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2001.09.11_000016767 MOSES LAKECITY COUNCILSeptember11,2001 Council Present:Richard Pearce,Ron Covey,Chris Blessing,LarryTracy,Tom Porter,Brent Reese,and Lee Blackwell MINUTES:Mr.Porter movedthattheminutesoftheAugust28 meeting be approved as submitted,seconded by Mr.Blessing,and passed unanimously. APPROVAL OE BILLS,CHECKS,AND PREPAID CLAIMS Action Taken:Mr.Blackwell moved thatthe bills,checks,and prepaid claims issued be approved,seconded by Mr.Reese,and passed unanimously. Vouchers auditedand certifiedby the Finance Director as required byRCW 42.24.080,and thoseexpensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for theCouncilmeetingofAugust28,2001 for the funds listed below are approved in the amount of $594,483.68. GENERAL FUND $102,214.78 WIS CONSTRUCTION 162,794.44STREET10,294.04 SANITATIONFUND 104,508.56STREETREPAIR/RECON 7,628.43 AIRPORT 1,960.87GOB1993REDEMPTION61.63 AMBULANCEFUND 961.771998REFUNDINGGOB101.78 CENTRAL SERVICES 9,508.76 STREET IMPROVEMENT 68,291.31 EQUIPMENT RENTAL 57,789.47PARK&REC IMPROVEMENT 13,017.70 BUILDINGMAINTENANCE 18,889.27WATERISEWER34,031.08 M.L.YOUTH PTF 2,371.341994BONDFUND58.45 TOTAL $594,483.68 Prepaid Claims:Prepaid claims approved bythe CityManager according totheprocess established by MosesLakeMunicipalCode3.42.030 and the internal controlpolicyapprovedby theCityCouncil has been recorded on a listing which has been made available totheCityCouncil.The claims listed below are approved in theamountof$4,454.83for all funds. GENERAL FUND $79.12 WATER/SEWER 9.86STREET3,332.70 BUILDINGMAINTENANCE 4,454.83TOTAL$7,876.51 Claim Checks:Checks 11014 through11192 issued on August 28,2001 throughSeptember 6,2001 wereapprovedforpaymentattheCouncilmeetingheldonSeptember11,2001 in the total amount of$1,483,429.11. Pavroll:The payroll issued on August 31,2001 having been approved pursuantto the rule ofthe CityCouncilsetforthinMosesLakeMunicipalCode3.42.040,was paid by checks 22033 through 22312 in the totalamountof$86,253.59. Payroll:The payroll issued on August 31,2001 having been approved pursuant tothe rule of the CityCouncilsetforthinMosesLakeMunicipalCode3.42.040,was paid by checks 22313 through22319 in the totalamountof$1,152.52. EMPLOYEE PRESENTATIONS -None CONSENT AGENDA Resolution -Accept Street/Utility Improvements -Catholic Church:A resolution was presented which acceptsthestreetandutilityimprovementsconstructedaspartofOurLadyofFatimaCatholicChurch. Use of Civic Center Park -Farmer's Market:The Columbia Basin Farmer's Market and Craft BazaarrequestedtheeoftheCivicCenterParkfortheyear2002onSaturdayandWednesdayfromJunethroughOctober. Resolution -Accept Donation -AllStar Enterprises,Inc.:A resolution was presented which accepts $200fromtheAllStarEnterprises,Inc.The funds are to be used for parks and playgrounds. Resolution -Accept Donation -Wal-Mart:A resolution was presented which accepts $1,509.21from Wal-Mart.The funds are for thepurchase ofa videocamera for a police vehicle. Resolution -Accept Traffic Safetv Grant:A resolution was presented which accepts a grant from theWashingtonStateTrafficSafetyCommissionfortrafficenforcementinschoolzones. Six Year Street Program:The Council should set September 25 as the date for a public hearing to considertheSixYearStreetProgram. Action Taken:Dr.Covey moved thattheConsent Agenda be approved,seconded by Mr.Blackwell,andpassedunanimously, CONSIDERATION OF BIDS BROADWAY WATER MAIN The cityreceived four bids for the extension of the water main on East Broadway.The low bidder failed toincludeaunitpriceforthelumpsumbiditemformobilization.However,an extended price was written in.The low bidder submitted documentation within four hours after the bid opening declaring that this was aclericalerrorandtheunitpriceshouldhavebeenthesameastheextendedprice.Staff recommended thattheCouncilwaivetheirregularityandawardthebidtoChris'Excavation as thelow bidder. Action Taken:Mr.Porter moved thattheirregularity be waived and the bid be awarded to Chris'Excavationintheamountof$258,461.28,seconded by Mr.Tracy,and passed unanimously. 