2002 05 28MOSES LAKE CITY COUNCIL
May 28,2002
5850
Council Present:Lee Blackwell,Larry Tracy,Steve Shinn,BrentReese,Chris Blessing,Ron Covey and
Richard Pearce
MINUTES:Mr.Reese moved thatthe minutes ofthe May 14 meeting be approvedas submitted,seconded
by Mr.Tracy, and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Dr.Covey moved that thebills,checks,and prepaid claims issued beapproved,seconded by
Mr.Pearce, and passed unanimously.
Vouchers auditedand certified bythe Finance Director as required by RCW 42.24.080, and those expenseIJreimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded ona listing which has
^-^been made available tothe City Council.
Claims:The vouchers included on the below listas modified by the Council and noted upon said listfortheCouncilmeetingofMay28,2002 for the funds listed below areapproved in the amountof $450,799.15.
GENERAL FUND $29,306.26 AIRPORT 30,838.96STREET18,109.78 AMBULANCE SERVICE FUND 8,207.05
STREET REPAIR/RECON 30,240.54 AMBULANCE DEBT SERVICE 614.25
EQUIPMENT LEASES 10,875.05 SELF INSURANCE 193,846.65
PARKS &REC.IMPROVEMENT 101.28 CENTRAL SERVICES 11,269.89
WATER/SEWER 35,752.25 EQUIPMENT RENTAL 61,403.32
W/S CONSTRUCTION 5,507.55 BUILDING MAINTENANCE 2,701.69
WATER/SEWER LEASES 3,995.86 FIREMANS PENSION 81.00
SANITATION FUND 7,947.77 TOTAL $450,799.15
Prepaid Claims:Prepaid claims approved bytheCity Manager according totheprocessestablished byMosesLakeMunicipalCode3.42.030 and theinternal control policy approved bytheCity Council hasbeen recordedonalistingwhichhasbeenmadeavailabletotheCityCouncil.Theclaims listed below are approved in the
amount of$1,843.96 for all funds.
GENERAL FUND $1,822.70
WATER/SEWER 21.26
TOTAL $1,843.96
Prepaid Claims:Prepaid claimsapproved bythe City Manager according tothe processestablishedbyMosesLakeMunicipalCode3.42.030 and theinternal control policy approved bytheCity Council hasbeen recorded
on a listing which has been made available to the CityCouncil.The claims listedbeloware approved inthe
amount oF$6,773.63 for all funds.
GENERAL FUND $5,230.77
STREET 29.63
^WATER/SEWER 579.00IJW/S CONSTRUCTION 16.01
^-^AMBULANCE SERVICE FUND 86.99
Prepaid Cjaims:Prepaid claimsapprovedbythe City Manager according tothe processestablishedbyMosesLakeMunicipalCode3.42.030 andthe internal control policy approved bytheCity Council hasbeenrecorded
on a listing which has been made availableto the CityCouncil. The claims listed below are approved inthe
amount of $405,069.35 for all funds.
AIRPORT $69 35RURALDEV.LOAN -RUSSELL 405,000^00
TOTAL $405,069.35
Claim Checks: Checks 14398 through 14657issued on May 14,2002 through May 23,2002 were approved
for payment at the Council meeting held on May 28,2002 in the total amount of $1,383,738.67.
Payroll:The payroll issued on May 24,2002 having been approved pursuant tothe rule ofthe City Council set
forth in Moses Lake Municipal Code 3.42.040,was paid by checks 25747 through 26033 inthe total amount
of$71,730.64.
EMPLOYEE PRESENTATIONS -None
CONSENT AGENDA
Dept.of Transportation Agreement -Slurry Seal Municipal Airport:The city has received agrant for slurry /DO LPsealingthepavedaircraftmovementareasandrepaintingasrequired.The Council shouldratify the City
Manager's signature on the grant agreement.
