2001.06.26_000015746
MOSES LAKECITY COUNCIL
June 26,2001
Council Present:Richard Pearce,Ron Covey,Chris Blessing,LarryTracy,Tom Porter,Brent Reese,and LeeBlackwell
MINUTES:Mr.Tracy requested thefollowingchanges be made tothe June 12 minutes -show Mr.Blackwell
as being present;show Dr.Covey as thesecond onthebid for the vacuum street sweeper ratherthan Mr.Reese;and show Mayor Pearce as being opposed to the change inthe garbage rates rather thanMr.Tracy.
Mr.Blackwell moved that the minutes of the June 12 meetingbe approved as amended,seconded by Mr.Reese,and passed unanimously.
APPROVAL OF BILLS,CHECKS,AND PREPAID CLAIMS
Action Taken:Mr.Porter moved thatthebills,checks,and prepaid claimsissued be approved,seconded byMr.Tracy,and passed unanimously.
Vouchers audited and certifiedby the Finance Director as required by RCW 42.24.080,and those expensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on a listing which hasbeenmadeavailabletotheCityCouncil.
Claims:The vouchers included on thebelow list as modified by the Council and noted upon said listfor theCouncilmeetingofJune26,2001 for thefunds listed below are approved in the amount of $1,744.239.37.
GENERAL FUND $72,597.13 WATERISEWER LEASES 2,239.16STREET35,155.96 SANITATIONFUND 6,878.40STREETREPAIR/RECON 113.94 AIRPORT 48.00EQUIPMENTLEASES5,212.66 SELF INSURANCE 20.37GOB1993REDEMPT600,000.00 CEN.TRALSERVICES 12,324.771998REFUNDINGGOB600,000.00 EQUIPMENT RENTAL 29,565.12STREETIMPROVEMENT316,374.00 BUILDINGMAINTENANCE 8,035.69PARK&REC IMPROVEMENT 180.00 FIREMANS PENSION 260.68WATER/SEWER 49,740.55 MLYOUTH PT FORCE 102.00
WATER/SEWER CONSTRUCTION 5,390.94 TOTAL $1,744,239.37
Prepaid Claims:Prepaid claims approved by theCityManager according totheprocess established by MosesLakeMunicipalCode3.42.030 and the internal control policyapprovedbytheCityCouncil has been recorded
on a listing which has been made available totheCityCouncil.The claims listed below are approved in theamountof$26,277.90for all funds.
GENERAL FUND $86.70 CENTRAL SERVICES 1,258.42WATER/SEWER 52.26 EQUIPMENT RENTAL 24,880.52TOTAL$26,277.90
Prepaid Claims:Prepaid claims approvedby theCityManager accordingtothe process established byMoses
Lake Municipal Code 3.42.030 and the internal control policyapproved by theCityCouncil has been recorded
on a listingwhich has been made available to the CityCouncit The claims listed below are approved in theamountof$29,340.93for all funds.
GENERAL FUND $7,041.10 SANITATION 5.37STREET17.78 INSURANCE FUND 2,560.00STREETREPAIR/RECON 30.41 CENTRAL SERVICE 1,238.75
STREET IMPROVEMENT 39,99 EQUIPMENT RENTAL 18,016.96PARK&REC IMPROVEMENT 5.49 BUILDINGMAINTENANCE 122.63WATER/SEWER FUND 262.45 TOTAL $29,340.93
Claim Checks:Checks 9875 through10150 issued on June 13,2001 throughJune 22,2001 were approvedforpaymentattheCouncilmeetingheldonJune26,2001 in the totalamount of $1,215,719.30.
EMPLOYEE PRESENTATIONS
Fire Department:Chris Rieman,Firefighter/EMT was introduced to the Council.//3
III.CONSENT AGENDA
Resolution -Accept Quit Claim Deed -Simmons:A resolution was presented whichaccepted a quit claim /deed from Edna Simmons for a 10'wide strip of land on Interlake Road.
Resolution -Juniper DriveVacation -Set Date for Public Hearing:A resolutionwas presented which set July /12 as the date for a public hearing before the Planning Commission to considerthe vacationofa portion ofJuniperDrive.
