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2002 07 23U 5874 MOSES LAKE CITY COUNCIL July 23,2002 Council Present:Lee Blackwell,Larry Tracy,Brent Reese,Chris Blessing,Steve Shinn,and Richard Pearce Absent:Ron Covey MINUTES:Mr.Pearce moved that the minutes of the July 9 meeting be approved as submitted, seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Tracy,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included onthe belowlistas modified bythe Council and noted upon said list for the Council meetingof July 23,2002 for the funds listed beloware approved in the amount of $527,748.94. GENERAL FUND TOURISM ACTIVITIES STREET STREET REPAIR/RECON EQUIPMENT LEASES GOB 1993 REDEMPTION 1998 REFUNDING GOB CAPITAL STREET IMPROVEMENT WATER/SEWER 1994 BOND FUND $52,487.68 W/S CONSTRUCTION 5,808.30 91.63 WATER/SEWER LEASES 3,746.72 1,355.76 SANITATION FUND 39,200.41 215,22 AMBULANCE SERVICE FUND 9,743.19 7,190.50 AMBULANCE DEBT SERVICE 1,173.11 124,766.89 UNEMPL COMP INSURANCE 375.00 121,773.29 CENTRAL SERVICES 15,238.28 349.40 EQUIPMENT RENTAL 57,953.01 1,949.80 BUILDING MAINTENANCE 18,250.49 27,668.01 FIREMANS PENSION 46.00 38,366.25 TOTAL $527,748.92 Prepaid Claims:Prepaid claimsapprovedbythe City Manager according tothe processestablished by Moses Lake Municipal Code 3.42.030 and the internal control policy '•A1 ~?i GENERAL FUND TOTAL $2,729.87 $2,729.87 approved by the City Council has been recorded on a listing which has been made availableto the CityCouncil.The claims listed below are approved in the amount of $2,729.97 for all funds. Prepaid Claims: Prepaid claims approved by theCity Manager according to the process establishedi)by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City v—'Council has been recordedon a listing whichhas been made available to the City Council.The claims listed below are approved in the amount of $4,120.44 for all funds. GENERAL FUND STREET WATER/SEWER W/S CONSTRUCTION $2,512.32 AMBULANCE SERVICE FUND 199.17 11.45 CENTRAL SERVICES 973.46 115.38 EQUIPMENT RENTAL 198.66 110.00 TOTAL $4,120.44 Prepaid Claims: Prepaidclaims approved by theCityManager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the CityCouncilhas been recordedon a listing whichhas been made available to the City Council.The claims listed below are approved in the amount of $220,252.64 for all funds. GENERAL FUND STREET 37.39 WATER/SEWER 40.50 EQUIPMENT RENTAL TOTAL 228.75 219,946.00 $220,252.64 Claim Checks:Checks 15178 through 153967 issued on July 10,2002through July 22,2002 were approved for payment at the Council meeting held on July 23,2002 in the total amount of $2,146,218.29. Payroll:The payroll issued onJuly 19,2002 having been approved pursuant tothe rule ofthe CityCouncilsetforthin Moses Lake Municipal Code 3.42.040, was paid by checks 26949 through 27255 in the total amount of $94,746.29. EMPLOYEE PRESENTATIONS:None CONSENT AGENDA i )Resolution-Accept Grant- Bureauof Justice:A resolution was presented whichaccepts a grant *—'inthe amount of $17,369 from the Bureau of Justice Assistance Program.The funds will be used to purchase equipment forthe 2003 budget. This grant requires a 10% match from the city. Resolution -Accept Donation - C & R Distributors: A resolution was presented which accepts $561.65 from C & R Distributors of Mattawa for the D.A.R.E.Program. Resolution -Accept Grant -Washington Traffic Safety Commission:A resolution was presentedwhichaccepts a grant in the amount of $3,500 from the Washington Traffic Safety Commission. The funds will be used to pay for overtime for the Click Itor Ticket Seat Belt Campaign. Resolution - Petty Cash: A resolution was presented which increases the petty cash amount for the Aquatic Center and establishes a petty cash account forthe Parks and Recreation Department. /I79 /n9 1/3 ^(i 5875 CITY COUNCIL MINUTES:2 July 23,2002 /0/3 Resolution -Grant Easement -Central Leasing.Inc.:A resolution was presented which grants an easement to Central Leasing