2002 09 24U
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5896
MOSES LAKE CITY COUNCIL
September 24,2002
CouncilPresent: Lee Blackwell,Larry Tracy, Brent Reese,ChrisBlessing,Steve Shinn, Ron Covey
Absent:Richard Pearce
MINUTES:Mr.Blessing moved that the minutes of the September 10 meeting be approved as
submitted,seconded by Mr.Shinn,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved,
seconded by Mr.Shinn,and passed unanimously.
Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and thoseexpensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,havebeen recorded on
a listing which has been made availableto the City Council.
Claims:The vouchers included onthe below list as modified bythe Council and noted uponsaid
listfor the Council meeting of September 24, 2002 for the funds listedbeloware approved in the
amount of $522,359.88.
GENERAL FUND $46,313.99
STREET 2,395.250
STREET REPAIR/RECON 3,392.61
EQUIPMENT LEASES 6,766.77
GOB 1993 REDEMPTION 31,123.05
2002 REFUNDING BONDS 6,977.43
PARK &REC IMPROVEMENT 72,117.80
WATER/SEWER 53,721.03
1996 BOND REDEMPTION 5,427,50
W/S CONSTRUCTION 201,002.16
WATER/SEWER LEASES 3,563.25
SANITATION FUND 7,793.42
AIRPORT 61.93
AMBULANCE SERVICE FUND 7,713.61
AMBULANCE DEBT SERVICE 1,117.70
SELF INSURANCE 1,078.00
CENTRAL SERVICES 12,095.42
EQUIPMENT RENTAL 49,859.37
BUILDING MAINTENANCE 8,839.59
TOTAL $522,359.88
Prepaid Claims:Prepaid claimsapprovedbythe CityManageraccordingtothe process established
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the CityCouncilhas been recorded on a listing whichhas been made available to the City Council.The
claims listed below are approved inthe amount of $183,090.25 for all funds.
GENERAL FUND
WATER/SEWER
$22.29 W/S CONSTRUCTION 176,936.42
4.63 BUILDING MAINTENANCE 6,126.91
TOTAL $183,090.25
PrepaidClaims:Prepaid claimsapproved bythe CityManageraccordingtothe process established
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved in the amount of $417.49 for all funds.
GENERAL FUND $140.00
AMBULANCE SERVICE FUND 80.65
EQUIPMENT RENTAL 184.08
BUILDING MAINTENANCE 12.76
TOTAL $417.49
Claim Checks:Checks 16033 through 16226 issued on September 10,2002 through September
19,2002 were approved for payment at the Council meeting held on September 24,2002 in the
total amount of $1,153,197.42.
Payroll:The payroll issued on September 13,2002 having been approved pursuant tothe rule of
the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 28145
through 28381 in the total amount of $73,634.53.
PROCLAMATION
The proclamation declaring September 30,2002 as Walk Across Washington Day for the City of
Moses Lake was read.
EMPLOYEE PRESENTATIONS
Fire Department:Michael Dosh,Paramedic/Firefighter was presented to the Council.
CONSENT AGENDA
Resolution-Accept Donation -Special Olympics:A resolution was presented which accepts $183
from Dan Bricker and participants ofthe Special Olympic dunktank fund raiser.The funds areto
be used for the Parks and Recreation Special Olympics Program.
Resolution - Accept Easement - Slade: A resolution was presented which accepts an easement
from Darlene Slade for the relocation of a water meter at 4416 W.Peninsula Drive.
Action Taken:Mr.Shinn moved that the Consent Agenda be approved,seconded by Mr.Tracy,
and passed unanimously.
