2003 01 28u
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5934
MOSES LAKE CITY COUNCIL
January 28,2003
Council Present:Lee Blackwell, LarryTracy, Brent Reese,Chris Blessing,Steve Shinn, Richard
Pearce,and Ron Covey
MINUTES:Mr.Blessing moved that the minutes of the January 14 meeting be approved as
submitted,seconded by Mr.Pearce,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Jaken:Dr.Covey moved thatthe bills,checks,and prepaid claims issuedbe approved,
seconded by Mr.Reese,and passed unanimously.
Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and thoseexpensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,havebeen recorded on
a listing which has been made available to the City Council.
Claims:The vouchers included on the below list as modified by the Council and noted upon said
list for the Council meeting of January 28, 2003 for the funds listed below are approved in the
amount of $359,923.26.
GENERAL FUND $91,978.51 AMBULANCE SERVICE FUND 58,251.62
STREET 26,662.78 UNEMPL COMP INSURANCE 375.00
EQUIPMENT LEASES 3,155.17 SELF INSURANCE 14,264.33
WATER/SEWER 69,322.69 CENTRAL SERVICES 7,102.81
1992 BOND FUND 13,455.00 EQUIPMENT RENTAL 13,945.19
W/S CONSTRUCTION 46,953.64 BUILD MAINTENANCE 3,927.801
W/S LEASES 1,884.87 TOTAL $359,923.26
SANITATION FUND 8,643.85
Prepaid Claims:Prepaid claimsapprovedbythe City Manager according tothe processestablished
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the CityCouncilhas been recorded on a listing which has been made available to the City Council.The
claims listed below are approved in the amount of $12,971.17 for allfunds.
GENERAL FUND $46.78 EQUIPMENT RENTAL 393.01
STREET 43.12.15 BUILD MAINTENANCE 112.90
WATER/SEWER 12,375.36 TOTAL $12,971.17
Prepaid Claims:Prepaid claimsapprovedbythe City Manager according tothe processestablishedbyMosesLakeMunicipalCode3.42.030 and the internal control policy approved bythe CityCouncilhas been recorded on a listing whichhas been made available to the City Council.The
claims listed below are approved inthe amount of $47,992.74 for allfunds.
GENERAL FUND $3,047.46 AMBULANCE DEBT SERVICE 1,123.09
EQUIPMENT LEASES 3,626.94 CENTRAL SERVICES 2,355.25
WATER/SEWER 7.48 EQUIPMENT RENTAL 36,042.26
W/S LEASES 1,745.89 BUILD MAINTENANCE 44.47
TOTAL $47,992.74
Prepaid Claims:Prepaid claims approved bythe City Manager according tothe processestablished
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved in the amount of $5,708.58 for allfunds.
GENERAL FUND $3,451.40 CENTRAL SERVICES 736.93
STREET 29.40 EQUIPMENT RENTAL 605.44
WATER/SEWER 245.52 BUILD MAINTENANCE 635.00
W/S CONSTRUCTION 4.89 TOTAL $5,708.58
Claim Checks:Checks 17568 through 17782 issued on January 15,2003 through January 24,
2003 were approved for payment at the Council meeting held on January 28, 2003 inthe total
amount of $1,605,836.28.
Payroll:The payroll issued on January 17,2003 having been approved pursuant to the ruleof the
CityCouncil set forth inMoses Lake Municipal Code3.42.040,was paid bychecks 29875 through
30048 in the total amount of $58,754.84.
EMPLOYEE PRESENTATIONS
Police Department:Beau Montgomery,Police Officer,was presented to Council.
CONSENT AGENDA -None
CONSIDERATION OF BIDS
CARNATION/WHEELER LIFT STATIONS REPAIR PROJECT -2003
Five bids have been received for the major upgrades to the Carnation and Wheeler Lift Stations.
The low bidder was Chris'Excavation.
Action Taken:Mr.Shinn moved that the bid for the repair to the Carnation and Wheeler Lift
Stations be awarded to Chris'Excavation in the amount of $204,003.95,seconded by Mr.Tracy,
and passed unanimously.