SELF INSURANCE 29.00
CENTRAL SERVICES 624.02
EQUIPMENT RENTAL 102.77
BUILD MAINTENANCE 75.44
TOTAL $6,773.63
Baseball Tournaments-Admission:Moses Lake Junior Babe Ruth Baseball requested permission to charge
admission andsellT-shirts andsouvenirprograms for the 13,14,and 15Year Old District Tournaments to
be held at Larson Playfield.
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Requestto Sell Fireworks:Discount Display,Moses Lake Christian Church Youth Group,and the Moses Lake /03<r
,"BoosterClub haverequested permission to sell fireworksat 1102 W. Broadway,1005 N.Stratford Road, 831\^J S.Pioneer Way,and 711 N.Stratford Road,respectively.
Resolution -Accept Donation -International Order of Odd Fellows:A resolution was presented which /OyLfi
accepted a donation of $25,000 for the purchase of playground equipment at Lauzier Athletic Complex.
Resolution -Accept VVater Main-Moses Pointe:A resolution was presentedwhich acceptsthewatermain jD£/
installed along Melby Way and Tallman Court as part ofthe Moses Pointe development.
Action Taken:Dr.Covey moved that the Consent Agenda be approved,seconded by Mr.Shinn,and passed
unanimously.
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CITY COUNCIL MINUTES: 2 May 28, 2002
CONSIDERATION OF BIDS
LARSON BALLFIELD LIGHTING MATERIALS
The city received one bid for the ballfield lighting materials.The project consists of purchasing lightingmaterialforthefourremainingpolesforFieldTvlattheLarsonPlayfield.Option 1isfor installing visors on the
lightsto help reduce glareand overspillof light.The Parks and Recreation Department woula liketowaiton
the installation ofthe visors to see if they are really necessary.
Action Taken:Dr.Covey moved that the bid for the ballfield lighting materials be removed from the table,
seconded by Mr.Pearce,and passed unanimously.
Joseph K.Gavinski,City Manager,requested thatthis bid be rejected until the cityhas a betterideaof its ^-s,
financial situation.The project cango forward ata later date perhaps using asolesource provider sinceonly l
one bid was received.
Action Taken:Mr.Blessing moved that the bid for the ballfield lighting materials be rejected,and that the
project be considered at a later date,seconded by Mr.Shinn,and passed unanimously.
TOP MOUNT PUMPER FIRE TRUCK
The cityreceived one bid,from D3Z,Inc.,forthe top mount pumper fire truck. Staff also recommended that
the option of a data logger be purchased.The data logger willassistwith trouble shooting problems with thefiretruck's multiplex electrical system andequipment. The cost ofthe dataloggeris$1,155.61 butstafffeels
it will reduce maintenance costs.
Joseph K.Gavinski,City Manager,requested that the bid be tabled for up to four weeks so the citycan
establish its financial position. He mentioned that the fire truck is a necessary piece of equipment but itmay
not be financially feasible to purchase at this time.
Action Taken:Dr.Covey moved that the bid for the top mount pumper fire truck be tabled for up to four
weeks,seconded by Mr.Reese,and passed unanimously.
U.S.BANK PAVER PROJECT
The city received one bid for the U. S. Bank Paver Project.Staff recommended that the bid be awarded to
Harden Construction,Inc. inthe amount of$82,512.The bankwould contribute $17,000andthereis $60,000
inthe budget forpaver project.The additionalneeded funds could come from the money budgeted forstorm
water pipe repair.
Dr.Covey mentioned thatthe city isover budget onthisitem andwanted to know ifthe project is affordable
for the city to participate in.
Joseph K.Gavinski,City Manager,statedthatthe funds will come from thestreetimprovement budget.Theproblemwithdelayingtheprojectisthatthepropertyownerhasbeeninformedthatrepairsareneededand
must be made.In the past,the city has participated in paver projects.