Request toCharge Admission -Baseball:The Columbia Basin Youth Baseball requested permission to sell /O t-shirts,souvenir programs,and to charge admission to the Cal Ripken 10 &Under and 11 &Under StateTournamentsandtheSeniorBabeRuthStateTournamenttobeheldthissummeratLarsonPlayfield.Thefundswillbeusedtofinancethetournamentwithanyremainingmoniesturnedovertothelocalassociations,
Requestto Sell Fireworks:The Moses Lake HighSchool Booster Club,Moses Lake Christian Church Youth,Moses Lake Modellers,and Columbia Basin Sand Commandos requested permission to sell fireworks.
Action Taken:Mr.Blackwell moved thatthe Consent Agenda be approved,seconded by Mr.Porter,andpassedunanimously.
IV.CONSIDERATION OF BIDS-None
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CITYCOUNCIL MINUTES:2 June 26,2001
V.PETITIONS,COMMUNICATIONS,OR PUBLICHEARINGS
MOSES POINTE -LANDSCAPING/DRYWELLVARIANCES
Phil Bloom,Columbia Northwest Engineering,stated thatitwas discovered thatalltheasphalt intheturnlanes
within the Moses Pointe project is not needed and the owners would like to remove some of it and install
landscaping.He pointed out the sections of the re-aligned Westshore Drive thatwould be improved withlandscapingandexplainedtheplan.The landscaping willbe drafted by a landscape architect and willmostlikelyconsistoftrees,shrubs,and grass.The golf course will do all the watering and maintenance ofthelandscapedislands.
There was some discussion by the Council.
Mr.Bloom mentioned that the drywells and catch basins will be installed.The proponent is requesting avariancetothedepthofsomeofthedrywellsintheareaswheretherewillnotbemuchdrainage.
GaryG.Harer,Municipal Services Director,pointed outthatitwould not cost that much more toconstructthedrywellstocommunitystandards.
There was additional discussion by the Council,
Action Taken:Mr.Blessing moved thata variance be granted for the landscaping strips in Westshore Drive
and a variance be granted to the depth of some of the drywells,seconded by Mr.Blackwell,and passed
unanimously.
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -NUISANCES -2"6 READING
An ordinance was presented which amends thenuisance ordinance which addresses theuseof plastic veneer
as a nuisance.
The ordinanceamendingChapter 8.14 of the Moses Lake Municipal Code entitled 'Nuisances"was read by
titleonly.
Action Taken:Mr.Porter moved that the second readingof the ordinance be adopted,seconded by Mr.
Reese,and passed unanimously.
RESOLUTION -INTERFUND LOAN-AMBULANCEFUND
A resolution was presented which provides for a loan from the Sanitation Fund tothe Ambulance Fund.
The resolution authorizing an inter-fund loan totheAmbulance Fund #498 fromthe Sanitation Fund #490 was
read by titleonly.
Joseph K.Gavinski,City Manager,stated that the loan is needed tocover the start up costs for this service
and thefunds willbe repaid as soon as possible.
There was some discussion by the Council
Action Taken:Mr.Blessing moved thatthe resolution be adopted,seconded by Mr.Porter,and passed
unanimously.
RESOLUTION -INTERFUND LOAN-STREET IMPROVEMENT FUND
A resolution was presented which provides for a loan from the Sanitation Fund to the Street Improvement
Fund tocover costs of the fund until the city receives the TIBfunds.
The resolutionauthorizing an inter-fund loan to the Street Improvement Fund #309 from the Sanitation Fund
#490 was read by titleonly.
Action Taken:Mr.Blackwell movedthatthe resolution be adopted,seconded by Mr.Tracy,and passed
unanimously.
VII.REQUESTS TO CALLFOR BlDS
2001 SIDEWALK PROJECT
Staff requested authorization tocall for bids for the2001 Sidewalk Project The project is partially funded by
a TIB grant
ActionTaken:Mr.Porter movedthatstaff be authorized tocall for bids,seconded by Mr.Reese,and passed
unanimously.
VIII.REFERRALSFROM COMMISSIONS -None
IX.OTHER ITEMS FORCOUNCIL CONSIDERATION
yf POLICY-SPECIAL MARKETCONDITION PURCHASES/SINGLE COURSE OR SPECIAL FACfLITIESOR
//MARKETCONDITIONS
Adraft policywas submitted whichwaives the competitive bidding requirements for purchases limited to asinglesourceorsupplyorinvolvesspecialfacilitiesormarketconditions.
Joseph K.Gavinski,City Manager,explained the process the city used to arrive at the conclusionthat it is
permissible for a citytowaive bidding requirements forused equipment,which is thespecial market condition,
and the single source supply.He mentioned thatthis policywould apply only tobudgeted items and would
not apply to real estate.
