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2002 12 10MOSES LAKE CITY COUNCIL December 10,2002 5921 Council Present: Lee Blackwell,Larry Tracy, Brent Reese,Chris Blessing,Steve Shinn,Ron Covey,and Richard Pearce MINUTES:Mr.Shinn moved that the minutes of the November 26 meeting be approved as amended,seconded by Dr.Blessing,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved, _^seconded by Mr.Reese,and passed unanimously. I J Vouchers audited andcertified bythe Finance Director as required byRCW42.24.080,and thoseexpensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,havebeen recorded on a listingwhich has been made available to the City Council. Claims:The vouchers includedon the belowlistas modifiedbythe Council and noted upon said list for the Council meeting of December 10,2002 for the funds listed below are approved inthe amount of $828,199.97. GENERAL FUND $52,675.87 AIRPORT 1,913.37 STREET 34,251.19 AMBULANCE SERVICE FUND 11,686.48 STREET REPAIR/RECON 6,100.00 AMBULANCE DEBT SERVICE 614.25 EQUIPMENT LEASES 2,229.52 SELF INSURANCE 84.08 WATER/SEWER 28,120.38 CENTRAL SERVICES 11,662.88 W/S CONSTRUCTION 516,621.53 EQUIPMENT RENTAL 27,480.49 WATER/SEWER LEASES 1,022.64 BUILDING MAINTENANCE 31,49.43 SANITATION FUND 102,327.86 TOTAL $828,199.97 Prepaid Claims:Prepaid claims approved bythe City Manager according tothe processestablished by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $125,308.38 for all funds. GENERAL FUND $2,048.33 SELF INSURANCE 800.00 WATER/SEWER 122,460.05 TOTAL $125,308.38 Claim Checks:Checks 17049through 17193issued on November27,2002 through December6, 2002 were approved for payment at the Council meeting held on December 10,2002 in the total amount of $5/3,683.02. i i Payroll:The payroll issued on December6,2002 having been approved pursuant tothe rule oftheK_J City Council set forth in Moses Lake Municipal Code 3.42.040,was paid bychecks29322 through 29501 in the total amount of $58,346.10. PLAQUES Thank you plaques were presented to the following for their contributions to the summer concert series - Pepsi Cola of Moses Lake,Lions Club,Lioness Club,Moses Lake Clinic,LeMargie &Whitaker,vVeyerhauser,and Marketplace. JO/A EMPLOYEE PRESENTATIONS Police Department:Juan Rodriguez,Police Officer,was presented to Council. Dean Mitchell.Asst.Police Chief,was presented with a plaqueonbehalfofthe Police Department /o/^ for the accreditation of the Police Department. CONSENT AGENDA u Reward:The Police Department requestedthe Council ratify a reward of up to $2,500 for the arrest and conviction of the persons who slashed over 100 vehicle tires in Moses Lake on November 30,2002. I033 DOE Grant -Operations and Maintenance Yard:The Department of Ecology has approved a grant /OL/0-/j to the city for the cleanup ofthe petroleum contamination at the operations and maintenance yard. Authorization was requested fortheCityManager to acceptthe grant and proceed withthe contract with Golder Associates,Inc. Resolution -AcceptEasement-Big Bend Community College:A resolution was presented which /0/3 accepts an easement from Big Bend CommunityCollege for the relocation of awater main. Resolution -Release Easement-Big BendCommunity College:A resolution waspresented which 10 3 releases an easement for a water line for Big Bend Community College.The water line has been relocated and the easement is no longer needed. Action Taken:Dr.Covey moved that the Consent Agenda be approved,seconded by Mr.Reese, and passed unanimously. CONSIDERATION OF BIDS POLICE VEHICLES The city received a bid from a local vendor forthe two police cars.The bid is 2% greater than the cost ofthe cars off the state bid. JO/7 •ifl / 5922 CITY COUNCIL MINUTES December 10,2002 Action Taken:Mr.Tracymovedthatthe bid for the two police carsbe awarded to Discovery Ford in the amount of $48,031.41,seconded by Dr.Covey,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS HEALTHY COMMUNITIES The Healthy Communities -Moses Lake Project has completed the planning process and requested time before the Council to outline the three major components. Mr.Blackwell pointed outthatthe Healthy Community Project was puttogetheratthe behest ofthe Department of Health,the National ParkService, the Universityof Washington,and the Center for •—\ Disease Control.The project deals with obesityand control ofhealth through nutrition and proper ') recreation.The 50-member advisory committee has researched a number of strategies that will enhance the health of Moses Lake and have chosen three projects.Those