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2001.04.10_000015718 MOSES LAKECITYCOUNCIL .April 10,2001 Council Present:Richard Pearce,Ron Covey,Chris Blessing,Larry Tracy,Tom Porter,Lee Blackwell,andBrentReese MINUTES:Mr.Blackwell moved that the minutes of the March 27 meeting be approved,seconded by Mr. Reese,and passed unanimously. APPROVAL OF BILLS,CHECKS,AND PREPAID CLAIMS O Action Taken:Mr.Porter moved thatthebills,checks,and prepaid claimsissued be approved,seconded by Mr.Porter,and passed with Mr.Blackwell abstaining from voting for that portion of the bills pertaining tohimself. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and thoseexpensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on a listing which hasbeenmadeavailabletotheCityCouncil. Claims:The vouchers included on the below listas modified by the Council and noted uponsaid list for theCouncilmeetingofApril10,2001 for the funds listed below are approved intheamount of $2,311,205.73 GENERAL FUND $92,319.48 1996 BOND REDEMPTION FUND 59,055.00STREET32,068.54 WATER/SEWER CONSTRUCTION 27,322.17CENTRALSERVDEBTSERVRES410,038.00 SANITATIONFUND 65,359.75EQUIP.RNTL DEBT SERV RES 1,161,618.00 AIRPORT 167.21BLDGMAINTDEBTSERVRES2,701.00 CENTRAL SERVICES 8,493.34 CRESTVIEW STREET LID 5,900.84 EQUIPMENT RENTAL 37,169.52 STREET IMPROVEMENT 271,159.83 BUILDINGMAINTENANCE 20,642.42 PARK &REC.IMPROVEMENT 68,035.79 ML YOUTH PART.TF 3,047.79WATER/SEWER 46,107.05 TOTAL $2,311,205.73 Prepaid Claims:Prepaid claimsapprovedbytheCityManager according totheprocess established byMoses Lake Municipal Code 3.42.030 and the internal control policyapproved by the CityCouncil has been recorded on a listing which has been made available tothe CityCouncil.The claims listed below are approved intheamountof$2,423.10for all funds. O GENERAL FUND $1,238.99 CENTRALSERVICES 550,61 WATER/SEWER 633..50 TOTAL $2,423.10 Claim Checks:Checks 8867 through9033 issued on March23,2001 throughApril4,2001 were approvedforpaymentattheCouncilmeetingheldonApril10,2001 inthetotalamount of $474,485.65. Payroll:The payroll issued on March 30,2001 having been approved pursuant tothe rule ofthe CityCouncil set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 19338 through 19492 in the totalamountof$46,300.90. Pavroll:The payroll issued on March 30,2001 having been approved pursuant tothe ruleofthe CityCouncil set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 19493 through 19499 in the totalamountof$1,152.52. II.EMPLOYEE PRESENTATIONS Police Department:John Bartz,Police Officer,was introduced tothe Council. III.CONSENT AGENDA Accept Work -Wells 9 &28 Rehabilitation Pro ect Irrigators,Inc.has completed work on the Wells 9 and28RehabilitationProject.Council shouldaccept thework and enter into the 45 day lien period as requiredbylaw. Western Displav Fireworks -Contract:Authorization was requested for theCityManager tosign thecontractwithWesternDisplayFireworksforthe46ofJulyfireworksdisplay. O Resolution -Accept Donation -Police Benefit Association;A resolutionwas presented which accepts a$1,000 donation from the Police Benefit Assoc¡ation.The funds are to be used for the community CrimePreventionprogram. Action Taken:Mr.Blackwell moved that the Consent Agenda be approved,seconded by Mr.Tracy,andpassedunanimously. IV.CONSIDERATION OF BIDS -None V.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS DONATION-BASICAMERICAN FOODS Brian Meiners,Plant Manager,Basic American Foods,presented a check tothe cityin theamountof$5,000.The funds are to be used for the Cascade Park Soccer Complex. 