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2003 05 135975 MOSES LAKE CITY COUNCIL May 13,2003 Council Present: Lee Blackwell, LarryTracy, Brent Reese,Steve Shinn, Richard Pearce,Ron Covey and Chris Blessing MINUTES:Mr.Blessing moved that the minutes of the April 15 and 22 meetings be approved as submitted,seconded by Mr.Reese and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved,/j seconded by Mr.Reese,and passed unanimously. Vouchers audited and certifiedbythe Finance Director as requiredby RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made availableto the CityCouncil. Claims:The vouchers included on the below listas modified by the Council and noted upon said listforthe Councilmeeting of May 13,2003 forthe funds listedbelow are approved inthe amount of $907,459.30. GENERAL FUND $107,371.47 SANITATION FUND 110,807.94 PATHS &TRAILS 2,306.26 AIRPORT 252.67 STREET 54,442.66 AMBULANCE SERVICE FUND 5,581.89 STREET REPAIR &RECON 107,346.06 AMBULANCE DEBT SERVICE 1,123.11 EQUIPMENT LEASES 3,625.92 CENTRAL SERVICES 11,064.69 STREET IMPROVEMENT 20,706.69 EQUIPMENT RENTAL 43,180.50 WATER/SEWER 40,381.68 BUILDMAINTENANCE 38,423.55 W/S LEASES 1,745.89 FIREMANS PENSION 260.64 TOTAL $907,459.30 Prepaid Claims:Prepaid claimsapprovedbytheCityManager according tothe processestablished by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listing which has been made availableto the City Council.The claims listed below are approved in the amount of $50.00 forallfunds. WATER/SEWER $50.00 Prepaid Claims:Prepaid claimsapprovedbythe City Manager according tothe processestablished t )by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City ^-^Council hasbeen recorded ona listing which hasbeenmade available tothe City Council.The claims listed below are approved in the amount of $25,727.49 for allfunds. GENERAL FUND $326.33 AMBULANCE DEBT SERVICE 309.86 EQUIPMENT LEASES 2,818.44 CENTRAL SERVICES 3,422.65 PARK &REC IMPROVE.7,966.11 EQUIPMENT RENTAL 6,426.73 W/S LEASES 1,493.18 BUILDMAINTENANCE 2,960.38 SANITATION FUND 3.81 TOTAL $25,727.49 Prepaid Claims:Prepaid claimsapprovedbythe CityManageraccordingtothe process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listing which has been made availableto the City Council.The claims listed below are approved inthe amount of $10,734.56 for allfunds. GENERAL FUND $1,685.66 STREET 9,048.90 TOTAL $10,734.56 PrepaidClaims:Prepaidclaims approved by theCityManageraccordingtothe process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $1,654.23 for all funds. CANCELLED CHECK $-285.00 GENERAL FUND 1,654.23 TOTAL $1,654.23 ^_J Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $56,135.61 for all funds. GENERAL FUND $715.98 CENTRAL SERVICES 95.52 PARK &REC.IMPROVE.55,324.11 TOTAL $56,135.61 Claim Checks:Checks 18909 through 19110 issued on April 23,2003 through May 9,2003 were approved for payment at the Council meeting held on May 13,2003 in the total amount of $1,746,691.38. 5976 CITY COUNCIL MINUTES May 13,2003 Payroll:The payroll issued on April 25,2003 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 31173 through 31232 in the total amount of $54,506.19. Payroll:The payroll issued on April 30,2003 having been approved pursuantto the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 31233 through 31239 in the total amount of $1,883.14. Payroll:The payroll issued on May 9,2003 having been approved pursuant to the rule ofthe City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 31240 through31303inthetotalamountof$52,247.17.f^ /^AWARDS Certificates of Appreciation were given to Ronnie Van Vleet for his efforts to protect and enhance theThree Ponds area of Moses Lake.These certificates were from the Department ofTransporta tion and the City of Moses Lake. The city was given a City of Distinction certificate from the Prayer Breakfast Network in recognition of the annual Mayor's Prayer Breakfast. EMPLOYEE PRESENTATIONS -None CONSENT AGENDA /OV"?Accept Work -Lauzier Hard Surfacing Proiect -2003:Basin Asphalt has completed work for the Lauzier Hard Surfacing Project.This project consisted of installing asphalt for sidewalks and at future bleacher locations.The work should be accepted and the 45-day lien period entered into. 1/7^Request to Apply for Grant -Police Department:The Police Department has issued over 280 infractions in school zones in the past two years,so it is eligible to apply for a $7,000 equipment grant for the purpose of traffic safety.Authorization was requested to apply for the grant.The funds would be used to purchase Pursuit TAC Strips for each patrol vehicle and two traffic radars. "''Request to Apply for Grant -Police Department:The Police Department has taken on the responsibility of administering and overseeing the coordinator's position for the Central Basin Traffic Safety Task Force and the Highway 17 Corridor Project.This position is totally funded by a Traffic Safety