for access across the city's lift station site on Wheeler Road. /£>VO Resolution -Accept Quit Claim Deed -Well 18:A resolution was presented which acceptsa quit 'claim deed for the Well 18 site. Action Taken:Mr.Tracy moved thatthe Consent Agenda be approved,secondedby Mr.Shinn, and passed unanimously. CONSIDERATION OF BIDS /O/f/j 2002 CHIP SEAL PROJECT (~*) The city only received a bid from Basin Paving for the 2002 Chip Seal Project.The bid is 27% higher than the engineer's estimate.Staff recommended that the bid be rejected. Action Taken:Mr.Pearce moved that the bid be rejected and the project be rebid at a future date, seconded by Mr.Tracy,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS SINKIUSE SQUARE -MOSES LAKE BUSINESS ASSOCIATION >%%The Moses LakeBusiness Association requestedthe use ofSinkiuseSquareonAugust9andtheWrclosureofBeechStreetonAugust10.The annual Cowboy Breakfast would be held in Sinkiuse Square from 5 a.m. to 11 a.m.Adventure Parkwould likethe use of Beech Street from Third to Fourth for music,arts and crafts booths,and other youth activities.This would take place on August 10 from 8 a.m. to midnight. Also the downtown merchants have requested the use of the sidewalks for a sale on August 9 and 10. Action Taken:Mr.Reese moved that the request to use Sinkiuse Square on August 9 from 5 a.m. to 11 a.m. be approved, the request to close Beech Street on August 10 from 8 a.m. to midnightbeapproved,andthe use ofthe sidewalks on August9 and 10be approved,seconded by Mr. Pearce,and passed unanimously. /I 111 TRAFFIC CIRCULATION PLAN Bill White,The Transpo Group,gave a presentation on the proposedtransportation circulationplan for the City of Moses Lake. There was considerable discussion by the Council and staffwas directed to set up a study session to discuss the alternatives proposed.f^ WORLD TRADE CENTER MEMORIAL Bob Fancher stated that the Pamp Maiers family has proposed a memorial for the World Trade Center.They would liketo place itat the Civic Center Park somewhere between the Chamber of Commerce and Five Corners. John Hoge,artist,explainedthat the memorial is proposed to be located nearthe library where Pioneer Way and Fifth Avenue converge.The memorial would consist of two basalt pillars representing the twin towers,5otherpillars which represent the otherbuildings in the World Trade Center complex,a plaque,benches,and a flag. There was some discussion by the Council. Action Taken:Mr.Shinnmovedthatthe cityacceptthe donation ofa memorial for the World Trade Center disaster from Pamp Maiers to be located at Civic Center Park,seconded by Mr.Pearce,and passed unanimously. //(j>Cf REQUEST FOR SEWER/WATER -COLUMBIA BASINALTERNATIVE HIGH SCHOOL The Columbia Basin Alternative High School requested permission to connect to citywater and sewer.There is sufficientcapacity inthe utilitysystem forthis request.The alternative high school is proposedto be constructed on Patton Boulevard.An Extra Territorial Utility Agreement would be required. Action Taken:Mr.Tracy moved that the request to connect to city utilities be approved,seconded by Mr.Reese,and passed unanimously. 11^7 YONEZAWA BOULEVARD EXTENSION (~\ Phil Bloom,Columbia Northwest Engineering,has requested that the proposed extension ofYonezawaBoulevardfromHighway17to RoadLbe placed onthe city's six-year street plan.This willfacilitate approval of the highway extension by the Department of Transportation. Mr.Bloom stated that discussions with the Department of Transportation indicated that the inclusion of the extension of Yonezawa Boulevard on the six-year street plan and within the Comprehensive Plan would showthe city's intentto proceedwith the construction ofthe road when the property in the area develops. Staffwas directed toamendthe six-yearstreet plan to include Yonezawa from Highway 17toRoad Landthatthe Comprehensive Plan be amended to aalso include this extension of Yonezawa. u u 5876 CITY COUNCIL MINUTES:3 July 23,2002 ASPI COMMERCE PARK