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2002 01 225805 MOSES LAKE CITY COUNCIL January 22,2002 Council Present:Richard Pearce,RonCovey,Chris Blessing,Larry Tracy,Steve Shinn, BrentReese, and Lee Blackweil MINUTES:Mr.Blessing moved thatthe minutes of the January 8 meeting be approved as submitted, seconded by Mr.Tracy, and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Dr.Coveymovedthatthe bills,checks, and prepaid claimsissued be approved,seconded by Mr.Reese,and passed unanimously. .-Vouchers audited and certified bythe Finance Director as required byRCW 42.24.080,andthose expense•\reimbursement claims certified as required byRCW 42.24.090,havebeen recorded on a listing which has \_y been made available to the City Council. Claims:The vouchers included onthe belowlistas modified bythe Council andnoted uponsaidlistfor theCouncilmeetingofJanuary22,2002 for the funds listed below are approved in the amount of$523,817.76. GENERAL FUND $141,060.31 SANITATION FUND 32,593.86 STREET 25,927.16 AMBULANCE SERVICE FUND 6,072.87 EQUIPMENT LEASES 3,155.16 UNEMPLCOMP INS 375.00 CAPITAL 25,604.11 SELF INSURANCE 3,424.00 PARK &REC IMPROVEMENT 139,776.79 CENTRAL SERVICES 7,936.81 WATER/SEWER 78,805.01 EQUIPMENT RENTAL 23,973.31 1992 BOND FUND 28,405.00 BUILDING MAINTENANCE 4,666.23 W/S CONSTRUCTION 101.28 FIREMANS PENSION 56.00 WATER/SEWER LEASES 1,884.86 TOTAL $523,817.76 Prepaid Claims:Prepaid claimsapproved bythe City Manager according tothe processestablished byMosesLakeMunicipalCode3.42.030 andthe internal control policy approved bythe City Council hasbeen recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.Theclaims listed below are approved in the amount of$13,187.66 for all funds. GENERAL FUND $2,444.24 CENTRAL SERVICES 2,464.10 EQUIPMENT LEASES 2,057.48 EQUIPMENT RENTAL 5,843.26 WATER/SEWER LEASES 354.29 BUILDING MAINTENANCE 11.65 SANITATION FUND 12.64 TOTAL $13,187.66 \J Prepaid Claims:Prepaid claimsapproved bytheCity Manager according tothe processestablished byMosesLakeMunicipalCode3.42.030 and theinternal control policy approved by theCity Council has been recordedonalistingwhichhasbeenmader-!,-,-,-A-"--*•-~:1 -rt---•«-*--'•—''!-"•- amount of$9,436.60 for all funds. on a listingwhich has been made available to the City Council.The claims listed below are approved in the >rr GENERAL FUND $76.00 EQUIPMENT RENTAL 9,296.60 AMBULANCE FUND 64.14 TOTAL $9,436.74 Claim Checks:Checks 12773through 12969 issued on January 8,2002 through January 21,2002 were ap proved for payment at the Council meeting held on January 22, 2002 inthe total amount of $895,942.15. Payroll:The payroll issued on January 18,2002 having been approvedpursuanttothe rule ofthe City Councilsetforthin Moses Lake Municipal Code 3.42.040, was paid by checks 24077 through24250 inthe total amount of$57,678.21. PROCLAMATIONS The proclamation declaring January 23,2002 as Frank and Miyo Koba Day was read in its entirety.//S^ The proclamation declaring February 12,2002 as Arts Day 2002 was read in its entirety. EMPLOYEE PRESENTATIONS Police Department:Calvin Baker,Community Services Coordinator,was presented to the Council. CONSENT AGENDA AcceptWork-2001 Sewer Lining Project:Gelco Services hascompleted thework onthe2001 Sewer Lining //k 6> Project.The work should be accepted and the 45-day lien period entered into. AcceptWork-2001 Water Main Project:Chris'Excavation hascompletedtheworkonthe 2001 Water Main //££ Project.The work should be accepted and the 45-day lien period entered into. Resolution -Accept Donation -Wal-Mart Foundation:Aresolution was presented which accepts $1,000 from /OV& the Ephrata Wal-Mart Foundation.The funds are to be used for the Special Olympics Program. Resolution -Accept Donation -Chemi-Con Corporation:A resolution was presented which accepts $3,000 /OYu? from the Chemi-Con Corporation.The funds are to be used for the Japanese Garden project. M Resolution -Accept Utility Improvements -Westshore Drive:Aresolution was presented which accepts water Jjfo£?^"^and sewer mains installed along Westshore Drive between Hansen Road and4 NE. Resolution - Accept WASPC Grant:A resolution was presented whichaccepts a grantinthe amount of //yg$1,375 from the Washington Associationof Sheriffs and Police Chiefs. The funds will be used to purchase '7 one moving radar and one portable breath testing machine. Action Taken:Mr.Shinn moved thatthe ConsentAgenda be approved,seconded by Mr.Tracy,and passed unanimously. 