking isprohibited.
Action Taken:MrBlessing moved thatthe variance request be granted provided thelanes are stripedforfire
lanes and parking is prohibited,seconded by Mr.Reese,and passed unanimously.
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -SPEED LIMITS-167READING
An ordinancewas presented which decreases the speed limiton Third Avenue to 20 mph from Elm Street toPioneerWay.The ordinance also sets the speed limiton Prichard Road at 35 mph.
The ordinance amending Chapter 10.10 ofthe Moses Lake MunicipalCode entitled "Speed Limits"was readbytitleonly.
Gary G.Harer,MunicipalServices Director,stated thatthisisan attempt toslow thetrafficon a section ThirdAvenueaswasdiscussedattheCouncillstaffretreat.
Action Taken:Mr.Blackwell moved thatthefirst reading of theordinance be adopted,seconded byMr.Tracy,and passed unanimously.
ORDINANCE -STREET LIGHTINGUTILITYRATES -161READING
An ordinance was presented which eliminates the city's charge of $2 per month per utilityaccount for streetlights.The elimination of thischarge willsave thecity's rate payers $115,000per year while reducing thecity'srevenuesby$115,000per year.
The ordinance repealingChapter 12.48 of theMoses Lake Municipal Code entitled "Street Lighting UtilityRates"was read by titleonly.
Action Taken:Mr.Porter moved thatthefirstreading oftheordinance be adopted,seconded by Mr.Blackwell,and passed unanimously.
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CITY COUNCIL MINUTES:4 March27,2001
RESOLUTION -RETIREES HEALTHSAVING PLAN
A resolution was presented which adopts a retiree health savings plan which would be administered by the
ICMARetirement Corporation and/or its affiliates.This amount being contributed to this plan by the city Ís
equal to those vacation days thatwouldhave been lost by an employee iftheyare nottaken.
Joseph K.Gavinski,CityManager,stated that currently an employee who accumulates more vacation days
than allowed,loses those vacation days.The federal governmenthas now provided for those lost vacation
days tobe converted tofunds and placed ina savings plan for medical purposes for use bytheemployee after
retirement.
There was considerable discussion by the Council on how the plan would work.
The resolution adoptingthe VantageCare Retiree Health Savings Plan was read bytitleonly.
Action Taken:Mr.Blackwell moved that the resolution be adopted,seconded by Mr.Porter,and passed
unanimously.
VII.REQUESTS TO CALLFOR BIDS -None
VIII.REFERRALS FROM COMMISSIONS -None
IX.OTHERITEMS FOR COUNCIL CONSIDERATION
SPRING CLEAN UP
The 2001 Spring Clean-Up is scheduled for April11 through22,2001.Lakeside Disposal has again offered
to participate in this project and split the cost withthe city.The city's cost would be approximately$7,500.
Lakeside Disposal willpick up the Monday and Tuesday routes on Saturday,April14,the Wednesday and
Friday routes on Saturday,April21,and the Thursday routes on Saturday,April 28.
There willalso be a free household hazardous waste collection eventon May 19,2001 at the Grant County
Fairgrounds.
Action Taken:Mr.Porter moved thatthecityparticipate inthe annual2001 Spring Clean Up,seconded byMr.
Tracy,and passed unanimously,
CITY SHOP COMPLEX/TRAFFIC CIRCULATION PLAN
Staff requested authorization toselect a consultant to design thenew city shop complex at Penn Street and
a consultantto prepare a trafficcirculation plan for the areas within the city limits and the UGA.
Action Taken:Mr.Reese moved that staff be authorized to select the consultants for the new cityshop
complex and a trafficcirculation plan,seconded by Mr.Porter,and passed unanimously.
Mr.Blackwell,Mr.Blessing,and Mr.Porter were appointed to the selection team for the new city shop
complex.
COFFIN ANNEXATION
The cityadopted an ordinance on June 13,2000 which annexed property commonly known as the "Coffin
Annexation".The ordinancebecame effectiveon March 26,2001 after being sent to the Boundary Review
Board.Grant County Fire District #5 willcontinue to collect taxes inthisarea until the end of 2002.Bystate
lawtheCouncil can require Grant County Fire District#5 tocontinue to provide fire protection and suppression
services untilthe citybegins receiving the taxes from this area.Direction was requested from Council on
whether or not to require Grant County Fire District#5 to continue toprovide fire protection and suppression
services for this area.
There was some discussion bythe Council because this area is surrounded by the Gear Annexation,which
is not served by Grant County Fire District#5.
Action Taken:Mr.Blackwell movedthat Grant County Fire District #5 be required to provide fire protection
and suppression services for the "CoffinAnnexation"until the citybegins receiving the taxes from thisarea,
seconded by Mr.Reese,and passed unanimously.