5719 CITY COUNCIL MINUTES:2 April10,2001 REQUEST TO USE CITYPROPERTY -MOSES LAKEBUSINESS ASSOCIATION: The Moses Lake Business Association requested theclosureof the 100 block east,and 100 and 200 blocks west of Third Avenue for the annual sidewalk sale on May 25 and 26 duringthe Spring Festival.The street will be used from 7 a.m.to6 p.m.on Friday and from 7 a.m.tilltheMoonlight Parade on Saturday. Action Taken:Mr.Porter moved that the request be granted,seconded by Mr.Tracy,and passed unani- mously. OFF-ROAD VEHICLE PARK Lance Cornell,1014 W.Marina Drive,spoke tothe Council concerningtheBureau of Reclamation's closure of44%of theORV Park located in theSand Dunes area.He pointed out that restricting the use ofthepark willhave an economic impact as thepeople using the Sand Dunes area bring a lotof business to thearea. He mentionedthatthe Sand Dunes have been rated as the number one off-road destination in the state by Evening Magazine and King5 News and inthetop20 nationally bytwodifferent user magazines.The Bureau of Reclamation is proposing to reduce the 3100 acres of usable area to 1900 acres.This willconcentrate the users into a smaller area.He mentioned thatthe area proposed tobe closed is currently used from June to October. There was some discussion by theCouncil. Action Taken:Mr.Blessing moved that the Mayor write a letter tothe Bureau of Reclamation opposing the closure of additionalacres in theSand Dunes area,seconded by Mr.Porter,and passed unanimously. VL ORDINANCES AND RESOLUTIONS ORDINANCE -SPEED LIMITS-2""READING Anordinance was presented which decreases the speed limiton Third Avenue to20 mphfrom Elm Street to Pioneer Way.The ordinance also sets the speed limit on Prichard Road at 35 mph. The ordinance amendingChapter 10.10 oftheMoses Lake MunicipalCodeentitled"Speed Limits"was read by titleonly. ActionTaken:Dr.Covey moved thatthesecond reading oftheordinancebe adopted,seconded byMr.Tracy, and passed with Mr.Blessing opposed. ORDINANCE -STREETLIGHTINGUTILITYRATES -2nd READING An ordinance was presented which eliminates the city's charge of $2per month per utilityaccount for street lights.The elimination ofthischarge willsave the city's rate payers $115,000per year while reducing thecity's revenues by $115,000 per year. The ordinance repealing Chapter 12.48 ofthe Moses Lake Municipal Code entitled "Street Lighting Utility Rates"was read bytitleonly. Action Taken:Mr.Porter moved that the second reading of the ordinance be adopted,seconded by Mr. Blackwell,and passed unanimously. ORDINANCE -PARKING REGULATIONS -167READING An ordinance was presented which relocates two handicapped parking spaces in front of the Immanuel Lutheran Church on A Street The ordinance amendingChapter 10.12 oftheMoses Lake MunicipalCode entitled"Parking Regulations"was read by titleonly. Action Taken:Dr.Covey moved thatthe first reading of theordinance be adopted,seconded by Mr.Porter, and passed unanimously. ORDINANCE -GARBAGE RATES -17 READING An ordinance was presented which establishes new garbage rates.These rates do not include residential pickups of one and/or twocans one time a week. Joseph K.Gavinski,City Manager,stated thatgarbage rates would be reduced by about $200,000per year. The garbage contractor has requested some additional timeto present a proposal withregard to additional rates for theone and twocan service and some otheroptions. There was some discussion bythe Council. The ordinanceestablishing charges forgarbage collectionwas read by titleonly. Action Taken:Dr.Covey moved thatthe first reading of theordinance be tabled,seconded by Mr.Blackwell, and passed with Mr.Porter opposed. 5720 CITY COUNCIL MINUTES:3 April10,2001 Terry Ottmar,Lakeside Disposal,stated that theyare working on the residential garbage rate but it will be about a month before a proposal would be ready to present to Council. VII.REQUESTS TO CALLFOR BIDS-None VIII.REFERRALS FROM COMMISSIONS ORDINANCE -VACATECLOVER DRIVE-17 READING O An ordinance was presented which vacates a portionofClover Drive whichis nolonger needed due tothe newalignmentofClover Drive withPioneer Way. Mr.Blessing declared an appearance of fairness issue and exited the room. The ordinance vacating a portion of Clover Drivewas read bytitleonly. Action Taken:Mr.Blackwell moved that the first reading of the ordinance be adopted,seconded by Mr. Porter,and passed unanimously. RESOLUTION -BUILDON UNPLATTED PROPERTY -77"DAY ADVENTIST CHURCH The Upper Columbia Corporation of Seventh Day Adventist has requested permission toconstruct a private elementary school and day care facility on unplatted property located south of Valley Road and east of Crestview Drive.The area is zoned R-1,Single Family Residential.A preliminary plat has been submitted,but the school wishes tobegin construction as soon as possible,so