2001.07.10_000015749
MOSES LAKECITYCOUNCILJuly10,2001
Council Present:Richard Pearce,Ron Covey,ChrisBlessing,LarryTracy,Tom Porter,Brent Reese,and LeeBlackwell
MINUTES:Mr.Blackwell moved that the minutes of the June 26 meeting be approved as submitted,seconded by Mr.Reese,and passed unanimously.
APPROVAL OF BILLS,CHECKS,AND PREPAID CLAIMS
Action Taken:Dr.Covey moved thatthe bills,checks,and prepaidclaims issued be approved,seconded byMr.Tracy,and passed unanimously.
Vouchers audited and certifiedbytheFinance Director as required by RCW 42.24.080,and those expensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on a listing which hasbeenmadeavailabletotheCityCouncil.
Claims:The vouchers included on the below listas modified bythe Council and noted upon said list for theCouncilmeetingofJuly10,2001 for thefunds listed below are approved inthe amount of $2,330,333.45.
GENERAL FUND $64,629.00 PWTF WIS D/S 241,828.64STREET5,532.80 SANITATIONFUND 846,250.02STREETREPAIR/RECON 441.01 AIRPORT 364.71PWTFLOAN-STRATFORD 40,657.44 SELF INSURANCE 1,164.00CENTRALDRIVELID#58 436,427.50 CENTRAL SERVICES 10,551.40STREETIMPROVEMENT27,637.98 EQUIPMENT RENTAL 30,541.70PARK&REC IMPROVEMENT 343.07 BUILDINGMAINTENANCE 15,481.37WATER/SEWER 11,234.63 MLYOUTH PT FORCE 1,863.051992BONDFUND521,845.00 TOTAL $2,330,333.45WATER/SEWER CONSTRUCTION 73,540.13
Prepaid Claims:Prepaid claims approved bytheCityManager according totheprocess established byMosesLakeMunicipalCade3.42.030 and the internal control policy approvedbythe CityCouncil has been recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are approved intheamountof$388,230.66for all funds.
GENERAL FUND $256.86 WATER/SEWER CONSTRUCTION 300.00PARK&REC IMPROVEMENT 387,000.00 BUILDINGMAINTENANCE 173.80TOTAL$388,230.66
Prepaid Claims:Prepaid claimsapprovedbytheCityManager according tothe process established byMosesLakeMunicipalCode3.42.030 and the internal controlpolicyapproved bythe CityCouncil has been recorded
ona listing whichhas been made availabletotheCityCouncil.The claims listed below are approved intheamountof$1,665.45for allfunds.
WATERISEWER FUND 1,648.85EQUlPMENTRENTAL16.60TOTAL$1,665.45
Prepaid Claims:Prepaid claims approved by theCityManager accordingtothe process establishedbyMosesLakeMunicipalCode3.42.030 and the internal control policyapprovedbythe CityCouncil has been recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claimslisted below are approved intheamountof$5,357.56for allfunds.
GENERAL FUND $28.06PARK&REC IMPROVEMENT 5,329.50TOTAL$5,357.56
Prepaid Claims:Prepaid claims approvedbytheCityManager accordingtothe process establishedbyMosesLakeMunicipalCode3.42.030 and theinternal controlpolicy approvedbythe City Council has been recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claimslisted below are approved intheamountof$20,976.05for all funds.
PARK &REC IMPROVEMENT 16,534.62 BUILDINGMAINTENANCE 3,032.58WATER/SEWER FUND 1,408.85 TOTAL $20,976.05
Claim Checks:Checks 10151 through10356 issued on June 27,2001 throughJuly 6,2001 were approvedforpaymentattheCouncilmeetingheldonJuly10,2001 in the totalamount of $2,386,034.70.
Pavroll:The payroll issued on June 22,2001 having been approved pursuant to the rule of the City CouncilsetforthinMosesLakeMunicipalCode3.42.040,was paid by checks 20564 through20843 in the totalaEmMPL
EE R
8SENTATIONS:
The followingemployees have earned service recognition awards:
Police Department Dennis Duke -25 years of service;David Madrishin (present)and Jay Peterson -10 yearsofservice.
Finance:Marsha Newton (present)-20 years of service;David Fournier and Rey Pichardo -15 years ofservice.
