2001.12.11_000015793
MOSES LAKECITYCOUNCILDecember11,2001
Council Present Richard Pearce,Ron Covey,Chris Blessing,Larry Tracy,Steve Shinn,Brent Reese,andLeeBlackwell
MINUTES:Mr.Blessing moved thattheminutes of the November 27 meetingbe approved as submitted,seconded by Mr.Blackwell,and passed unanimously.
APPROVAL OF BILLS,CHECKS,ANDPREPAID CLAIMS
Action Taken:Dr.Covey moved that thebills,checks,and prepaid claims issued be approved,seconded byMr.Reese,and passed unanimously.
Vouchers auditedand certified bythe Finance Director as required by RCW 42.24.080,and those expenseOreimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on a listingwhich hasbeenmadeavailabletotheCityCouncil.
Claims:The vouchers included on the below list as modified by theCouncil and noted uponsaid listfor theCouncilmeetingofDecember11,2001 for thefunds listed below are approvedintheamountof$766,837.75.
GENERAL FUND $59,155.83 SANITATIONFUND 98,931.66STREET3,835.16 AIRPORT 200.13STREETREPAIR/RECON 33,979.64 AMBULANCESERVICE FUND 5,036.98STREETIMPROVEMENT107.80 CENTRALSERVICES 2,018.30PARK&REC IMPROVEMENT 14,850.53 EQUIPMENT RENTAL 28,066.16WATER/SEWER 337,596.55 BUILDINGMAINTENANCE 19,107.941996BONDREDEMPTION64.30 ML YOUTH PARTNERSHIP TF 1,826.97WISCONSTRUCTION162,059.60 TOTAL $766,837.75
Prepaid Claims:Prepaid claims approved bytheCitvManager according tothe process established byMosesLakeMunicipalCode3.42,030 and theinternal confrolpolicyapprovedby theCityCouncil has been recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are approved intheamountof$227,850.81for all funds.
GENERAL FUND $12.06CAPITAL227,838.75TOTAL$227,850.81
Prepaid Claims:Prepaid claims approved bytheCityManager accordingtotheprocess establishedbyMosesLakeMunicipalCode3.42.030 andthe internal controlpolicyapprovedbythe CityCouncil has been recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.The claims listed below are approved intheamountof$13,668.03for all funds.
GENERAL FUND $13,668.03
Claim Checks:Checks 12260 through12412 issued on November28,2001 throughDecember7,2001 wereOapprovedforpaymentattheCouncilmeetingheldonDecember11,2001 in the total amount of$1,742,016.92.
Payroll:The payroll issued on November 30,2001 having been approved pursuant to the rule of theCityCouncilsetforthinMosesLakeMunicipalCode3.42.040,was paid by checks 23515 through23522 in thetotalamountof$1,555.96
Payroll:The payroll issued on December 7,2001 having been approved pursuant to the rule of the CityCouncilsetforthinMosesLakeMunicipalCode3.42.040,was paid by checks 23523 through23701 inthetotalamountof$58,236.12.
NEW COUNCIL MEMBERS
Lee Blackwell and Ron Covey were sworn in as Council members.
EMPLOYEE PRESENTATIONS
Police Department:Teri Almos,Department Secretary,was presented to Council.
CONSENT AGENDA
Planning Commission -Appointment:BillBailey was re-appointedtothePlanning Commission.
Resolution -Accept Donation -Koenig:A resolution was presented which accepts $25from DavidA,Koenigandfamily.The funds will be used to help paint the D.A.R.E.van.
Resolution -Accept Street Improvements -Allie Abbs Short Plat:A resolution was presented whichacceptsthestreetimprovementsconstructedaspartoftheAllieAbbsshortPlat.
Accept Work -Ballfield Lighting Materials -2001:Musco Lighting has co leted the 2001 Ballfield Lighting 7
MaterialsProject.Ihis project consisted ofdesigningand providing mate apisfor a lighting systemat allfivebaseballfieldsatthePaulLauzierAthleticComplexandtworeplacementpolesforMFieldatLarsonPlayfield.The work should be accepted and the 45 day lien period entered into.
Action Taken:Mr.Blessing moved that the Consent Agenda be approved,seconded by Mr.Shinn,andpassedunanimously.
CONSIDERATION OF BIDS -None
PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS
DEPARTMENT OF TRANSPORTATION -ANNEXATION
The D artment of Transportation submitteda petition for theannexation ofvarious rights-of-way withintheCityofosesLake.
Action Taken:Dr.Covey moved that the petition be accepted,seconded by Mr.Tracy,and passedunanimously.
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CITYCOUNCIL MINUTES:2 December 11,2001
PROPERTY TAXATION
DonMcDowell,Grant County Assessor,explained how property is taxed in Grant County.
ORDINANCES AND RESOLUTIONS
ORDINANCE-ADOPT 2002 BUDGET-2"°READING
An ordinance was presented which adopts the 2002 budget.
The ordinance adopting the budget forthe Cityof Moses Lake,Washington for the year of 2002 was read by
titleonly.