WATER SYSTEM COMPREHENSIVE PLAN
Staff has completedtheWater System.Comprehensive Plan and it has been reviewed bythe Department of
Health,which had no additionalcomments.
GaryG.Harer,MunicipalServicesDirector,stated thatthis planwas completedby citystaff instead of hiring
a consultant.This saved a considerableamount of moneyandthe city ended up witha superior plan.The
Department of Health has indicated theywoulduse thecity'splan as a modelfor otherjurisdictions.
Action Taken:Mr.Porter movedthat the Water System Comprehensive Plan be adopted,seconded by Mr.
Blessing,and passed unanimously.
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CITYCOUNCIL MINUTES:5 March 27,2001
GARBAGE RATES
Two examples of different garbage rate structures were presented to the Council for theirinformation.
Joseph K.Gavinski,City Manager,and Ron Cone,Finance Director,explained the different rate structuresfortheCouncil.
There was some discussion by the Council.
O Staff was requested to draft anordinance using Example 0 and therates be changed by 1/5.These rates will
not include residential rates.
Bob Bernd,Lakeside Disposal,agreed thatsome of the rates need tobe changed.
INTERLOCALAGREEMENT -POLICE TACTICALRESPONSE TEAM
An agreement between the City of Moses Lake and the City of Othello was presented.The agreementestablishesapoliceTacticalResponseTeam,Authorization was requested for theCity Manager tosign theagreement.
Fred Haynes,Police Chief,stated thatthis agreement establishes a mutual aid agreement between MosesLakeandOthelloforuseofeachothersofficersinemergencysituations.He mentioned thatthe cityhas five
officers trainedintacticalresponses.He pointed out that both Quincyand Ephrata have expressed interest
ina like agreement
Action Taken:Mr.Blackwellmovedthatthe CityManager be authorized tosign theagreement,seconded byMr.Porter,and passed unanimously.
X.PUBLIC QUESTIONS ANDCOMMENTS
PUD FIBER OPTIC CABLEFRANCHISE
Jim Sanders,2419 Lakeside Drive,expressed concernabout the proposed franchise with the PUD on thefiberopticcableissue.He requested thatany franchise with the PUD include language prohibiting a mark
up by a thirdparty,
Itwas pointed out that the city has no authority toestablish rates under a franchise agreement.
SPEED LIMITS
Nancy Thorn wantedto know whythecityis reducingthe speed limiton Third Avenue.She felt thetrafficis
very slow already and did not feel therewould be a safety issue.
Fred Haynes,Police Chief,stated thattherehas been an increase in drivers running red lights and drivers
have been clocked at speeds of 40 mph to45 mph.
Joseph K.Gavinski,CityManager,stated thatsafety issues are a concern as well as theamount of vehicletraffic,the amount of pedestrian traffic,drivers that parallel park and block trafficlanes for a short time,openingofdoors on parked cars,and alleys thatexit onto Third Avenue.
XI.COUNCIL QUESTIONSAND COMMENTS -None
XII.CITYMANAGER REPORTS AND COMMENTS
STREET/UTILITY REIMBURSEMENTADJUSTMENTS
Joseph K.Gavinski,CityManager,reported totheCouncil thatthestreet and utilityreimbursements requiringadjustmentsbasedontheCPIhavebeencalculatedandthenewamountswillbechargedtothoseconnectingtotheseimprovements.
LEGALDEBT MARGIN
Joseph K.Gavinski,CityManager,reported thatthecity's legal debt limithas increased from $43,808,296in1999to$55,728.710in 2001.
CENSUS
Joseph K.Gavinski,City Manager,distributed information on the city's latest census.He reported thatbetween1990and2000thecity's population increased byabout 33%which isabout 3.3%per year which iswhatwasestimatedinthecity's Comprehensive Plan.
AGCCT MEETING
Joseph K.Gavinski,City Manager,reminded the Council of the AGCCT meeting on Thursday,March 29,at6:30 p.m.at the Porterhouse.
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CITY COUNCILMINUTES:6 March 27,2001
AMBULANCESERVICE BUDGET
Joseph K.Gavinski,CityManager,distributed a proposed budgetforambulance service ifthecitywere totake
overthatservice from Samaritan Hospital.
Dave Helms,Fire Chief,stated thatthecitywould have to have 14 additionalfire personnel tooperate the
ambulanceservice.
Mr.Gavinski pointed out thatthere wouldalso be a benefit on insurance rates from theWashington Survey
and Rating Bureau by having additional employees.
There was some discussion bythe Council.
The regular meetingwas adjourned at 9:50 p.m.
ATT :Mayor
inance Director
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