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2001.08.28_000015763 MOSES LAKECITYCOUNCILAugust28,2001 The Council met inan executive session at6:30 p.m.todiscuss real estate and labor relations.The executivesessionwasadjournedat7p.m. Council Present:Richard Pearce,Ron Covey,Chris Blessing,LarryTracy,Tom Porter,Brent Reese,and LeeBlackwell MINUTES:Mr.Reese movedthatthe minutesoftheAugust 14 meetingbe approvedas submitted,secondedbyMr.Blackwell,and passed unanimously. APPROVAL OF BILLS,CHECKS,AND PREPAID CLAIMS Action Taken:Mr.Reese moved thatthebills,checks,and prepaid claimsissued be approved,seconded byMr.Porter,and passed unanimously. Vouchers auditedand certifiedby theFinance Director as required by RCW 42.24.080,and those expensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on a listing which hasbeenmadeavailabletotheCityCouncil. Claims:The vouchers included on thebelow list as modified by theCouncil and noted uponsaid list for theCouncilmeetingofAugust28,2001 for thefunds listed below are approvedin theamountof $1,140,866.52. GENERAL FUND $74,004.17 WATER/SEWER LEASES 3,327.51STREET49,678.60 SANITATION FUND 8,649.84STREETREPAIR/RECON 378.62 AIRPORT 53.00EQUIPMENTLEASES10,703.03 AMBULANCEFUND 8,522.79GOB1993REDEMPTION127,316.89 SELF INSURANCE 270.301998REFUNDINGGOB119,093.53 CENTRAL SERVICES 9,947.04STREETIMPROVEMENT503,579.97 EQUIPMENT RENTAL 51,856.67WATER/SEWER 61,497.86 BUILDINGMAINTENANCE 38,523.101994BONDFUND19,355.00 FIREMANS PENSION 80.77WATER/SEWER CONSTRUCTION 34,027.83 TOTAL $1,140,866.52 Preoaid Claims:Prepaid claims approved bytheCityManager according totheprocess establishedbyMosesLakeMunicipalCode3.42.030 and theinternal controlpolicy approved bythe CityCouncil has been recorded on a listingwhich has been made available to the City Council.The claims listed below are approvedintheamountof$60.55 for all funds. GENERAL FUND $52.37WATER/SEWER 8.18TOTAL$60.55 Prepaid Claims:Prepaid claimsapprovedbytheCityManager according totheprocess established byMosesLakeMunicipalCode3.42.030 and the internal control policyapproved bytheCityCouncil has been recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are approvedin theamountof$163,387.29for all funds. GENERAL FUND $1,036.66 CENTRAL SERVICES 578.73STREET14,413.87 EQUIPMENT RENTAL 110,258.55WATERISEWER91.61 BUILDINGMAINT.1,386.12AMBULANCEFUND35,621.75 TOTAL $163,387.29 Prepaid Claims:Prepaid claimsapprovedby theCityManager accordingtothe process establishedbyMosesLakeMunicipalCode3.42.030 and theinternal control policyapproved bythe City Council has been recorded on a listingwhich has been made available tothe CityCouncil.The claimslisted below areapprovedintheamountof$2,058.22for all funds. GENERAL FUND $1,655.27 CENTRAL SERVICES 214.84STREETIMPROVEMENT4.41 EQUIPMENT RENTAL 183.70TOTAL$2,058.22 Claim Checks:Checks 10776 through 11013 issued on August 14,2001 throughAugust 24,2001 were ap-proved for payment at the Council meeting held on August 28,2001 inthe totalamount of $1,345,188.92. Pavroll:The payroll issued onAugust 17,2001 having been approved pursuantto the rule of the CityCouncilsetforthinMosesLakeMunicipalCode3.42.040,was paid by checks 21834 through 22032 in the totalamountof$89,381.65. EMPLOYEE PRESENTATIONS: Fire Department The new paramedies/fire fighters were introduced to the Council -Jer Aamold,MarkGraham,Paul Guerin,David Jackson,Michael Merrick,Greg Moser,Jason Myers,Chris Pfeifer,and EricShurtz. Finance Department:Susan Sharpe,Senior Accounting Clerk,was introduced to the Council. CONSENT AGENDA Resolutions -Accept Donations -Tsubaki Family and Yukio Seino:Two resolutions were presented whichaccept$396.60from theTsubaki Family and $1,000from Yukio Seino. Resolution -Agent for Service Designation:Aresolutionwas presented which designates thecity's agent toreceiveclaimsfordamages. Vacate Easement -Garden Heights Addition:Chris Blessing and Bob Fancher have requested thevacationofapublicutilityeasementlocatedbetweenLots3and4,Garden Heights Addition.The Council shouldsetSeptember11asthedatetoconsiderthisvacation. 