Municipal Services:Gary Harer (present)-15 years of service;and Russell Brown -10 years of service
Fire Department:Tom Taylor (present)-10 years of service
Executive Department:Judy Thompson -25 years of service.
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CITYCOUNCIL MINUTES:2 July 10,2001
III.CONSENT AGENDA
Accept Work -Crack Seal P ct 2001:Ray Poland &Sons,Inc.has com leted work on the 2001 Crack
Seal Project.The workshourodbe accepted and the45 day lien period enterpedinto.
Request to Charge Admission -Baseball:The Columbia Basin Girls Softball Association requested
permission tosell t-shirts,souvenir programs,and tocharge admission tothe 2001 Washington State 14 and
Under Girls Fastpitch State Tournament onJuly 12 -15 at Larson Playfieldand Paul Lauzier AthleticComplex.
Action Taken:Mr.Blackwell moved that the Consent Agenda be approved,seconded by Mr.Porter,and
passed unanimously.
IV.CONSIDERATION OF BIDS
POLICE VEHICLEVIDEO SYSTEM
The cityreceivedthree bids for the four police vehicle video systems.Staff recommended that the bid be
awardedto Kustom Signals,Inc.from Lenexa,Kansas.
Action Taken:Mr.Blackwellmoved thatthe bidforfour police vehiclevideo systems be awarded toKustom
Signals in the amount of $19,008.94,seconded by Mr.Tracy,and passed unanimously.
V.PETITIONS.COMMUNICATIONS,OR PUBLIC HEARINGS
SINKIUSE SQUAREISIDEWALKS-REQUEST TO USE
The Moses Lake Business Association requested theuse ofa portionof SinkiuseSquare onAugust 10,2001
from 6 a.m.to 11 a.m.for theCowboy Breakfast Music and entertainmentwillbe províded.They also
requested the use of sidewalks for a Sidewalk Sale on August 10 and 11 during usual business hours.
Sally Goodwin,representing the Moses Lake Business Association,stated thattheywould like the use of
Sinkiuse Square until5 p.m.on August 10 for the musicand entertainment that willbe provided.
Action Taken:Dr.Covey moved that the request to use Sinkluse Square from 6 a.m.to5 p.m.on August 10
be granted and the request to use city right-of-way for the sidewalk sale also be granted,seconded by Mr.
Reese,and passed unanimously.
LeAnn Pauley,Moses Lake Business Association,requested the use of Sinkiuse Square on July 21 for the
Art Flairinthe Square.Setup willbegin at 10 a.m.and cleanupwillbe complete by5 p.m.
Action Taken:Mr.Reese moved that therequest touse Sinkiuse Square from 10 a.m.to5 p.m.on July 21.
be granted,seconded by Dr.Covey,and passed unanimously.
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -AGENDA -162READING
An ordinance was presented which amends the order of business for the Council meetings.
The ordinance amendingChapter 2.08 ofthe Moses Lake Municipal Code entitled 'Mayor and Council"was
read by titleonly.
Action Taken:Mr.Porter moved thatthefirst reading of theordinancebe adopted,seconded by Mr.Tracy,
and passed unanimously.
RESOLUTION -BUILDON UNPLATTEDPROPERTY -MCKAYSEED COMPANY
McKaySeed Company requested permissiontobuildon unplatted property at2945 Road N NE,Tax#4201.
The request is forthe purpose of obtaining a buildingpermit toconstructcovered storage.The building would
be approximately 60'wide,100'long,and 16'tall.The site is zoned Heavy Industrial.Road N NE is paved
but does not have curbs,gutters,or sidewalks.
The resolution allowing McKay Seed Company,Inc.to buildon unplatted property was read by titleonly.
There was some discussion by theCouncil.
Action Taken:Mr.Blackwell moved thatthe resolution be adopted,seconded by Mr.Tracy,and passed
unanimously.
VIL REQUESTS TO CALL FOR BIDS -None
VIII.REFERRALS FROM COMMISSIONS
FERGUSON FINAL MAJOR PLAT
Phil Bloom,Columbia Northwest Engineering,has submitted thefinal plat for the25 lotFerguson Major Plat
The plat is located off of Monroe Street in an R-1 Zone.The Planning Commission recommended that the
final plat be approved.
