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2002 05 14MOSES LAKE CITY COUNCIL May 14,2002 5843 Council Present:Lee Blackwell,Larry Tracy,Steve Shinn, Brent Reese,Chris Blessing,Ron Covey and Richard Pearce MINUTES:Mr.Blessing movedthattheminutesofthe April 23meetingbe approved as submitted,seconded by Mr.Shinn, and passed unanimously. Mr.Pearce moved that the minutes of the March26 meeting be approved as submitted,seconded by Dr. Covey, and passed unanimously.. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Dr.Coveymovedthatthe bills,checks, and prepaid claimsissued be approved,seconded by M Mr.Reese,and passed unanimously. Vouchers audited and certifiedby the Finance Director as requiredby RCW 42.24.080, and those expensereimbursementclaims certifiedas requiredby RCW 42.24.090, have been recorded on a listing which has been made available to the City Council. Claims: The vouchers includedon the below listas modified bythe Counciland noted upon said listfortheCouncilmeetingofMay14,2002 for the funds listed beloware approved in the amountof $593,228.34. GENERAL FUND $107,981.71 AIRPORT 224.87 STREET 63,881.96 AMBULANCE SERVICE FUND 5,812.86 STREET REPAIR/RECON 35,517.43 AMBULANCE DEBT SERVICE 1,173.11 EQUIPMENT LEASES 4,035.32 UMEMPL COMP INSURANCE 4,624.97 WATER/SEWER 48,862.41 SELF INSURANCE 280.28 W/S CONSTRUCTION 98,383.79 CENTRAL SERVICES 12,895.46 WATER/SEWER LEASES 1,861.83 EQUIPMENT RENTAL 49,032.59 SANITATION FUND 124,007.78 BUILDING MAINTENANCE 34,651.97 TOTAL $593,228.34 Prepaid Claims:Prepaid claimsapproved bytheCity Manager according tothe processestablished byMosesLakeMunicipalCode3.42.030 and theinternal control policy approved by theCity Council hasbeen recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of$7,389.79 for all funds. GENERAL FUND $7,389.79 Prepaid Claims:Prepaid claimsapprovedbythe City Manager according tothe processestablishedbyMosesLakeMunicipalCode3.42.030 and theinternal control policy approved bytheCity Council hasbeen recordedon a listing whichhas been made available to the CityCouncil.The claims listed belowareapprovedinthe amount of$10,544.91 for all funds. GENERAL FUND WATER/SEWERi^J AIRPORT Prepaid Claims:Prepaid claimsapproved bytheCity Manager according tothe processestablishedbyMosesLakeMunicipalCode3.42.030 and theinternal control policy approved bytheCity Council hasbeenrecorded on a listingwhich has been made available to the City Council.The claims listed below are approved inthe amount of $38.36 for all funds. GENERAL FUND $38.36 Claim Checks: Checks 14163through 14397issued on April 24,2002 through May 13,2002 were approved for payment at the Council meeting neld on May 14,2002 in the total amount of $1,039,203.65. Payroll:The payroll issued on May 10,2002 having been approvedpursuanttothe ruleofthe CityCouncil setforthinMoses LakeMunicipal Code 3.42.040,was paid bychecks 25551 through 25746inthetotalamount of $62,060.41. EMPLOYEE PRESENTATIONS -None CONSENT AGENDA Acceptance ofWork-2001 Broadway Water Extension Project:Chris's Excavation has completed work on //^O the 2001 Broadway Water Extension Project.The work should be accepted and the 45 day lien period entered into. $10,199.01 AMBULANCE SERVICE FUND 4.81 19.50 SELF INSURANCE 300.00 21.59 TOTAL $10,544.91 Acceptance of Work-2001 Well 9 Pumphouse Project:Irrigators,Inc.has completed workonthe 2001Well9PumphouseProject.The workshouldbe accepted and the 45 day lien period entered into. Western Display Fireworks:The contract with Western Display Fireworks was presented for the4th of July fireworks display.The City Manager should be authorized to sign the contract. Resolution -Accept Donation - Moses Lake Wal-Mart Foundation:A resolution was presented which /O/0> ,!accepted a donation of $300 from the Moses Lake Wal-Mart Foundation.The funds are to be used for the\^J Special Olympics Program. Resolution -Accept Donation -International Order of Odd Fellows: A resolution was presented which accepted a donation of $6,000 forthe purchase and installation of a new diesel engine and a paintjob forthe Police Department's tactical response vehicle. Resolution - Accept Donation - Washington State Fraternal Congress: A resolution was presented whichacceptedadonationof$350 from the Washington State Fraternal Congress.The funds are tobeused for landscaping materials to enhance the areas around the new entrance signs for Moses Lake. Resolution -Accept Grant -Washington State Traffic Safety Commission:Aresolution was presented which //7^accepts a grant of$3,000 from theWashingtonState Traffic Safety Commission. The fundsareto be usedforthe paymentof overtime for a traffic enforcement campaign. /OV& 5844 CITY COUNCIL MINUTES: 2 May 14,2002 //PIf Resolution -Accept Improvements -Lakeland 3rd Addition Major Plat:Aresolution was presented which accepts street and utility improvements lying indedicated right-of-way or easements as part ofthe Lakeland Addition 3rd Major Plat. iD$i Resolution -Accept Improvements -Moses Pointe Phase 1.Block 5:A resolution was presented which accepts the sewer mains,sewer force mains,and water mains lying in dedicated right-of-way or easements as part of Moses Pointe Phase 1. //£is Resolution -Accept Improvements -Russell Major Plat.Lot 2:A resolution was presented which acceptssidewalkimprovementslyingindedicatedright-of-way oreasement as partof the Russell Major Plat,Lot2. /0/3 Resolution -Grant Easement-PUD:A resolution was presentedwhich grants an easement tothe PUD for electrical service in Cascade Park. Action Taken:Mr.Pearcemovedthat theConsentAgenda beapproved,seconded by Mr.Reese,and passed unanimously. CONSIDERATION OF BIDS /O^y LAUZIER CONCESSION/RESTROOM BUILDING The city received three bids for the Lauzier Concession/Restroom Building.This project consists ofconstructing two buildings connected by a covered roof.The buildingswill house the concession stand, restrooms,and the umpire room.The alternate is for automatic flushing valves on the toilets and urinals. Staff recommended that the base bid and alternate be awarded to MRM Construction as the low bidder. Information was distributed on the amount of funds remaining in the Lauzier grant and there was some discussion. Action Taken:Mr.Shinn moved that the base bid and alternate be awarded to MRM Construction in the amount of $383,645.11,seconded by Mr.Tracy, and passed unanimously. ////LARSON BALLFIELD LIGHTING MATERIALS The city received one bid for the ballfield lighting materials.The project consists of purchasing lightingmaterialforthefourremainingpolesforFieldMatflieLarsonPlayfield.Option 1is for installing visorsonthelightstohelpreduceglareandoverspilloflight.The Parks and Recreation Department wouldlike towait on the installation of the visors to see ifthey are really necessary. Joseph K.Gavinski, City Manager,requested thatthis item be tabled inorderto give staff time to determine if sufficient funds are available for the project. Action Taken:Dr.Coveymovedthatthe bid for the ballfield lighting materials be tabled,seconded by Mr. Shinn,and passed unanimously. //(p(f LARSON WATER MAIN REPLACEMENT >-v The city received one bid for the Larson Water Main ReplacementProject.This project consistsof replacingapproximately4,700 feetofsteelwatermainalongportions ofArnold Drive,Craig Boulevard,Shaw Loop,andLarsonBoulevard,with an option for an additional 1,200 feet of steel water main along Arlington Drive. Because the bid isoverthe engineer'sestimate, staffrecommendedthatthe bid be rejected andthe project be rebid. Gary G.Harer,Municipal Services Director,stated thatthe city should receive morethan one bid onthis project ifitis rebid as several contractors did not bid due to previous commitments. //?