Action Taken:Mr.Pearce moved that the bid for the U. S. Bank Paver Project be awarded to Harden
Construction,Inc. in the amount of $82,512,seconded by Mr.Blessing,and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
J/SI CASCADE VALLEY PARK -REQUEST TO USE
Robert Killinger requestedpermission toservebeerandchampagneatawedding reception atCascadeValley
Park on July 13,2002 between 2 p.m. and 6 p.m.
Mr.Tracy expressed concern aboutthe lackof any insurance requirement when permission is granted toservealcoholinthecity's parks.He felt that some insurance should be required thatwould protect the city
against any liability.
Joseph K.Gavinski,City Manager,stated thatthe city hasnotpreviously required anytypeofliability insuranceforthistypeofactivityincityparks,mainly because there havebeen very few requests in the past.
There was some discussion by the Council.
ActionTaken:Mr.Pearce moved thatthe request be granted,seconded by Mr.Blessing.
Action Taken:Mr.Tracy movedthattherequestbetabled for twoweeks, secondedby Dr.Covey,andpassed
with Mr.Blessing opposed.
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Staffwas directed to look into indemnity insurance for the cityof between $500,000and $1,000,000.
ORDINANCE -COMPREHENSIVE PLAN AND DEVELOPMENT REGULATION AMENDMENTS (INTERIM
DOCKETING^-2NU READING/PUBLIC HEARING"^
An ordinance was presented which establisheda procedure for proposed amendments tothe Moses Lake
Comprehensive Planand development regulations.
The public hearing was opened.There wereno comments.\\
Action Taken:Mr.Blessingmoved thatthe public hearing be closed, seconded by Dr.Covey,and passed
unanimously.
The ordinance creating Moses Lake Municipal Code Chapter 19.55 entitled "Comprehensive Plan and
Development Regulation Amendments"was read by titleonly.
Gilbert Alvarado,Community Development Director,stated that staff had investigated the fee for anamendmentto the Comprehensive Plan in various cities and it ranges from nothing to $750 with the
corresponding zone change ranging from $275 to $3,042.
Action Taken:Mr.Blessingmoved thatthe second reading of the ordinance be adopted,seconded by Mr.
Tracy, and passed unanimously.
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CITY COUNCIL MINUTES:3 May 28, 2002
PARKS AND RECREATION COMMISSION -APPOINTMENT
Mr.Blackwell offered the appointment of Ron Romaneski tothe Parks and Recreation Commission.
Mr Pearce statedthatwhile hehadnoobjection to Mr.Romaneski,he felt thatDick Deane,whohas servedon the Parks and Recreation Commission for15 years and has expressed his desire to continueto serve,
should be reappointed.
Alan McFadden also spoke in favor ofthereappointment ofDick Deane totheCommission and pointed out
that hehas done a great deal for the parks and the youth of Moses Lake.
Mr.Reese felt that Dick Deane hasa donea great deal for the city and,sincehe hasexpressed a desire to
continue to serve,should be reappointed.
Dr.Covey mentioned that all Council members were to give the Mayor their opinions onan appointment totheParksandRecreationCommission.He stated thathe nad submitted a lettersupporting thereappointment
of Dick Deaneand that he does not personally knowRon Romaneski.He would like to see Mr.DeanereappointedandhaveMr.Romaneski appointed tothe next available vacancy.
Action Taken:Mr.Tracy moved that the appointment of Ron Romaneski to the Parks and Recreation
Commission be confirmed,secondedby Mr.Shinn andpassedwith Mr.Shinn,Mr.Tracy,Mr Blessing andMrBlackwellinfavor,Mr.Reese and Mr.Pearce opposed, and Dr.Covey abstaining as he felt that theappointmentofpersonstoacitycommissionorboardshouldbediscussedandhandledprivately.
FUEL TRUCK CONTRACT
Authorization wasrequested for theCity Manager to sign the contract with Tom Dent for provision ofaviation
fuel at the Municipal Airport.
Mr.Tracy questioned theinsurance provisions in thecontract asin onepart it states that Mr.Dent will provide
the insurance and inanother partit states the citywill reimburse Mr.Dent forthe insurance.