CONSIDERATION OF BIDS
PAVER MAINTENANCE PROJECT 2002
The city received two bids for the 2002 Paver Maintenance Project.The base bid includes
adjusting sunken pavers,acid washing,and sealing allthe pavers in the central business district,
and the Centennial Amphitheater.The option includesthe removal and replacementof 25 treesandplantersalongwiththedamagedpavers,curb,and gutter around them.The low bidder,
Harden Construction,did not show a total amount for the option but the subtotal was correct and
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CITY COUNCIL MINUTES September 24,2002
did not affect his bid.The second bidder,Desert Rock Excavation,Inc.,showed $1 as theextendedpriceinstead of the correct amount of $1,000 and did not include Addendum 1.Notincludingthe Addendumisan unwaivable irregularity.Staff recommendedthe bid be awarded to
Harden Construction.
Action Taken:Dr.Covey moved that the base bid and option be awarded to Harden Construction
inthe amount of $171,550,seconded by Mr.Reese,and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
//^USE OF CITY PROPERTY -R/C MODELERS
The Moses Lake R/C Modelers flying site is situated on city property adjacent to the Sand Dunes
Wastewater Treatment Plant.The primary source of income for the club is from the sale of
fireworks during the July 4th period.During the off season the owner of the fireworks stand has
requested the empty stand be stored at the club's flying site.The license agreement between the
city and the club does not address the issue of storage of a building,so the club is requesting
permission from the city to store the stand at this site.
Action Taken:Mr.Blessing movedthatthe R/C Modelers be allowed tostorethe empty fireworksstandattheirflyingsiteatthe Sand DunesWastewaterTreatment Plant,seconded by Mr.Shinn,
and passed unanimously.
//£<>SEWER MAIN REPAIR -LENGENFELDER
Todd Lengenfelder repaired the lateral sewer at 1036 Laguna Drive because itwas not draining
properly. He presented a bill to the city in the amount of $2,643.62 for those repairs as he felt the
city was at fault for not inspecting the sewer lateral at the time it was built.
Mr.Blessing declared a conflict of interest and exited the room.
Gary G.Harer,Municipal Services Director,statedthatthiswas a developer project andthe citydoesnotinspectgradeonsewersidelaterals.The city inspects more for connections tothe
manhole.The 2 1/2%the citycharges for inspection isnot for full time inspection.City staffwas
on sitewhen this sewer side lateral was excavated and a low spot was discovered in the line.
There was some discussion by the Council and it was determined that the repairs are the
responsibility of either the contractor or home owner.
ActionTaken:Dr.Covey moved thatthe request to paythe cost of repairing the sewer side lateral
be denied,seconded by Mr.Reese,and passed with Mr.Reese,Dr.Covey,and Mr.Blackwell in
favor,Mr.Shinn opposed,and Mr.Tracy abstaining./-n
ORDINANCES AND RESOLUTIONS -None
REQUEST TO CALL FOR BIDS -None
REFERRALS FROM COMMISSIONS
MOSES LAKE POWER SPORTS SHORT PLAT -VARIANCES/£(*
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Philip Bloom ofColumbia NorthwestEngineering,representingLance Cornell,has submittedaone
lot snort plat located in the 1000 block of Marina Drive.The area is zoned C-2,General Commer
cial and business.The following variances have been requested:
1.Variance from the requirement to design and construct a full-width street to city standard.
2.Variance to the requirement to construct water and sewer services along the front of the
lot.
3.Variance to the requirement for a 5'utility easement along the southwest property line.
The Planning Commission recommended that the variances be approved with the stipulation that
a covenant run with the land for the water,sewer,and street improvements to be constructed in
the future.The Engineering Division objected to the variance to defer the street improvements as
itis not cost effective forcity staffto callin a covenant fora small project.The Engineering Division
would prefer the sewer service lineto be installed as there is very little leeway regarding the slope
and depth of cover across Marina Drive.
Gilbert Alvarado,Community Development Director,stated that the property ownerwishes to
construct a buildingwhich will crossthe plat boundary on the southwest side, so no easement wasincludedwhenthisplatwassubmitted.There issome confusion on whether ornota variance is -^)
reallyrequired to eliminate the easement,so a variance was requested.