SOUTH SHORT PLAT -RIGHT-OF-WAY The ASPI Commerce Park South Short Plat is located on Patton Boulevard north of Harris Roadand is currently within the city's limits.The 10'of right-of-way dedicated on the plat for Patton Boulevard is withinthe city's limitswhilethe remainder of Patton Boulevard is under the county's jurisdiction.There is a process available that would transfer the right-of-way to the county's jurisdiction.Street plans and improvements to Patton Boulevard havebeen delayedbecause 10' ofthe right-of-way is within the city's limits.Transferring the right-of-way will facilitate approval of those street plans and improvements. Joseph K.Gavinski,City Manager,statedthattransferring the right-of-way requires the passage of an ordinance or resolution by both the county and city. Phil Bloom, Columbia Northwest Engineering, indicatedthat he had metwiththe County Commis sioners concerning this issue and they were in favor of the transfer of the right-of-way. Staff was directed to proceed with the transfer of the right-of-way on Patton Boulevard to the county. ORDINANCES AND RESOLUTIONS ORDINANCE -WATER/SEWER CONNECTIONS -1st READING An ordinance waspresentedwhich clarifies the ownership limits ofwatermainsandwaterservice linesand deletes the section requiring street restorations sincethat requirement is already in the Community Standards. The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer Connections"was read by title only. Action Taken:Mr.Reese moved that the first reading of the ordinance be adopted,seconded by Mr.Pearce,and passed unanimously. ORDINANCE -WATER CONNECTION FEES -2ND READING An ordinance was presented which increases the ratecharged fornew water meters by $130.The increase will cover the cost of the new water meters with radio readouts.Staff requested radio readouts for all new meter installations and to retro fitallexisting meters with radio readouts.Theretrofitprojectwilltakeapproximately5years.Radio readouts will greatly increase meterreading efficiency,employee and citizen safety, and enable the cityto read the meters during the winter months. ^-J The ordinance amending Chapter 3.58 of the Moses Lake Municipal Code entitled "Water Connection Fees"was read by title only. Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded by Mr.Tracy, and passed unanimously. ORDINANCE -SIDEWALK CONSTRUCTION -2ND READING An ordinancewas presented whichwould allow abuttingpropertyownersthe use ofthe first 3'ofright-of-way from the property line in commercial zones.This would allow property owners to place certain items on the sidewalks. The ordinance amending Chapter 12.12 of the Moses Lake Municipal Code entitled "Sidewalk Construction"was read by title only. ActionTaken:Mr.Blessing movedthat thesecond readingofthe ordinance be adopted,seconded by Mr.Shinn,and passed unanimously. ORDINANCE -REPEAL 13.07/CREATE 13.09 -2ND READING An ordinance was presented which repeals Chapter 13.07 of the Moses Lake Municipal Code entitled "Cross Connection Control".This chapterwill be replaced with new regulations. The ordinance repealing Chapter 13.07 of the Moses Lake Municipal Code entitled "Cross Connection Control"was read by title only. Action Taken:Mr.Blessing movedthat thesecond reading of the ordinance be adopted,seconded by Mr.Tracy,and passed unanimously. An ordinance was presented which creates Chapter 13.09 dealing with cross connection controls. The ordinance creating Chapter 13.09 of the Moses Lake Municipal Code entitled "Cross Connection Control"was read by title only. Action Taken:Mr.Pearce moved that the second reading ofthe ordinance be adopted,seconded by Mr Reese,and passed unanimously. ORDINANCES -TITLE 16 - 2nd READING/PUBLIC HEARING Ordinances were presentedwhich bring Title 16,Buildings and Construction,into compliance with the Comprehensive Plan.The Planning Commission recommended that the ordinances be adopted. /D&P /0^> /A/6 //W /07•3 /o3° 5877 CITY COUNCIL MINUTES:4 July 23,2002 The