Mr Pearce stated that itwas the intent for Mr.Dentto obtainthe collision and liability insurance but for thecitytoreimbursehimforthe—*u *:'tu~*-~"i~'--»«««~«*•«'!-««♦«""^"»«i«n«ni™wsitmn
and the amount of fuel that i
would not be enough to pay
There was some discussion and staff was requested to review the agreement and find out the cost of
insurance.
Action Taken:Mr.Tracy moved that the contract be tabled until the next meeting,seconded by Mr.Blessing,
and passed unanimously.
ORDINANCES AND RESOLUTIONS
ORDINANCES -GARBAGE COLLECTION - 2nd READINGS
^-^An ordinance was presented which provides for changes to the container regulations for garbage collection
andan ordinance was presented which establishes fees for new categories ofgarbage collection.The fees
will take effect after August 1,2002.
The ordinance amending Chapter 8.08oftheMoses Lake Municipal Codeentitled "Garbage Collection"was
read by title only.
ActionTaken:Mr.Reese moved that the second reading of the ordinance be adopted,seconded by Mr.
Shinn,and passed unanimously.
The ordinance establishing charges forgarbage collection was read by titleonly.
ActionTaken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded by Mr.
Blessing, and passed unanimously.
ORDINANCE -PARKING REGULATIONS - 2nd READING
An ordinance was presented which extends the two hour parking limit on Ash Street from Broadwayto the
northwest end.The two hour parking was requested by the owner of Tacos el Mexicano.
The ordinance amending Chapter 10.12 ofthe Moses Lake Municipal Code entitled"ParkingRegulations"was
read by title only.
Joseph K.Gavinski, City Manager,stated that the property owner who had requested the two hour parking
has indicated he is no longer interested in pursuing the issue.
No action was taken.
ORDINANCE -AMEND BUDGET -1st READING
An ordinance was presented which amends the 2002 budget.SD/O
\)The ordinance amending the 2002 budget forthe Cityof Moses Lake, Washington,was read by titleonly.
Ron Cone, Finance Director,stated thatthere are a couple of administrative changes but all other changes
were previously approved by the Council.
There was some discussion by the Counciland staff was requested to provide information on the amend
ments.
ActionTaken:Mr.Pearcemoved thatthe first reading ofthe ordinancebe adopted,seconded by Dr.Covey,
and passed unanimously.
RESOLUTION -BUILD ON UNPLATTED PROPERTY - D & L FOUNDRY
Aresolution was presented which allows Dand LFoundry to construct a100'x200'x20'steel building on ^^unplatted property at 12970 Road 3 NE.
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CITY COUNCIL MINUTES:4 May 28,2002
The resolution allowing D&L Foundry to build on unplatted property was readby title only.
Gilbert Alvarado,CommunityDevelopmentDirector,statedthatthecityhasreceiveda preliminary plat for this
projectbutD&Lwantedto beginconstruction right away,whichiswhythere isa request to build on unplatted
property.Hementionedthatimprovementstothe infrastructure will be consideredunderthe platting processand does not need to be discussed by Council at this time.
ActionTaken:Mr.Tracy moved that the resolution be adopted,seconded by Mr.Blessing, and passed
unanimously.
REQUEST TO CALL FOR BIDS
/Q/J ALLEY CONSTRUCTION ~«
Staff requested permission to call for bids to reconstruct the alley between Broadway Avenue and Third
Avenue from Fir Street to Alder Street and from Balsam Street to Chestnut Street.
Joseph K.Gavinski, City Manager, pointed out that the funds forthis projectcome from a street fund which
is funded with a portion of the utility taxes.
ActionTaken:Dr.Covey moved thatstaff be authorizedto call for bids,seconded by Mr.Pearce,and passed
unanimously.
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REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
EXCLUSIVE SOFT DRINK SERVICES
For the pastfour years theWeinstein Beverage Company/Pepsi-Cola hassupplied thecity's softdrink needs.