5764 CITY COUNCIL MINUTES:2 August 28,2001 Vacate Easement -Paradise Short Plat:ChrisBlessing,Bob Fancher,and Tom Whittle have requestedthe vacation ofa public utilityeasement located on both sides ofthe rear property line ofLot 2,Paradise Short Plat.The Council should set September 11 as the date to considerthisvacation. ActionTaken:Dr.Covey moved that theConsent Agenda be approved,seconded byMr.Tracy,and passed with Mr.Blessing abstainingon the vacation of both easements. CONSIDERATION OF BIDS -None PETITIONS.COMMUNICATIONS,OR PUBLIC HEARINGS COMPREHENSIVE PLAN-PUBLIC HEARINGIRESOLUTION Gilbert Alvarado,Community Development Director,stated thatletters have been receivedfrom the Housing Authority concerning property on Patton Boulevard.They wish a commercial designation on 12 lots located along Patton Boulevard west of Arlington.The county has designated thispropertycommercialand the Housing Authority is requesting the cityalso designate it commercialto maintain consistent designations between the cityand countyComprehensive Plans.He mentionedthatDave Anderson from theWashington State Office of Community Development called torequest a progress report on the adoptionofthe Compre- hensive Plan. The public hearing was opened. Steve Chestnut,Superintendent,Moses Lake School District,stated that they would request thatthe easterly 2/3 of theirproperty southof Yonezawa be zoned commercial.The property fronts on I-90 andthere is an equipmentyard immediately totheeast The easterly 2/3 ofthe property is considerably lower than I-90and would be better suited tocommercialthan residential development. BillBailey,Planning Commission Chairman,stated thattherecommendations from thePlanning Commission are based on sound planning.The Commissionrealized thatthere may be errors in the Plan and so recommended that a twoyear windowfor changes be established.He mentioned that the Commission discussed thearea along Yonezawa Boulevard very thoroughlyand tooktestimonyfrom theproperty owners. The Commission feltthata line needed tobe established between residentialand commercial zones and felt the School District property was a logical place to split the designations.The Commission felt that if the commercial property to the east were to develop,then consideration could be given to extending the commercial designation to the west.At the present timethe city has considerable commercially zoned propertyand additionalcommercially designated property is not needed at thistime. P.J.DeBennedetti,Moses Lake School District,spoke in favor ofchanging the easterly 2/3 ofthe School District property to commercial. RalphKincaid,representing theCampbell and Michelfamilies,pointedoutthatthe Planning Commission has done a great job on the Comprehensive Plan since it appears that the area aroundYonezawa Boulevard is the onlyarea of disagreement on land use designations.He questioned whether itwas a good idea for a communitytohave residential property immediately adjacenttoa freeway.He feltthatthe property would not develop as residential and itwouldbe more advantageous tothe communityto have itzoned commercial. John Poling,Executive Director,Housing Authority of Grant County,stated that the land theywish to have designated commercialis vacant and is notreadilydevelopable as platted.The land lies between the water towerand the fire station.The idea is to develop 12,600 square feet of office space for service agencies and appropriate retailenterprises,The idea is torecruit social service and business to an area that has virtually no such services.The space would also serve as a buffer between the light industrial and residential areas. Dwayne Michel,property owneralongYonezawa Boulevard,distributed information concerning thelocation and design of Yonezawa and stated thatthe area southof Yonezawa Boulevard was tobe commercial.He did not feel the property between Yonezawa and I-90 wouldbe developed as residential. Dean Kastanis,Planning Commissioner,pointed out thatthe Commission has