* QC\ Action Taken:Mr.Tracy movedthatthe bid be rejected andstaffbeauthorized to rebid the project,seconded by Mr.Blessing, and passed unanimously. LARSON TREATMENT PLANT CONSTRUCTION Thecity received sixbids for theupgrade totheLarson Water/Sewer Treatment Plant.Thisproject will reduce the totalnitratesand disinfect the effluent before being discharged to the infiltration ponds. Gary G.Harer,Municipal Services Director,explained that the bid from PK Contractors,had tobe rejectedbecauseoftheirregularitiesinitsbidwhichrendereditnon-responsive and non-conforming.Thesecondlow bidder is Apollo,Inc. Action Taken:Dr.Coveymovedthatthe bid from PK Contractors be rejected andthe bid be awarded to Apollo,Inc.inthe amount of $2,013,271.72,seconded by Mr.Reese. Mr.Tracy pointed out that engineering fees will total nearly $400,000,which will place the project $150,000 over the budget. Mr.Harer stated that most of those funds are for consultants.He pointed out that when the budget wasestablishedlastyearforthisproject,the plant had not been designed.The budget will need tobe adjusted to cover the cost ofthis project. The motion passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS VIDEO MAKERS CLUB -PEG ACCESS Michael McGinn,representing the Video Makers Club,requested that all currentand future franchise feescollectedbythecityfromthecablecompaniesandvideoserviceprovidersbeprovidedtotheVideoMakers Club tooperate their Public Educational,and Governmental access (PEG)channels. Mr.Pearce pointedout that itis illegal forthe cityto providefunds to clubs. Joseph K.Gavinski,City Manager,pointed outthatthe city would receiveabout$100,000 from franchise fees. The city can contract for services but can not give money away. Mr.Shinn pointed outthatthe 5%franchise fee is replacing 5%ofthe utility taxandthe fundsareused inthe General Fund. O n 5845 CITY COUNCIL MINUTES: 3 May 14,2002 Mr.McGinn stated that he would draftup a contract for services and bringitback to the cityat a futuredate. No action was taken by Council. MOSES LAKE COMMUNITY PARK -REQUEST TO USE O'Callahan's Restaurant and Catering requested permission to have a beer garden at the Moses Lake 3 20,2002 for the J. R.Simplot's employee picnic.Community Park on Thursday,June There was some discussion but there were no representatives present and the Council determined that additionalinformation is needed such as insurance, time of day of use,and number of people who will be attending. i J Action Taken:Mr.Pearce moved that the request be tabled,seconded by Dr.Covey,and passed unani- v—y mously. SAND DUNES WASTEWATER TREATMENT PLANT -REQUEST TO USE The Moses Lake R C Modelers requested permission to use propertyat the Sand Dunes Wastewater Treatment Plantfora model airplane fly-in on June 7,8,and 9. Permissionwas also requested forovernight camping inthe parkinglot forthe participantswho have self-contained RVs. Action Taken:Mr.Tracy moved that the request be granted,seconded by Dr.Covey, and passed unani mously. ACCEPTANCE OF WORK-2001 STREET CONSTRUCTION PROJECT:Desert Rock Excavation has //&&completed work onthe 2001 Broadway Water Extension Project.The work should beacceptedandthe45 day lien period entered into. Mr.Blessing pointedout that the contract was $276,000 and $203,000 ofthat wasengineering costs.Healso wanted to know ifa reimbursement schedule would be set up for property owners to pay part of the cost. Joseph K.Gavinski, City Manager,pointed out that additional work was requested on this projectwhich requiredadditionalengineering.Several options were provided inorderto satisfythe one propertyownerwho had the right-of-way the city needed in order to complete the project. No reimbursement schedule will be established. Action Taken:Mr.Pearce moved that the work be accepted and the 45 day lien period be entered into, seconded by Mr.Reese,and passed unanimously. RESOLUTION -ACCEPT IMPROVEMENTS -LAKE CITY FOUR SQUARE CHURCH:A resolution was //^6>presentedwhichaccepts municipal improvements lying indedicated right-of-way oreasements as part oftheLakeCityFoursquareChurchShortPlat. Dr.Covey wanted to know if a certificate of occupancy has been issued for this building. I )Richard Cole,Building Official,stated that upon acceptance ofthe improvements a certificate ofoccupancy ^-^can be issued. The resolution accepting municipal improvements formunicipal use from Lake City Foursquare Church Short Plat was read by title only. Action Taken:Dr.Covey moved that the resolution be adopted,seconded by Mr.Tracy, and passed unanimously. ORDINANCES AND RESOLUTIONS ORDINANCE -UTILITY OCCUPATIONAL TAX -2ND READING An ordinancewas presented which reduces the utility tax on cable TV/telecom from 8% to 3%. The new franchise agreements require