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2002 06 25U ^j MOSES LAKE CITY COUNCIL June 25,2002 5861 Council Present:Lee Blackwell, LarryTracy,Steve Shinn, Brent Reese,Chris Blessing,Ron Covey and Richard Pearce MINUTES:Mr.Blessing moved that the minutes of the June 11 meeting be approved as submitted,seconded by Mr.Shinn,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Tracy moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Reese,and passed unanimously. Vouchers audited and certified by the Finance Directoras required by RCW 42.24.080,and thoseexpensereimbursementclaimscertifiedasrequiredby RCW42.24.090,havebeen recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below listas modified by the Council and noted upon said listforthe Council meeting of June 25,2002 forthe funds listed below are approved inthe amount of $217,122.81. GENERAL FUND $77,639.92 SANITATION FUND 9.25 TOURISM ACTIVITIES 148.76 AIRPORT 955.97 STREET 3,033.95 AMBULANCE SERVICE FUND 5,422.07 STREET REPAIR/RECON 1,125.27 AMBULANCE DEBT SERVICE 558.85 EQUIPMENT LEASES 4,960.97 SELF INSURANCE 203.00 PARKS &REC.IMPROVEMENT 3,966.00 CENTRAL SERVICES 8,595.21 WATER/SEWER 42,227.68 EQUIPMENT RENTAL 30,160.32 W/S CONSTRUCTION 25,420.51 BUILDING MAINTENANCE 9,971.03 WATER/SEWER LEASES 2,724.05 TOTAL $217,122.81 PrepaidClaims: Prepaidclaims approved by theCityManager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recordedon a listing which has been made available to the City Council.The claims listed below are approved in the amount of $54,894.39 for all funds. GENERAL FUND $3,281.75 CENTRAL SERVICES 620.55 WATER/SEWER 638.97 EQUIPMENT RENTAL 50,131.94 AMBULANCE SERVICE FUND 70.60 BUILDING MAINTENANCE 150.58 TOTAL $54,894.39 Prepaid Claims: Prepaidclaims approved by theCityManager according to the process establishedbyMosesLakeMunicipalCode3.42.030 and the internal control policy approved by the City Council has been recorded on a listing whichhas been made available to the City Council.The claims listed below are approved in the amount of $724.67 for all funds. GENERAL FUND $659.17 STREET IMPROVEMENT 65.50 TOTAL $724.67 Claim Checks:Checks 14806through 15014 issued on June 11,2002through June 21,2002 were approved for payment at the Council meeting held on June 25,2002 in the total amount of $868,469.42. Payroll:The payroll issued onJune 21,2002 having been approved pursuant tothe rule ofthe City Council set forth in Moses Lake Municipal Code 3.42.040, was paid by checks 26334 through 26633 in the total amount of $80,434.96. EMPLOYEE PRESENTATIONS -None CONSENT AGENDA Requestto Apply for Law Enforcement Block Grant:The Police Department requested approval to apply for a grant in the amount of $19,299.This is a 10%matching grant.The funds would be used to purchase technological equipment. Request to Sell Fireworks:J & M Liquidations,in association with the Moses Lake Modelers and Columbia Basin Sand Commandos,has requested permission to sell fireworks at 914 Stratford and 606 W.Broadway,respectively. Resolution -Accept Easement:MaiersEnterprises: A resolution was presented which accepts an ^easement from Maiers Enterprises,LLC for installation,maintenance,and observation of a single ^_y service water meter along Interlake Road. Resolution- Accept Improvements-Interlake Road:A resolution was presented whichaccepts the street and utility improvements constructed as part of the Interlake Road Reconstruction Project. /0/3 /Ol? Resolution -AcceptDonation -AH Star Enterprises Inc.:A resolution waspresented which accepts /OV& a donation of$200 from All Star Enterprises!The fundsareto be used for parksand playgrounds. Resolution -Accept Donation:A resolution was presented which accepts a donation of$211 from /0L/(& Candy Davis and participantsof the Special Olympic car wash.The funds are to be used forthe Special Olympics Program. 5862 CITY COUNCIL MINUTES: 2 June 25,2002 /0/&Abandon Easement-Catholic Church:The Council should set July 9asthe dateto consider the abandonment of an easement dedicated to Lots 3 &4, Knolls Vista 18th Addition. Action Taken:Mr.Pearce moved that the Consent Agenda be approved,seconded by Mr.Reese, and passed unanimously. CONSIDERATION OF BIDS /O!7 TOP MOUNT PUMPER TRUCK The city received one bid,from D3Z,Inc.,for the top mount pumper fire truck.Staff alsorecommended thatthe option of a data logger be purchased.The data logger will assist with trouble f"^ shooting problems with the fire trucks multiplex electrical system andequipment. The cost ofthe data logger is $1,155.61 but staff feels it will reduce