Authorization was requested for the CityManagerto execute a fiveyearagreement withWeinstein Beverage
Company/Pepsi-Cola.
ActionTaken:Mr.Pearce moved that the CityManager be authorized to sign the agreement with Weinstein
Beverage Company/Pepsi-Cola,seconded by Mr.Reese,and passed unanimously.
SWEDBERG POOL BUILDING REPAIRS/CITY SIDEWALK REPAIRS
Staff requested direction on the second phase of the repairs to the Swedberg Pool building.The project
includes repairingthe columns,cutting the roof trusses backtwo feet,securing the roof structure around the
chimney,installing a new fascia, hot mopping in a row of granulated cap sheet around the perimeter of the
building roof, and staining the wood surfaces.The repairs willcost about $20,400 and staff is requesting a
budget adjustment in Department 533 to complete the project.
Anotherbudgetadjustmentin Department533 would be needed to repair thesidewalksaround City Hallwhich
are a tripping hazard.The cost of the repairs would be about $12,000.
Joseph K.Gavinski, CityManager,stated that the pool building is being used forstorage at this time and the
repairs are for maintenance purposes only.
ActionTaken:Dr.Covey moved thatstaff be directedto proceed withthe necessaryrepairsonthe Swedberg
Pool building and the City Hall sidewalks,and the necessary budget adjustments be made,seconded by Mr.
Pearce,and passed unanimously.
/I9A VARIANCE -UNDERGROUND UTILITIES -PUD
The PUD requested a varianceto the requirementto underground utilities.The PUD is proposing to rebuild
a number of existing overhead distribution lines located in the downtown area,the Peninsula,and in theWestshorearea.The overhead lines are currently existing and the PUD isproposing toupgrade thelines and
the Peninsula Substation in orderto provide needed electrical service rather than constructing transmission
lines down Broadway.
Mike Conley,Chairman of the PUD Commissioners, stated that originally the PUD had proposed placing a
transmission line downWest Broadway butbecause ofthe objection oythe property owners,the PUD lookedintoalternatewaysofprovidingservicetothelowerPeninsulaarea.Thesolution thePUD came upwith was
to upgrade existing lines and loop the service between the Peninsula Substation and the Mae Valley
Substation.That willeliminate the need for a substation on the lower Peninsula.The PUD is requesting a
variance inorderto rebuild existing overhead lines overhead. Allnew lineswould be placed underground.
Ron Reese,PUD engineer, explained thatwiththe need to serve the lowerPeninsulaarea, the Peninsula
substation would be upgraded and an additional feed would be run from the Mae Valley substation.He
explained thedifferent phasesandmentioned that,toreduce theimpact ofthe overhead lines,the PUD wouldcompactthem by reducing the length the crossarmsextend from the poles. The new poleswould be placed
in the same locations as much as possible.
Mr.Pearcepointedoutthatthe cityhas a requirementthat all new construction orthe replacementof morethan500'of existing overhead lines be placed underground.He felt that the Council should consider the
requirement to underground utilities very seriously.
There wassome discussion bythe Council and itwas pointed outthatrequiring undergrounding of existing f)overhead lines,especially in residential areas,would not only increase costs for the PUD but would also costthehomeownersintornuplandscapingandinundergroundingtheservicelinestotheresidences.
Dick Hansen,952 Laguna,pointed outthathe has a 6.5acre parcel thatis adjacent to both Phase 1 andPhase2ofthePUD's project.He felt that the proposal ismuch better than placing a transmission line downWestBroadway.He was not opposed tothe PUD being granted variances for the overhead lines for this
project.
Therewas additional discussion and itwas felt thatbecauseofthe amount of opposition from the propertyownersonWestBroadwaytotheplacementoftransmissionlinesdownWestBroadway,that theyshould be
notified ofthe new proposal beforeany action istaken bythe Council.
Action Taken:Mr.Reese movedthatthe variance requestbe tabled until thenext meeting,seconded byDr.
