2002 09 10MOSES LAKE CITY COUNCIL
September 10,2002
5891
Council Present:Lee Blackwell, Larry Tracy, Brent Reese,Chris Blessing,Steve Shinn,Ron
Covey,Richard Pearce
MINUTES:Mr.Pearce moved that the minutes of the August 27 meeting be approved as
submitted,seconded by Mr.Reese,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Dr.Covey moved that the bills,checks,and prepaid claims issued be approved,
seconded by Mr.Blessing,and passed unanimously.
[^_J Vouchers audited andcertified bythe Finance Director as required by RCW42.24.080,andthoseexpensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,havebeen recorded on
a listing which has been made available to the City Council.
Claims:The vouchers included onthe belowlist as modified bythe Council and noteduponsaid
listforthe Council meeting of September 10,2002 forthe funds listedbelow are approved inthe
amount of $639,942.69.
GENERAL FUND $72,381.03 SANITATION FUND 104,706.45
TOURISM ACTIVITIES 9,421.16 AIRPORT 977.85
STREET 46,725.80 AMBULANCE SERVICE FUND 4,353.48
STREET REPAIR/RECON 18,135.70 AMBULANCE DEBT SERVICE 614.26
EQUIPMENT LEASES 2,229.53 SELF INSURANCE 2,302.00
2002 REFUNDING BONDS 3,033.67 CENTRAL SERVICES 8,600.54
WATER/SEWER 59,254.23 EQUIPMENT RENTAL 24,092.44
W/S CONSTRUCTION 155,088.42 BUILDING MAINTENANCE 126,539.50
WATER/SEWER LEASES 1,022.65 FIREMANS PENSION 463.98
TOTAL $639,942.69
Prepaid Claims: Prepaid claims approved by theCity Manager according to the processestablished
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing whichhas been made available to the City Council.The
claims listed below are approved in the amount of $8,239.62 for all funds.
GENERAL FUND $4,746.73 W/S CONSTRUCTION 6.64
P & R IMPROVEMENTS 3,486.25 TOTAL $8,239.62
Prepaid Claims: Prepaid claims approved by the CityManager according to the processestablishedbyMosesLakeMunicipalCode3.42.030 and the internal control policy approved by the City
.i Council has been recorded on a listing which has been made availableto the City Council.The
v—/claims listed below are approved in the amount of $27,599.03 for all funds.
GENERAL FUND $1,700.72 W/S CONSTRUCTION 37.10
PARK IMPROVEMENTS 4.2725,861.22 TOTAL $27,599.03
Claim Checks:Checks 15860 through 16032 issued on August 23, 2002 through September 6,
2002 were approved forpayment atthe Council meeting held on September 10,2002 inthe total
amount of $2,719,118.24.
Payroll:The payroll issued onAugust 30,2002 having been approved pursuant tothe rule oftheCityCouncilsetforthinMosesLakeMunicipalCode3.42.040,was paid bychecks27863 through
28137 in the total amount of $85,979.13.
Payroll:The payroll issued onAugust 30,2002 having been approved pursuanttothe rule oftheCityCouncilsetforthinMosesLakeMun?'~'"-~~-~--•-•.-.««-««-
28144 in the total amount of $1,883.28.
EMPLOYEE PRESENTATIONS:None
CONSENT AGENDA
City Council set forth inMoses Lake Municipal Code 3.42.040,was paidby checks 28138 through
"IV
Resolution -Accept Donation -Mary Kile -Special Olympics:A resolution was presented which /O^k
accepts $100 from Mary Kile.The funds are to be used for the Parks and Recreation Special
Olympics Program.
Resolution -Accept Donation -Wal-Mart -Fire Equipment:A resolution was presented which '®/^
accepts $1,000 from Wal-Mart.The funds are to be used for new equipment in the Fire Depart
ment.
()Resolution -Accept Donation -Wal-Mart -Special Olympics:A resolution was presented which /Dl/(/>
^-^accepts $2,400 from the Moses Lake Wal-Mart Foundation.The funds are to be used forthe
Parks and Recreation Special Olympics Program.
Resolution -Accept Donation -Wal-Mart -Parks and Recreation Department:A resolution was /O
presented which accepts $500 from the Moses Lake Wal-Mart Foundation.The funds are to be
used in the Parks and Recreation Department for parks and playgrounds.