paymentofa franchise fee of5%,which is intended to replace 5% of the utility tax. The ordinance amending Chapter 3.30 ofthe Moses Lake Municipal Code entitled "UtilityOccupational Tax" was read by title only. Action Taken:Mr.Blessing moved that the second reading ofthe ordinance be adopted,seconded by Mr. Shinn,and passed unanimously. ORDINANCE -PARKING REGULATIONS -2NP READING An ordinance was presented which removes the 2-hour parking restriction on Alder Street between Fourth Avenue and Fifth Avenue. Theordinanceamending Chapter 10.12 of the Moses Lake MunicipalCodeentitled "Parking Regulations"was read by title only. Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded by Mr. Tracy,and passed unanimously. ORDINANCE -WATER/SEWER RATES - 2nd READING An ordinance was presented which amends the water/sewer rates./D7^f Action Taken:Mr.Pearce moved thatthe ordinance be removed from the table,seconded by Dr.Covey,and passed unanimously. Joseph K.Gavinski, City Manager,recommended that the information presented at the study session on this subject be included inthe recordand, ifthe ordinance is adopted byCouncil,thatthe effective date ofthe rate changes be June 1,2002. The ordinanceamending Chapter 13.12 of the Moses Lake Municipal Codeentitled "Waterand Sewer Rates" was read by title only. //O* //fA //Vc /OZ7 o 5846 CITY COUNCIL MINUTES: 4 May 14,2002 Action Taken:Dr.Covey moved thattheordinance be amended so that the effective date ofthe rate increase is June 1,2002 and the second reading of the ordinance be adopted,seconded by Mr.Pearce. Mr.Shinn did not feel the water rates should be increased but that the sewer rates could be increased more than 2.5%.He mentioned that it is the intent to again study water and sewer rates during budget study sessions. The motion passed unanimously. HLflt ^ORDINANCE -VIB.TV FRANCHISE -2nd READING An ordinancewas presented which grants a franchise to Video Internet Broadcasting of Ephrata, dba VIB.TV to provide cable television and video services in the city. The ordinance granting a franchise to Video Internet Broadcasting Corporation to operate and maintain a cable system in the Cityof Moses Lake and setting forth conditions accompanying the grant of franchise was read by title only. Action Taken:Mr.Blessing moved that the second reading ofthe ordinance be adopted,seconded by Mr. Tracy. Mr.Shinn stated that he is opposed to 5%franchise fee being charged on installations. The motion passed unanimously. jj^ORDINANCES -GARBAGE COLLECTION -1st READINGS An ordinancewas presented whichprovides for changes to the containerregulations for garbage collection andan ordinance was presentedwhich establishesfees for newcategories of garbage collection.The fees will take effect after August 1,2002. The ordinance amending Chapter 8.08 of the Moses Lake Municipal Code entitled"Garbage Collection"was read by title only. ActionTaken:Mr.Pearce moved that the firstreading ofthe ordinance be adopted,seconded by Mr.Reese, and passed unanimously. The ordinance establishing charges forgarbage collection was read by titleonly. Action Taken:Mr.Shinn moved that the firstreading of the ordinance be adopted,seconded by Mr.Reese, and passed unanimously. /QZ7 ORDINANCE -PARKING REGULATIONS -1st READING An ordinancewas presented which extends the two hour parking limit on Ash Street from Broadway to the northwest end.The two hour parkingwas requested by the owner of Tacos el Mexicano. The ordinance amending Chapter 10.12oftheMosesLakeMunicipal Codeentitled "Parking Regulations"was read by title only. Ignacio Avala,Tacos el Mexicano,statedthattheyare requesting the 2 hour parking limit because patrons of Danny's Tavern park in frontof his store for hours at a time. ActionTaken:Mr.Pearce moved thatthe first readingofthe ordinance be adopted,seconded by Dr.Covey, and passed unanimously. //££?'