5806 CITY COUNCIL MINUTES: 2 January 22,2002 CONSIDERATION OF BIDS /££^RESERVOIR #6 The city received 10 bids for painting Reservoir#6.The staff recommended the bid be awarded to Extreme Coatings,Inc.as the low bidder. Action Taken:Mr.Pearce moved that the bid for the Reservoir#6 Painting Project be awarded to Extreme Coatings,Inc. in the amount of $90,742.81,seconded by Mr.Reese,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS /Oof ORDINANCE -DEPARTMENT OF TRANSPORTATION -ANNEXATION -PUBLIC HEARING An ordinance was presentedwhichwould annex Department of Transportation rights-of-way currently withthe city's limits.The GrantCounty Assessor has issued a Sufficiency Certificate which certifies that the owners ofthe land have signed the petition for annexation. The public hearing was opened.There were no comments. Action Taken:Dr.Covey moved that the public hearing be closed,seconded by Mr.Blessing,and passed unanimously. The ordinanceannexing property commonly knownas theWashington State DepartmentofTransportation rights-of-way annexation,to the City of Moses Lake,Washington,and incorporating the same within the corporate limits ofthe City of Moses Lake,and which provides for the assumption of existing indebtedness was read by title only. Action Taken:Dr.Covey moved that the first reading of the ordinance be adopted,seconded by Mr.Shinn, and passed unanimously. ORDINANCES AND RESOLUTIONS //V6 ORDINANCES -WATER CONNECTION FEES/WATER/AND SEWER CONNECTIONS -1st READINGS Ordinances were presented which would negatethe requirement for property owners to supply their own 2" domestic meters. Gary G. Harer, Municipal Services Director,explained the reasons for the change in the requirements. There was some discussion by the Council. The ordinance amending Chapter 3.58 of the Moses Lake Municipal Code entitled"Water Connection Fees" was read by title only. Action Taken:Mr.Reese moved that the firstreading of the ordinance be adopted,seconded by Mr.Pearce,and passed unanimously.r} The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer Connections"was read by title only. ActionTaken:Mr.Shinn moved that the first reading of the ordinance be adopted,seconded by Dr.Covey, and passed unanimously. //6?/ORDINANCE -EXCAVATIONS AND OBSTRUCTIONS -1st READING An ordinancewas submitted which changes the bonding requirements relating to excavations and obstructions.The changewill allow a contractor to carry a bond from year to year rather than having to renew the bond every two years. The ordinance amending MosesLakeMunicipal CodeSections 12.16.020,.070,and.090of Chapter 12.16 entitled "Excavations and Obstructions"was read by title only. Mr.Tracy suggested that theordinance beamended toprovide that not only theCity Engineer,butadesignee could approve the permit forthe work. There was some discussion by the Council. Action Taken:Mr.Blessing moved that thefirst reading oftheordinance beadopted,seconded byMr.Tracy, and passed unanimously. Z0/5"RESOLUTION -SET DATE FOR ELECTION ON CHANGE OF FORM OF GOVERNMENT A resolution was presented which set March 12 as the date for a special election on the petition for abandonment of the Council/Manager form of government. There was some discussion by the Council. The resolution setting a special election date on a petition for abandonment ofthe Council/manager form of ^^^government was read by title only.^] Action Taken:Dr.Covey moved that the resolution be adopted,seconded by Mr.Tracy,and passed unanimously. /JM RESOLUTION -MOSES LAKE SPRING FESTIVAL A resolution was presented which sets the city's participation in the Moses Lake Spring Festival on May 23- 27,2002. Theresolution regarding theMoses Lake Spring Festival tobeheld May 23,24,25,26,and 27,2002 wasread by title only. n 5807 CITYCOUNCIL MINUTES: 3 January 22,2002 Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Dr. Covey, and passed unanimously. REQUESTS TO CALL FOR BIDS CITY HALL -BUILDING DEMOLITION PROJECT Staffrequested authorization to callforbidsforthe demolition ofthe old fire station,the soilconservationbuilding,a house and garage at401 S.Alder,and a house and shed at 314 S.Balsam.These buildings are located on property recently acquired by the city. Therewas some discussion by the Council. ,j Action Taken:Mr.Shinn moved that staff be authorized to call for bids,seconded by Mr.Pearce,and passed \^J unanimously. 2002 CRACK SEALING PROJECT Staff requested authorization to call for bids for the 2002 crack seal project./O/*?