put a lot of time into the Comprehensive Plan.He mentionedthatchanges can be made tothe Plan on an annual basis.He felt that theland designations should remain and investigations made on a yearly basis to see if there has been commercial interest in the property. Mr.Kincaid pointed out thata developer will not normally wait a year for property to be redesignated through theComprehensive Plan process. LarryShannon,Planning Commissioner,pointed outthat thereis no freeway on or offramp at Division Street nor is thereany plans for one inthefuture.Much ofcommercialdevelopment along a freeway centers around the access points.Without an access from the freeway inthisarea,it was not as conducivetocommercial development as other areas. Action Taken:Dr.Covey moved thatthepublic hearing be closed,seconded by Mr.Tracy,and passed unanimously. There was considerable discussion by the Council concerning the land use designations alongYonezawa Boulevard. Staff was directed tobring back a map showing the property owners along Yonezawa as well as theexisting curb cuts.Staff was also requested to schedule a touraf thisarea for the Council. Mr.Blessing pointed out that the Housing Authority's property requested to be a commercial designation is immediately adjacent toa singlefamily development.He felt that a high density designation maybe more appropriate since that land use allowsfor limited commercial uses such as professional offices under a conditional use permit. Mr.Alvarado stated that the property located south of Newell Street,including the Boys and Girls Club property,shouldhavea publicdesignation rather thana highdensity designation because ofcertain conditions that have been placed on theproperty. 5765 CITYCOUNCIL MINUTES:3 August 28,2001 Mr.Alvarado pointed out thattheproperty onDivisionand Fifthcurrently isdeveloped withprofessional offices.The property has been designated as residential and it should be changed to commercial.Thiscame totheattentionofstaffafterthelandusedesignationwasestablishedbytheCommission. Mr.Reese pointed out that Council needs to keep in mindwhat is best for the city. ORDINANCES ANDRESOLUTIONS ORDINANCE -AMEND2001 BUDGET -1"READING An ordinance was presented which amends the2001 budget. The ordinance amending the2001 budget for theCity of Moses Lake,Washington was read bytitleonly. Action Taken:Mr.Blackwell moved thatthefirst reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. ORDINANCE -AMENDSTATE ENVIRONMENTALPOLICYACT -162READING Anordinance waspresented which provides for housekeeping changes toChapter 14.06 andallowstheSEPAResponsibleOfficialtoappointadesignee. The ordinance amending Chapter 14.06 of the Moses Lake Municipal Code entitled "State EnvironmentalPolicyAct"was read by titleonly. Action Taken:Mr.Blackwellmoved thatthe first readingoftheordinancebe adopted,seconded by Mr.Tracy,and passed unanimously. ORDINANCEIRESOLUTION -CREATE AMBULANCESERVICE -SINGLE READING An ordinance was presented which establishes that emergency medical and ambulance service will beprovidedbythecity's Fire Department. A resolution was presented which sets the rates for that service. The ordinance creating Chapter 2,30 of the Moses Lake Municipal Code entitled "Ernergency Medical andAmbulanceService"was read by titleonly. There was some discussion by the Council on theneed to keep trackofthe costs of the service.ItwaspointedoutthatthecitytookontheambulanceservicebecausetheCouncilfeltitwasaservicethatneedstobeprovidedtothecitizens. Staff was requested to provide a monthlyreport on thecosts and income oftheambulance service. Action Taken:Mr.Porter movedthat an emergency be declared and the ordinance be adopted on a singlereading,seconded by Mr.Tracy,and passed unanimously. The resolutionestablishingrates for emergency medical and ambulance service was read by titleonly. Action Taken:Mr.Tracy moved that the resolution be adopted,seconded by Mr.Reese,and passedunanimously. REQUESTS TO CALLFOR BIDS 2001 SEWER REPAIR PROJECT Staff requested authorization tocallfor bids