2002 06 11MOSES LAKE CITY COUNCIL
June 11,2002
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Council Present:Lee Blackwell,Larry Tracy,Steve Shinn,Brent Reese,Chris Blessing,RonCovey
and Richard Pearce
MINUTES:Mr.Blessing movedthatthe minutes ofthe May 28meeting be approved as submitted,
seconded by Mr.Tracy, and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
ActionTaken:Mr.Pearce moved that the bills,checks,and prepaidclaims issued be approved,
seconded by Mr.Reese,and passed unanimously.
^J Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and thoseexpensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on
a listing whichhas been made available to the City Council.
Claims:The vouchers included on the below listas modified by the Counciland noted upon saidlistfortheCouncilmeetingofJune11,2002 for the funds listed below are approved inthe amount
of $380,354.61.
GENERAL FUND $103,179.54 SANITATION FUND 101,200.06
TOURISM ACTIVITIES 9,619.79 AIRPORT 356.65
STREET 37 824.08 AMBULANCE SERVICE FUND 21,587.37STREETREPAIR/RECON 120.27 CENTRAL SERVICES 6'??3.75
PARKS &REC.IMPROVEMENT 190.65 EQUIPMENT RENTAL 44,444.15
WATER/SEWER 32,031.07 BUILDING MAINTENANCE 19,781.15
W/S CONSTRUCTION 3,646.08 TOTAL $380,354.61
Prepaid Claims:Prepaid claims approved bythe City Manager according tothe process establishedbyMosesLakeMunicipalCode3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved in the amount of $865.34 for all funds.
GENERAL FUND $93.34 WATER/SEWER 700.00
STREET IMPROVEMENT 72.00 TOTAL $865.34
Prepaid Claims:Prepaid claims approved bytheCity Manager according tothe process establishedbyMosesLakeMunicipalCode3.42.030 andthe internal control policy approved by the CityCouncilhas been recorded on a listing which has been made available to the City Council.The
claims listed below are approved inthe amount of $4,773.68 for all funds.
u GENERAL FUND $91.55
WATER/SEWER 4,682.13
TOTAL $4,773.68
Claim Checks:Checks 14658 through 14805 issued on May 29,2002 through June 7, 2002 were
approved for payment at the Council meeting held on June 11,2002 in the total amount of
$721,068.64.
Payroll:The payroll issued on May 31,2002 having been approved pursuant tothe rule ofthe City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 26034 through
26040 in the total amount of $1,883.28.
Payroll:The payroll issued onJune 7,2002 having been approved pursuant tothe rule ofthe City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 26041 through
26333 in the total amount of $83,290.54.
EMPLOYEE PRESENTATIONS -None
CONSENT AGENDA
Accept Work -Crack Seal Project:Moe Asphalt Patching and Seal Coating has completed the /O/9,-)
2002 Crack Sealing Project.The workshould be accepted andthe 45 day lien period entered into.
Accept Work -Reservoir #6 Painting:Extreme Coatings,Inc.has completed the Reservoir #6 /<3£9
Painting Project.The work should be accepted and the 45 day lien period entered into.
Accept Work -2001 Sidewalk Construction Project:DesertRock Excavation has completedthe
2001 Sidewalk Construction Project.The work should be accepted and the 45 day lien period
entered into.
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N Ambulance Service Agreement:Authorization was requested for the City Manager to execute the ^9
agreement with Samaritan Healthcare to provide all ambulance transportation services to
Samaritan.
Cal Ripken Baseball State Tournament:The Moses Lake Cal Ripken Baseball Association //V
requested permission to sell T-shirts,souvenir programs, and to charge admission to the 12 and
Under State Tournament to be held inJuly at Larson Playfield.
Reguest to Sell Fireworks:Discount Display,and the Columbia Basin Girls'Softball have /J3<Prequestedpermission to sell fireworks at Maiersand Kittleson Road and 1025 N. Stratford Road,
respectively.
Resolution -Accept Donation-Moses LakeWal-Mart Foundation:A resolution was presentedwhichacceptedadonationof$100 which istobeusedtowards the Special Olympics Program.
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CITY COUNCIL MINUTES June 11,2002
ActionTaken:Dr.Covey movedthattheConsentAgenda be approved,seconded by Mr.Blessing,
and passed unanimously.