/)RESOLUTION -BUILD ON UNPLATTED PROPERTY -CASCADE PARK The City of Moses Lakehas requested permission to constructtwo picnic sheltersatCascade Park,which is unplatted property. The resolution allowing the Cityof Moses Laketo build on unplatted property was read bytitleonly. Action Taken:Mr.Shinn moved that the resolution be adopted,seconded by Mr.Tracy, and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION /0$Y INDUSTRIAL ZONING -CONDITIONAL USES The city has received arequesttoamendthe Light Industrial Zoneto allow for limited permitted uses. Atthe presenttime,all uses require a conditional use permitinthe city'sindustrial zones. The Planning Commission will notbe considering thisissue for severalmonths unless directed otherwise bythe Council: Mr.Blessing pointed out that any use in an industrial zone requires a conditional use permit including any -~change in atenantofa building.While the Planning Commission isinterested in addressing thisissueduring r ) the review of the development regulations, itmay be several months before that is completed. Mr.Pearce mentionedthat the Planning Commission had established industrial zoneswithout using a laundry list of uses and wanted to know if such a list would have to be created. Mr.Blessing feltthatthere wouldneed to be a listof permitteduses as wellas a provision forconditional uses. There was some discussion concerning the problems the city had inthe past with laundrylists of permitted and conditional uses. Itwas the consensus of the Council that staff work on the problem. n D 5847 CITY COUNCIL MINUTES: 5 May 14,2002 MOSES POINTE -VARIANCE TO COMMUNITY STANDARDS Scott Wagner,Moses Pointe Golf Resort,requested a variance to reduce the amount of the required jOSi maintenance bond from 100%to 20% ofthe amount ofthe projectconstructioncost. This request is for all present and futureconstruction at this site. Phil Bloom,Columbia Northwest Engineering,representing Moses Pointe,statedthatthe city's CommunityStandardsrequiresamaintenancebondfor100%ofthevalue ofthe construction.He explained that themaintenanceoondisprotectionforthecityincaseanypartoftheprojectshouldfailandneedtoberepairedwithinthefirstafteracceptanceoftheimprovementsbytheCouncil.It is very unlikely thattheentire projectwouldneedtobereplacedwithinthefirstyearofuseand,therefore,Moses Pointe would like the amount to be reduced to 20%ofthe value ofthe project. I )There was some discussion by the Council and it was pointed out that the city had never experienced atotal ^-^failure ofany project. ActionTaken:Mr.Shinnmovedthatavariancebe grantedandthata maintenancebond be required for 25% of the value of the constructioncosts forthis phase,seconded by Mr.Tracy, and passed unanimously. DEPARTMENT OF HEALTH -SMOKE DETECTORS ^J The Department of Health has provided a contract tothe city for the provision of300smoke detectors totheMoses Lake Fire Department for distribution and installation for targeted households.The contract willreimbursethecityupto$5,000 for costs for personnel,equipment,material and/or services in connection with the performance of the contract. Action Taken:Mr.Pearce moved that the City Manager be authorized to sign the agreement with the Department of Health,seconded by Mr.Reese, and passed unanimously. u u NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS WATER/SEWER SERVICE -FAMILY SERVICES OF GRANT COUNTY Family ServicesofGrant County,located on Craig Boulevard,has requested tohookto city waterand sewer. An Extra Territorial Utility Agreement would be required prior to connection to cityservices. Action Taken:Dr.Covey moved that this item be removed from the table,seconded by Mr.Reese, and passed unanimously. Joseph K.Gavinski,City Manager,statedthattherewassome question onwhetherornottheservicescouldbeprovidedandwhetherornotanExtraTerritorialUtilityAgreementwouldbe needed,given the statusofannexationsbypetitionundertheSupremeCourt's latest ruling.It was determined that there isno harm in providing the services under an Extra Territorial Utility Agreement. Mr.Tracy pointed out thatthe utilities are already inexistence so no extension of utilities is needed. The Family Services of GrantCounty would simply be connecting to cityservices. ActionTaken:Mr.Blessing moved thatthe request to extendwater/sewer service to Family Services ofGrant Countybe grantedwiththe stipulation thatan Extra Territorial Utility Agreement be required,seconded by Dr. Tracy, and passed