Resolution -Accept Donation -Wal-Mart -Police Department:Aresolution was presented which /OVO'
accepts $1,000 from Wal-Mart and itsemployees. The funds will be used to purchaseequipment
for the Tactical Response Team.
Resolution -Abandon Easement -Russell Plat:A resolution was presented which sets October /^3
8 as the date for a public hearing to consider a request to abandon an easement on the Russell
Plat.
^^
5892
CITY COUNCIL MINUTES September 10,2002
\\i%r Multi-Aaencv Communications Center Appointment:The appointment of Steve Shinn to serve on
'//^the Board of the Multi-Agency Communications Center was submitted for confirmation by the
Council.f<3
Action Taken:Mr.Reese movedthat the Consent Agenda be approved,seconded by Mr.Pearce,
and passed unanimously.
CONSIDERATION OF BIDS
//(?(f SEWER REPAIR PROJECT 2002
The cityreceived three bidsfor the 2002Sewer Repair Project.This project consists of installing /—v
manholes at the ends of various sewer mainsthatterminate on private property,installation of f >
manholes over the 18"sewer main located at the Municipal Airport, and minor repairs to various
lift stations.
//&*/
/ays
Action Taken:Mr.Pearce moved that the bid be awarded to Desert Rock Excavation as the low
bidder in the amount of $155,986.60,seconded by Dr.Covey,and passed unanimously.
WELL 18 DRILLING PROJECT
The city received two bids for the Well 18 drilling project.Thisprojectconsists of drilling a wellapproximately1,200'deepwith the option ofincreasing thesizeofthesurface seal casing from 20"
to 24" for the first 80'.The option to increase the casing size would allow an additionalcasing to
be installed abovethe vantageclaylayer and still have room for a 16"casingto be extended from
the surface to the Grande Ronde formation.The additional casing would only be used as a last
resort in the event thatthe drill holeseverelycaved inandthat grouting orothermethods wouldnotremedythecavingproblem.If the option is awarded then the Tow bidder would be B J
Exploration.If the option is not awarded then the low bidder would be Geo-Tech.
Robert Stadley,Geo-Tech Explorations,explained that the casingto 80'would not address the
larger hole below 80'which would be required if the first 80'cavea in. He mentioned that in their
base bid they have covered option one.They would be installing 24"temporary casing into the
bedrock and would not pull it out until the permanent seal were put in.
M.G.McClanahan,representing BJ Exploration &Drilling,felt thatthe optionshouldbe awardedas itisbest to drill a 28"holeto startwith whichwill provide a 24"hole with a 4"wideseal andthat
would not require redrilling the hole if any problems occur. He mentioned that they have been
drilling wells in this area since 1974 and are familiar with the conditions.
Mel Updegrave,Irrigators,Inc.stated that he has been in well pumping business in this area for40years.The main problem isgetting thewell sizelarge enough to place a pump.He mentioned ^-n
that anytime you run into a caving area the hole hastobe cased.With thenew DOE regulations '>
he would recommend that the well size be made at least 24"to start with.
There was some discussion by the Council.
ActionTaken:Mr.Pearce moved thatthe bid plusthe option be awardedto B J Exploration andDrilling,seconded by Mr.Shinn,and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
COMMUNICATION -SIDEWALK REPAIR
Scott Needham,2231 Crestmont Drive, is objecting to the city's request that he repair the meter
frame andcoverinfront of hisresidence. He claimed thatthe watermeter boxes were notplaced
in the correct position when installed.When the sidewalk was installed,the lids would not fitwithin
the normal width of the sidewalk so the contractor moved the lid within the normal sidewalk and it
only covered two thirds of the meter box. He feltthat because the city accepted the work,the city
should be obligated to do the repairs.
Gary G. Harer, Municipal Services Director,pointed out that these are developer installed
improvements.The contractor for the developer apparently did not install it correctly.In the pastthecityhaslookedatthisas a developer project andthose problems havebeen passed ontothe
homeowner,who essentially paid for the installation.