5768 CITYCOUNCIL MINUTES:2 September 11,2001 WELL 9 PUMP HOUSE PROJECT The cityreceivedtwo bids for theWell 9 Pump House project,which includes construction of a new pumphouseandinstallationofanewpump,motor,electrical system,column,and shaft.Staff recommended thattheCouncilawardthebidtoirrigator's,Inc. Action Taken:Mr.Blackwell movedthat the bid be awardedto irrigator's Inc.in the amount of $275,436.97,seconded by Mr.Tracy,and passed unanimously. PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGIS-None Al NRDOOOL1 B DNSET -2ND READING An ordinance was presented which amends the 2001 budget. The ordinance amending the 2001 budget for theCity of Moses Lake,Washington was read bytitleonly. Action Taken:Mr.Porter moved thatthesecond reading oftheordinance be adopted,seconded by Mr. Blackwell,and passed unanimously. ORDINANCE-AMEND STATEENVIRONMENTALPOLICY ACT -2ND READING Anordinancewas presented which providesforhousekeeping changes toChapter 14.06 and allows theSEPA Responsible Officialtoappointa designee. The ordinanceamendingChapter 14.06 of the Moses Lake Municipal Code entitled "State Environmental Policy Act"was read by titleonly. Action Taken:Mr.Reese moved thatthesecond reading of theordinance be adopted,seconded by Mr. Porter,and passed unanimously. RESOLUTION-DRAFT COMPREHENSIVE PLAN A resolution was presented which adopts the Comprehensive Plan for the Cityof Moses Lake. Gilbert Alvarado,Community Development Director,stated thatatourwas taken of thearea along Yonezawa Boulevard.A map was also provided showingthepropertyownersadjacent toYonezawa Boulevard.He mentioned that the areas under discussion include Yonezawa Boulevard,property owned by the Housing Authorityof Grant County,Dr.Young's property on Division,and the area south of I-90. Yonezawa Boulevard Area:The Council discussed the land use designations alongYonezawaBoulevard. Mr.Blackwellstated thatafterthe tourtheonlyarea thathe would be infavor ofchangingwould be the School District property south of Yonezawa.He felt that area should be changed to commercial. Mr.Porter stated thatafter looking over thearea he would be in favor of keeping the recommendationofthe Planning Commission for the land use designations. There was some discussion by theCouncil. Action Taken:Mr.Blackwell moved that the School Districtproperty south ofI-90 be designatedcommercial and the Comprehensive Plan be amended to reflect this change,seconded by Dr.Covey,and passed unanimously. Housing Authority Property:The Housing Authority has requested thattheirproperty on Patton Boulevard be changed tocorrespondto the county's designation.This area has been designated as commercial by the countybut medium density bythe city. There was some discussion by the Council.Itwas pointed out that thisarea is under countyjurisdictionat thistime.The Housing Authority has indicated theyare interested in professional offices rather than normal commercialbusinesses. Action Taken:Mr.Blessing movedthat Lots 1 -6 and416 -421,Larson Subdivision,whichare owned by the Housing Authority,be changed from mediumdensity residentialto high density residential,seconded by Mr. Porter,and passed with Mr.Reese opposed. Dr.Younq's Property on Division:Mr.Alvarado statedthattheproperty owned byDr.Young at the intersection of FifthAvenue and Division Street is developed as commercial.The Planning Commission recommended that this area be designated as commercial.He pointed out thatthe buildings in this area have been converted tocommercialuses. There was some discussion bythe Council and itwas suggested thatanothercommercial zone be developed to regulate professional officesand not have them included inthe multi-family residential zone. Concern was expressed about theencroachment of commercialuses