Mr.Blessing declared an appearance of fairness issue and exited theroom.
There was some discussion bythe Council.
Action Taken:Mr.Blackwell movedthatthe Ferguson Final MajorPlat be approvedwith the stipulationthat
the comments from the CityEngineer be addressed and theFindings of Fact be accepted,seconded by Mr.
Porter,and passed unanimously.
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CITYCOUNCIL MINUTES:2 July 10,2001
IX.OTHER ITEMS FOR COUNClL CONSIDERATION
VARIANCE-UNDERGROUND UTILITIES-PUDTheGrantCountyPUDhasrequestedavariance totherequirement to install therelocated power lines onInterlakeRoadunderground.The PUD cannot get the developer to agree to pay for a portion of theundergroundingoftheutilitiesandis,therefore,proposing to installan overhead line in the new location.
MikeDoyle,PUD,stated that thisis an oldlineand the relocation costs are quite high.Because ofthe inabilitytocometoanagreementwiththedevelopertosharethecostswiththePUD,a variance is being requestedtomaintainthelineinanoverheadposition.The property owners in the area have no preference on thelocationoftheline.The line would be constructed outside the road right-of-way but within theeasementsOprovidedbytheplatdevelopment.The variance is being requested inordertokeep thecostat an acceptablelevel.He mentioned thatundergrounding thelinewillcost about $36,636and an overheadline willcostabout$15,000.The developer has been asked tocontributeabout 50%of the difference.
Dr.Covey mentioned that the previous requests for placing a line overhead were due to major costdifferences.The cost difference inthiscase is minimal between theoverhead line and the underground line.
Mr.Doyle stated that the initialcost torelocate the three phase line was $59,540.However,thedeveloperstatedthatathreephaselinewasnotneededonthisstreet,so itwas redesigned for a single phase line.Hedistributedamapoftheproject.
BillBertrum,representing the developers,stated thatthe PUD had quoted thema price of$8,300forthecostofundergroundingtheline.The developers counter offered with $6,200 since they did notfeel theyshouldpayforthethreephasepartoftheline.
Mr.Doyle pointed out thatthethree phase portion of theline has been itemized out of theproject.
There was some discussion by theCouncil.
Dr.Covey felt thatthecost issue shouldbe workedout between thePUD and the developer.
Action Taken:Dr.Covey moved thatthe variance request be denied,seconded by Mr.Reese,and passedunanimously,
ICE SKATING RINK-LOCATION
Staff requested direction from the Council on the location oftheice skating rinks.The cityhas purchased theapproximately7.1 acres of property adjacent to Larson Playfield.There is sufficientspace at thislocation forbothrinks,but no formal decision on thelocation of the ice rinks has been made by theCouncil.
O Mr.Reese pointed outthat one ofthe mainreasons for purchasing the property adjacent toLarson Playfield
was to place the ice skating rinks there.
Action Taken:Mr.Reese moved that the ice skating rinks be located on theproperty adjacent to LarsonPlayfield,seconded by Dr.Covey.
Mr.Blessing pointed out that the location of theice skating rinksis a part ofthe surveybeing conducted bytheParksandRecreationDepartmentHefeltthatanydecisiononthelocationshouldwaituntilaftertheresultsofthesurveyarein.
Mr.Tracy mentioned thatthe School Board is interested in working withthecityto possibly locate theice rinksatMcCoshPark.He also felt that any decision on the location of the rinks should wait until the Parks andRecreationsurveyhasbeencompleted.
Mr.Blackwell stated thathe would liketo see a site plan showingtheice rinksin McCosh Park.He felt thattheCouncilshouldtakeadditionaltimetostudypossiblelocationsfortheiceskatingrinks.
Action Taken:Mr.Tracy moved thatthe decision onthelocation ofthe ice skating rinks be tableduntiltheresultsoftheParksandRecreationSurveyareknown,seconded by Mr.Blessing,andpassed withMr.PearceandMr.Reese opposed.
Dr.Coveypointed out thatthe ice skating rink couldphysically fitat McCosh Park but thereis the questionofspaceforbleachersandotheramenities.He did not feel there would be adequate space at McCosh Parkforthenecessaryamenitiesrequiredfortheiceskatingrinks.