maintenance costs. Action Taken:Dr.Covey movedthatthe bid for thetop mountpumperfire truckbe removed from the table,seconded by Mr.Shinn,and passed unanimously. Joseph K.Gavinski,City Manager,stated that this pumper truck is a replacement and the extra pumping capacity is needed. Tom Taylor,Assistant Fire Chief,stated that in 1991,before the annexation ofthe Wheeler Road area, the city's pumping capacity was less than it is now and the city purchased the necessary equipmentto meetthe requirements oftheWashington Survey and Rating Bureau.Sincethat time a replacementengine has been purchased butwith the additionof the Wheeler Road area,the city does not meet the pumping requirements. Mr.Gavinski pointed outthat evenwithoutthe addition ofthe Wheeler Road area there was a need for an additional pumper.The additional pumper was purchased last year.This truck is a replacement for an old,existing truck. There was some discussion by the Council. Action Taken:Dr.Covey moved that the bid forthe top mount pumper fire truck be awarded to D3Z, Inc. in the amount of $229,880.85 along with the data logger in the amount of $1,155.61, along with an additional $2,500 for miscellaneous equipment for the fire truck,seconded by Mr. Tracy,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS /D/3 RESOLUTION -GRANT EASEMENT TO PUD A resolution was presented which grants an easement to the PUD for construction and mainte nance of a fiber hub cabinet on Sage Road. The resolution authorizing the City Managerto grant an easement to Public Utility District No. 2 of Grant County was read by title only. Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Shinn,and passed unanimously. ORDINANCES AND RESOLUTIONS )W?ORDINANCE -POWERTELNET COMMUNICATIONS.INC.FRANCHISE -2NP READING An ordinance was presented which grants a franchise to PowerTelNet Communications,Inc.for a cablesystem in the city. The ordinance granting a franchise to PowerTelNet Communications,Inc.to operate and maintainacablesystemintheuityofMosesLakeandsettingforthconditionsaccompanyingthegrantof franchise,was read by title only. Action Taken:Mr.Shinn moved that the second reading of the ordinance be adopted,seconded by Mr Tracy, and passed unanimously. /A)7 ORDINANCE -CREATE A PUBLIC FACILITIES DISTRICT -1st READING An ordinance was presented which createsa public facilities district.The formation ofthis district was suggested by the city's downtown revitalization consultants.With the formation of the district, ifany facilities are constructedwhichmeet the requirementsof law,state matching funds can be provided. The ordinance creating a public facilities district pursuant to RCW 35.57,including the authority to acquire,construct,own, finance, and operate a regional center was read by title only. Joseph K.Gavinski, City Manager, pointed out that this ordinance preserves the city's abilityto apply for funding to construct a regional center. Action Taken:Mr.Reese moved that the first reading of the ordinance be adopted,seconded by Mr.Pearce,and passed unanimously. REQUEST TO CALL FOR BIDS -None n n 5863 CITY COUNCIL MINUTES:3 June 25,2002 REFERRALS FROM COMMISSIONS ORDINANCES-TITLE 16 Ordinances were presented which bring Title 16,Buildings and Construction,into compliance with /03(p the Comprehensive Plan.The Planning Commission recommended that the ordinances be adopted. GilbertAlvarado,Community Development Director,explained that the R-1 and R-2 designations in these ordinances refer to building codes not zoning. i )The ordinance creating Chapter 16.02 of the Moses Lake Municipal Code entitled "Building ^-^Permits"was read by title only. Action Taken:Mr.Shinn moved that the first reading of the ordinance be adopted,seconded by Mr.Pearce,and passed unanimously. The ordinance deleting Chapter 16.04 ofthe Moses Lake Municipal Code entitled "Uniform Codes" was read by title only. Action Taken:Mr.Pearce moved that the first reading ofthe ordinance be adopted,seconded by Mr.Reese,and passed unanimously. The ordinance deleting Chapter 16.08 of the Moses Lake Municipal Code entitled "Dangerous Buildings"was read by title only. Action Taken:Dr.Covey moved that the first reading of the ordinance be adopted,seconded by Mr.Shinn,and passed unanimously. The ordinance deleting Chapter 16.12 of the Moses Lake Municipal Code entitled "Building Permits"was read by title only. Action Taken:Mr.Blessing moved that the first reading of the ordinance be adopted,seconded by Mr.Tracy, and passed unanimously. The ordinance deleting Chapter 16.13 of the Moses Lake Municipal Code entitled "Certificate of Occupancy"was read*by title only. Action Taken:Mr.Tracy moved that the first reading of the ordinance be adopted,seconded by Mr.Shinn,and passed unanimously. U The ordinance amending Chapter 16.16 of the Moses Lake Municipal Code entitled "Moving Buildings"was read by title only. Action Taken:Mr.Reese moved that the first reading ofthe ordinance be adopted,seconded by Dr.Covey,and passed unanimously. The ordinance deleting Chapter 16.20 of the Moses Lake MunicipalCode entitled "House Trailers" was read by title only. Action Taken:Mr.Tracy moved that the first reading of the ordinance be adopted,seconded by Mr.Shinn, and passed unanimously. The ordinance amending Chapter 16.32 of the Moses Lake Municipal Code entitled "Radio Antenna"was read by title only. Action Taken:Mr.Pearce moved that the first reading ofthe ordinance be adopted,seconded by Mr.Reese,and passed unanimously. The ordinance amending Chapter 16.36 of the Moses Lake Municipal Code entitled "Fire Code" was read by title only. *Action Taken:Mr.Pearce moved that the first reading ofthe ordinance be adopted,seconded by Dr.Covey,and passed unanimously. The ordinance amending Chapter 16.48 ofthe Moses Lake Municipal Code entitled "FireHydrants" was read by title only. Action Taken:Mr.Tracy moved that the first reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. i)The ordinance amending Chapter 16.52 ofthe Moses Lake Municipal Code entitled "Installation and Maintenance ofAutomatic Fire Extinguishing Systems"was read by title only. Action Taken:Mr.Tracy moved that the first reading of the ordinance be adopted,seconded by Mr.Shinn,and passed unanimously. The ordinance deleting Chapter 16.60 ofthe Moses Lake Municipal Code entitled "Pole Buildings" was read by title only. Action Taken:Dr.Covey moved that the first reading ofthe ordinance be adopted,seconded by Mr.Tracy,and passed unanimously. Action Taken:Mr.Shinn moved that a public hearing be set for July 9 to consider the second reading of the ordinances,seconded by Dr.Covey,and passed unanimously. 5864 CITY COUNCIL MINUTES:4 June 25,2002 OTHER ITEMS FOR COUNCIL CONSIDERATION //£(,PIONEER COMMERCIAL PARK 1ST ADDITION MAJOR PLAT -CUL-DE-SAC John Hobbs,Pioneer Way Associates,has requested an extension to the time limit for the construction ofthe cul-de-sac atthe endof Pilgrim Street.The cul-de-sac wastobe constructed within three years of the approval of the preliminary plat, if Pilgrim Street was not extended. Phil Bloom,Columbia Northwest Engineering,explained that the developers had hoped to sell the adjacent propertyand extend the street, thereby eliminating the need forthe cul-de-sac. That has not happened, so the developers are requestingthatthe time limit to constructthe cul-de-sac be ^<extended.f) There was some discussion by the Council. Action Taken:Mr.Blessing moved that the covenant be amended to reflect that the construction of the cul-de-sacwillbe completed when required by the city,seconded by Mr.Tracy,and passed unanimously. /£>£REQUEST TO USE CITY RIGHT-OF-WAY Pedro Ayala,owner ofTacos El Mexicano,requested permission to use the sidewalk abutting his business at 112 S.Ash to place two small cafe tables with two chairs per table. Gilbert Alvarado,Community Development Director,distributed pictures ofthe Tacos El Mexicano business and other businesses in town that are using city right-of-way without permission. Mr.Pearce stated that he objects to obstructing the sidewalk but in the case of Mr.Ayala,since it is on a side street without much traffic, it may be allowable.He felt the other businesses using the sidewalk without Council approval,should be required to request that approval. Dr.Covey felt that,becauseofthe location ofTacos El Mexicano,the request could be granted but the other businesses should also request approval from the Council. There was some discussion and it was recommended that a policy be drafted to allow the use of city right-of-way provided the displays,tables,etc.do not impede pedestrian traffic. Action Taken:Mr.Reese moved that permission be granted to Mr.Ayala to place two small cafe tables with two chairs per table on city right-of-way,seconded by Mr.Tracy,and passed unani mously. There wassome discussion and Council directed staffto amend the ordinance to allow staffto ^^ approve items to be placed on city right-of-way with the stipulation that a certain amount of walking space be retained for pedestrian traffic. //9/CENTRAL GRANT MEDIC ONE -AGREEMENT Ratification was requested of the City Manager's signature on an agreement with Central