Action Taken:Mr.Blessing moved that the variances be approved with the stipulation that a
covenant runwiththe land forthe construction ofthe street and utility improvements inthe future,
seconded by Mr.Shinn,and passed unanimously.
OTHER ITEMS FOR COUNCIL CONSIDERATION
LOWER PENINSULA STREET PLAN
Amapwas presentedwhichshows the generalstreet layoutfor the LowerPeninsula.The purposeforthe street layouts are to access thetax parcels thatdo nothave city street frontage,provide
good traffic circulation,prevent land locked parcels,and provide for looped water mains.Staff
requested Council endorsement ofthe street plan.
5898
CITY COUNCIL MINUTES September 24,2002
Joseph K.Gavinski,City Manager,stated that Council endorsement of the proposed street plan
will providethe city and developers with a base to work from when the area is platted and new
streets are proposed.
Gary G.Harer,Municipal Services Director,statedthat28 letters weresentoutonthis subject and
only 4 people showed atthe meeting to discussthe layout ofthe streets.The street plan was
adjusted based on the comments and suggestions received bythe cityat the meeting and from
phone calls.
Action Taken:Dr.Covey moved that the street layout for the Lower Peninsula be endorsed,
seconded by Mr.Reese,and passed unanimously.
\^J NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS
UGA -SPARKS PROPERTY
Patrick R. Acres, attorney representing Mr.Sparks, informed the Council that there have been
discussions with the county and city concerning the inclusion of320 acresofproperty belonging
to Mr.Sparks inthe city's UGA.The reason for the inclusion isthatJames Chevrolet wishesto
move to this area.It was thought that an agreement had been reached withthe county to includethe 320acres in the city's UGA,butaday later the county informed themthatthey would consider
including only about 135 acres inthe city's UGA.The county has issued a building permit for a
foundation only at this time and additional discussions will be held to try and resolve this issue.
Development inthis area inthe future may cause the inclusionof additional propertyintothe city's
UGA.
Jim Hill,owner and operator of James Chevrolet,stated that they would liketo move forward with
their project.
Joseph K.Gavinski,City Manager,stated that inclusion ofthe property in the city's UGA is now in
the county's hands.He mentioned thatitwasthe understanding ofthe city thatthe total 320acres
was to be included in the city's UGA.
Dr.Covey mentionedthat during the Comp Plan discussions, the county indicated itwould either
include inthe UGA or exclude from the UGA theentire parcel of property owned by a single person.
Now the county is splitting Mr.Sparks property and only including partof his propertywithinthe
UGA.
Mr.Gavinski mentioned that at the meeting with the County Commissioners,they expressed
concernaboutthe possibility of creating an island with the inclusion of all 320acres. The decision
of how much property to include in the UGA is up to the county.
^_J Mr.Sparks stated that he would like to include all ofhis property,approximately 350 acres within
the city's UGA.
There was some discussion by the Council.
Mr.Acresstatedthatthey wished to keepthe Council informed ofthe statusof this property and
no action is required by the Council.
COUNCIL QUESTIONS AND COMMENTS
DEPT.OF TRANSPORTATION -INTERCHANGE BEAUTIFICATION
Dr.Covey stated that the Department of Transportation interchange areas in Moses Lake need
somebeautitication.Hewantedto knowifa program,such asthe adopt-a-hiahway program,could
be established between the Department of Transportation,the city, and perhaps service clubs for
the beautitication of these areas.
Mr.Shinn pointed out that many of the interchanges have beautitication that is installed and
maintained by the Department ofTransportation.
JerryThaut, Parks and Recreation Director,stated that the city will be contacting the DepartmentofTransportationtodeterminewhichdepartmentorpersontocontacttodiscussbeautiticationof
the interchange areas. Hementionedthat beautitication was also discussed bythe Vision 2020
Committee.
Joseph K.Gavinski,City Manager,stated thatthe city has been informedthatthe interchangesthat
have beautitication are built to an urban standard and the interchanges around Moses Lake are
built to a rural standard.
