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2003 02 25u 5943 MOSES LAKE CITY COUNCIL February 25,2003 Council Present:Lee Blackwell,Larry Tracy,Brent Reese,Chris Blessing,Steve Shinn,Richard Pearce,and Ron Covey MINUTES:Mr.Pearce moved that the minutes of the February 11 meeting be approved as submitted,seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Blessing moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Shinn, and passed unanimously. Vouchers audited and certified bythe Finance Director as required byRCW42.24.080,andthose expense reimbursement claims certified as required byRCW 42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below listas modified by the Counciland noted upon said list for the Council meeting of February 25, 2003 for the funds listed below are approved in the amount of $216,855.70. CANCELLED CHECK -174.48 SANITATION FUND 7,070.04 GENERAL FUND $ 39,693.48 AMBULANCE SERVICE FUND 8,062.21 TOURISM ACTIVITIES 11.95 AMBULANCE DEBT SERVICE 958.00 STREET 28,718.86 UNEMPL COMP INSURANCE 2,404.13 EQUIPMENT LEASES 8,645.56 CENTRAL SERVICES 7,503.58 WATER/SEWER 48,737.48 EQUIPMENTRENTAL 45,752.07 W/S CONSTRUCTION 2,900.12 BUILD MAINTENANCE 13,425.02 W/S LEASES 2,973.20 TOTAL $216,855.70 Prepaid Claims:Prepaid claims approved bytheCity Manager according tothe process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved bythe City Council has been recordedon a listing which has been made available to the CityCouncil.The claims listed below are approved inthe amount of $232,272.03 for all funds. GENERAL FUND $892.27 EQUIPMENT RENTAL 231,036.56 WATER/SEWER 35.37 BUILD MAINTENANCE 307.83 TOTAL $232,272.03 I J Prepaid Claims:Prepaid claimsapproved bythe City Manager according tothe processestablished ^-^by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listingwhich has been made availableto the City Council.The claims listed below are approved inthe amount of $50,732.61 forallfunds. GENERAL FUND $6,439.27 AMBULANCE SERVICE FUND 64.14 STREET 30.07 AMBULANCE DEBT SERVICE 1,123.09 EQUIPMENT LEASES 3,626.94 CENTRAL SERVICES 3,000.09 WATER/SEWER 220.39 EQUIPMENT RENTAL 34,438.25 W/S LEASES 1,745.90 BUILD MAINTENANCE 44.47 TOTAL $50,732.61 Claim Checks:Checks 17949 through 18240 issued on February 10,2003 through February 26, 2003 were approved for payment at the Council meeting held on February 25, 2003 inthe total amount of $2,194,650.74. Payroll:The payroll issued on February 14,2003 having been approved pursuant to the ruleofthe CityCouncil set forth in Moses Lake Municipal Code 3.42.040,was paidby checks 30233 through 30409 in the total amount of $57,362.45. EMPLOYEE PRESENTATIONS Community Development Department:Rick Killinger,Building Inspector,was presented with the Golden Hammer Award from Habitat for Humanity for his efforts in expediting their housing projects. CONSENT AGENDA ^_J Accept Work -2002 Sewer Repair Project:Desert Rock Excavation has completed all work on the //&& 2002 Sewer Repair Project.The work should be accepted and the 45-day lien period entered into. Manta Rav Swim Team Meet:The Moses Lake Manta Ray Swim Team requested the use ofthe JO06 aquatic center on July 25, 26,and 27,2003 for their annual swim meet. Use ofCascade Park:The FraserValley Drag Boat Association hasrequested theuseofCascade //3 / Park on August 2 and 3,2003 for their annual boat race competition. Resolution -Accept Water/Sewer Improvements -Moses Pointe:Resolutions were presented \0%\ which accept water and sewer improvements on Farrer Way, EdwardsWay, and Murray Way in the Moses Pointe development. /£/-? 5944 CITY COUNCIL MINUTES February 25, 2003 /I7J Resolution -Accept Grant -Police Department:Aresolution was presented which accepts atraffic safety grantof $1,000.The funds will be used to purchase traffic safety relatedequipment. I/J$Resolution -Accept Grant -Police Department:A resolution was presented which accepts the 'assumption of a grant given to the Port of Moses Lake to administer the Central Basin Traffic Safety Task Forceand the Highway 17 Corridor ProjectCoordinators position. /<?