the building can be ready in timefor school in the fall.Because issuance of the building permit could possibly be held up by the plat approval process,the request was madeto buildon unplatted property.The Planning Commission recommendedthattherequesttobuildonunplattedpropertybeapprovedwiththestipulationthatthepropertybeplattedprior to the issuance of a Certificate of Occupancy. Gilbert Alvarado,Community Development Director,distributed a fax from Tektoniks Corporation,which represents theSeventh Day Adventist Church,and which requested some discussion on items other thantherequesttobuildonunplattedproperty.Mr.Alvarado stated thatthe Planning Commission has tabledaction on the preliminary plat untiltheaccess onto Valley Road can be discussed and any problemsresolved. O Shawn McCrery,Tektoniks Corporation,gave some background on the project.He pointed out thatthe access onto Valley Road is critical to thisproject.He mentioned that the cityrestricts private accesses onto Valley Road but the access into the school property and the one proposed for the Sage Vista development would create only twonewaccess ontoValley Road from Grape toCrestview.Ajointaccess on the property line between the school and Sage Vista is not practical due to line-of-sight and safety issues.Their proposed access is directly opposite the access totheGrant County Fairgrounds.The secondary access from Loop Drive was also an issue but theadjoiningproperty owners seem willingto have the street vacated and todedicatethepropertytotheschoolforitsaccess. Mr.Alvarado pointed outthatthe only issue before the Council at thistimeis the request to build on unplatted property.The variances acted on by the Commission are not before the Council because they will bepresentedwhenthepreliminaryplatisbeforetheCouncil.The Planning Commissionhas tabledaction onthepreliminaryplatuntiltheaccessissuescanberesolvedbetweencitystaffandtheproponent. There was some discussion by the Council on accesses on Valley Road. The resolution allowingthe Upper Columbia Corporation of Seventh Day Adventist to build on unplattedpropertywasreadbytitleonly. Action Taken:Mr.Blackwell moved thatthe resolution be adopted,seconded by Mr.Reese,and passedunanimously. RESOLUTION -BUILD ON UNPLATTED PROPERTY -SLADE Darlene Slade has requested permission to build on unplattedproperty,Tax #1418,at 4416 W.PeninsulaDrive,inorder toadd on totheexistinghouse.The site is zoned R-1,Single Family Residential.PeninsulaDriveandPetersonPlacearepavedbutdonothavecurbsandsidewalks.The site is served by citywater O and sewer.Adjacent use are residential and vacant land.The lots is 200'wideby 104 deep.Additional right-of-way on both Peninsula Drive and Peterson Place willbe requiredwhen the streets are developed to citystandards.According tothedrawing submitted,theproposed addition wouldstillmeet required setback,eveniftheadditionalright-of-way were required to be dedicated.There is a citysewer main in Peninsula,and inPetersonuptotheadjacentproperty,so that all lots have access to sewer.There is a city water main inPeninsula,but several lots along Peterson are notserved. Atthe timeof platting,street improvements would be required on both Peninsula Drive and Peterson PlaceandsewerimprovementswouldberequiredonPetersonPlace.This lot iswide enough tobe divided intotwolotsandtheCommissionwasconcernedaboutplacingaheavyfinancialburdenonthispropertyownerforstreetandutilityimprovements,as well as the requirement for additionalright-of-way. The Commission recommended that the request to build on unplatted property be approved with thestipulationthatacovenantberequiredforstreetandutilityimprovementsonPetersonPlaceandthatthepropertyownerprovidethecitywiththenecessaryright-of-way forthe expansion of both Peninsula DriveandPetersonPlacewhenrequired, 5721 CITYCOUNCIL MINUTES:4 April10,2001 Gilbert Alvarado,Community Development Director,mentioned thatthereare property pins on thissite sothat property linescan be determined.The Commission consideredplatting oftheproperty and concluded itwould not be beneficial at thistime since water and sewer is already availabletothe area.The Commission did recommend that right-of-way be dedicated tothe cityfor