/OBS
5935
CITY COUNCIL MINUTES January 28,2003
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
//07 DOWNTOWN REDEVELOPMENT
P. J.DeBennedetti,Vision 2020 Committee,statedthatthey are committed to working with the city
in the downtown redevelopment process.The consultants have come up with an exciting plan.
Don Stastny and Dave LeLand,Leland Consulting Group,summarized the work that has been
done during the past year on the revitalizing of the downtown of Moses Lake and submitted a
report.
Dr.Covey requested additional information on the proposed "wall"along the curve of PioneerWay (/
between Five Corners and E.Broadway.
Mr.Stastny stated that the idea in the redevelopment of a city is to establish a strong identity.It
was felt thatthiscurveincludesawide right-of-way thatisnotbeingutilized.The idea isto use thisareafortheidentitypiecewhichcouldbeanumberofthings- alandscaped area,a continuouswaterfeature,aseriesof interpretive elements, etc. Thiswould bea permeable barrier that would
allow pedestrian access to the areatothe east. Hementionedthatthere areseveralways to get
this concept done - a design contest,solicit designs from architects,community input,etc.He
mentioned thatthe term "wall"isnot appropriate;linkage might be abetterterm.It is intended tobeapermeable,interpretive,areareflecting the history ofMoses Lake,and form a linkage between
the downtown and the new area.
There was some discussion by the Council and it was the consensus that the project should be
continued.
/0b£BUSINESS LICENSES
Jim Turner,TnS Lawn Sprinklers objectedtothe requirement to pay$80 for a business license in
January when he does notstarthisbusiness until April.He pointed outthatthe ordinance states
that a license shall be obtained within 30 days of the commencement of a business.Since he does
not starthis business until April,he felt he should not have to paya penaltyifhe does not renew
his business license until April.
There was some discussion and it was pointed outthat "commence"refers to a new business and
not an existing business and the ordinance should be enforced.
ORDINANCES AND RESOLUTIONS
/02J PARKING REGULATIONS v^
An ordinance was presented which amends the parking regulations to prohibit parking at theintersectionofPlumStreet and Coolidge Street,the intersection of Hill Avenue and Garden Drive,
on Third Avenue fronting the Main Fire Station , and establish a GTA bus parking only at the
aquatic center.
The ordinance amending Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking
Regulations"was read by title only.
Action Taken:Mr.Pearce moved that the firstreading of the ordinance be accepted,seconded by
Dr.Covey,and passed unanimously.
/07^ORDINANCE -WATER/SEWER CHARGES -EAST BROADWAY -1st READING
An ordinancewas presented which establishes a reimbursement schedule forthe water mainthat
was extended along East Broadway.
The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled"Water and
Sewer Connections"was read by title only.
Action Taken:Dr.Covey movedthat this item be removed from the table,seconded by Mr.Shinn,Action laken:ur.uoveyr
and passed unanimously.
Dr.Mcintosh stated that after meeting with Council and city staff,the residents of the area have
proposedthat$20 per front footbe the charge for connectingtothiswater line sincethe areawas
annexed over property ownerobjectionsandthe water line was constructed bythe city.
Therewas some discussionbythe Council concerning the cost for the reimbursement.It wasalsopointedoutthatthepropertyownersonlyhaveto paywhenthey connect orwhenthe property is
platted.
Mr.Pearce objected to reducing the cost perfront foot from $54.80 to$20asthe remainder ofthecostwillhavetobecoveredbyfneotherusersofthecity's water system although he did not object
to some reduction of the cost.
Action Taken:Mr.Shinnmovedthat"upon property subdivision or"be removed from the ordinance
and the cost be assessed at $27.40,seconded by Mr.Reese,and passed with Mr.Pearce
opposed.
JO//ORDINANCE -CHAPTER 20.09 -SINGLE READING
An ordinance was presented whichchanges the review and approval process for developments
from the CityCouncilto the Planning Commission.
The ordinance amendingChapter20.09 ofthe Moses Lake Municipal Code entitled "Reviewand
Approval Process"was read by title only.
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5936
CITY COUNCIL MINUTES January 28,2003
Action Taken:Mr.Pearce moved that an emergency be declared and the ordinance be adopted
on a single reading,seconded by Mr.Reese,and passed unanimously.
