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2003 05 27^J u 5981 MOSES LAKE CITY COUNCIL May 27,2003 Council Present: Lee Blackwell,Larry Tracy, Brent Reese,Steve Shinn, Richard Pearce, and Chris Blessing Absent:Ron Covey MINUTES:Mr.Blessing moved thatthe minutes of the May 13 meeting be approved as submitted, seconded by Mr.Reese and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Shinn,and passed unanimously. Vouchers audited and certified by the Finance Directoras required by RCW 42.24.080,and those expense reimbursement claims certifiedas required by RCW 42.24.090, have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said listforthe Council meeting of May 27,2003 forthe funds listed below are approved inthe amount of $167,045.67. GENERAL FUND PATHS &TRAILS STREET EQUIPMENT LEASES P & R IMPROVEMENT WATER/SEWER W/S CONSTRUCTION W/S LEASES SANITATION FUND $15,552.58 AMBULANCE SERVICE FUND 2,610.22 4,206.03 AMBULANCE DEBT SERVICE 309.86 5,406.09 UNEMPL COMP INSURANCE 9,428.28 4,349.41 SELF-INSURANCE 9,340.86 3,170.37 CENTRAL SERVICES 14,205.16 54,365.21 EQUIPMENT RENTAL 28,576.19 506.10 BUILD MAINTENANCE 5,232.15 2,173.47 FIREMANS PENSION 362.68 7,251.01 TOTAL $167,045.67 Prepaid Claims:Prepaid claimsapprovedbytheCityManager according tothe processestablished by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listing which has been made availableto the City Council.The claims listed below are approved inthe amount of $14,821.67 for all funds. GENERAL FUND STREET WATER/SEWER W/S CONSTRUCTION $5,585.79 AMBULANCE SERVICE FUND 86.78 366.17 CENTRAL SERVICES 980.67 7,709.11 EQUIPMENT RENTAL 75.33 4.89 BUILD MAINTENANCE 12.93 TOTAL $14,821.67 Prepaid Claims:Prepaid claims approvedbythe City Manager according tothe processestablished by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listing which has been made availableto the City Council.The claims listed below are approved inthe amount of $273.95 for all funds. GENERAL FUND CENTRAL SERVICES TOTAL $273.73 68.22 $273.95 ClaimChecks:Checks 19111 through 19354 issued on May14, 2003 through May 23,2003 were approved for payment at the Council meeting held on May 27,2003 in the total amount of $1,197,503.28. Payroll:The payroll issuedon May 23,2003 having been approved pursuant tothe rule ofthe City Council set forth in Moses Lake Municipal Code 3.42.040, was paid by checks 31304 through 31454 in the total amount of $69,598.89. EMPLOYEE PRESENTATIONS -None CONSENT AGENDA Request to Sell Fireworks:The Moses Lake Modelers and J & M Liquidations have requested permission to sell fireworks at 914 Stratford Road. /Q3f ,Request to Sell Fireworks:Discount Display,Moses Lake Christian Church Youth,J &M /Q3<P\^J Liquidations,and The Sand Scorpions have requested permission to sell fireworks at 1102 W. Broadway,Maiers and Kittleson Road, 1005 N. Stratford Road, and 317 W.Broadway,respec tively. Resolution -Accept Donation -Womans Club: A resolution was presented which accepts $100 from the Moses Lake Womans Club.The funds are to be used to fund the purchase of a planter for the Community Gardens. Resolution -Accept Grant -Washington Traffic Safety Commission:A resolution was presented which accepts a $7,000 grant from the Washington Traffic Safety Commission.The grant will be used to purchase tach strips for every vehicle and two radar units. Pelican Estates Final Plat:The Pelican Estates Final Plat was submitted.This isa3 lot major plat //A (p located off of Division Street. a 5982 CITY COUNCIL MINUTES May 27, 2003 /Q 7/Park and Recreation Appointment:Hilda Grant was re-appointed to the Park and Recreation '/Commission. Action Taken:Mr.Blessingmovedthatthe ConsentAgenda be approved,seconded by Mr.Tracy, and passed unanimously. CONSIDERATION OF BIDS JO/9A SEAL COAT PROJECT 2003 The city received two bids for the 2003Seal Coat Project.This project consistsof chip sealing f~\ various city streets. ActionTaken:Mr.Pearce moved that the project be awardedto Basin Paving inthe amount of $207,020,seconded by Mr.Reese,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS JQ53 AGREEMENT -GRANT COUNTY -HOUSING PROGRAM FUNDS An inter-local agreement was presented between the county and various cities forthe administra tionof legislatively approved excess funds collected forrecording of documents andto be used for low-income housing programs. KenSterner,North Columbia CommunityAction Council,statedthatthismoney isto helphousing trust fund funded projects,emergency shelters,youth shelters,etc. There was some discussion by the Council. ActionTaken:Mr.Blessing moved thatthe Mayor be authorizedto signthe agreement,seconded by Mr.Pearce,and passed unanimously. /Of* ]) ORDINANCES AND RESOLUTIONS RESOLUTION -APPLY FOR GRANT A resolution was presented whichauthorizesthe City Manager to apply for a CERB loan/grant to construct improvements at the intersection of Wheeler Road and N NE. The resolutionauthorizingthe submittalofanapplicationtothe Community Economic Revitalization Boardfor funding the cost of constructionof public facility projectswas read by titleonly. Action Taken:Mr.Tracy moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. /O/O'/t RESOLUTION -INTERFUND LOAN A resolution was presented which provides for a $65,000 loan from the Sanitation Fund to the Ambulance Fund. The resolution authorizing an inter-fund loan to theAmbulance Fund #498 from the Sanitation Fund #490 was read by title only. Ron Cone,Finance Director,explained the reasons for the inter-fund loan. Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Tracy, and passed unanimously. RESOLUTION -TRANSFER POWERTELNET FRANCHISE A resolution was presentedwhich provides forthe transfer of the cable franchise from PowerTelNet to Donobi,Inc. The resolution consenting to the transfer of PowerTelNet Communications,Inc.'s cable television franchiseto operate and maintaina cable system to Donobi,Inc.was read by titleonly. ActionTaken:Mr.Blessing moved that the resolutionbe adopted,seconded by Mr.Reese,and passed unanimously. REQUEST TO CALL FOR BIDS //frfo 2003 SEWER LINING PROJECT Staff requested authorization to call for bids for the liningof 7,700'of 8" and 10"concrete sewer main in the downtown area. Action Taken:Mr.Shinn moved that staff be authorized to call for bids,seconded by Mr.Tracy, and passed unanimously. n n 5983 CITY COUNCIL MINUTES May 27,2003 REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION CONTRACT -LOGO An agreement between the city and Casey Cramwas presented. Underthis agreement Casey Cramagrees to develop and producea modernized logoand brand identity for the Cityof Moses Lake. i"j Action Taken:Mr.Pearce moved that the City Manager be authorized to sign the agreement, ^+~s seconded by Mr.Reese,and passed unanimously. WHEELER ROAD/ROAD L IMPROVEMENTS Staff requested direction from Council on the Wheeler Road/Road L improvement project. Improvements were proposed at this intersection because of the high accident rate at this intersection. Since the speed limit was reduced from 50 mph to 35 mph on Wheeler Road, the number of accidents has drasticallydeclined.Staff has suggested the following options for this intersection: 1.Proceedwiththe grantand constructthe leftturnlanes withthe requiredcurb/gutter,sidewalk, and acquiring the additional right-of-way perthe WSDOT requirements. 2. Use city funds to construct the left turn lanes without the curb/gutter and sidewalks,and negotiate withthe property owners forthe extra right-of-way. 3. Construct one of the two proceeding options only ifthe right-of-way is donated. 4. Postponethe improvement to a future date sincethe reduced speed limit has significantly reduced the number and severity of the traffic accidents. Gary G.Harer,Municipal Services Director,explained thatifthe city decides notto proceed with the project under WSDOT requirements,the city would haveto repay $8,700 ofthe grant funds already expended. There was some discussion by the Council. t )Action Taken:Mr.Pearce moved that improvements totheWheeler Road and LNE intersection^-^be postponed until a future date and the $8,700 spent in grant money berefunded to the WSDOT, seconded by Mr.Shinn, and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS COMMISSION APPOINTMENTS Mr.Pearce pointed outthat appointments to cityCommissionshave been considered bothunder the Consent Agenda andunderOtherItems for Council Consideration.Hesuggested thatanitem be added to the agenda for Commission appointments. There was some discussion and it was the consensus of the Council that the City Manager draft an ordinance amendment for the Council's consideration which adds an item to the agenda providing for Commission appointments. AGCCT The AGCCT meeting is scheduled for Thursday,May 29,2003 in Royal City.//<3<P CITY MANAGER REPORTS AND COMMENTS AMBULANCE REPORT The ambulance report for April 2003 was presented. {J PAVERS -PARTON LeAnne Parton,Trustee,has requested that the buildinglocated at 823 W. Broadway be included in the paver district.The city has determined the cost of the projectto be $45,912.93.Ms. Parton will be required to pay $10,074.11. STATE FUNDING FOR LOCAL GOVERNMENTS Joseph K.Gavinski,City Manager,distributed information on the new legislation thatwould provide some fiscal relief for the cities. /o/&- J0^9 /(?#£ //J? /oy<> /O/s" 5984 CITY COUNCIL MINUTES May27, 2003 FARMERS MARKET -ADVERTISING FUNDS Joseph K.Gavinski, CityManager,stated that rather than draft a contract between the cityand the Farmers Market for the use of lodging tax funds,the city has suggested that the Farmers Market submit their bills for the promotion of tourism.The Farmers Market is in agreement with this solution. //5<r SNOW PLOWING ON BROADWAY Joseph K.Gavinski, City Manager,reported that the Department of Transportation has informed the citythat they will no longer do the snow plowing on Broadway. He mentioned that the city has a couple of options - do the snow plowing on Broadway or pay the DOT $10,000 for that service. The citycould also seek a declaratory judgment forclarificationofthe statute.The cityhas drafted a Complaint for Declaratory and InjunctiveReliefand he suggested that itbe sent to the DOTprior to filing it with the court. There was considerable discussion by the Council. Action Taken:Mr.Reese moved that the City Manager be authorized to forward the proposed lawsuit to the Department of Transportation prior to filing,seconded by Mr.Pearce,and passed with Mr.Tracy opposed as he did not feel a lawsuit was necessary at this time. The regular meeting was adjourned 8:15 p.m. ATTEST:MayoF ~ "