Grant Medic One. The agreement provides thatthe citywilfcover the transport responsibilities of Central Grant Medic One while it reorganizes. Joseph K.Gavinski, City Manager,stated that this is the same agreement previously presented. These agreements are for 30 davs while the city and Central Grant Medic One continue tonegotiatethepossiblepurchaseofCentralGrantMedicOne's supplies and equipment. Action Taken:Dr.Covey moved thatthe City Manager's execution ofthe agreement be ratified, seconded by Mr.Blessing,and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS ORDINANCE -CHAPTER 2.08 -MAYOR AND COUNCIL Mr.Pearce submitted a proposed change to Chapter 2.08 of the Moses Lake MunicipalCodewhichdealswithappointmentsbytheMayortothe city's commissions.The change would provide thattheappointmentby the Mayor would be confirmed by the Council members with the Mayor to abstain from voting. He mentioned that the last four Mayors have handled commission appoint ments in different manners.He felt that a clear process should be established which would be followed by all future Mayors.He also suggested that an additional item be added to the agendaforcommissionappointments.He felt that the appointments to the Parks and Recreation _^ Commission shouldbe delayed until the processisamended.t) There was considerable discussion by the Council. Action Taken:Mr.Tracy moved that the request to change 2.08.040 be tabled for further review by Council and staff,seconded by Mr.Blessing,and passed unanimously. /D7/PARKS AND RECREATION COMMISSION Confirmation of the appointments of Hilda Grant,Bill Ecret,Ryan Graves, Rhonda K.Anderson, and Michael J.O'Neill to the Parksand RecreationCommission was requested. There was some discussion concerning the process being used at this time. /oS^ 5865 CITY COUNCIL MINUTES:5 June 25,2002 Action Taken:Mr.Pearce moved that the appointments to the Parks and Recreation Commission be tabled,seconded by Mr.Reese,and failed with Mr.Pearce,Mr.Reese,and Dr.Covey infavor, and Mr.Tracy,Mr.Shinn,Mr.Blessing,and Mr.Blackwell opposed. Action Taken:Mr.Tracy moved that the appointments tothe Parks and Recreation Commission be confirmed,seconded by Mr.Shinn. Mr.Blackwell pointed out that the city currently does not have a Parks and Recreation Commission and felt that the appointments should be made. Mr.Pearce did not feel that another two weeks would create a hardship for the Parks and Recreation Commission and the appointments should wait until the process has been clarified. Mr.Tracy pointed out that the current process comes from the state statutes and calls for the Council to confirm the appointments made by the Mayor. Mr.Reese stated that he would vote in favor of the confirmation ofthe new Commissioners but also felt that the process should be clarified. The motion passed with Mr.Pearce opposed and Dr.Covey abstaining. WALK ACROSS AMERICA Dr.Covey pointed out that the Association of Washington Cities is sponsoring a "Walk Across Washington"and they suggested that a walking stick be used like the Olympic torch -passed from walker to walker across the state.They requested a walking stick such as he has.These walking sticks come from Ghana,Africa,and are hand carved.One could be obtained by special orderfor this activity and he requested confirmation fromthe Council forthe city to purchase a hand carved walking stick from Ghana for the "Walk Across Washington"event. Action Taken:Mr.Pearce moved that the city provide no more than $100 to purchase a walking stickwhich willbe loaned to the "Walk Across America"event,seconded by Mr.Shinn,and passed unanimously. WELLNESS PROGRAM Mr. Blackwell pointed out that the Wellness Program is very well received in the State of Washingtonand the city is promoting the "Healthy Community"project in Moses Lake.He would like the city to consider applying for awards from the state Wellness Program next year. Joseph K.Gavinski, City Manager,pointed out that the city has won an award inthe past but have not submitted for one during the past few years.The Wellness Program is funded by the city. This^-^program was initiated by The employee benefit trust to help reduce claims and thus reduce insurance premiums. CITY MANAGER REPORTS AND COMMENTS 2001 FINANCIAL REPORT Ron Cone,Finance Director,explained that the city's Finance Department has completed work on the 2001 Financial Report within the time limit imposed by the state.This will remove the audit finding for failure to report on time as addressed in the year 2000 audit. The regular meeting was adjourned at 8:45 p.m. ,fsy^ 7^ A30