REQUEST TO CALL FOR BIDS
CRACK SEAL PROJECT 2003
Staff requested authorization to call forbids forthe 2003 Crack Seal Project.
Action Taken:Mr.Shinn moved that staff be authorized to call for bids,seconded by Mr.Tracy,
and passed unanimously.
LAUZIER HARD SURFACING PROJECT
Staff required authorization to callfor bids forthe installation of sidewalks and bleacher supports
at Fields 1,2,3,and 4, and an option for Field 5, at Lauzier Athletic Complex.
Action Taken:Mr.Pearce moved that staff be authorized to call for bids,seconded by Mr.Reese,
and passed unanimously.
LARSON WATER MAIN REPLACEMENT PROJECT -2003
Staff requested authorization to call for bids for the Larson watermainreplacement project.Thisprojectincludesreplacementofapproximately5,900 feet of steel water main along portions of
Mather Drive,Moses Street, Adair Drive,and LowryStreet.
Action Taken:Mr.Pearce moved that staff be authorized to call for bids,seconded by Mr.Reese,
and passed unanimously.
REFERRALS FROM COMMISSIONS
SAGE VISTA FINAL PLAT //£?£
Phil Bloom, Columbia Northwest Engineering, has submitted a final plat for a 39 lot major platlocatedsouth ofValleyRoadandwest ofPaxson Drive.The Planning Commissionrecommended
thatthe plat be approved with the stipulation thatthe City Engineer's comments be addressed.
Mr.Blessing declared a conflict of interest and exited the room.
Action Taken:Mr.Shinn moved that the final plat be approved with the stipulation that the
comments from the City Engineer be addressedandthe Findings of Fact be accepted,seconded
by Dr.Covey,and passed unanimously.
OTHER ITEMS FOR COUNCIL CONSIDERATION
STREET/UTILITY IMPROVEMENTS -EDA GRANT
/0Y7
The cityhas been asked to apply for a federal EDA grant,along withGrantCountyandthe Grant
County Economic Development Council,for street, water and sewer improvements inthe Loring
Drive,Owen Road,and Westover Boulevard areas east of Patton Boulevard.There is no cost to
the cityfor these infrastructureimprovements.The Economic Development Act Joint Agreement
was signed bythe CityManageron January 22,2003.Ratification ofthe CityManager'ssignature
on the agreement was requested.
Action Taken:Mr.Tracy movedthatthe City Manager's execution ofthe Joint Agreementandjointapplicationdocumentsberatified,seconded by Mr.Blessing,and passed unanimously.
WATER SERVICE -KRIDER
Susan Krider,2375Westshore, has requested permission to connectto citywater.This property
is within V2 mile ofthe city limits and,underthe city's current policy,would be required to annex.
K. W.Krider,representing Susan Krider,stated that she wishes to connect to city water on
Westshore Drive rather than dig a well. Also,she has no objection to being annexed to the city.
James A.Whitaker,City Attorney,pointed out that because this is not vacant property,an
annexation can be affected by the election method.
Joseph K.Gavinski, City Manager,pointed out that the city's annexation policyrequires property
withone halfmile of the city's limits to be annexed prior to receiving cityservices. This propertyis only.44 miles from the city'slimits.Whilethe property ownerdoes notown all ofthe property
between her lot and the city's limits,she can begin the process of annexation
Mr.Blessing pointed out that the city no longer extends its water and sewer service outside the
city'slimits.Property outsidethe city's limits wanting city services first has to annex.He felt thatisomeprovisionneedstomadeforcircumstanceswhereservicesareavailabletopropertywhich
is outside the city's limits.
Mr.Whitaker suggested that the policy be changed to define those areas were water exists in theUrbanGrowthArea and allowing property immediately contiguous to the water line to connect
without having to annex but requiring the signing of an agreement to annex in the future.
There was some discussion by the Council and staff was directed to draft a resolution to update
the city's policy to address this situation.