Joseph K.Gavinski,City Manager,pointed out that the improvements were put in when thesubdivisionwas developedandinmanycases the current ownersarenotthe original owners.Thedeveloperwhoinstalledtheimprovementsisnolongerinthisareasothe needed repairs fall back
on the adjacent property owner according to existing ordinances that requirethe sidewalks to be
kept ingood repair.Because ofthe liability question,thisarea needsto be repaired.Ifthe Council
requires the city to do the repairs,that is a change in policy and the city could be making all (~\
sidewalk repairs in the future.
Therewas some discussion bythe Council onthe city's possible responsibility in this instance.
Staffwas directed to inspectthe areaand inform the Council ofthe costto make the repairs.
ORDINANCES AND RESOLUTIONS
jj.j/ORDINANCE -STREET REIMBURSEMENTS -2nd READING
An ordinance was presented which establishes a reimbursement forthose portions of Interlake
Road street improvements that were constructed with city funds.
The ordinance amending Chapter 12.40 of the Moses Lake Municipal Code entitled "Street
Construction or Improvement Reimbursement Charges"was read by title only.
5893
CITY COUNCIL MINUTES September 10,2002
Action Taken:Mr.Blessing movedthatthesecond reading ofthe ordinance be adopted,seconded
by Mr.Reese,and passed unanimously.
ORDINANCE -WATER/SEWER REIMBURSEMENTS - 2nd READING
An ordinance was presented which establishes reimbursements for thewater and sewer improve
ments that were constructed with city funds along Interlake Road.
The ordinance amending Chapter 13.08 ofthe Moses Lake Municipal Code entitled "Water and
Sewer Connections"was read by title only.
,Action Taken:Dr.Covey moved that the second reading ofthe ordinance be adopted,seconded
Vj by Mr Tracy,and passed unanimously.
REQUEST TO CALL FOR BIDS -None
REFERRALS FROM COMMISSIONS
ROSBOROUGH SHORT PLAT -VARIANCES
Philip Bloom of Columbia Northwest Engineering,representing Brian Rosborough,has submittedashortplatfor1.01 acres of property located adjacent tothe lake on a portion of Battery OrchardTract42.The property is designed as a flag lot with 30'of frontage on Peninsula Drive.TheproposedshortplatiswithintheR-1 Zone,Single Family Residential.Thefollowing variances havebeenrequested:
1.Variance from the requirement to design and construct a full-width street to city standard
with 30 feet frontage on Peninsula Drive.
2.Variance to the requirement for the construction of an onsite fire hydrant.
3.Variance to the requirement to construct water and sewer services for the lot.
4.Variance to the requirement that alllot lines be within 20%perpendicular.
The Planning Commission recommended that the variances be approved withthe stipulation that
a covenant run with the land for the water,sewer,and street improvements to be constructed in
the future.The requirement foran on-site fire hydrant pertainstothe building permit process rather
than plat requirements.
Mr.Tracy declared a conflict of interest and exited the room.
^J It was pointed out that the request for avariance to the requirement to install an on-site hydrant isnotaplattingvariance,itisanissuethatwill be discussed during the building permit process.
Action Taken:Mr.Pearce movedthat the following variances be approved with the stipulation that
a covenant run with land for the improvements in the future:
1.Variance from the requirement to design and construct a full-width street to city standard
with 30 feet frontage on Peninsula Drive.
2.Variance to the requirement to construct water and sewer services for the lot.
3.Variance to the requirement that all lot lines be within 20%perpendicular,
seconded by Mr.Reese,and passed unanimously.
OTHER ITEMS FOR COUNCIL CONSIDERATION
LODGING TAX ADVISORY COMMITTEE //S<P'f
The resolution establishing a Lodging Tax Advisory Committeeand appointing members thereto
stated thatthe City Councilwould reviewthe membershipofthe Committee on an annual basisand
make changes as appropriate.The existing membershiponthe Committeeis Terry Jordan,El
Rancho Motel;Judy Ferguson,Heritage Executive Suites;Karen Wagner,Moses Lake Chamber
of Commerce and Tourism Commission;Brenda Teals,Big Bend Community College,Allied Arts,
Friends oftheAdam East Museum and Art Center,andTourism Commission;and Ron Covey,City
Councilman as Chairman.
u
Action Taken:Dr.Covey movedthatthe existing membersofthe Lodging Tax AdvisoryCommittee
be confirmed,seconded by Mr.Pearce,and passed unanimously.