thewidening of Peninsula Driveand Peterson Place and that street and utilityimprovements be required on Peterson Place. The resolution allowingDarlene Slade to build on unplatted propertywas read by titleonly. Action Taken:Mr.Porter moved that the resolutionbe adopted,seconded by Mr.Tracy,and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION HP3000 COMPUTER EQUIPMENT CONTRACT The city received twosubmittals with regard to a Request for Proposal for equipment for the HP3000.Staff requested authorization toaward the contract toCerius Technology Group,Inc. Action Taken:Mr.Blessing moved that the contract for equipmentfor the HP3000 be awarded to Cerius Technology Group,Inc.in theamountof $39,389.58,seconded by Mr.Porter,and passed unanimously. DRIVEWAYVARIANCE-WHEATLANDBANK Wheatland Bank requested a variance to the driveway standards in order to install a driveway on Sharon Avenue within10'of the interior lot line.There is also an existingdriveway on Pioneer Way within10 of the interior lot line.The cityrequires 20'from the interior lot lineon Sharon Avenueand 30'from theinterior lot line on Pioneer Way.However,staffhas no objections tothe granting of the variances. Action Taken:Mr.Blessing moved thatthe request be granted,seconded by Mr.Blackwell,and passed unanimously. MOVINGBUILDING-MOSESLAKEFAMILYAUTO CENTER Garry Burns,Moses Lake Family Auto Center,is proposing to relocated twobuildings at 506 and 516 E. Wheeler Road,respectively,toa new location onYonezawa Boulevard.The Council should set April24 as the date toconsider this request. Dr.Covey wanted to know exactly where these buildings wouldbe placed. Bob Fancher,representing the project,stated that theactual location would be shown at the public hearing but generally itwillbe located on the Desertpoint Major Plat adjacent to Highway 17 and will not front on Yonezawa. Action Taken:Mr.Blackwell moved that the publichearing be set for April24,seconded by Mr.Porter,and passed unanimously. X.PUBLICQUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS ANDCOMMENTS -None XII.CITYMANAGERREPORTS ANDCOMMENTS SALES TAX/TRANSIENTRENTAL INCOME Joseph K.Gavinski,City Manager,reported thatthe city received $235,502.35 in sales tax revenue and $14,598.39in transientrental income on March 30,2001. INVESTMENT REPORT Joseph K.Gavinski,CityManager,reportedthatthe cityreceived $111,315.88ininvestment income for March 2001. WHEELER ROADILNE INTERSECTION Joseph K.Gavinski,City Manager,stated that staff has recalculated the application for the Wheeler Road/Road Lintersection improvements based on widening Wheeler Rod toa five lane sectionfor protection, offset leftturns rather than a roundabout.A draft copy was submittedtothe Department ofTransportation. Gerry McFaul,City Engineer,stated that theproject willbe usingfederal funds and thefirst reaction of the DOT administrator was to recommend the funds be withdrawn if a roundaboutis not built When city staff pointed out some ofthe advantagesof opposing leftturnlanes rather thana roundabout,the DOTadministra- tor felt thattheapproval maybe possible.He pointed out thatproperty acquisition can take up to a year and the amount ofproperty needed would depend on the ultimate design forthe intersection.The DOTis very happy with thesuccess ofexisting roundabouts and would encourage thecitytocontinue withthe application as submitted. 5722 CITYCOUNCIL MINUTES:5 April10,2001 There was some discussion by theCouncil. Mr.Porter did not feel a roundabout would be appropriatefor theintersection ofWheeler Road and Road L. Mr.Blackwell would liketo see the roundabout option considered. Mr.Blessing suggested that the industrial users along Wheeler Road be contacted for theirinput on thisintersection. O it was the direction of Councilfor staff to proceed with property acquisitionfor the improvements at theWheelerRoadandRoadLintersection,keeping in mindboth theleft turnlane and roundabout options. The regular meeting was recessed at 8:35 p.m.and the Council met in an executive session to discuss property acquisition.The executive session was adjourned at 9 p.m.and the regular meeting was recon-vened.The regular meeting was adjourned at 9 p.m. nance Director O