public hearing was opened.There were no comments. ActionTaken:Mr.Blessing movedthatthe public hearing be closed,seconded by Mr.Reese,and passed unanimously. The ordinance creating Chapter 16.02 of the Moses Lake Municipal Code entitled "Building Permits"was read by title only. Action Taken:Mr.Pearce moved that the second reading ofthe ordinance be adopted,seconded by Mr.Reese,and passed unanimously. The ordinance repealing Chapter 16.04 of the Moses Lake Municipal Code entitled "Uniform f~\ Codes"was read bytitleonly. The public hearing for allremaining ordinances inTitle 16 was opened.There were no comments. Action Taken:Mr.Blessing moved that the public hearing be closed,seconded by Mr.Shinn,and passed unanimously. Action Taken:Mr.Pearce moved that the second reading ofthe ordinance be adopted,seconded by Mr.Reese,and passed unanimously. The ordinance repealing Chapter 16.08of the Moses Lake Municipal Code entitled "Dangerous Buildings"was read by title only. ActionTaken:Mr.Blessing moved that the second reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. The ordinance repealing Chapter 16.12 of the Moses Lake Municipal Code entitled "Building Permits"was read by title only. Action Taken:Mr.Tracy moved that the second reading of the ordinance be adopted,seconded by Mr Pearce,and passed unanimously. The ordinance repealing Chapter 16.13 of the Moses Lake Municipal Code entitled "Certificate of Occupancy"was read by title only. Action Taken:Mr.Tracy moved that the second reading of the ordinance be adopted,seconded by Mr Shinn,and passed unanimously. The ordinance amending Chapter 16.16 of the Moses Lake Municipal Code entitled "MovingBuildings"was read by title only.f"^ Action Taken:Mr.Pearce moved that the second reading ofthe ordinance be adopted,seconded by Mr.Reese,and passed unanimously. The ordinance repealing Chapter 16.20of the Moses Lake Municipal Code entitled "HouseTrailers" was read by title only. Action Taken:Mr.Blessing moved that the second reading of the ordinance be adopted,seconded by Mr Tracy,and passed unanimously. The ordinance amending Chapter 16.32 of the Moses Lake Municipal Code entitled "Radio Antenna"was read by title only. Action Taken:Mr.Blessing moved that the second reading of the ordinance be adopted,seconded by Mr Shinn,and passed unanimously. The ordinance amending Chapter 16.36 of the Moses Lake Municipal Code entitled "Fire Code" was read by title only. Action Taken:Mr.Shinn moved that the second reading ofthe ordinance be adopted,seconded by Mr Reese,and passed unanimously. The ordinance amending Chapter 16.48 of the Moses Lake Municipal Code entitled"FireHydrants" was read by title only. Action Taken:Mr.Reese moved that the second reading ofthe ordinance be adopted,seconded by Mr Pearce,and passed unanimously. The ordinance amending Chapter 16.52 of the Moses Lake Municipal Code entitled "Installation and Maintenance of Automatic Fire Extinguishing Systems"was read by titleonly.(^ Action Taken:Mr.Reese moved that the second reading of the ordinance be adopted,seconded by Mr.Shinn,and passed unanimously. The ordinance repealing Chapter 16.60 ofthe Moses Lake Municipal Code entitled "Pole Buildings" was read by title only. Action Taken:Mr.Reese moved that the second reading of the ordinance be adopted,seconded by Mr.Shinn,and passed unanimously. 5878 CITY COUNCIL MINUTES:5 July 23,2002 ORDINANCE -ABANDON EASEMENT -CATHOLIC CHURCH -2nd READING /Q/3 The Catholic Church has requested the partial abandonment of an easement lying between Lots 3 and 4 of Knolls Vista 18thAddition. The ordinance abandoning aneasement in Knolls Vista 18th Addition was read by title only. Action Taken:Mr.Shinn moved that the second reading of the ordinance be adopted,seconded by Mr.Tracy, and passed unanimously. RESOLUTION -BUILD ON UNPLATTED PROPERTY -BASIN PROPERTY MANAGEMENT //2t?