Covey, and passed unanimously.
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CITY COUNCIL MINUTES:5 May 28,2002
CENTRAL GRANT MEDIC ONE
Ratification was requested ofthe City Manager's signature onanagreement with Central Grant Medic One.
The agreement provides thatthecitywill coverthe transport responsibilities ofCentral Grant Medic Onewhile
it reorganizes.
Joseph K.Gavinski.City Manager,stated thatthe city and Central Grant Medic One are negotiating thepossiblepurchaseofCentralGrantMedicOne'ssupplies andequipment.Central Grant Medic Onecontinuestorequesttheseagreementsuntiltheycangetthemselvestogether.
ActionTaken:Mr.Tracymoved thatthe City Manager's executionofthe agreement be ratified,seconded by
Mr.Blessing.
tJ Mr.Reese wanted to know ifthe city needed additional equipment.
Mr.Gavinskimentioned thatthe cityisinneed of an additional ambulance andthe cityhas heldoffgoingout
forbidsto see ifan agreement can be reached with Central GrantMedicOne fortheirequipment.
Mr.Pearcequestioned whetherornotthe cityis enabling Central GrantMedic One to remaininbusiness by
entering into these agreements with them andwhetheritwould haveanadverse affectonthe cityinthe long
run.
Mr.Gavinski stated that there is very little riskto the city by entering into these agreements.
The motion passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
PIONEER AND HILL -ACCIDENT REPORT
A report was presented whichshowed the number of accidents at Pioneerand Hill,Pioneerand Third,Third
and Dogwood,Pioneer and Sharon,and Pioneer and Nelson.The accidents are mostly due to driver
inattention.
BUDGET FORMAT
Joseph K.Gavinski,City Manager,explained thatthe newbudget format placesthe revenues andexpendi
tures together.Thisisa fairly simplechange from thewaythecityiscurrently reporting.The otherchangesaremorecomplicatedand he suggested thatthecityobtain budgets from otherjurisdictions for comparisonpurposes.He mentioned thatsome budgetshavemuchmorenarrative thanMosesLake's. He pointed out
that narrative in the budget takes additional staff time to prepare.
\^J SALES TAX -WHEELER ROAD //jf-£,
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Joseph K.Gavinski,City Manager,mentioned that the city has received $114,243.46 from businesses inthe
Wheeler Corridorannexation area.This amountis substantially lessthan thefigure provided byGrantCounty.
FACILITIES FINANCING AND RE-FINANCING
The Finance Department provided information on the financing of the city's proposed new facilities and there-financing of the aquaticcenter debt.
Joseph K.Gavinski, City Manager, stated that the city has been contacted about refinancing some of its
existing debt and financing some of its new debt.
There was some discussion and Council requested additional information on possible savings to the city be
refinancing the city's debt and financing new debt.
RIGHT-OF-WAY ISSUES -GRANT COUNTY
The City of Moses Lakehas been attempting to resolve some right-of-way issues with Grant County which
came aboutdueto pastannexations.The information was presented in order tokeep the Council informedof the city'sactivitiesand the response and reaction from GrantCounty.
Joseph K.Gavinski,City Manager,stated thatto amend corporate boundariesonly requires the passage ofordinancesbythecityandcounty.The city included streets around the Geerannexation andasmall portionofStratfordRoadadjacenttotherailroadright-of-way.Since the countytakes careofotherstreets in both
these areas, the citywouldliketo transfer responsibility back to the county. The county is notagreeableto
these proposed boundary changes.He mentioned that any help with the county from the Council in thismatterwouldbeappreciated.
AGCCT MEETING
Joseph K.Gavinski,City Manager,reminded the Council of the AGCCT meeting on Thursday,May 30,at //*?^
Warden.
The regular meeting was recessed at 9:10 p.m. and the Council met in an executive session to discuss
litigation.The executive session was adjourned at 10 p.m.andthe regular meetingwas reconvened. Theregularmeetingwasadjournedat 10 p.m.
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