Mr.Pearce did not feel the Council needed to wait fortheComprehensive Plan todetermine the location oftheiceskatingrinks.He pointed out thatthe decision of the Council on the location of the ice skating rinkswouldaffecttheParksandRecreationComprehensivePlan.
Jerry Thaut,Parks and Recreation Director,stated thatatthe last meeting several members ofthe committeerequestedthatthequestionofthelocationoftheiceskatirinksbeincludedinthesurvey.Approximately200peoplewillreceivethesurvey,which willbe sent out hin thenext week.
Mr.Blackwellfeltthat theice skating rink belongs at McCoshPark as itwillbe close tothe activitycenter,nexttotheschool,near the Boys and Girls Club,and close tothe downtown area,
Mr.Blessing feltthatthe ice skatingrinks and the necessary amenities willfitat McCosh Park and theybelongthere.McCosh Park is the logical place for the ice skating rinks because it is in thecenter of the communityandwilladdtothedowntownbusinessdistrict.
Mr.Tracy agreed thatthe ice rinks belong at McCosh Park and he felt thatthe cityshould work with theSchoolDistrictonthisissue.
Mr.Porter disagreed withplacing theice skating rinks at McCosh Park.Placing the.icerinks at McCosh Parkwilleliminategreenspacethatisusedbypicnickersandotherpeople.Hepointed out thatthe location oftheicerinkshavebeenunderdiscussionforoverthreeyearsHefeltthatthecityshouldbecarefulabouteliminatinggreenspace.He also mentionedthatmuch of the parking inthe area is two-hourparking,
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CITYCOUNCIL MINUTES:4 July10,2001
Dr.Covey agreed that thegreen space in McCosh Park is important and did not see any justificationin
removing itwhen other property is availablewhich couldbe used for the ice skating rinks.He pointed outthat
thereis more thanadequate space forparkingatthe recentlypurchased property adjacenttoLarson Playfield.
Mr.Reese was opposed to having McCosh Park toocluttered.Recreational facilities shouldbe spread out
and hefelt thatthe ice skating rinks should be located atthe property adjacentto Larson Playfield.He pointed
outthatthere are no recreational amenities in thatpart oftownexceptthe ball fields.
SINKlUSE SQUARE AND AHLERS PARK
Staff requested authorization from Council on improvements to Sinkiuse Square and Ahlers Parks.The
proposed improvements toSinkiuse Square wouldresult in the removal of 11 parking spaces for a green belt
and possibly include sculptures by local artists,a gazebo for displaying public notices,and a fountain.
Ahlers Park would be improved withrecreational activities such as checkers,lawn bowling,bocci ball,horse
shoes,and croquet
SinkiuseSquare
Letters were received from theChamber of Commerce and theMoses Lake Business Association in favor
oftheimprovements toSinkiuse Square.Aletter was received from The Great Northwest Chocolate Factory
and theJ.C.Penney Catalog Store which was opposed totheremoval ofparkingspaces at Sinkluse Square.
Dr.Covey pointed out thatthe proposed changes toSinkiuse Square does not allow space for people to get
together.He was concerned about the loss of the parking spaces.
Mr.Blessing pointed out thatthe city has done quite a bit over the past years to improve the downtown area
and feltthat the Downtown Business Association shouldcontribute to any cost involved in improving Sinkluse
Square.
Joseph K.Gavinski,CityManager,pointed outthat nodecisions have been made eitheron theimprovements
toSinkiuse Square or how theywould be paidfor.
Mr.Porter was infavor ofimproving SinkluseSquare and feltthat thedowntown business association should
contribute to the cost but was not in favor of eliminating any oftheparking spaces.He felt that the parking
issue should be addressed before any parking spaces are eliminated inthe downtown area.
There was some discussion by the Council which was generally in favor of improving Sinkiuse Square but
opposed tothe loss of any parking spaces.
Mr.Blackwell did not believe there is a parking problem in thedowntown area and felt thattheimprovements
of Sinkluse Square should proceed with the cityworking with the Moses Lake Business Association.
Mr.Reese feltthat improvements to SinkiuseSquare is needed but would like to retain theparking spaces.