projects are walking paths,breast feeding,and community gardens. Caroline Tittle,University of Washington,stated that they were involved in the assessment of the problem and did a survey ofthis area looking at nutrition and physical activity that may influence choices by the citizens of Moses Lake.The assessment data was reviewed and three projects were chosen - trails and paths,breast feeding,and community gardens. Deb Miller stated the goal isto link pathsand trails throughout Moses Laketo promote healthier lifestyles. The planisto form a trail planning team representing various interest groups including city staff,community members,National Park Service,Washington Chapter of the American Society of Landscape Architects,Bicycle Alliance ofWashington,Department of Health,and the Center for Disease Control.This committee willwork on education and promotion of existing foot and bike paths,improvements to the routes,and addition of new facilities such as bike racks and benches.The long term goals include expansion of the existing system,inclusion of rest rooms and lighting,and to locate funding for development and maintenance of the trails.The National Park System will be providing technical assistance for this project;TheWashingtonChapter ofthe American Society of Landscape Architects have committed,pro bono,to an intense weekend of developing and planning the trail system;the Departmentof Health will provideseed money forthe project;andthe Bicycle Alliance ofWashington will provide technical assistance. She requested the Council authorize staff time to work on this project. Denise Schmidt stated that she has worked on the breast feeding program for the city.This program will support good nutrition at birth,which is the basis of good nutrition throughout life, breast feeding helps reduce obesity in both child and mother.The committee will work on promoting breast feeding by providing education on the benefits of the practice. Fernando Alvarezstatedthatthey would like to re-activate thecommunitygardenproject whichwas •-%>begun in the early 1970's.This project will promote betternutrition by growing healthful food.The f 'proposed location for thecommunity gardens isacross thestreet from theCity Hall.Raised garden beds would be provided.Seniorcitizensand schoolswouldbe encouragedto participate.Other groups will be requestedto participate including the garden and nursery owners,the agteachers, extension agents, master gardeners, andthe ag committee from the Chamber ofCommerce. He requested participation from the city in helping getting the gardens started. Action Taken:Mr.Blessing moved that the city endorse the Healthy Community projects, seconded by Mr.Reese,ana passed unanimously. JO0 7 BUS STOPS -AQUATIC CENTER Jeniel Cramer,owner of an adult family home,requested a covering for the bus stop at the aquatic center.This bus stop is a main transfer point used by all buses and many people and yet there is no covering for the bus stop. Jeniel Cramer pointed out that this main transfer point does not even have a bench for the bus riders.A bus shelter and a bench is needed at this station. There was some discussion and while the Council was in agreement with the need for a bus shelter, itwas pointedoutthat itisthe responsibility of the GTAto providebus shelters. The onlythingthe citycoulddowouldbe to allow the use of city right-of-way for the placement ofthe shelter. Mr.Tracy,representing Moses Lake on the GTA,stated that the stations were approved last summerbut the contractor constructing the shelters ended up in bankruptcy.Itis inthe budget and has been approved and he will bring itup to the GTA Board again. ORDINANCES AND RESOLUTIONS IQfO ORDINANCE -ADOPT 2003 BUDGET -2nd READING (~\ An ordinance was presented which adopts the budget for2003. ActionTaken:Dr.Covey moved thatthe ordinancebe removed from the table,seconded by Mr. Pearce,and passed unanimously. The ordinance adopting the budget for the Cityof Moses Lake,Washington for the yearof 2003 was read by title only. Action Taken:Dr.Covey moved thatthe second reading ofthe ordinance be adopted, seconded by Mr.Reese. 