($2 Resolution -Spring Festival:A resolution was presented which establishes the basis for the 2003 Spring Festival in Moses Lake on May 22 - 26. /OVo Paver Maintenance Proiect:Harden Construction has requested avariance to allow them towork f^\ until midnight in the paver district to remove 25 trees and at least 225 square yardsof pavers.If done duringthe day, the work will conflictwith traffic,pedestrians,and store owners. Action Taken:Dr.Covey movedthatthe ConsentAgenda be approved,seconded by Mr.Tracy, and passed unanimously. CONSIDERATION OF BIDS /Qi/y LAUZIER COMPLEX HARD SURFACING PROJECT 2003 The city received three bids for the Paul Lauzier Complex Hard Surfacing Project.This project consists of all hardsurfacingaround Fields 1through4withanoption for the hardsurfacingaround Field 5. Staff recommendedthatthe base bid and option be awarded to Basin Paving Company. Action Taken:Dr.Covey moved that the base bid and option 1 be awarded to Basin Paving Company inthe amount of $59,942.19,seconded by Mr.Tracy,and passed unanimously. //Qf(p WATER MAIN REPLACEMENT PROJECT 2003 The city received 11 bids forthe 2003 water main replacement project. This project consists of the replacement of5,900 linear feet ofsteel water main inthe Larson area,1,550 feet of new 12"water main on Kittelson Road and 65 feet of new 12"water main fortheWell 18 site.Staff recommended that the bid be awarded to the low bidder,J & K Earthworks. Action Taken:Mr.Pearce moved that the bid be awarded to J & K Earthworks in the amount of $563,176.14,seconded by Mr.Reese,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS O )I97 NEIGHBORHOOD NUISANCES Robert and Dorothy Kimball,John and Linda Miller,and Gary Schwartz,residents of Lakeside Drive,were concerned about the deterioration of their neighborhood. John Miller,1709 W.Lakeside Drive,stated that they are concerned about conditions ofthe 1600 to 1800 blocks of Lakeside Drive,Locust Lne,and Woodberry Street. Linda Millerstated that during the last six years there has been a decline in the care of properties in this area.She gave a power point presentation showing the problem areas.They mentioned that there needs to be additional regulations on construction of sheds,the storage of boats and vehicles,the care of animals,and junk in yards. Joseph K.Gavinski,City Manager,stated that the city is aware of these problems and staff is preparing information to present to the Council at Retreat on this neighborhood as well as several others.He pointed out that some of the problems mentioned are not addressed in the city's current codes Richard Cole, Building Official,stated that after inspection of the neighborhood,the Code Enforcement Officers have taken action on some ofthe problems in this area.He stated that the abandoned duplex on Woodberry does not meet the definitionof a dangerous building but the lot does contain numerous nuisances.The city will work with the owner to try and get him to demolish the building butsince there are no life/safety issues,the citycannot requirehimto demolish it.The owner will be required to board up the windows. Mr.Gavinski pointed out that the city has no codes atthis time toeffectively deal with the kinds of ^-nproblemsthatoccurwithanabandonedbutstructurallysoundbuilding.__) There was some discussion concerning the problems inthis neighborhood and itwas pointed out that the Council will be discussing the issue at Retreat. Ron Lopez,property owner in the neighborhood,statedthatthereisa problem with dogs running looseandchasing the children andhe would like to see additional patrols andenforcementofthe leash laws. u 5945 CITY COUNCIL MINUTES February 25,2003 MUNICIPAL COURT SERVICES/GRANT COUNTY The Grant County Commissioners submitted a contract for the provision of Municipal Court services. Joseph K.Gavinski,City Manager,statedthatthe city has hadno input into the provisions ofthis agreement andstaffwould like tosee some amendments.For onething,the city's useofthe court system is considerably less than what is shown inthis agreement. There was some discussion bythe Council and staffwas directed to discuss this agreement with the county. DEPT.OF TRANSPORTATION -SNOW REMOVAL The Department of Transportation provided a draft maintenance agreement for snow and ice removal on Broadway Avenue. There was some discussion bythe Council and itwas felt thatthe Department of Transportation should provide snowandice control on Broadway Avenueandthey were requested to provide reasoning whythey shouldnot- not provide an agreement for that work. Staff was directed to discuss the matter with the Department of Transportation. SPARKS/HILL DEVELOPMENT AGREEMENT -PUBLIC HEARING /0<?