into residential areas. Action Taken:Mr,Porter movedthatLots 16,17,and 18,Block 2,Burress Tract No.2 and Tax #472A be changed from a residential designation toa commercialdesignation and thatstaffbe directed to develop acommercialzonetoaddressbusinessandofficeareas,seconded byMr.Blessing,and passed unanimously. South of I-90:Mr.Alvarado stated thatthe Council previously had some concern about the area south ofI-90 that is currentlydesignated Business Office Complex.The adjacent property in the county has been designated as Urban Reserve. There was some discussion and no changes were made. 5769 CITY COUNCIL MINUTES:3 September 11,2001 Boys and Girls Club Property:The property owned by theHousing Authority of GrantCountyand leased bytheBoysandGirlsClublocatedintheLarsonSubdivisionhascertainrestrictionsonthedeedwhichrequire itto be used for public purposes.Because oftheserestrictions,thePlanning Commission recommended thatthedesignationbechangedfromhighdensityresidentialtopublic. Action Taken:Mr.Blackwell movedthatthedesignation oftheproperty ownedby the Housing Authority ofGrantCountyandleasedbytheBoysandGirlsClublocatedintheLarsonSubdivisionbechangedfromhighdensityresidentialtopublic,seconded by Mr.Porter,and passed unanimously. The resolution adopting theCity of Moses Lake's Comprehensive Plan was read by titleonly. O Action Taken:Mr.Blackwell moved thatthe resolutionbe adopted,seconded by Mr.Tracy,and passedunanimously. REQUESTS TO CALLFOR BIDS-None REFERRALS FROM COMMISSIONS ORDINANCE -VACATE EASEMENT -GARDEN HEIGHTS ADDITION-1"READING An ordinancewas presented whichvacates an easement lying between Lots 3 and 4 of Garden HeightsAddition.The property ownersare planning toconstructa buildingoverthiseasement which necessitates itsabandonment. Mr.Blessing declared a conflictofinterest and exitedtheroom. The ordinanceabandoningan easement in Garden Heights Addition was read by titleonly. Action Taken:Mr.Porter moved that the first reading of the ordinance be adopted,seconded by Mr.Blackwell,and passed unanimously. ORDINANCE -VACATE EASEMENT -PARADISE SHORT PLAT -1*READING An ordinance was presented which vacates an easement lyingon both sides of the rear property line of Lot2,Paradise Short Plat so that a building can be constructed in thisarea. Mr.Blessing declared a conflict of interest and exited the room. The ordinance abandoning an easement in the Paradise Short Plat was read by titleonly. Action Taken:Mr.Blackwell moved that the first reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION LODGINGTAXADVISORY COMMITTEE The resolution establishing a Lodging Tax Advisdry Committee and appointing members theretostated thattheCityCouncilwouldreviewthemembershipoftheCommitteeonanannualbasisandmakechangesasappropriate.Members of the Advisory Committee appointed bytheCouncil on 9/23/97 are as follows:TerryJordan,ElRancho Motel,Judy Ferguson,Heritage Executive Suites,Karen Wagner,Moses Lake ChamberofCommerceandTourismCommission,Brenda Teals,BigBend Community College,AlliedArts,and FriendsoftheAdamEastMuseumandArtCenter,and Tourism Commission.Ron Covey was appointed asChairmanandMosesLakeCityCouncilmember. Action Taken:Mr.Blackwell moved that the membership of the Lodging Tax Advisory Committee beconfirmed,seconded by Mr.Reese,and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS ANDCOMMENTS BUILDON UNPLATTED PROPERTY -ALLEN- Gilbert Alvarado,Community Development Director,stated that Mr.Allen is proposing to add on tohis homewhichislocatedonunplattedpropertyalongHighway17.A request to build on unplatted property must beconsideredbytheCouncit Jack Allen,ownerofproperty along Highway 17,stated thathe has lived in the house since 1963 and hewouldliketoaddontothebacksideofthehouse.There is about an acre and the proposed additionis notnearanypropertylines. Action Taken:Mr.Reese moved that permission be granted for Jack Allen to build on unplatted property,seconded by