Action Taken:Dr.Covey moved thatthe second reading of the ordinance be adopted,seconded by Mr.
Blackwell.
ActionTaken:Mr.Shinn movedthatthebudget reflectthefactthat$250,000 in interest from theWater/Sewer
Fundwas transferred totheGeneral Fund,seconded by Mr.Blessing.
Itwas pointed out that theoverall budget willnot change.This isjust an internal transactionshowing howthefundsgetfromoneplacetoanother.
The motion passed unanimously.
Mr.Blessing requested clarification concerning labor reimbursementon water/sewer projects.
Action Taken:Dr.Covey moved that this item be tabledat thistime,seconded by Mr.Reese,and passed
unanimously.
ORDINANCE -GRANT FRANCHISE -ARTESIAN DIRECT HOLDINGCORP.-2ND READING
Artesian Direct has requested a franchise in order toprovide cable service inthe City of Moses Lake.
The ordinance grantinga franchise to Artesian Direct HoldingCorporation to operate and maintaina cable
stem inthe CityofMoses Lake and settingforth conditions accompanying thegrantof franchise was readtitleonly.
Action Taken:Mr.Blackwell movedthatthe second reading ofthe ordinancebe adopted,seconded by Mr.Reese.
Chris Hollingsworth,Artesian Direct Holding Corporation,requested clarificationon the reasons for requiring
a $20,000letter of credit.
It was explained that the $20,000 letter of credit was to protect the city should the company default onpayment.
The motionpassed unanimously.
ORDINANCE -AMEND2001 BUDGET-161READING
An ordinance was presented which amends the 2001 budget.
The ordinance amendingthe 2001 budget for the Cityof Moses Lake,Washington was read by titleonly.
Therewas some discussion on the proposed changes tothe2001 budget.The discussion was mainly about
the funds for theMuseum and ArtCenter.
ActionTaken:Dr.Covey moved thatthe first reading of theordinance be adopted,seconded by Mr.Reese,
and passed with Mr.Shinn abstaining.
RESOLUTION -BUILDON UNPLATTED PROPERTY -JANSEN
Vic Jansen,Unique Properties,has requested permission toplace a portable espresso stand on Tax#4097
located at 611 Fifth Avenue.The site is zoned C-2,General Commercial and Business.
The resolution allowingVic Jansen,Unique Properties,to build on unplatted property owned by Wheeler
Produce,Inc.was read by titleonly.
There was some discussion bytheCouncil concerningtrafficflowand itwas pointed out thata site plan review
wouldbe required before the Planning Commission.
Action Taken:Mr.Blackwell moved thatthe resolution be adopted,seconded by Mr.Shinn,and passed
unanimously.
REQUESTS TO CALLFOR BIDS -None
REFERRALS FROM COMMISSIONS
DESERT OASIS BATTINGCAGES
The Parks and Recreation Commission has recommended thatthe recently urchased property containing
theDesert Oasis batting cages be renamed the Larson Recreation Center.pThissite encompasses moreactivitiesthanjustbattingcages.Those activitiesinclude arcade games,concession area,ice rink,skate
rentals,meeting area,and a communitypolice substation The Commission feltthatthe area should have a
name that would include theseadditionalactivities and recommended it be renamed "Larson Recreation
Center".
Action Taken:Mr.Shinn moved that therecently acquired property inthe Larson Playfield area,known as
the Desert Oasis Batting Cages,be named Larson Recreation Center,seconded by Dr.Covey,and passed
unanimously.
OTHER ITEMS FOR COUNCIL CONSIDERATION
AGREEMENT -CONCERT SERIES
An agreement with Burke Marketing/Promotions for the 2002 Summer Concert Series was presented.
Authonzationwas requested for theCityManager toexecute the agreement
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CITYCOUNCIL MINUTES:3 December 11,2001
Joseph K.Gavinski,City Manager,_pointed outthat thecity receives donations which cover part of the costsoftheconcertseriesandtheremainingamountcomesfromthehotellmoteltax.
Action Taken:Mr.Blessing movedthattheCity Manager be authorized toexecute the agreement,secondedbyMr.Tracy,and passed unanimously.
REWARD
The Police Department is requesting authorizationtooffera reward in theamount of $2,500for informationleadingtothearrestandconvictionofthoseresponsibleforthearmedrobberyattheHallmarkInnonOctober24,2001 and another$2,500reward for information leading to thearrest and conviction of those responsibleforthetwoarmedrobberiesattheLuckyBreakTavernwithinthepastmonth.
O Action Taken:Mr.Blackwellmoved thatthe reward offer be confirmed,seconded by Mr.Reese,and passedunanimously.
YONEZAWABOULEVARD
Phil Bloom,Columbia Northwest Engineering,submitted a street layout for the extension of YonezawaBoulevardeastofHighway17toRoadLNE.The street isproposed tobe 5 lanes consisting of4 travellanesandonecenterleftturnlanewithnoonstreetparking.Staff requested direction from the Council onwhetherathreelanestreetshouldbeconstructedwithabikepathononeorbothsidesoftheproposedstreet.Thedeveloperisrequestingthecitytopayfortheextrastreetwidth.