/] Action Taken:Mr.Reese moved that staff be authorized to call for bids,seconded by Mr.Tracy, and passed unanimously. REFERRALS FROM COMMISSIONS ORDINANCE - RANCH AND HOME ZONE CHANGE -1st READING Bob Fancher,Ranch and Home LLC,has requested a zone change for Lots 3, 4, and 5,Garden HeightsAddition.Thezone change requestis being coordinated betweenthe property ownerandstaffas partofthe Comprehensive Plan, LandUse Designationsmap. The PlanningCommissionrecommended that the zone change request be approved. Mr.Fancher explained that there are some set back issues with the newconstruction on theirpropertywhich will be addressed bythe zone change.The area has been the site ofa commercial use for many years. There was some discussion and the Council felt that the entire area required to be changed under the new Comprehensive Plan should be changed at this time. Action Taken:Mr.Pearce moved thatstaff be directed to incorporate in the zone change all land inthis area that needs to be changed to General Commercial,seconded by Mr.Reese,and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION MUNICIPAL AIRPORT LEASE RATES The Airport Commission has recommended that no changes be made inthe lease rates at the Municipal(j Airport.Currently theeast side commercial lotsare chargedat$.04persquare foot;commercial lots onthe ^—'westside are chargedat $.04 persquare foot;and private hangers are chargedat $.08 persquare foot. Action Taken:Mr.Pearce moved that the MunicipalAirport lease rates be approved,seconded byMr.Tracy, and passed unanimously. NAMING OF CITY FACILITIES Guidelines for the naming or renaming of city facilities were presented. Mr.Tracysuggested thatthe procedurebechanged to provide thatthe "commission shall provide the Council with a choice of recommended names" and ateo that the "naming"committee be changed "nominating" committee. Mr.Shinnfeltthat plaques or recognition markersshouldbe discussed with the family members ofpersons being recognized or with the donors of property or funds. Joseph K.Gavinski,City Manager,statedthat,as a standard practice,thestaffworksclosely with the citizens involved inthe plaques and markers, even thoughthat is not reflectedinthe guidelines.Hestated that the practice will be inserted in the guidelines. Itwas the consensus of the Council thatthe changes be made and the amended guidelines be brought back at the next meeting. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS COUNCIL/MANAGER FORM OF GOVERNMENT u Dr.Covey distributed a letter,with attachments, concerning the proposal to change the city's form of government.He felt that the citizens should be in informed that the information being put forth inthe letters to the editor is not correct.He wanted to know ifother Council members would like to sign this letter. Mr.Blessing and Mr.Tracy requested time to lookover the letter and reviewthe attached documents. Mr.Pearce stated that he agreed withwhat isinthe letter but pointed out that itdoes not addressallthe issues that have been raised in the letters to the editor.He felt those issues should also be addressed. Mr.Blackwell emphasized thatthe Council should focus on the proposed change of government rather than dealing with issues and individuals. Greg Hansen,county resident,stated that he would like a list of the issues the Council feels have been misrepresented. /o/w //?o /OOU, /O/CT /O/S 10* 5808 CITY COUNCIL MINUTES: 4 January 22,2002 Dr.Covey mentioned that, foran example, the issue of the challenge of the GrantCounty Comprehensive Planhaltingany non-agriculturaldevelopmentinthe county.Thatisa self-imposed moratorium by the county, not something that was imposed by the Moses Lake City Manager. Mr.Hansen felt that it was the challenge from the city that caused the action of the county and he was told Ea Dr.Coveystated thatthe letterfrom TerryBrewer,dated December 31,2001,expresses hisconcerns about the county's self-imposed moratorium on any new non-agricultural developments inthe rural areas of thecounty.He pointed outthat Mr.Brewer isconcernedaboutthe actionsofthe countynotwhat Mr.Gavinski did. Mr.Gavinski was directed by the Council to take certain actions.It was not an unauthorized action on his part. Mr.Blackwell mentioned that a list of the issues will be given to Mr.Hansen. CITY MANAGER REPORTS AND COMMENTS BUILDING OFFICIAL Joseph K.Gavinski,City Manager,reported that the city has hired a Building Official, Richard Cole,who will startwork on February 4,2002. /pyO BUREAU OF RECLAMATION PROPERTY Joseph K.Gavinski,CityManager,distributed information concerning theWestlake property