HENDRICKSON -SIGN OVER RIGHT-OF-WAY
Jerry and Gayle Hendrickson are in the process of constructing office space at 802 AlderwoodDrive.Their proposed 16'high freestanding sign will be placed at the corner of Juniper andAlderwoodDrives.They are requesting permission for their signto project into cityright-of-way.The Municipal Services Department has determined that this sign will not create any sight distance
problems.In addition,a small part ofone parking space would also encroach into the city's right-
of-wayatthe corner of Juniper and Alderwood.The Hendricksons will be constructing a sidewalkalongJuniperandaroundthecornerto connectto existing sidewalk on Alderwood.
Mr.Tracy declared a conflict of interest and exited the room.
Gilbert Alvarado,Community Development Director,stated that the sign is part of the conditional
use permit that was granted to Jerry and Gayle Hendrickson for office space in an R-3 Zone.
/0?s
/&(*
/Q^O
)/3?
5894
CITY COUNCIL MINUTES September 10,2002
Jerry Hendrickson stated thatthe cornerofJuniper and Alderwood is a 30*radius.Most corner lots
noware established with a 10'radius,so there is about 20'behind the sidewalk that is city right-of-
way.
Action Taken:Mr.Shinnmovedthatthe requests to use cityright-of-way for the freestandingsign
and a portion ofa parking space be approved,seconded by Mr.Blessing,and passed unanimously.
GRANT MEDIC ONE -AGREEMENT
An agreement was presented which would have the city taking on the responsibility for the area
now serviced by Grant Medic One.
Joseph K.Gavinski,City Manager,statedthatthe city hasbeen covering thisareasince July 2002.This agreement is similar to the agreement between the cityand Samaritan Hospital years ago
except that the city will collect the fees.If the net proceeds reach a certain level,payment will be
made to Grant Medic One.This is a three-year agreement.As part ofthis agreement the city will
be purchasing some oftheir supplies and equipment.
There was some discussion by the Council and the question of net collections was raised.It was
explained that net collections is the amount left after the city's costs are deducted.It was the
consensus of the Council that the agreement be amended to include a definition of "net collec
tions."
Action Taken:Dr.Covey moved that the agreement be amended to provide that when "net
collections"isreferenced it isas definedbythe city'sprocessandthe City Manager be authorized
to sign the agreement,seconded by Mr.Reese,and passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS
MULTI-AGENCY COMMUNICATIONS CENTER BOARD OF DIRECTORSU]3
i/tyls Mr.Shinn pointed out that the city needs an alternate on the Multi-Agency Communications Centerl^^Board of Directors and requested that an alternate be appointed.
Mr.Blessing was appointed as the alternate to the Board of Directors for the Multi-Agency
Communications Center.
Mr.Shinn stated that he would like to inform the Board that the city does not approve of the fee
structure as amended.
Joseph K.Gavinski,City Manager,stated thatthe MACC received a grant that reducedthe fees
for all subscribers but the fee structure as recently approved fails to take into account a base fee
for providing service to everyone.The previous fee scheduled was based on service and assessed
value.
Itwasthe consensus ofthe Council that Mr.Shinn inform the MACC ofthe city's disagreement with
the new fee schedule.
WALK ACROSS WASHINGTON
Mr.Blackwell reminded the Council ofthe Moses Lake segment ofthe Walk Across Washington
which willtake place on September 30.
SCULPTURE
Mr.Blackwell mentioned that a local artist,Michael Holmes,has designed a sculpture of a blueheroninflight.The sculpture is 128"tall.He would like to sell it tothe city at about $8,000 to
$10,000.He feltthat partof the cost could be covered by private donations ifthe cityis interested.
SISTER CITY KOREA
Mr.Blackwell stated that Terry Brewer, Grant County Economic Development Council, visited the
city of Gun-Po, South Korea and that a delegation from Gun-Po will be visiting Moses Lake on
October 14 and 15,2002.
Dr.Covey mentioned that Gun-Po has a population of about 150,000 with approximately 1,500differentindustries.Officials from Gun-Poareveryinterestedintalking with Moses Lake officials
and businessmen.There is a possibilityof arranginga Sister City programwith Gun-Po.