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CITYCOUNCIL MINUTES:3 June 26,2001
There was some discussion by theCouncil.
Mr.Tracy recommended that inPolicy4 theword "preferable"be changed to "preferably"and inPolicy6 "andthecontract"be added after exception.
Action Taken:Mr.Blackwell movedthat thepolicybe approvedas changed,seconded by Mr.Tracy,andpassedunanimously.
X.PUBLIC QUESTIONS ANDCOMMENTS -None
XI.COUNCIL QUESTIONS ANDCOMMENTS
DOWNTOWN IMPROVEMENTS
Mr.Blackwell pointed out thatas a result of theyisit by BillBurke earlier intheyear a group called Vision2002hasbeenformedandconsistsofabout25peopleatthepresenttime.A meeting is scheduled for July 11whereadevelopmentplanforthedowntownareawillbediscussed.
He mentionedthattheMoses Lake Business Association,theColumbia Basin AlliedArts,andthecity'sParksandRecreationDepartmentwillcoordinateanefforttodecoratethetrashcans.
PARKING -SINKIUSE SQUARE
Mr.Porter stated that he receiveda numberofcallsfrom people whoreceivedticketsfor parkingmorethantwohoursatatimeinSinkiuseSquare.He wondered ifthe back row of parkingspaces couldbe used fordowntownemployeeparking.He suggested that perhaps the conceptoftwohour parking shouldbe revisitedwiththeideaofincreasingthetimeto3houror4hourparking.
Mr.Blackwellwas in favor of allowing downtown employee parking in part of Sinkiuse Square.
Mr.Tracy pointed out thatthe new concept for Sinkiuse Square would eliminate some of theparking spaces.
Mr.Blessing pointedout thatthe twohour parkinglimitwas requested bythedowntown business association.
Joseph K.Gavinski,CityManager,stated thatat thetimetheparking meters were removed,at the requestoftheChamberofCommercesincetherewasnodowntownbusinessassociationatthattime,the twohourparkinglimitwasalsoproposed.Itwas understood atthat timethat the merchants would monitor the parkingandthecitywouldnotissueticketsunlesscomplaintswerereceived.At the present time,enforcement istakeninSinkluseSquareeverysooftenandtheon-street parking ifa complaint is received by the city.HementionedthatSinkiuseSquarewaspurchasedbythecityandimprovedasaparkinglotattherequestoftheChamberofCommerce.It was to be used for customer parking and the Council has been reluctant toOallowemployeeparking.He mentionedthat there are 44 parking spaces.He stated that information willbepresentedatthenextmeetingontheproposedchangestoSinkiuseSquarewhichwillresultinthelossofafewparkingspacesbutincreasedlandscaping.
Mr.Pearce stated thathe would not be infavor of designating certain areas of Sinkiuse Square for downtownemployeeparkingbecauseofthepotentialproblemsifacustomershouldparkinthatarea.
Mr.Blessing stated thathe would not be opposed to allowingemployeeparking ifthe parking lot is underused.
There was some discussion by the Council but no action was taken.
COUNCIL AGENDA
Mr.Pearce suggested thatthe Council agenda be amended to include those persons with non-agenda itemsundertheexistingPublicQuestionsandComments.
Itwas the consensus of the Council thatthechange to the agenda be made.
XII.CITYMANAGERREPORTS AND COMMENTS
AHLERS PARK
Joseph K.Gavinski,CityManager,stated that a plan will be presented at the next meeting showing theproposedchangestoAhlersPark.
PARKS AND RECREATION COMPREHENSlVE PLAN
Joseph K.Gavinski,City Manager,distributed the schedule for completion of the Parks and RecreationComprehensivePlan.A copy was distributed of the telephone questionnaire and the follow up writtenquestionnaire.
Jerry Thaut,Parks and Recreation Director,stated thatthisinformation was received from the consultant onMondayandherequestedthattheCouncilreviewandprovideanycommentsbythisFridaysothatstaffcanproceedinatimelymanner.He felt that a draft of the Comp.Plan could be ready for Council review inSeptember.
The regular meeting was recessed at 8:15 p.m.and theCouncil metin executives ss litigation.The executive session was adjourned at 8:45 p.m.and the gular meetingwas convened.ularmeetingwasadjournedat8:45 p.m.
ATTES :M yor
Finance Director '