thecityacquired from the Bureau of Reclamation andthe tradeofthat property for land along Central Drive.The property thecityreceivedfromtheBureauofReclamationhadaclausestatingthatifthecitydidnotutilizethepropertywithinfiveyearsitwouldrevertbacktotheBureauofReclamation.Within thattime frame the property trade took place.The propertyis parcel2 south of Central Drive and Parcel 3 north of Central Drive. //%?COUNCIL ASSIGNMENTS Joseph K.Gavinski, CityManager,distributeda listofthe organizations orcommittees the Council members are currently serving on. Mr.Blackwell pointed outthatthe cityis no longer participating inthe Big Bend Resource Conservation andDevelopmentand in March Mr.Blessingwill take overas the city'srepresentativeonthe Big Bend Economic Development Council. //$<}AMBULANCE REPORT Joseph K.Gavinski,City Manager,distributed the December2001 report on the ambulanceservice. /020p\BUILDING ACTIVITY REPORT Joseph K.Gavinski,City Manager,distributed the building activity report for December 2001.f^ /003 INVESTMENT REPORT Joseph K.Gavinski,City Manager,reported that the city earned $37,864.89 from investment income in December 2001. //7£>TRAFFIC ACTIVITY Joseph K.Gavinski,City Manager,distributed the December2001 traffic report from the Police Department. /q9$planned growth committee Joseph K.Gavinski,City Manager,stated thattentativemeetings of the Planned Growth Committee have been set for February 5,6,12,or 14. Mr.Blessing requested direction from Council on which direction the Council is headinginthese meetings. Hementioned thatitseemed tobe the consensus ofthe Association of Grant County Cities andTownsthattheRAIDsnot be established nearor adjacentto a city's UGA and anotherwas the size of some of the proposed RAIDs. It was the consensus of the Council thatitbe conveyedto the countythatthe concernsofthe city aretheproposedsize of the RAIDsand their location.The citiesdo not believethey should be locatedadjacentto a city's UGA. Mr.Pearce pointed outthatdecisions bythe Planned Growth Committee mustbe unanimous and asthe first order of business that requirement should be changed. Action Taken:Mr.Pearce moved that it be recommended to the Planned Growth Committee that the requirement for a unanimous vote be changed to a majority vote,seconded by Mr.Shinn, and passed unanimously. Jim Whitaker,CityAttorney,mentioned thatthe meaning of the majority vote would probably come back toCouncilbecausewhenitwasinitiallydiscussed, itwas felt thata town the size of Krupp should nothavethe r\ same vote as a city the size of Moses Lake. inGrantCounty oard. mi.i iaii^cii idi ii iai ii was u ic Miancnuc iiuiii u ic ony uiai uauscu iiic aonun ui 11ic wuuiuy cbyTerryBrewer,EDC,thatthree industriesthathave putoffmakingadecisionabout locating i because of the actions in front of the Eastern Washington Growth Management Hearings B UGA -INTER-LOCAL AGREEMENTS Joseph K.Gavinski,City Manager,reported thatsamples of inter-local agreementswere provided to the Council.Inter-local agreements between Moses Lake and Grant County are a necessary part of theComprehensivePlanprocessalongwithdevelopmentregulations.The city is working onthe developmentregulationsatthistimeandthecityhasuntilSeptember2002tocompletethoseregufations. There was some discussion by the Council concerning the inter-local agreements. Itwas the directionof the Councilthat a letter be sent to Grant County indicatingthat the city has designated a representative to discuss inter-local agreements withthe county. n w 5809 CITYCOUNCIL MINUTES: 5 January 22,2002 TRAFFIC SIGNAL REVISION - HILL &PIONEER Gerry McFaul,City Engineer,gave theCouncil theback ground onthecity's traffic signal coordination project.He reported that upon investigating the accidents occurring at the intersection of Pioneer and Hill,it was determined that most of them seem to be caused byvehicles failing to yield to on-coming traffic on a green light. There was some discussion by the Council and staffwas requested to report back to the Council in three months. The regular meeting was recessed at9:25 p.m.and theCouncil met in an executive session todiscuss labor relations. The executive session was adjourned at 10:35 p.m. and the regular meeting was reconvened. SALARY The City Council discussed the salary for the City Manager. Action taken:Mr.Shinn moved thatthe City Manager be granted a 3%salary increase for 2002,seconded by Mr.Blessing, and passed unanimously. The regular meeting was adjourned at 10:40 p.m. Mayor Lj^-q. Sa. ///7 /o94?