He wouldliketo see the project proceed.
LeAnnPauley,Chairman ofthe Sinkiuse Square Committee,submittedinformation on downtown improve-
ments.She mentioned thatthe people parkingin Sinkluse Square are mostly business ownersand their
staff.She pointed out that downtown Moses Lake looks like a strip mall and there are no activities todraw
people downtown.
Itwas thesuggestion ofthe Council thatstaffworkwiththe Moses Lake Business Association tocome upwith
some specificimprovements and cost figures for Sinkiuse Square.
Ahlers Park
Joseph K.Gavinski,CityManager,pointed outthat theproposed improvements to Ahlers Park is a master
plan and the$2,000budgeted willnot cover allthe proposed improvements at thistime.He pointed out that
thisis a centrally located park,small in area,and probably a good space for less strenuous recreational
activities.
Action Taken:Mr.Blackwellmovedthatstaff be authorizedtospend $2,000for improvements to Ahlers Park,
seconded by Mr.Blessing,and passed unanimously.
Mr.Reese suggested that the city start with a fountain in this park.
PARKS AND RECREATION DEPARTMENT -STAFFING
Council authorizationwas requested for the following changes in the Parks and Recreation Department -
reclassify thePark Maintenance Supervisor toa Parks andRecreation Maintenance Superintendent;reclassify
a Parks Maintenance Worker position to a Park Foreman position;and increase the salary range for the
position of Museum and Art Center Manager.
Joseph K.Gavinski,City Manager,explained the proposed changes to the Council.
There was some discussion bythe Council.
ActionTaken:Mr.Porter moved thatthe proposed personnel changes and salary rangechanges intheParks
and Recreation Department be approved,seconded by Mr.Blackwell,and passed unanimously.
HOUSEOF MUSIC AND STEREO -SIGNOVER CITYRIGHT-OF-WAY
Terry Uewellyn,owner of the House ofMusic and Stereo,is requesting permissionto place a free-standing
sign at 537 W.Broadway which willproject into thecityright-of-way.The poleportion of thefree standingsign
willnot be withincity right-of-way but thecabinet portionofthesign would extend 18"into the right-of-way.
Gilbert Alvarado,Community Development Director,mentioned that the bottom ofthe cabinet is 16'above
the sidewalk so itwillnot cause any problems for pedestrians.
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CITY COUNCIL MINUTES:5 July 10,2001
GaryGostlener,representing theHouse of Music and Stereo,stated thateverything is in order toinstall thissign.
Staff was requested toprovide some language inthe sign ordinancetoallowfor these typeofsigns.
Action Taken:Mr.Reese movedthat the request be approved,seconded by Mr.Blackwell,and passedunanimously.
VAN PURCHASE
Ratification ofthe purchase ofa used vanwas requested from the Council.This van was purchased basedOontheadoptionofapolicywaivingcompetitivebiddingrequirementsinvolvingspecialfacilityormarketconditions.The van was available for immediate purchase and could not be held for a competitive biddingprocess,so thespecial market conditionsexisted.Since thepurchase was made priortotheadoptionofthepolicy,the city is asking the Council to ratifythispurchase.
Action Taken:Mr.Blackwell movedthatthe purchase ofthevan be ratified and approved,seconded by Mr.Reese,and passed unanimously.
X.PUBLIC QUESTIONSANDCOMMENTS
ICE SKATINGRINKS/AHLERS PARK
Lisa Wintermute stated thatadding the ice rinksto McCosh Park would be beneficial to the area,includingdowntown.She also felt that the proposed improvements to Ahlers Park would provide recreationalopportunitiesfortheseniorpopulation.
XI.COUNCIL QUESTIONS ANDCOMMENTS
PAVINGREQUIREMENTS
Mr.Blackwell pointed out thatthe newcar lot on Yonezawa Boulevard is not required topave its sales lot.He felt that the ordinance should be amended to requiringpavingof car sales lots since a parking lot isrequiredtobepaved.
Joseph K.Gavinski,CityManager,pointed outthat there is no requirementfor the paving of open sales lots.The city does require the paving of parking lots.