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5937
CITY COUNCIL MINUTES January 28,2003
/QQtf MUNICIPAL AIRPORT DEVELOPMENT PLAN
On May 14,1996 the Council was presented with the Moses Lake Municipal Airport DevelopmentPlanandwithan update on January23, 2001. While itappearsthe Council and Airport Commission believethe Plan was approved and endorsed bythe Council,no formal action on the part of
the Council appears on the record.It was recommendedthatthe Council adopt,approve,and
endorse the Moses Lake Municipal Airport Development Plan as presented to the Council on May
14,1996.
ActionTaken:Mr.Pearce moved that the Moses Lake Municipal Airport Development Plan beadopted,approved,and endorsed, seconded by Dr.Covey, and passed unanimously.o
m°WOODARD AUTO AND TRUCK -SIGN
John Woodard,Woodard Auto and Truck,1813 W.Broadway has requested permission to install
a sign on an existing pole at 1813 W.Broadway.The sign will be 13'above the sidewalk and
project 6f into city right-of-way.
Action Taken:Mr.Blessing moved that permission be granted forthe sign to project 61 into city
right-of-way,seconded by Mr.Reese,and passed unanimously.
/Oq^SPARKS PROPERTY
The property owned by Mr.Sparks located east of the city limits and Road L and north of 1-90 is
being developed.This property is outside the city's UGA but immediately adjacent to the city's
limits.The property needs to be connected to city water.The cost for the city to extend water to
this area would be about $70,000 and staffwould recommend that a reimbursement ordinance be
adopted.Staff is requesting Council direction on whether or not the city should extend water to this
area.
Joseph K.Gavinski,City Manager,distributed a draft agreement between the developer,the
county,and the city concerning this project.This agreement was reviewed by staff and two
changes have been suggestecl-under wl both the State Department of Health and the State
Department ofEcology should be listed and a copy ofthe Revised Code ofWashington with regard
to development agreements under 36.70B.170 -190 should be attached to the agreement.He
mentioned that the construction of the water linehas been further investigated and there are some
additional costs.
Gary G. Harer Municipal Services Director,stated that there will be an additional $15,000 for fire
hydrants and $15,000 for the oversizing ofthe line to a 12"main.The approximate cost of theprojectwouldbe $100,000 ifthe street patching can be done with BST.If the streetpatchingis ^~\
done with asphalt,itwill cost another$15,000which will bring the total costto about$115,000.If f )
the Council approves the project, itwould be included with the Larson Water Main Replacement
Project.
Mr.Gavinski stated that it is staff's recommendation that the water line be extended and a
reimbursement agreement be established, the agreement with the county and developer be
executed,and a Notice of Annexation and Petition for Annexation for the property be required.
Action Taken:Dr.Covey moved that the water line be extended along Kittleson Road to the
Sparks/Hill property,that a reimbursement agreement be established, and the city execute the
agreement, as amended,withthe county and the developer withthe stipulation that a Notice of
Annexation and a Petition for Annexation forthis property be submitted,seconded by Mr.Reese,
and passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
/0O7 MAYOR/COUNCIL COMPENSATION
Josephk.Gavinski,City Manager,submitted a comparison ofmayor andcouncil salaries for cities
in Eastern Washington.The comparison showsthatthe salaries for the Mayor and Council in
Moses Lake are reasonable.
ActionTaken:Mr.Pearce moved thatthe comparison survey be adopted,seconded by Dr.Covey,
and passed unanimously.
j/<3fr FINANCIAL REPORT
The fourth quarter financial report was distributed to Council.
'/QOtfi AIRPORT FINANCIAL REPORT
The Municipal Airport yearly financial reportwas distributedto Council.
J/3J AMBULANCE REPORT
The December 2002 ambulance report was presented to Council.
5938
CITY COUNCIL MINUTES January 28,2003
STRATEGIC INFRASTRUCTURE PLAN GRANT
Joseph K.Gavinski,City Manager,stated that it is again time to submit a request for Strategic
Infrastructure Plan (SIP)funds butstaffwas not sure what projectthe Councilwould like to pursue.
He mentioned that the Council has considered improvements to Sinkiuse Square and restrooms
at the Civic Center Park.There is also the downtown redevelopment project.
There was some discussion by the Council and the consensus was a request for funds should be
submitted to pay for additional work by the downtown consultants,though Mr.Pearce and Mr.