CONSIDERATION OF BIDS
':j?jp WATER MAIN REPLACEMENT
The cityreceivedthree bids forthe LarsonWater Main Replacement Project.This projectconsists
of replacing approximately 4700 feet of steel water main along portions of Arnold Drive,Craig
Boulevard,Shaw Loop, and Larson Boulevard with an option for an additional 1200 feet of steel
water main along Arlington Drive.
Action Taken:Mr.Shinnmovedthatthe bid for the Larson Water Main Replacement Project and
option be awarded to Desert Rock Excavation in the amount of $559,739.20,seconded by Mr.
Tracy,and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
//3I CASCADE PARK -REQUEST TO USE
Robert Killinger requested permission to serve beer and champagne at a wedding reception atCascadeParkonJuly13,2002between 2 p.m.and6 p.m.
Mr.Killinger stated that he checked with his insurance agent and can provide $1,000,000 in
insurance forthis event at a cost of $50 per day.
Action Taken:Mr.Tracy moved that the request be removed from the table,seconded by Mr.
Blessing,and passed unanimously.
Action Taken:Mr.Tracy moved that Robert Killinger be allowed to serve beer and champagne inCascadeParkonJuly3withthestipulationthatinsuranceinthe amountof$1,000,000be provided
and that the city be named as an additional insured,seconded by Dr.Covey,and passed
unanimously.
J/6S REQUEST TO USE CITY PROPERTY -SPORTSMANS'TAVERN
Lisa Sieloff,Sportsmans'Tavern,requested the closure of Date Street between Broadway and the
alley on June 29 from 10 a.m.to 5 p.m. for a car show.
Ms.Sieloff stated that they would also like to limitthe access onto Date Street at Third Avenue for
security reasons.
Action Taken:Mr.Reese moved thatthe request be granted for the closure of Date Street on June
29 between Broadway and the alley and the limited access onto Date Street at Third Avenue,
seconded by Dr.Covey, and passed unanimously.
J/ll REQUEST TO USE CITY PROPERTY -MOSES LAKE BUSINESS ASSOCIATION
The Moses Lake Business Association requested the use of Sinkiuse Square on June 22 from 8:30
a.m.to 3 p.m.for "Art Flair in the Square".This activity consists of local artisans selling and
demonstrating their crafts.
Action Taken:Mr.Blessing moved that the request be granted for the use of Sinkiuse Square on
June 22 from 8:30 a.m.to 3 p.m.,seconded by Mr.Reese,and passed unanimously.
)C91/INSURANCE PROGRAM
Argus Insurance has requested the city's insurance business.
Joseph K.Gavinski, City Manager, pointed out that the city can obtain insurance coverage only
through St. Paul or a pool.Because of the events of September 11, 2001, the market is very
limited for municipalities.The city's program is further limited because St. Paul provides its
program through Randy Storm.Most of the
coveragethrough St.Paul iscoveredbythe Central Washington Insurance Authority.The city is
the only municipality in thestate with anindividual policy with St.Paul andthe only reason for that
is because the cityusesCanfieldand Associates asthe administrator/risk manager, etc. Since the
insurance field is limited,the question is the brokerage services.
There was some discussion by the Council.
Action Taken:Mr.Pearce moved that the city remain with the current insurance broker but that the (~^city request proposals for brokerage services in the near future,seconded by Mr.Shinn.
There was additional discussion bythe Council and itwas pointed outthat the insurance would be
the same no matter which insurance firm the citycontracted with;the difference would be inthe
brokerage services.
The motion passed unanimously.
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CITY COUNCIL MINUTES June 11,2002
ORDINANCES AND RESOLUTIONS
ORDINANCE -AMEND BUDGET - 2nd READING
An ordinance was presentedwhich amendsthe2002budgetalong with supplemental information
explaining the proposed changes.
The ordinance amending the 2002budget for the City of Moses Lake,Washington,was read by
title only.
Action Taken:Dr.Coveymovedthatthe second reading ofthe ordinance be adopted,seconded
by Mr.Blessing, and passed unanimously.
ORDINANCE -POWERTELNET COMMUNICATIONS.INC.FRANCHISE -1st READING //<//
An ordinance was presented which grants a franchise to PowerTelNet Communications,Inc.for
a cablesystem in the city.
The ordinance granting a franchise to PowerTelNet Communications,Inc.to operate and maintainacablesystemintheCityofMosesLakeandsettingforthconditionsaccompanyingthegrantof
franchise,was read by title only.