Grant.Authorization was requested to apply for a grant to fund this position. /O Ylp Resolution -Accept Donation -Moses Lake Clinic:Aresolution was presented which accepts $800 from the Moses Lake Clinic which isto be used for the promotion and continuation of the Parks and Recreation Fun Run. Action Taken:Dr.Covey moved that the Consent Agenda be approved,seconded by Mr.Shinn, and passed unanimously. CONSIDERATION OF BIDS -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS /OS?FANCHER/DESERT INVESTMENT-ANNEXATION PETITION A petitionforannexation was presented for property at the intersection of I-90and DivisionStreet. The property is owned by Desert Investment Corporation. Action Taken:Mr.Tracy moved that the petition for annexation be accepted,seconded by Mr. Shinn,and passed with Mr.Blessing abstaining. REQUEST TO OPERATE TRAIN \j$5 Martin Tilley requested permission to operate awheeled mini-train ride on city property during special events and whenever there is a large congregation of people such as the concerts in McCosh Park.The train consists of 4 cards each of which hold two children,and is propelled by a quiet modified lawn tractor. Mr.Tilley stated that during special events,suchasthe Spring Fair,he would operate under the ^-v umbrella ofthat event.He would also like to operate the train in the parks whenever theremaybe <) sufficient number of childrento justifyits use. The cost is $2 per child and each child also gets a lollipop.He mentioned that he does have a $1,000,000 liability policy. There was some discussion by the Council. Action Taken:Mr.Pearce moved that a contract be drafted between the city and Mr.Tilley for the operationof the mini-train,seconded by Mr.Shinn, and passed unanimously. /Q£0 SIGN OVER RIGHT-OF-WAY -BASIN AUTOMATIC TRANSMISSION Brent Leishman,Basin Automatic Transmission,requested permission for his new pole sign to overhangthe sidewalkby 2'8".The signwill notblock access tothe driveway and will be outofthe sight obstruction triangle. n 5977 CITY COUNCIL MINUTES May 13,2003 ActionTaken:Mr.Tracy moved that the request forthe sign to extend intocityright-of-wayby 2'8" be approved,seconded by Mr.Blessing,and passed unanimously. PAVERS AND DRIVEWAY VARIANCE -PARTON LeAnne Parton,Trustee,has requested thatthe building located at 823W. Broadwaybe included in the paver district. Action Taken:Mr.Pearce moved that this item be removed from the table,seconded by Mr. Reese,and passed unanimously. {-J Ralph Kincaid,representing the Kvamme Trust,stated that the owners are renovating the building and replacing the sidewalksandwouldliketo use pavers,as has been done inthe downtown core. The building will promote the Vision 2020 idea forthe downtown area. Gary G.Harer,Municipal Services Director,distributed a cost comparison of previous paver projects. Joseph K.Gavinski,City Manager,pointed outthatthe paverdistrict does nothaveto be extended to includethis project.The Council can enter intoa contractwith an individual outside the paver district to participate in the costs of installing pavers. There was considerable discussion by the Council.It was pointed out that the cost of replacing curbandgutteristhe responsibility ofthe citynotthe property owner,andthose costs wouldneed to be eliminated from the paver project. Action Taken:Mr.Shinn moved that request from Leanne Parton for the city to participate in installing pavers for the property at the corner of Broadway and Holly be approved with the stipulation thatthe citywill payupto $137 per front foot for the project,seconded by Mr.Blessing. There was additional discussion by the Council on the cost of the project. The motion failed with Mr.Shinn and Mr.Reese in favor. ActionTaken:Mr.Blessing moved thatthe request from Leanne Parton for the cityto participate in installing pavers for the property at the corner of Broadway and Holly be approved with the stipulation thatthe city negotiate an equitable cost split onthe project,seconded by Mr.Tracy. u There was some discussion on whether or not the contract should be reviewed by the Council. Action Taken:Mr.Shinn moved that the motion be amended to require that the agreement be brought backto Council for final approval,seconded by Dr.Covey,and passed unanimously. The amended motion passed unanimously. Mr.Kincaid stated that the site currently has fourdrivewaycuts.During the renovationtwo will be eliminated bu the remaining two still do not meet community standards and so a variance is required. Mr.Harer statedthatthe drivewaysare required to be 100'from the intersectionbutitisimpossible to meet that requirementsince the property is not that large.The proposed placement of the driveways is the best that can be done. ActionTaken:Dr.Covey moved thatthe variancerequest be approvedwiththe stipulation thatthe driveways arelocatedas shown onthe submittedsite plan,seconded by Mr.Pearce,and passed unanimously. PAVERS -RIES AND KENISON Ralph Kenison,Ries &Kenison,requested thatthe 50'in front oftheir property on Division Street be included in the paver district,the sidewalk adjacent to their property on Fourth Avenue be replaced with pavers, and the compass at the corner remain. Mr.Kenison stated that the sidewalk on Division is in need ofrepair and,since that sidewalk needs to be replaced,they would also liketo replace the sidewalk on Fourthwith pavers.The sidewalk on Fourth is currently in the paver district.The compass has been in the sidewalk for about 50\^)years and has become a landmark and they would like to retain it. Joseph K.Gavinski, City Manager,recommended that the paver districtnot be expanded and that the Council approve any city participation on Division Street as a special project. There was some discussion on the costs for the project and whetherthere would be additional cost to retain the compass. Action Taken:Mr.Shinn movedthat this request be tabled untilthe next meeting,seconded by Mr. Tracy, and passed unanimously. /Of**' 5978 CITY COUNCIL MINUTES Ivlay 13,2003 ORDINANCES AND RESOLUTIONS ** /OTb'ORDINANCE -WATER/SEWER RATES -2ND READING An ordinance was presented which increases the water and sewer rates. The ordinance amending Chapter 13.12 of the Moses Lake Municipal Code entitled "Water and Sewer Rates"was read by title only. ActionTaken:Mr.Pearce moved that the second reading ofthe ordinance be adopted,secondedbyMr.Reese,and passed with Mr.Shinn opposed.-*~.^\ /0/Q ORDINANCE -AMEND 2003 BUDGET -2ND READING An ordinance was presented which amends the 2003 budget. The ordinance amending the 2003 budget for the City of Moses Lake,Washington was read bytitle only. Action Taken:Mr.Reese moved that the second reading ofthe ordinance be adopted,seconded by Dr.Covey,and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS fQ£0 PAMPERED DAY SPA -SIGN *" Joy Elizabeth Maiers has requested permission to place a sandwich board sign for her business in city right-of-way at Park Plaza, 821 E.Broadway,Lot 1 of Broadway Business Park South Major Plat, in the C-2 Zone.The sign is proposed to be placed in the grass area between the public sidewalk and the parking lot, 1.5' from the sidewalk.The city right-of-way extends to the edge of the parking lot.The sign location has been approved by the Municipal Services Director and the City Engineer as not creating a traffic hazard.The Planning Commission has recommended that the request be approved with the stipulation that the sign not exceed 4'in height and 8 square feet per face and the sign be removed from display at the end of each business day. Action Taken:Mr.Pearce moved thatthe request be approved with the stipulation thatthe sign ^^ notexceed 4'inheightand8squarefeet perface andthe signbe removedfrom display atthe end {) of each business day,seconded by Mr.Reese,and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION /OfJ POLICE UNION AGREEMENT The agreement with the Police union was presented. Mr.Tracy felt that section 15.02,dealing with donation of vacation hours to members of the bargaining unit,should be clarified. Joseph K.Gavinski,City Manager,stated that any needed clarification could be done through a letter rather than amending the contract,since this section was not discussed during negotiations with the union. Action Taken:Mr.Blessing moved that the City Manager be authorized to sign the agreement seconded by Mr.Reese,and passed unanimously. IOIT STANDARD VISUAL COMMUNICATION SYSTEM A proposal has been presented to the Council to develop a cohesive graphic design system for the city. Action Taken:Mr.Shinn moved that this item be removed from the tabled,seconded Mr.Tracy, and passed unanimously. Shelley Glendenning distributed a letter from StastnyBrun Architects endorsing the proposal,x-v information explaining a graphic designsystem, examplesofgraphic designs, andthe qualifications 'J of Casey Cram. There was some discussion by the Council on whether or not to go forward with the proposal and wherethe moneywould come from.It was feltthat the decision on the final design should rest with the city. Action Taken:Mr.Tracy moved that the city proceed with a contract with Casey Cram fora graphic design system forthe cityto be paid from the 2%hotel/motel funds,seconded by Mr.Pearce,and passed unanimously. It was the consensus of the Council that the contract be reviewed at the next meeting. 