Mr.Blackwell,and passed unanimously. ICE SKATING RINK Action Taken:Dr.Covey moved that the ice skating rink be removed from the table,seconded by Mr.Blackwell,and passed unanimously. Dr.Covey pointed out that the location of theice skating rinks has been discussed by theCouncil during thepastseveralyears.Several locations werediscussed but no decision was made.The cityhas nowacquiredthepropertyadjacenttoLarsonPlayfieldandhefeltthatwouldbethebestplacetolocatetheiceskatingrinks.The Parks and Recreation Survey thatwas conducted included a question on where toplace the iceskatingrinksbutnomajoritywasobtainedonthelocation.He did notfeel thepublic had enough informationtomakeaninformeddecision. Action Taken:Dr.Covey moved that the ice skating rinks be placed at the property adjacent to LarsonPlayfieldandthatthesmallrinkbeplacedatthislocationthiswinter,seconded by Mr.Reese. 5770 CITYCOUNCIL MINUTES:4 September 11,2001 Mr.Blackwell felt thatpublic input is important and the majority ofpeople seem to be in favor of locating theiceskatingrinksatMcCoshPark. Mr.Porter mentioned that he has talkedtomany citizens,including the presidentof theVolleyballAssociation,who are infavor of having the ice skating rinks at the batting cages property.He felt itwould be inthe bestinterestsofthecitytoplacetheiceskatingrinksatthebattingcagesproperty. Mr.Tracyfelt theice skatingrinks should be placed at McCosh Park. Mr.Blessing pointed out thatthe citizens of Moses Lake have indicated a preference to have the ice skatingrinksplacedatMcCoshParkandhefelttheyshouldbeplacedthere.He feltthat placingthe ice skatingrinksatMcCoshParkwillenhancetheparkandthedowntownarea. Mr.Reese pointed out that the ice skating rinkwillbe used inthe winter when the aquatic center and skateboardparkareclosed.He feltthatthe recreational activities inthe city shouldbe spread out He mentionedoutthatiftheiceskatingrinksareplacedatMcCoshparkitwouldprecludeexpansionoftheaquaticcenterandtherewouldbenoroomtoenclosetherinks.There is 7 acres of land at thebatting cages site and he would be infavor of placing the ice skating rinksat that location. The motion passed with Mr.Porter,Mr.Reese,Dr.Covey,and Mr.Pearce in favor and Mr.Tracy,Mr. Blackwell,and Mr.Blessing opposed. COUNCIL QUESTIONS AND COMMENTS-None CITYMANAGERREPORTS AND COMMENTS INVESTMENTREPORT Joseph K.Gavinski,City Manager,reported that the city received $84,641.52in interest earned on invest- ments in July 2001. BUILDINGACTIVITYREPORT Joseph K.Gavinski,City Manager,distributed theAugust 2001 building activity report. SWIMMING POOL -SCHOOL DISTRICT The School District submitteda letter concerning the construction of a pool and requesting inputon whether or not the citywould be interested injointparticipation. Mr.Blackwell suggested that a Councilman be assigned towork with the School District on thisproject. Mr.Blackwellwas appointed as the Council's representative tothe School District on thisproject.Mr.Reese was appointed as an alternateand a member of the Parks and Recreation Department is also toattend. B.J.DeBenedetti,Moses Lake School District,stated thatthe School Districtandthe cityhave discussed thisprojectseveraltimes.The school is ready toenter thedesign phase.The school is willing towork with the cityso thatthe pool couldbe used for recreational programs when not being used by theschool. The regularmeeting was recessed at 9:00 p.m.and theCouncil met in an executive session to discuss labor relationsand real estate transactions.The executivemeetingwas adjourned at 9:40 p.m.and the regular meeting was reconvened. AMBULANCESERVICES CONTRACT An agreement for ambulance service between thecityand Samaritan Hospital was presented. ActionTaken:Mr.Blessing moved thatthe Citymanager be authorized toexecutethe interlocal agreement withSamaritan Hospital for ambulanceservices,seconded by Mr.Tracy,and imously. The regular meeting was adjournedat 9:45 p.m. AT Mayor 1nance Director O