unanimously. MOSES LAKE SCHOOL DISTRICT -SWIMMING POOL Mr.Pearce pointedout that the cityis following the requirements of the Non-Residential EnergyCode. HepointedoutthattheSchoolDistrict's new swimming pool does notmeet the energy code andso the citycannotissue a building permit. RichardCole,Building Official,stated that the letterJim Frank,Certified NREC Plans Reviewer/Inspector,states thatthe pool will meet the energycode.He pointed outthatthe pool would meet the energycode bytheinstallationofabubbleoverthepool.But,oncethe bubble is installed,it then meetsthe definition ofa structure thatprovides shelterfor a place of public assembly. The Non-Residential Energy Coderequires that the structuremeetthe energycode. Byinstallation abubble,thepoolexceeds whatthe energycode requiresbutitdoesnotaddressthebuildingoverthepool.The savings with a bubble issignificant butthesavings witha code compliantstructure is even more significant.While the School District is saving energy with the installation ofa bubbleoverthe pool,itstill does not meet the reguirementsofthe energy code. He pointedoutthateven ifthe bubbleis considered a temporary structure,the energycode still applies. There was some discussion by the Council. JimWhitaker,City Attorney,pointed outthatthe issuanceofa building permit isdone bythe Building Official. The reason itis before the Councilis because ofthe request fora variance to the energy code.The issuanceof a variance is a legislative act. The Council is being requestedto waivea non-life safety matter.Ifthe varianceis granted, staff wouldrecommend that a holdharmless and waiver agreement be required. P. J. Debenedetti, Moses Lake School District,stated that the question of the hold harmless and waiver agreement would have to be discussed withthe superintendent and the District's attorney.He pointedout that, based on the letter from Mr.Frank,the District believes they meet the energy code. Mr.Colestatedthatthereareseveraloptions -1)an outdoor heated pool which will use alotof energy;2)anoutdoorheatedpoolcoveredbyabubblewhichsavesenergyoveranuncoveredpool.This option is still considered a heated bubble because ofthe heat from the pool.This falls underthe parametersof a heatedspace inthe energycode. 3)heating the pool to 82°.Thisalsocreatesa heatedspace.Both options2 and 3 puta structureoverthe pool which needs to meet the energy code. With a code compliantstructureoverthepool,the energysavings will far exceed the savingswith a bubble.Putting the bubbleoverthe pool willsave energyas outlined by Mr.Frank butstill does notmeet the energycode. Mr.Debenedetti wantedto knowifthe citywould accepta letter from Mr.Frank whichstates thatthe projectmeetsthenon-residential energy code. Mr.Colestated thathe would accept a letter from Mr.Frank which certifies thatthe structure,notthe pool, meets the non-residential energy code. There was some additional discussion by the Council. //&& /O&O IJ3? /oo? I0\ 5848 CITY COUNCIL MINUTES:6 May14,2002 ActionTaken:Mr.Blessingmoved thata variancefrom the requirementsofthe non-residential energy codebegrantedtotheSchoolDistrictprovidedthataholdharmlessandwaiveragreementissubmittedtothecity, and the Building Official be authorized to issue a building permit,secondedby Mr.Shinn. Donna Warner wanted to know the effect of this variance. Mr.Blackwell stated that itwould allowthe School District to proceed with the project. Rod Noteboom stated that he has done NREC certifications, and that a systems approach can be used to certify a building meets NREC requirements. Mr.Cole pointed out that the missing element is the buildinginthis case. The motion passed unanimously.f) CENTRAL GRANT MEDIC ONE -AGREEMENT Dick Maier,on behalf of Barbie Maier,partnerinCentral Grant MedicOne,wanted to know ifthe agreement with Central Grant Medic One will be extended;ifthere is an agreement forthe cityto purchase the assetsofCentralGrantMedicOne;ifthe city has been approached By Central Grant Medic Oneto purchase its assets;ifthere areanyothercontracts inexistence orpending between the cityand CentralGrantMedicOne oranyofits partners;ifany shareholders ofCentral Grant Medic