5979 CITY COUNCIL MINUTES May 13,2003 SINKIUSE SQUARE The RotaryClub has indicated a desire to participate iffthe improvement of Sinkiuse Square consistent with the findings of Vision 2020 and the desires of the Council with regard to the development and enhancement of the Square. Steve McFarland,representing the Noon RotaryClub,stated that the 100 year anniversaryofthe Clubis approaching andtheywouldliketocommemorate thatevent. The Clubhaschosen towork on the development of Sinkiuse Square and the Club is requesting formal approval from the Council to proceed with the project. ^_y*Action Taken:Mr.Reese moved that approval be granted to the Rotary Club to work on the development of Sinkiuse Square,seconded by Mr.Pearce. Mr.Blessipgwanted to know ifthe Rotary Clubisexpecting assistance from the city. Mr.McFarland stated that they would need the help of city staff as wellas financial participation from the city. Mr.Tracywanted to know ifthe Rotary Club had a plan for the development ofthe Square. Mr.McFarland stated that the Club has suggested restrooms,benches,landscaping and there is a need to address the parking and the Clubwould liketo know what the cityhas planned. Wayne Rinple,President ofRotary,stated that theClub will needthe expertise and help ofthecity and will need funding.He pointed outthat this project will probably be a multi-year project for Rotary butthe Club has committed itselftothe completion ofthe project.He mentioned thatthe Club would likethe Councilto consider changing the name of Sinkiuse Square to Rotary Square inrecognition of the efforts of the Club on this project. Action Taken:Mr.Pearce moved that the motion be amended to direct staff to work with the Rotary Club on the development of Sinkiuse Square, seconded by Mr.Shinn, and passed unanimously. The amended motion passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS (J 9/11 .MEMORIAL JohnCruzexpressed concern aboutthe 9/11 memorial beingconstructed atthe Civic CenterPark. He did not feel that the twin towers was an appropriate memorial for this event as it did not recognizethe damage tothe Pentagon,the four planesthatwere lost,orthe loss of fire fighters, police officers,and others.He pointed outthatthis memorial was developed bya private citizen and he felt the citizens should have more of a say inthe type of memorial that is erected. Mr.Pearce pointedoutmany memorialsareused to symbolize atragicevent, such as the Arizona memorial whichsymbolizesthe attackon Pearl Harbor andtheVietnam Memorial whichsymbolizes the war in Vietnam.He felt the use ofthe twin towers as a memorial of the 9/11/01 attacks was appropriate. Mr.Tracy pointed outthateach personwill have hisownmemories of anevent andthe memorial was not intended to be unsympathetic to anyone affected by the event but to remind people of a tragedy that should not be forgotten. COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS DISABILITY BOARD Joseph K.Gavinski, CityManager, reported that the Grant County Disability Board hasdecided that the cities,county,fire districts, and other entities should pay for eyeglasses,hearing aids, and routine dental care for their LEOFF retirees.These services are beyond what is required by statute.The city has routinely objected to paying these costs as itfeels the Disability Board should not expand coverage that is not required by law. He pointed out that the DisabilityBoard does not V_y pay any of these medical expenses but can require the variance entities to cover those costs for retired LEOFF members.He mentioned that the Board expands medical coverage without providing notification to the affected entities.The costs for hearing aids,eyeglasses,and now dental coverage can cost an entity thousands of dollars a year, There was some discussion and it was the consensus of the Council that the City Manager send a letterto the Disability Board objecting to this practice of expanding coverages and that the Mayor also send a letter. //// /6>9Ce //07 /C&3 5980 CITY COUNCIL MINUTES May 13,2003 VISION 2020 -QUADCO GRANT Joseph K.Gavinski,City Manager,reported that the city applied for grant funds from Quadco to assist with the Vision 2020 project transportation issues in the downtown area.The city has been awarded $14,883.No formal acceptance of the funds is necessary but the city will have to expend its own funds and then apply for reimbursement. INVESTMENT REPORT The investment report shows that the city received $20,996.94 in investment income for April2003. SALES TAX/TRANSIENT RENTAL INCOME Joseph K.Gavinski,City Manager,reported that the city received $238,312.30 in sales tax and $16,018.34 in transient rental income in April 2003. /09(?PERSONNEL REDUCTION-IN-FORCE Joseph K.Gavinski,City Manager,reported that because of lower revenues the city will need to reduce the General Fund by $1,000,000.This will necessitate the reduction in personnel by up to 13 and will affect virtually every department.Staff is working on this issue and hopefully the reductions can be accomplished by retirements or staff leaving to take other jobs,rather than by lay offs.Staff will present a plan of action on the reduction of the city budget by the first meeting in June. The regular meeting was recessed at 9:15 p.m.and the Council met in an executive session to discuss a real estate transaction.The executive session was adjourned at 10 p.m.and the regular meeting was reconvened.The regular meeting was adjourned at 10 p.m. c ATTEST Mayor inance Director ~ n ~