-d I J Basin Property Management hasrequest permission toexpandan existing mini-storage facility on ^-^Tax #134/7 at 3122 Road L NE.The property is located inthe Light Industrial Zone. The resolution allowing Basin Property Management,Inc.to build on unplatted property was read by title only. Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Shinn, and passed unanimously. REQUEST TO CALL FOR BIDS 2002 PAVER MAINTENANCE/CLEANING PROJECT Staffrequestedauthorization to call for bidsfor the2002paver maintenance/cleaning project.Thisprojectconsistsofadjustingpaversthathavesunk,acid washing,and sealing all the pavers in the central business district and the amphitheater. Action Taken:Mr.Shinn moved that staff be authorized to call for bids,seconded by Mr.Pearce, and passed unanimously. 2002 SEWER REPAIR PROJECT Staffrequested authorization tocall for bids for the 2002 sewerrepair project.This project consistsofinstallingmanholesatthe ends ofvarious sewermainsthatterminate on private property,install manholes over the 18"sewer main located at the airport,and minorrepairsto various lift stations. Action Taken:Mr.Shinn moved that staff be authorized to call for bids,seconded by Mr.Reese, and passed unanimously. ^WELL 18 DRILLING PROJECT /^/ ^^^Staff requested authorization to call for bids for the drilling of Well 18. Action Taken:Mr.Pearce moved that staff be authorized to call for bids,seconded by Mr. Blessing,and passed unanimously. REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION POLICE DEPARTMENT -OFFICE HOURS # Fred Haynes,Police Chief,requested a change in the hours the Police Department is open.Currently the department isopen 8a.m.to 12 midnight,7 days aweek.Due tothe loss ofa clerk, the request isto have the department open from 8 a.m. to 6 p.m. Mondaythrough Friday. Action Taken:Mr.Tracy moved that the request be approved to reduce the hours the Police Department is open,seconded by Mr.Blessing, and passed unanimously. SINKIUSE SQUARE IMPROVEMENTS , The city has investigated improvements to Sinkiuse Square and twice applied for Grant County Mfuj Strategic Infrastructure funds.The funding requestwas deniedbothtimes.I,n Joseph K.Gavinski,City Manager,mentioned that the Strategic Infrastructure funding committee informed the city that they wished to see what was happening with the downtown rehabilitation project before considering any funding requests from the city for SinkiuseSquare.He requested direction from the Council on whether or not to resubmit the request for funds to the Strategic Infrastructure committee since there is a better idea now of what would be proposed for the ^downtown area.The city's consultant has suggested that Sinkiuse Square be used for other \s ^purposesthanjust parking. Mr.Pearce suggested that perhaps the restroom project at the Civic Center Park could be submitted for funding.Hementionedthatthe Farmer's Market is located atthe Civic Center Parkand is utilized by bothcountyand cityresidents. There was some discussion by the Council and staff was directed to develop plans for both Sinkiuse Square and Civic Center Park and present them at the second meeting in August. BIRD CONTROL Leann Pauley,Excessive Happiness,submitteda petition requestingthatsomethingbedone about the pigeon problem downtown.She mentioned thatthe downtown merchantshavedone all they can to discourage pigeons but nothing is working. /oys //Q?(s /OJ3 5879 CITY COUNCIL MINUTES: 6 July 23,2002 Mr.Blackwell mentioned that the pigeon problem was also discussed by the consultants. Mr.Tracy pointedoutthat addressing the pigeon problem inthe downtownarea will notsolve the problem unless the pigeons in other areas of the city are also taken care of. He felt that perhaps pigeon eradication should be a function of the private sector rather than the public sector. There was some discussion by the Council and it was the consensus that someone from the DepartmentofAgriculture needs to cometo a Council meeting to answerthe questions the Council has. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS ////SINKIUSE SQUARE -MEMORIAL BENCH The Moses Lake Business Association is proposing a memorial bench to Patti Lewis to be placed at Sinkiuse Square near the clock tower. Action Taken:Mr.Pearce moved that permission be granted to place the Patti Lewis memorial bench at Sinkiuse Square,seconded by Mr.Reese,and passed unanimously. //3(j>QUARTERLY FINANCIAL REPORT The second quarter financial report was distributed to the Council. /&9 AMBULANCE REPORT The ambulance report for June 2002 was presented. /OZOfi BUILDING ACTIVITY REPORT The building activity report for June 2002 was presented. AUDIT/&(* n The Council was invited to the entrance conference with the State Auditors on August 12 at 3 p.m. in the City Hall Conference Room. Joseph K.Gavinski,City Manager,pointed out that if more than four Council members attend this f) meeting,it will have to be advertised as a special meeting. It was suggested that attendance be limited to the first three Council members to express an interest in attending.Mr.Blessing,Mr.Pearce,and Mr.Shinn indicated an interestin attending the meeting. Mr.Gavinski also pointed out that the city has received a letter ofcongratulation from Brian Sontag for completing its annual financial report for 2001 on time. Mr.Blackwell stated that a letter was received from Brian Sontag indicating that it doesn't matter whether the city reports its financial position on a cash or accrual basis. Ron Cone,Finance Director,explained that because the city is under 25,000 population it isconsideredacategory1citybutbecauseoftheamountinthewater/sewer fund,the city is also considered a category 2 city. He mentioned that the city will be given a definite answer on its status at the entrance conference with the State Auditors on August 12. £df*SISTER CITY Joseph K.Gavinski,City Manager,stated that the Sister City delegation will be in Moses Lake from August 15 to August 18. /Oftf HIGHWAY 17WIDENING PROJECT Joseph K.Gavinski,City Manager,statedthatthe citysent alettertothe Department ofTransportationaboutwideningHighway17fromPattonBoulevardtoAirwayDrive,with the ideathatitmightbeincludedintheexistingwideningproject.The DOT's response was that it would not be included in the existing project but it might be feasible in the future. J£0 3 CITY WATER SYSTEM/SKYLINE WATER Joseph K.Gavinski,City Manager,stated thatthe city's consultant on its water system,Older Associates,Inc.,has sent a letter to the Environmental Protection Agency expressing concern aboutthe potential contamination ofthecity'swatersupply in the Larson areaas a result ofthe welldrillingefforts on behalfof the Skyline residents.He mentionedthat the Skyline well is down gradient from the city's wells so contamination should not occur.He also pointed out that anycontaminationwouldbequicklydiscoveredbecause of the extensive testing done by the city.However,atthe next meeting with thecity's attorney onits law suit against thefederal governmentforreimbursementforcleanupcosts to itswells,a representative from OlderAssociations will be in attendance and this issue will be discussed. n " 5880 CITY COUNCIL MINUTES:7 July 23,2002 UNDER GROUNDING UTILITIES Joseph K.Gavinski,City Manager,stated that a meeting was held with the PUD,the telephone company,and the cable company concerning underground the utilities in the downtown area.All those involved want to do the best for the downtown area.Another meeting has been scheduled for November,after the budgeting process,so that efforts can be coordinated not only in the downtown area but in the city as a whole. It was decided that a meeting would be held at Peninsula School to discuss the issues in the Peninsula area.This meeting would include discussions on roads,and under grounding utilities including electrical,cable TV,and telephone. Mr.Pearce suggested that the cost of street and under grounding improvements be available to the residents in case they are interested in an LID. The regular meeting was adjourned at 9:45 p.m. ATTEST:Mayor Finance Director //^?