Gilbert Alvarado,Community Development Director,pointed out thatthe Planning Commission was alsoconcernedaboutthisissueandplacedaconditiononthedevelopmentthatthesaleslotwouldbepavedwithinthreetofiveyears.
Staff was requested to provide an amendment to the ordinanceto providethepavingofopen sales lots.
XII.CITY MANAGER REPORTS ANDCOMMENTS
BUILDINGACTIVITYREPORT
Joseph K.Gavinski,City Manager,distributed theJune 2001 BuildingActivityReport.
INVESTMENTREPORT
Joseph K.Gavinski,City Manager,reported that thecity received $65,377.62from interest income for June2001.
SALES TAX/TRANSIENT RENTAL REPORT
Joseph K.Gavinski,CityManager,reported thatthecityreceived $330,577.59from sales taxand $21,651.12intransientrentalincomeforJune2001.
The regular meeting was adjourned at 9:10 p.m.
A Mayor
Pinance Director
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BEFORE THE PLANNINGCOMMISSIONICITYCOUNCIL OF THECITYOFMOSESLAKE,WASHINGTON
INTHE MATTEROF THE FERGUSON MAJOR FINDINGS OF FACT,CONCLUSIONS,AND DE-PLAT CISION
1.HEARINGBEFORE THE PLANNINGCOMMISSION.
1.1 Date.A public meetingwas held upon proper notice before theCommission on June 21,2001.
1.2 Proponent.Dennis Ferguson is the proponent of thisplat.
1.3 Purpose.The proponent has submitted a plat for property which is legally described upon theplat.City staff has confirmed the property described on the plat is the property submitted forplatting.
1.4 Evidence.The Commissionconsidered the following materials in reaching its decision:
A.The submittedplat.
B.Testimony from the proponent.
C.Written commentsfrom various parties.
2.FINDINGS OF FACT BY THE PLANNINGCOMMISSION.
Based upon theevidence presented tothem,theCommission makes the followingfindings of fact:
2.1 The proponent is theowner of theproperty.
2.2 The property is currentlyzoned R-1,Single Family Residential.
2.3 The final plat is inconformance with the preliminary plat.O 2.4 The plat is consistent with the Comprehensive Plan.
2.5 The plat is in the public interest.
3.CONCLUSIONS BYTHE PLANNINGCOMMISSION,
From the foregoing findings offact the Commission makes thefollowing conclusions:
3.1 The Planning Commission of theCityof Moses Lake isvested withthe authority to recommend
to theCityCouncil the advisabilityof approving a plat.
3.2 The plat is properly before theCommission for its recommendation.
3.3 It is proper at this timefor the Planning Commission to make a recommendation on thisplat.
3.4 Itis in the best interests and welfare of thecity's citizens toplat the property as proposed.
4.RECOMMENDATIONOF THE PLANNING COMMISSION.
On the basis of theforegoing findings offact and conclusions,itisthe recommendation ofthe PlanningCommissionoftheCityofMosesLaketotheCityCounciloftheCityofMosesLakethattheplatbeapproved.
5.FURTHER HEARING BEFORE THE CITY COUNCIL.
5.1 _D_ate.A public meeting was held uponproper noticebefore the Council on July 10,2001.
5.2 Proponent.Dennis Ferguson is the proponentof thisplat.
5.3 Purpose.The proponent has submitted a final plat for property legally described upontheplat.Citystaffhas confirmedthe property described on theplat is the propertysubmittedforplatting.
5.4 Evidence.The Council considered the following materialsin reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.
C.Written comments from variousparties.
6.FURTHER FINDINGS OF FACT BYTHE CITY COUNCIL.
No further evidence was presented tothe City Council.The City Council adopts thosefindings of fact
made previously by the Planning Commission as its own.
7.FURTHER CONCLUSIONS BYTHE CITYCOUNCIL.
From the foregoing findings of fact theCouncilmakesthe followingconclusions:
7.1 The City Council of the Cityof Moses Lake is vested with the authorityto make a decision on
a final plat.
7.2 The plat is properly before theCouncil for its decision.
7.3 It is proper at thistimefor the CityCouncil to make a decision on thisfinal plat.
8.DECISION.
The CityCouncil of theCityof Moses Lake agrees withthe recommendationof the Planning Commis-
ichard Pearce,Mayor
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