Oneareemployedorvolunteering with theCityof Moses Lake;and ifthe cityhad increasedstaffto meet its obligations underthis contract. Mr.Gavinski mentioned that an extension has been requested; the city has been approached aboutpurchasingthe assets; the cityhas notbeen approachedabout selling itsassets; there isnootheragreementwithanyofthepartnersofCentralGrantMedicOne;noneofthe shareholders areemployed orvolunteering with the city;and no additional staff has been hired by the city. COUNCIL QUESTIONS AND COMMENTS COUNCIL REQUESTS TO STAFF Mr.Pearce pointed outthatthereis no limit tothe amountoftimea Council membercan requestofstaff forthepreparationofinformationandreports.He pointed outthe staffputin 60 hourspreparing the informationforthe studysession onwater/sewer rates.Hefelt thatinformation requesting thisamountoftimeto prepare should come from the entire Council. Action Taken:Mr.Pearce moved that an ordinance be drafting setting a limit on the number of hours per quarter of stafftime for responding to individual requests of Council memers,seconded by Dr.Covey. Mr.Shinn felt that the information requested for thewater/sewerstudy session was requested by the Council. Mr.Tracy was not infavorof limiting thetime a Council membercan requestofstaff. He mentioned that some issues may be more complicated than others and would require more time for the gathering of information on the issue. Mr.Pearce felt that the ordinance would be a protection to the Council members ratherthan a limiting factor. It would be an action of the entire Council to request stafftime to research a specific issue. Dr.Covey felt that any issue requiring a major portion of staff time should be a request of the Council. There was considerable discussion by the Council. Ron Cone,Finance Director,stated thatto producethe reports on thewater/sewer issues,involved weekend work as well as office time.He mention that none ofthe other members ofthe Finance Department worked on these reports because of the need to meet the requirements of the State Auditor's Office. Joseph K.Gavinski,City Manager,pointed outthatat certain times theremaynotbeenough hoursto producetheinformationrequestedbyCouncilandstillcompletereguiredtasks.Staff would like theflexibility toinform the Councilof any time constraints and allowthe Councilto determine which projectsortasks are the most important. The motion passed with Mr.Pearce,Dr.Covey,Mr.Reese,and Mr.Blackwell in favorand Mr.Shinn,Mr. Blessing,and Mr.Tracy opposed. CITY MANAGER REPORTS AND COMMENTS YONEZAWA BOULEVARD -UTILITY POLE RELOCATE Joseph K.Gavinski,City Manager,statedthatthe during a meeting with the PUD itwas discovered thatthe relocation ofthe utility pole atthenewintersection of Highway 17 and Yonezawa would cost about $18,200 and could be installed without guy wires or anchors. Hi/A LARSON WASTEWATER TREATMENT PLANT UPGRADE Joseph K.Gavinski,City Manager,informed the Council that the Department of Ecology hasreviewed and approved the upgradesfor the Larson WastewaterTreatmentPlant //Sf AMBULANCE REPORT O The ambulance reportas of April 30, 2002 was presented. /q2 Of\BUILDING ACTIVITY REPORT The building activity report for April 2002 was presented. /0Q2 INVESTMENT REPORT The investment report showsthe city received $21,398.05 in income for April 2002. HSfJs SALES TAX/TRANSIENT RENTAL INCOME )loS'fy Joseph K.Gavinski,City Manager,reported that the city received $213,502.39 in sales tax and $15,864.90 ''intransient rental incomeinApril 2002. r^ u \j U CITY COUNCIL MINUTES:7 ANNEXATION UPDATE 5849 May 14,2002 Information from the Association of Washington Cities was distributed which concerns the decision by theSupremeCourttoinvalidatethepetitionmethodofannexation. WHEELER ROAD ANNEXATION A letter was distributed from the Mayor totheCountyCommissionerswhichaffirmed thatthe cityis providing services to the Wheeler Corridor annexation area. The regular meeting was recessed at 10 p.m.and the Council met in an executive session to discuss liftaation.The executive session was adjourned at 10:30 p.m.and the regular meeting was reconvened.The regular meeting was adjourned at 10:30 p.m. C Mayor^ /£*>/ /OS?