Reese felt the restrooms in Civic Center Park would be a better project.
It was pointed out that sewer funds can be used to construct rest rooms.
Action Taken:Mr.Blessing moved that a request for SIP funds be submitted for funding the
consultants forthe downtownredevelopment project,seconded byDr.Covey,and passed with Mr.
Pearce opposed.
The regular meeting was recessed at 9:55 p.m. and the Council met in an executive session to
discuss labor relations.The executive session was adjourned at 10:30 p.m.and the regular
session was reconvened.
FIRE PROTECTION SERVICES J/3J
The City Council discussed the issue offireprotection services inthe city.With revenues decliningandtheeconomicsituationdeteriorating,by consensus the Council decided the city should studyandexaminethepossibilityofconsolidatingfireprotectionandambulanceserviceswithsurround
ing jurisdictions.
The regular meeting was adjourned at 10:35 p.m.
ATTEST:Mayor
//07
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BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE
CITY OF MOSES LAKE,WASHINGTON
IN THE MATTER OF THE SAGE VISTA FINAL
MAJOR PLAT
FINDINGS OF FACT,CONCLUSIONS,AND DE
CISION
1.HEARING BEFORE THE PLANNING COMMISSION.
1.1 Date.A public meetingwas heldupon proper noticebeforethe Commissionon January 16,
2003.
1.2 Proponent. Hayden Enterprises is the proponent of this plat.
1.3 Purpose. The proponenthas submitted a platforproperty whichis legally described uponthe
plat.City staff has confirmed the property described onthe plat isthe property submitted for
platting.
1.4 Evidence.The Commission considered the following materials in reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.
C.Written comments from various parties.
2.FINDINGS OF FACT BY THE PLANNING COMMISSION.
Based uponthe evidence presentedto them, the Commission makes the following findings of fact:
2.1 The proponent is the owner of the property.
2.2 The property is currently zoned R-1,Single Family Residential.
2.3 The final plat conforms to the preliminary plat.
2.4 The plat complies with the Comprehensive Plan.
2.5 The plat is in the public interest.
2.6 The plat provides needed infill in the city.
3.CONCLUSIONS BY THE PLANNING COMMISSION.
From the foregoing findings of factthe Commission makes the following conclusions:
3.1 The Planning Commission ofthe Cityof Moses Lakeis vested withthe authority to recommend
to the CityCouncil the advisabilityof approving a plat.
3.2 The platis properly before the Commission for its recommendation.
3.3 Itis properat this time forthe Planning Commission to make a recommendation on this plat.
3.4 Itis inthe best interests and welfare of the city's citizens to platthe property as proposed.
4.RECOMMENDATION OF THE PLANNING COMMISSION.
On the basisofthe foregoing findings of fact and conclusions,itis the recommendation ofthe Planning
Commission ofthe City of Moses Lake to the City Council of the City of Moses Lake that the plat be
approved.
5.FURTHER HEARING BEFORE THE CITY COUNCIL.
5.1 Date. A public meeting was held upon proper notice before the Council on January 28,2003.
5.2 Proponent.Hayden Enterprises is the proponent of this plat.
5.3 Purpose.The proponent has submitted a final plat for property legally described upon the plat.
Citystaffhas confirmed the propertydescribed on the platisthe property submitted for platting.
5.4 Evidence.The Council considered the following materials in reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.
C.Written comments from various parties.
6.FURTHER FINDINGS OF FACT BY THE CITY COUNCIL.
No further evidence was presented to the CityCouncil.The CityCouncil adopts those findings of fact /—N
made previously by the Planning Commission asits own.'
7.FURTHER CONCLUSIONS BY THE CITY COUNCIL.
From the foregoing findings of fact the Council makes the following conclusions:
7.1 The City Council of the City of Moses Lake is vested with the authority to make a decision on
a final plat.
7.2 The plat is properly before the Council for its decision.
7.3 Itis proper at this time for the City Council to make a decision on this final plat.
8.DECISION.
The CityCouncil ofthe Cityof Moses l^akeagrees withthe recommendationofthe Planning Commis
sion and approves the final plat.
Dated:January 28,2003
Lee Blackwell, Mayor
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