<-- Adevelopmentagreementhasbeen drafted between David Sparks,James Hill,Grant County,and the City of Moses Lake for the development of property located north of 1-90 and east of the intersectionof Road Land Kittelson Road and which is adjacent to the corporate limits but outside the UGA boundaries. The public hearing was opened.There were no comments. ActionTaken:Mr.Blessingmoved thatthe public hearing be closed,seconded by Mr.Reese,and passed unanimously. James A. Whitaker, CityAttorney,stated that the draft presented to Councildoes not incorporate the changes that have been agreed to between the parties. I )Action Taken:Mr.Pearce moved that the agreement as amended be approved,seconded by Mr. ^^^Blessing,and passed unanimously. ORDINANCES AND RESOLUTIONS ORDINANCE -PARENTAL RESPONSIBILITY - 2nd READING An ordinance was presented which repeals the city's parentalresponsibilityordinance based on a ruling from the Supreme Court to a challenge to the same type of ordinance in the City of Sumner. The ordinance repealing Chapter 8.44 of the Moses Lake Municipal Code entitled "Parental Responsibility of Juveniles"was read by title only. Action Taken:Mr.Reese moved that the second reading of the ordinance be adopted,seconded by Dr.Covey,and passed unanimously. REQUEST TO CALL FOR BIDS JAPANESE GARDEN /<?/9 Staff requested authorization to call for bids for the constructionof water and sewer lines, curb,/osb gutter,sidewalk,storm drainage,and parking to serve the future Japanese Garden.An option is included for a prefabricated restroom. Action Taken:Mr.Shinn moved that staff be authorized to call for bids,seconded by Mr.Tracy, and passed unanimously. O REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION -None NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS ANNEXATION LEGISLATION Mr.Blackwell distributed a draft of a letter to be sent to Senator Joyce Mulliken protesting her intention to add an amendment to the annexation legislation which would change the rules governing allocation and transfer of assets between fire districtsand municipalities when annex ations occur.He mentioned thatunderexisting law,whena portion ofa fire district isannexedby //03 //<f£ //o~3 /asp 5946 CITY COUNCIL MINUTES February 25, 2003 a municipality,the transfer ofany assets is negotiated between the firedistrictand the municipality. Under the amendment offered by Senator Mulliken,a municipality would have to annex 100%of a fire district before any assets could be transferred. There was some discussion and it was the consensus of the Council that such an amendment would not be a good idea and would interfere with local authorities'abilityto negotiate. CITY MANAGER REPORTS AND COMMENTS AMBULANCE REPORT The January 2003 ambulance report was presented. J/3f AMBULANCE SERVICE Joseph K.Gavinski,City Manager, distributed a letterfrom the Department of Health concerning the problems between the Cityof Moses Lake's ambulance service and Grant County Fire District #5 ambulance service.The complaints against the city have been resolved and the case is closed. The Department of Health is taking no action at this time on the city's complaints against Grant County #5 and has directed that the city and Grant County #5 try to resolve the issues.Since the Multi-Agency Communications Center has been mentioned in the letter, he will also be contacting them about the issues. The regular meeting was recessed at 8:25 p.m.and the Council met in an executive session to discuss labor relations.The executive session was adjourned at 9:30 p.m.and the regular session was reconvened.The regular meeting was adjourned at 9:30 p.m. ATTEST:Mayor ^Finance Director " ~ ~