forthe2001 Sewer Repair Project.This project includes replacing60'of storm sewer mainalong DivisionStreet and 625'ofsanitary sewer main near the Peninsula LiftStation. Action Taken:Mr.Blackwell moved thatstaff be authorized to call for bids,seconded by Mr.Reese,andpassedunanimously. REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION POLICE SATELLITESUBSTATION The Police Department has been operating a substation out of Fire Station #2 forthe past severalyears.Withthecity's operation of an ambulance service,Fire Station #2 is now fullystaffed by the Fire Department 24hoursadayandspaceisunavailableforthePoliceDepartmentsubstation.There is suitable space in thebattingcagebuildingforapolicesubstationoffice.Staff requested permission from the Council to movethePoliceDepartmentsubstationtothebattingcagebuilding. Mr.Tracy wanted to know what improvements would need to be made tothe office space, Fred Haynes,Police Chief,stated that theonlyimprovements wouldbe some painting,shampooing the rug,and installing phones.The office is used for the Crime Prevention Program and the volunteer program.Theywouldliketobaseoneofficerpershiftoutofthislocation. Action Taken:Dr.Covey movedthatstaff be allowed to use an office inthe batting cage building as a PoliceDepartmentsubstation,seconded by Mr.Porter,and passed unanimously. SINKIUSE SQUARE The Moses Lake Business Association submitted a letter withregard totheimprovements toSinkiuse Square.The city is to be responsible for the infrastructure and the Moses Lake Business Association willprovidebenches,a gazebo orsmall stage,and other items to make thisa people friendly place. 5766 CITYCOUNCIL MINUTES:4 August 28,2001 Jerry Thaut,Parks and Recreation Director,stated that the city is applying for a Strategic Infrastructure Program Grant tocover thecost of the changes to Sinkiuse Square.Should the city not receive thegrant, the improvements willbe reduced tobring thecost down to about $22,000.One of the items that would be eliminated is the proposed restroom.The proposed improvements willmean the elimination of 11 parking spaces. LeAnn Pauley,Design Committee Chairman,Moses Lake Business Association,submitted a letter and a petition with signatures of people infavor of the improvements to Sinkiuse Square. Dr.Covey suggested that the gazebo have an open front and back so thatsmall gatheringswould face the sidewalks and larger gatherings could use theparkinglot. SallyGoodwin,Moses Lake Business Association,stated thatthe property owners ofthreevacant lots at the corner of Fourth and Beechhave offered theselots foremployee,merchant,and business owner parking,so long as theyown the lots.They are working on gettingthisinformation out tothedowntown busínesses but itwill take timeto get people toutilizethis area. Action Taken:Mr.Reese moved that the Council support the concept of the improvements to Sinkluse Square,seconded by Dr.Covey,and passed unanimously. NON-AGENDA ITEMSAND PUBLICQUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS AGCCT MEETING Mr.Pearce reminded the Council of theAGCCT meeting inWilson Creek onThursday,August 30.The van willbe leaving the CityHall parking lot about 5:15 p.m. CITY MANAGER REPORTS AND COMMENTS RECORDING EQUIPMENT -POLICE DEPARTMENT The Police Department is proposing to replacetheirexisting reel to reel phone recorder with newequipment which interfaces directly tothe phone system and requires no tapes or cassettes.The equipmentwillcost $12,336and the upgrades tothecomputerwould cost about $500. Action Taken:Mr.Tracy moved that staffbe authorized to purchase the recorder system andthe upgrades tothecomputerfrom Dictaphone based on the factthat theequipment is not available from any other vendor, AcLEnSTd PNS T RdEpNaTLdlNunanimE The city received $311,214.74in sales tax and $37,686.94intransient rental income on July 31,2001. WEED CONTROL A report was provided to the Council showing the number of persons contacted about weed control. The regular meeting was adjournedat 9:30 p.m. AT Mayor nance Director O