ActionTaken:Mr.Pearce moved that the first readingof the ordinance be adopted,seconded by
Mr.Tracy, and passed unanimously.
RESOLUTION -ACCEPT IMPROVEMENTS -WELL HOUSE 19 -MOSES POINTE
A resolution was presented which accepts Well House 19which was installed at4731 Road Fto
providea water source to the Moses Pointe development.
The resolution accepting utility improvements for municipal use within the Moses Pointe develop
ment at 4731 Road F was read by title only.
Action Taken:Mr.Tracy moved that the resolution be adopted, seconded by Mr.Reese,and
passed unanimously.
RESOLUTION - ACCEPT IMPROVEMENTS -MAE VALLEY BOOSTER STATION - MOSES \q2l/
POINTE
A resolution was presented which accepts the Mae Valley Booster Pump Station which was
installed at 1938 westshore Drive NE to provide additional water flow to the Moses Pointe
i j development.
The resolution accepting utility improvements for municipal use within the Moses Pointedevelop
ment at 1938 Westshore Drive NE was read by title only.
Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Tracy, and
passed unanimously.
RESOLUTION -ACCEPT IMPROVEMENTS -BLOCK 5 LIFT STATION -MOSES POINTE /&$</
A resolutionwas presented which acceptsthe Block5 LiftStation which was installedat6402 Road
4 NE to provide sewer to the Moses Pointe development.
The resolution accepting utility improvements formunicipal use within the Moses Pointe develop
ment at 4602 Road 4 NE was read by title only.
Action Taken:Mr.Blessing moved that the resolution be adopted,seconded by Mr.Shinn,and
passed unanimously.
RESOLUTION -ACCEPT EASEMENT-WESTSHORE IMPROVEMENT.LLC-MOSES POINTE /0/3
A resolution was presented which accepts an easement from Westshore Improvement,LLC for
access,operation,and maintenance of the Block 5 Lift Station.
The resolution accepting an easement to the City of Moses Lake from Westshore Improvement,
LLC was read by title only.
Action Taken:Mr.Tracy moved that the resolution be adopted,seconded by Mr.Shinn,and
passed unanimously.
\^J RESOLUTION -ACCEPT EASEMENT -MAE VALLEY BOOSTER PUMP STATION -HANSEN /q/3
A resolution was presented which accepts an easement from Michael and Judith Hansen for
access,operation, and maintenance of the Mae Valley Booster Pump Station.
The resolution accepting an easement to the City of Moses Lake from Michael B.Hansen and
Judith I.Hansen was read by title only.
ActionTaken:Mr.Shinn moved that the resolution be adopted,seconded by Mr.Blessing, and
passed unanimously.
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CITY COUNCIL MINUTES June 11,2002
RESOLUTION -ACCEPT EASEMENT -WESTSHORE IMPROVEMENT.LLC -MOSES POINTE
WELL 19
A resolution was presented which accepts an easement from Westshore Improvement,LLC for
access,operation,and maintenance of Well 19 for Moses Pointe.
The resolutionaccepting an easement to the Cityof Moses Lake from Westshore Improvement,LLC was read by title only.
Action Taken:Dr.Covey moved that the resolution be adopted,seconded by Mr.Reese,and
passed unanimously.
REQUEST TO CALL FOR BIDS
0 CHIP SEAL PROJECT -2002
Staff requested permissionto call forbids for the 2002 ChipSeal Project.
ActionTaken:Mr.Pearce moved that staff be authorizedto call forbids,seconded by Mr.Reese,
and passed unanimously.
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
/Q/y REQUEST TO PURCHASE FROM FEDERAL CONTRACT -VACUUM/RODDER TRUCK
Staff requested permission to purchase a combination vacuum/rodder truck from the federal
contractwithout going outto bid. The debris tank on the existing truck has rusted out so badlythatitcan no longer be repaired.There arenovendors in the Moses Lake areathat sellthistype of
equipment and a similar truck through the state contract will cost $265,468.The vacuum/rodder
truck from the federal contract will cost $237,055.98.
GaryG.Harer,Municipal Services Director,explainedthe need for a new vacuum/rodder truck.
He mentioned that the federal bid is lower and is better equipment.
Action Taken:Mr.Blessing moved that staff be authorized to purchase a combination vac-
uum/rodder truck from the federal contract in the amount of $237,055.98,seconded by Mr.Tracy,
and passed unanimously.