/09S
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u VISION 2020
Mr.Blackwell stated that there will be a town hall meeting with the Vision 2020 Committee on
Tuesday,October 1,at 7 p.m.at the Museum and Art Center.
PARKS AND RECREATION COMMISSION/AIRPORT COMMISSION /A/W/
Mr.Blackwell pointed out that two additional positions have been established on the Parks and -^,.}
Recreation Commission. Hehasreceivedlettersofinterestfrom four individuals andappointments 11
will be made in the near future.
He mentioned that there is also an opening on the Airport Commission as Jim Thompson has
resigned.
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5899
CITYCOUNCIL MINUTES September 24,2002
PUD
Mr.Blackwell stated that the Grant County PUD Commissioners would like to meet with City
Council members on Monday,October 14, to discuss items other than the undergrounding of
utilities.
AMBULANCE SERVICE
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Mr.Blackwellstated that the Fire District#5 Commissioners would liketo meet with the CityCouncil
members to discuss the on-going disagreements between the two entities.
CITY MANAGER REPORTS AND COMMENTS
AQUATIC CENTER
Joseph K.Gavinski, City Manager,stated that the Moses lake School District has sent a letter to
the city concerning the school's use of the Aquatic Center through October 31.The District is
paying all the costs for keeping the Aquatic Center open past its normal closing time.
Kayla Littlefield,member of the Moses Lake High School Swim Team,stated that they would like
to voice their appreciation for the use of the Aquatic Center through October 31. By using the
Aquatic Center,the team can practice together in Moses Lake rather than having to travel to
Wenatchee three times a week.
AMBULANCE REPORT
The ambulance report for August 2002 was presented to the Council.
BUILDING ACTIVITY REPORT
The building report for August 2002 was presented to the Council.
WATER METER REPAIR>\-
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Joseph K.Gavinski, City Manager,stated that the water meter at 2231 Crestmont Driveis in need
of repair.The property is owned by Scott Needham,who objected to having to do the repairs as
he feltthe meter boxes were improperly installed inthe firstplace. He had mentioned that he would
correctthe problem bysupporting the lid with anangleiron.After discussionsamongthe staff,and
because this is a safety issue,it was felt that the solution offered by Mr.Needham would be
acceptable to the city.
CIVIC CENTER PARK -RESTROOMS
Joseph K.Gavinski,City Manager,stated that the cost forconstructionofrestrooms at Civic Center
Park is approximately $90,000.
DEVELOPMENT REGULATIONS
Gilbert Alvarado,Community Development Director,reported to the Council that the Planning
Commission is in the process of updating the regulations for the city.While the Commission is
meeting weekly,the September30 deadline will not be met.The Commission has finished Title
16 and is in the process of considering regulations for adult entertainment,RV parks,and cellular
towers.There are five more new issues that need to be looked at and then the existing regulations
need to be updated.The updates include changes to the industrial zones, sign regulations,and
landscaping regulations.The Eastern Washington Growth Management Hearings Boardwill be
informed ofthe city's progress and the need foranother 90 days to complete the review.
Mr.Blackwell stated that the Vision 2020 will also be requesting that the city look at the central
business district with the idea of allowing mixed uses.
AUDIT
Joseph K.Gavinski,City Manager,stated that an exit conference with the state auditors has been
scheduled for October/at 1:30 in the City Hall Conference Room.The Council is welcome to
attend and if more than three council members wish to attend,then a special meeting should be
scheduled.
Mr.Blessing,Mr.Shinn,Mr.Blackwell, and Dr.Covey indicated they would be attending.
The regular meeting was recessed at 8:15 p.m.and the Council met in an executive session to
discuss litigation.The executive session was adjourned at 8:45 p.m. and the regular meeting was
reconvened.The regular meeting was adjourned at 8:45 p.m.
ATTEST:Mvlayor
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