5923 CITY COUNCIL MINUTES December 10,2002 Mr.Shinn stated that he is opposed to placingthe interest income fromthe water/sewer fund inthe General Fund without firstpaying the interest expense of the water/sewer fund. He was concernedaboutthechargesforreimbursableexpensesandtheadministrativechargesallocatedinthecity; and the impact of I-790on the fire and police pensions.He feltthat expenses inthe budget should be reduced. The motion passed with Mr.Shinn opposed. ORDINANCE -AMEND 2002 BUDGET -1ST READING An ordinance was presented which amends the 2002 budget./O/O The ordinance amending the 2002 budget forthe Cityof Moses Lake,Washington was read bytitle only. Action Taken:Mr.Pearce moved that the firstreading of the ordinance be adopted,seconded by Mr.Shinn,and passed unanimously. ORDINANCE -ESTABLISH TITLE 20 -DEVELOPMENT CODE -1st READING An ordinance was presented which establishes a Development Code that complies with the provisions set forth under Engrossed Substitute House Bill 1724.ESHB 1724 was intended to simplifyand integrate land use permits and environmental regulations. ESHB 1724 sets forth time linesand review processes thatthe local jurisdiction must adhereto in terms of a project permit process.Bycomplying with ESHB 1724,the time frames forthe permitting process inMoses Lake will actually increase.The adoption of the Development Code will bring the city into compliance with ESHB 1724 as required by the order of the Eastern Washington Hearings Board. The ordinance adopting Title 20 was read by title only. Gilbert Alvarado,Community Development Director,stated that ESHB was adopted in 1995 and cities were given a yearto come into compliance.Because of litigation with Grant County and the Comprehensive Plan process,adoption of a new development code was delayed.The city now has no choice in adopting the new process.Originally the city staff intended to work on the development code afterthe necessary updates tothe city'sexisting ordinances.However,sincealllanduseactionsareaffectedbyESHB1724,an aggrieved party could challenge the city's decisions on land use actions because the city is not following the proper procedures.He explained the process that would be followed under the new procedures. There was some discussion by the Council. Terry Brewer,GrantCounty Economic Development Council,stated that he would encourage thei^_J Council tomove forward with this ordinance to bring the city into compliance with ESHB 1/24 so that projects cannot be challenged because the city is out of compliance with the existing requirements. Action Taken:Mr.Pearce moved that the first reading of the ordinance be adopted and a public hearing be set for the December 23 meeting,seconded by Mr.Tracy,and passed unanimously. RESOLUTION -DEFERRED COMPENSATION PLAN A resolution was presented which amends the city's deferred compensation plan to bringit into compliance with the IRS's final and temporary minimum distribution regulations. The resolution adopting amendment to City of Moses Lake Deferred Compensation Plan was read by title only. Action Taken:Mr.Shinn moved that the resolution be adopted,seconded by Mr.Blessing,and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION PUD -UNDERGROUND UTILITIES The Grant County PUD is requesting a variance to the requirement to underground utilities.The PUD is proposing to construct an overhead 115 kV transmission line with 13.2 kV distribution line and fiber optic cable between a substation on the southwest corner of Central Drive and Paxson ,,Driveand a substation nearthe Titan Building. Constructing the facilities overhead will cost about^J $1,607,792 while placing them undergroundwill cost about $6,911,388. Blair Fuglie,Lands Specialist for the PUD,stated that they are requesting a variance to therequirementtoplacetheirutilitiesundergroundforthoseportionsintheCityof Moses Lake.He provided pictures showing the existing view and whatthe area would look like after the construction of the transmission lines. Dr.Covey stated that he is opposed to the installation of overhead transmission lines into newareas. The transmissionlinesarenot aesthetically pleasing.He pointed outthat Highway 17 will be a major arterial intothe cityand Patton Boulevard is an existing,attractive,four-lane highway accessing a large existing housing project. Craig Jorgensen, supervisorofthe transmissionengineeringdepartment for the PUD,stated that transmission lines and substations are necessary and the PUD does what it can to make them as unobtrusive as possible. )6// /09b )P9 5924 CITY COUNCIL MINUTES December 10,2002 There was some discussion concerning this proposal and the Council requested additionalinformationandsomeindicationof an agreement from the property owners that they would be willing to approve of an overhead transmission line in this area. Action Taken:Mr.Pearce moved that the request be tabled,seconded by Mr.Shinn,and passed unanimously. Larry Peterson,Port of Moses Lake,statedthatthe continued developmentatthe Port iswhatisdrivingthe need foradditional electrical service inthis area. He pointedoutthatthe cost difference between overhead and underground construction will be covered by the rate payers. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS j()09 DECEMBER MEETING Mr.Pearce pointed out thatthe Council's second meeting in Decemberwould be on December24. Joseph K.Gavinski,City Manager,suggested that the meeting be moved to December 23. /DO?* y/^7 Action Taken:Mr.Blessing moved that the Council's second meeting in December be changed to Monday,December23,at 7 p.m.in the Council Chambers,seconded by Mr.Reese,and passed unanimously. PLANNING COMMISSION Mr.Shinn pointed outthat Bill Bailey recently resigned from the Planning Commissionafterserving 20 years and feltthat some sort ofrecognitionshould be provided. Gilbert Alvarado,CommunityDevelopment Director,statedthatthe Planning Commissionershave discussed the issue and felt that he should be given a plaque by the Council. Itwas determined that Mr.Bailey be asked to the December 23 meeting and to have the Planning Commissioner's present. //3 9 AMBULANCE SERVICE Dr.Covey stated that he was concerned aboutthe on-going problem between the cityand Grant County 5 in responding to ambulance calls when Grant County 5 refuses to allow patient care by the Moses Lake Fire Department.Intwo different specific circumstances,such a situation couldleadtolawsuits because the cityis certified to provide the serviceandis not doing so. Also,the >^ patient is not getting the proper care at the scene.<> Joseph K.Gavinski, City Manager,stated that the city is documenting the situation and providing the information to the Department of Health, which is all that the city can do.Apparently the Department of Health is looking into the situation and the city will be notified shortly of their decision. CITY MANAGER REPORTS AND COMMENTS IQS'f'ANNEXATION Joseph K.Gavinski, City Manager, distributed the Update and Request for Assistance on Annexation Reform Legislation from AWC, the Issue Policy Statement from the Annexation Coalition,and an editorial on the annexation issue from the Seattle Times. NUISANCE PROPERTIES Joseph K.Gavinski, City Manager,stated that the city has received a letter concerning nuisance properties.Information on this situation will be presented at the Council's retreat. 11$•(*SNOW PLOWING ON BROADWAY Joseph K.Gavinski,City Manager,stated thatthe responsibility of snow plowing on BroadwaystillbeingdiscussedwiththeDepartmentofTransportation.He mentioned that the city facontactedthelegislatorsabouttheproblemanda pieceof legislation has been drafted thatwouldclarifythesituation.The legislators are also talking with Brian Ziegler of the Department of Transportation on the issue and Mr.Ziegler would like to explain DOT'S position to the Council directly on January 14,2003. //39 AMBULANCE REPORT (~\ The November 2002 ambulance report was presented. /0^6A BUILDING ACTIVITY REPORT The November 2002 building activity report was presented. /OOl INVESTMENT REPORT The investment report shows the city received $22,111.65 in income for November 2002. SALES TAX/TRANSIENT RENTAL INCOME is las Joseph K.Gavinski,City Manager,reported thatthe city received $296,550.42 in sales tax and $26,528.30 intransient rental income in November 2002. 5925 CITY COUNCIL MINUTES December 10,2002 GEOGRAPHICAL INFORMATION SYSTEM Joseph K.Gavinski,City Manager,stated thata meeting was held with the county onthe GISserviceonFriday,December 6.The county distributed an agreement to all affected jurisdictionsrequestingthattriejurisdictionsagreetocontinuetalkingabouttheissue.He pointed out thatthe section pertaining to costs was deleted.The county has requested that the agreements be returned by December 20, which is prior to the next Council meeting. Mr.Shinn stated that the county is still working on how this system would integrate with the cities. Most of the cities were concerned about the cost of the project.He felt this would be of great benefit to the city. Action Taken:Mr.Shinn moved that the City Manager be authorized to sign the agreement seconded by Mr.Blessing,and passed unanimously. The regular meetingwas recessed at 9p.m. and the Council metinan executive session to discuss litigation and personnel matters. Theexecutive session was adjourned at 9:30 p.m.and the regular session was reconvened at 9:30 p.m.The regular meeting was adjourned at 9:30 p.m. ATTEST:Mayor Pfnance Director /0'*'