/OQ^DEVELOPMENT STANDARDS IN URBAN GROWTH AREA
The city has received a request from Lloyd Haisch concerning utilityimprovements for plats withintheunincorporatedUrbanGrowthArea. The county requires a refundable cash payment in theamount of 150%of the estimated cost of future connection to public water and sewer. On a
previous request by Tim Hansen,the Council felt that a covenant insuring future infrastructure
improvements would be appropriate in lieu of the cash payment.Because the cityis receiving
more requests suchasthese,the Council maywish to consider a blanket policy thatprovides some
assurance of future infrastructure in lieu of a 150%cash payment.The policy would alleviate the
need for the developer to come before the Council each time a plat is proposed within the city's
UGA.
Joseph K.Gavinski,City Manager,stated that the issue is whether or not the Council would be
interested in a policy of requiring a covenant for future infrastructure in the unincorporated UGA
on proposed plats.
Action Taken:Dr.Covey moved that staff draft a policy to provide for the installation of future
infrastructure in the unincorporated UGA through a covenant to run with the land rather than a
deposit of 150%of the cost ofthe utilities,seconded by Mr.Pearce,and passed unanimously.
///7 TRAFFIC CONTROL
Staffis proposing to replace the dura-posts thatwere installed along Stratford Road,Valley Road,
and Nelson Road withconcrete curbing.The dura-posts were installed as atemporary method toimprovetrafficflowsbypreventingleftnandturns.The ideawas thatif preventing left-hand turnsactuallyimprovetrafficflows,then the dura-posts would be replaced with permanent concretecurbing.The dura-posts are replaced each spring ata minimum costof$1,100 for materials,plus
labor.The concrete curbingwould have a one time cost of $2,000 plus labor,and a minimum
yearly maintenance.
Action Taken:Mr.Reese moved that staff be authorized to replace the dura-posts on Stratford
Road,Valley Road,and Nelson Road with permanent concrete curbing,seconded by Dr.Covey,(\
and passed unanimously.
//%?VARIANCE -UNDERGROUND UTILITIES -PUD
The PUD requesteda variance tothe requirement to underground utilities.The PUD is proposing
to rebuild a number of existing overhead distribution lines located in the downtown area, the
Peninsula,and in the Westshore area.The overhead linesare currently existingandthe PUD isproposingtoupgradethelinesandthePeninsulaSubstationinordertoprovideneededelectrical
service rather than constructing transmission lines down Broadway.
Action Taken:Mr.Tracy moved thatthe variance request be removed from the table,seconded
by Mr.Blessing, and passed unanimously.
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CITY COUNCIL MINUTES June 11,2002
A letter from Bob Berndwas submitted whichwas infavorofthe new distribution lines but feltthat
the PUD should hold a public meeting on the project.
A letter was submitted from Dennis Bergquist,owner ofthe Upper Lakeshore Mobile Home Park,
which was in favor of the project.
Mr.Pearce stated that hedistributed aquestionnaire tothe residents within Phases 9 and 10 andrequestedtheirinputonwhetherornotthelinesshouldbeplacedunderground.Ofthe66housesonLakeshore,74%ofthe returned responses wanted the lines underground.Ofthe 66 houses,
presently only 12 are overhead.On Peninsula there are 36 homes but only 3 returned thequestionnaire.Oneofthe questionnaires wasonWapato and ofthe other 2 returned,onewasforandonewasagainstplacingthelinesunderground.He was in favor ofundergrounding all the lines
*^)onthe lower Peninsula.
Ron Reese,PUD,explained the cost difference between overheading and undergrounding the
lines.The main reason for the difference in cost is the equipment and the need for right-of-way
for placing the equipment underground.
Dick Hansen,952 Laguna,felt that the proposal from the PUD isa good compromise.He felt itwouldbeahardshiptothepeopleonPeninsulatoconverttoundergroundfromoverhead.He alsofeltthatonLakesidethedistributionlinescouldbeplacedundergroundiftheresidentswouldbewillingtoLIDforfull-width street improvements and place everything underground.
Dick Deane,223 Northshore Drive,thankedthe PUD for changing from the transmission linesdownBroadwaytothissubmittedproposalofupgradeddistributionlines.He pointed outthatwhatgoesintodaywillprobablybeinplaceformanyyearsandcarefulconsiderationshouldbegiven
to the aesthetics of the project.