CITY MANAGER REPORTS AND COMMENTS f^)
(*JAPANESE GARDEN/THREE PONDS
Joseph K.Gavinski,City Manager,stated that a meeting was heldto discuss the costs associated
with developing the infrastructure for the Japanese Garden in the Three Ponds area. He
distributed a reporton the costs as well as a rendition of an entrance bridgeto the garden. He
mentionedthat water,sewer, and power,the gravel drive and parking lot,andwaterand powertothegardencouldbeinstalledforabout$57,000.Phase II ofthe project isthe construction ofthegardenusingtheself-help funds.The third phase would bethe restroom and storage facility andasphaltingthedrivewayandparkinglot,andthe garden walkways.He mentioneathat all three
phases could be in operation at the same time. He pointed out that money from the water and
sewer fund could be used to construct the restrooms.The hotel/motel tax monies could also be
used for this project.
There was some discussion by the Council.
ifiOP
10$
n
o
o
w
5895
CITY COUNCIL MINUTES September 10,2002
Action Taken:Mr.Shinn moved that the 2002 self-help funds be allocated to the Japanese Garden
Committee and that the city budget self-help monies for the Japanese Garden Committee in 2003,
seconded by Mr.Pearce,and passed unanimously.
Mr.Gavinski requested direction on whether or not the staff should begin preparing plans and
specs for Phase I of the project.
Itwas the consensus of the Council that staff proceed with the plans and specs for Phase I.
UGA -SPARKS PROPERTY
Joseph K.Gavinski, City Manager,stated that property owned by Mr.Sparks is adjacent to the
city's limits but not inthe UGA.There is a desire to develop on this property but since itis not in
the UGA,there are problems.There have been discussions withthe County Commissioners andthepropertyowneraboutincludingthepropertyintheUGAandithas been determined that it
shouldbe included.The next questionisthe provision ofutilities.The development proposesto
use an exiting well and septic tank.
Dr.Covey mentioned that itis an unusual situation inthat water and sewer are being providedby
a private property owner rather than being provided by the city.He felt that some consideration
should be given to this development so that the property can be developed without citywater and
sewer but that when city services become available,he should be required to connect.
Mr.Blessing felt that the property should be included in the UGA and the other issues can be
resolved in the future.He pointed outthat under countyordinances,if a development is within a
certain distance ofcity services they are required to connect.Ifthe proposed development on the
Sparks property does not hook to city services, then the next development may be beyond the
distance requirement and not have to hook up either.
Mr.Pearce felt that the inclusion of the property in the UGA should be dealt with at this time and
other considerations can be dealt with in the future.
Action Taken:Mr.Blessing moved thatthe Sparks property ofapproximately 320 acres north of
I-90 be included in the city's UGA,seconded by Mr.Reese, and passed unanimously.
INVESTMENT REPORT
The investment report shows the city received $25,971.71 in income for August 2002.
SALES TAX/TRANSIENT RENTAL INCOME
Joseph K.Gavinski,City Manager,reported thatthe city received $327,807.98 in sales taxand
$36,886.78 in transient rental income in August 2002.
ANNEXATION
Joseph K.Gavinski, City Manager,distributed information concerning the AWC's efforts on
addressing the problem of annexations.The AWC is addressing three issues - affirmation of city
boundaries,unoccupied,vacant lands,and an annexation process for residential property.
2003 BUDGET
Joseph K.Gavinski,City Manager,requested a study session on the 2003 budget at 6 p.m. on
September 24.
It was the consensus of the Council to meet at 6 p.m. on September 24 to discuss budget items
for the 2003 budget.
911 MEMORIAL SERVICE
Dave Helms,Fire Chief,stated that a memorial service for the victims ofthe 9/11/01 terrorist attack
on the World Trade Center will be held at the Main Fire Station on 9/11/02 at 7 a.m.This service
will include members from both the Fire Department and Police Department.The ceremony will
last about 1/2 hour and breakfast will be served afterwards.
TCE CONTAMINATION
Joseph K.Gavinski,City Manager,distributed a report on the costs to the city to clean up the TCE
contamination to the city's water system.
The regular meeting was adjourned at 9:15 p.m.
ATTEST:Mayor
Cf>^
/Of*
/0O3
/OS?
///?
S£OS