Gary G.Harer,Municipal Services Director,stated that several meetings have been held with the proponenttoaddressstaffconcerns.
Mr.Bloom stated that the intent was to extend Yonezawa Boulevard as an arterialto at least Road L andperhapsbeyond.The road has been designed with five lanes.The intersection is not tostandard as it hasbeendesignedtogoaroundanexistingpowerpole.The power pale carries a transmissionlineand willcostabout$50,000 to move.The developer is requesting the city participateinthe cost of the arterial,Thosecostswouldincludetheextratwolanesrequiredforanartenalstreetandtheextrawidthfortheside-walk/bicyclepath.
There was considerablediscussion by the Council.
The resolution stating thecity's interest and intent in extending Yonezawa Boulevard was read by titleonly.
Action Taken:Mr.Blackwell moved that the resolution be adopted,seconded by Mr,Shinn.
Joseph K.Gavinski,City Manager,pointed out that the resolution was simply to aid the developer in hisdiscussionwiththeDepartmentofÏransportationconcerningtheaccessfromHighway17.This resolutiondoesnotdealwiththeconstructionoftheroadwayitself.
The motion passed unanimously.
Mr.Bloom mentioned thatthedeveloper must present to the D artment of Transportation an intersectiondesign,In order to do that,the design of the road needs to be deeptermined.
ActionTaken:Mr.Shinn movedthatthe extensionofYonezawa Boulevard be designed withfour travellanes,one left-hand turnlane,no on-street parking,a 10footsidewalk/bike path on each side,and thecityparticipateintheplanningofthestreet,seconded by Mr.Blessing,and passed unanimously.
GRANT COUNTY EDC 703AAnagreementwiththeGrantCountyEDCwaspresentedforCouncilconsideration.The service fee for2002is$15,000.There is no increase over the 2001 fee.
Action Taken:Mr.Blessing moved that the CityManager be authorized tosign the agreement,seconded byMr.Reese,and passed unanimously.
ORDINANCE -ADOPT 2002 BUDGET
Action Taken:Dr.Covey moved that the budget be removed from the table,seconded by Mr.Reese,andpassedunanimously.
Ron Cone,Finance Director,explained how labor reimbursement on water/sewer projects are handled.
The amended motion passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS -None
CITYMANAGERREPORTS AND COMMENTS
ICE RINKlBUILDINGSETUP COSTS
O Joseph K.Gavinski,City Manager,distributed the costs associated with locating the small ice rink at theLarsonRecreationCenterandthecostsforpreparingthebattingcagebuildingforoperation.He mentionedthatstaffislookingintoalifttoprovideaccesstothesecondfloorofthebattingcagebuilding.The costspresenteddonotincludelabor.
Jerry Thaut,Parks and Recreation Director,stated thatthe facility has been open since Thanksgiving week.There are hitting leagues inoperation andadditionalarcade games will arrive on Thursday.The upper areacanberentedoutwhenaccessisavailable.
INVESTMENT REPORT
Joseph K.Gavinski,City Manager,reported that the city received $79,935.78from investment income inNovember2001.
CITYHALLSEWER MAIN
Joseph K.Gavinski,City Mana r,distributed a map showing the roposed relocation of the sewer maincurrentlylocatedbehindCityHaSIThesewermainwouldbeplaceSinstreetright-of-way.
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CITYCOUNCIL MINUTES:4 December 11,2001
There was some discussion bvtheCouncil and staffwas directed to removethe items from theoldfire stationandgotobidondemolitionofthebuilding.
Mr.Gavinski pointed out thatthere is a building at the corner ofAlder and 4th,on property recently purchasedbythecity,that should also be demolished.
SALES TAX/TRANSIENT RENTAL INCOME
Joseph K.Gavinski,City Manager,reported that the city received $313,582.24in sales tax and $33,139.80intransientrentalincomeinNovember2001.
CITY HALL/MAINTENANCEFACILITY-REIMBURSEMENT OF EXPENDITURES THROUGH FUTUREBONDissUI-.8
Joseph K.Gavinski,CityManager,plained to theCouncil thatthe maintenancefacilityand new ci hallmaybepaidforthroughtheissuanceofondsinthefuture.Any monetary advances associated with hese twoprojectsmaybereimbursedwithabondissue.
BIG BEND RESOURCE CONSERVATION AND DEVELOPMENT COUNCIL
Joseph K,Gavinski,City Manager,explained that the Big Bend Resource Conservation and DevelopmentCouncilisrequestingmanpowertoaidintheirproiects,The cityis currentlycontributing $50 per year tothisgroup.Their mainfocus is to locate grant funds forprojects theparticipating agencies propose.
No action was takenby the Council.
2002 RETREAT
Joseph K.Gavinski,CityManager,stated thatMarch 8,9,and10 are thedates for the2002 CityCouncillstaff
retreat in Spokane.
The regular meeting was adjourned at 9:20 p.m.and the Council met in an execu ion todiscusspersonnelmatters.The executivesession was adjourned at 10 p.m.and the r meeti con-vened.The regular meeting was adjourned at 10 p.m.
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