Therewas considerable discussion bythe Council.It was felt thatmeetingswith the public would
be beneficial.
Action Taken:Mr.Shinn moved that the variance request to be granted to the PUD for the
reconstruction of overhead lines for all phases of the project except Phases 6,7, 9 and 10,
seconded by Mr.Reese.
Mr.Reesewanted to knowifundergroundingthe utilities wouldcause anincrease inthe PUD rates
and, if so,when it would go into effect.
Mike Conley,PUD Commissioner,statedthatthe PUD has no plans to raise rates atthistime.
The motion passed unanimously.
K^J Action Taken:Dr.Coveymovedthatthe city hold meetings with the property owners in Phases6, 7, 9 and 10 to explain the project and get their input,seconded by Mr.Reese, and passed
unanimously.
MOSES POINTE -EXTRA TERRITORIAL UTILITY AGREEMENT -AMENDMENT
Scott Wagner,Moses Pointe GolfResort,requestedanamendmentto their extra territorial utility
extension agreement to allow 100 unitstoconnecttothe citysewer system withthe improvements
that they have installed.
Phil Bloom, Columbia Northwest Engineering, pointed out that the request is for the units to
connect to the sewer system ratherthan the water system.He mentioned that the lift stationwas
supposedto be able to support 225homes but,through extensivetesting,itwas discovered thatitwillonly support 113 homes.The request isto serve 100 homes atthis time and modifications
will be made to the lift station to increase its capacity.
ActionTaken:Mr.Pearce movedthatthe request to amend Exhibit E be granted,seconded by Dr.
Covey,and passed unanimously.
TOM DENT AVIATION -FUEL TRUCK AGREEMENT
Authorization was requested for the City Manager to sign the agreement with Tom Dent Aviation
for the provision of aviation fuel at the Municipal Airport.
Action Taken:Mr.Pearce moved thatthe agreement be removed from the table,seconded by Dr.
Covey,and passed unanimously.
Joseph K.Gavinski,City Manager,pointed outthat Mr.Denthas obtainedinsuranceand included
the city as an additional insured.
V_y There wassome discussion bythe Council.
Action Taken:Mr.Pearce moved that the City Manager be authorized to sign the agreement,
seconded by Mr.Shinn,and passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS
ORDINANCE -CHAPTER 2.08 -MAYOR AND COUNCIL
Mr.Pearcesubmitteda proposed changetoChapter2.08ofthe MosesLake Municipal Codewhich
deals with appointments bythe Mayor tothe city's commissions.Thechangewould provide that
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CITYCOUNCIL MINUTES June 11,2002
the appointment by the Mayor would be confirmed by the Council members with the Mayor to
abstain from voting.
There was considerable discussion by the Council.
Joseph K.Gavinski,City Manager,pointed outthatthe existing language in the ordinance dates
back to when the city was operating under the strong Mayor form of government.
There was additional discussion and it was the consensus that staff research mayoral appoint
ments to commissions under a Council/Manager form of government.
ALCOHOL IN PARKS
Mr.Tracy felt that a policy should be drafted for the use of alcohol on city property by either
businesses or private individuals. The city will probably be getting more requests for the serving
of alcohol on city property and he felt a policyshould be established so that they would not have
to come before the Council for approval.
Mr.Pearce was in agreement and also wanted to know ifthe policyand insurance should apply to
the closure of city streets and Sinkiuse Square.
There was some discussion and staff was directed to draft a policyfor the use of city property by
individuals and companies.
CITY MANAGER REPORTS AND COMMENTS
/OlO'd INTERFUND LOANS/REFINANCING
Joseph K.Gavinski,City Manager,distributed information on the city's interfund loans and
explained the proposed refinancing.
It was the consensus of the Council that staff proceed with the refinancing.
)f\BUILDING ACTIVITY REPORT
The building activity report for May 2002 was presented.
INVESTMENT REPORT
The investment report shows the city received $21,669.99 in income for May 2002.
SALES TAX/TRANSIENT RENTAL INCOME
Joseph K.Gavinski, City Manager,reported that the city received $284,483.74 in sales tax and
$20,375.36 in transient rental income in May 2002.
TRAFFIC CIRCULATION PLANS
Joseph K.Gavinski,City Manager,distributed information on the city's traffic circulation plan that
was prepared in 1987 by the Engineering Division.
The regular meeting was adjourned at 9:20 p.m.
ATTEST:
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