2003 07 085996
MOSES LAKE CITY COUNCIL
July 8,2003
Council Present: Lee Blackwell, LarryTracy, Brent Reese,Steve Shinn,Richard Pearce, Ron
Covey,and Chris Blessing
MINUTES:Mr.Blessing moved that the minutes of the June 24 meeting be approved as
submitted,seconded by Mr.Pearce and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Dr.Covey moved that the bills,checks,and prepaid claims issued be approved,t j seconded by Mr.Reese,and passed with Mr.Shinn opposed to paying the bill to Wheelcoach.
Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those
expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on
a listingwhich has been made available to the City Council.
Claims:The vouchers included on the below listas modified by the Council and noted upon said
list forthe Council meeting of July 8, 2003 forthe funds listed below are approved inthe amount
of $1,290,928.91.
GENERAL FUND $
PATHS &TRAILS
STREET
STREET REPAIR &RECON
EQUIPMENT LEASES
PWTF LOAN -STRATFORD
STREET IMPROVEMENT
WATER/SEWER
1992 BOND FUND
W/S CONSTRUCTION
Prepaid Claims: Prepaid claims approved by theCityManager according to the process established
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved in the amount of $112.43 for all funds.
59,412.46 W/S LEASES 2,227.21
2,420.52 PWTF W/S D/S 294,239.16
14,844.81 SANITATION FUND 68,208.16
46,228.86 AIRPORT 432.43
3,853.70 AMBULANCE SERVICE FUND 508.93
39,875.56 AMBULANCE DEBT SERVICE 614.26
22,303.48 SELF INSURANCE 20,500.00
12,283.40 CENTRAL SERVICES 32,274.43
473,455.00 EQUIPMENT RENTAL 33,901.67
132,375.85 BUILD MAINTENANCE 30,969.02
TOTAL $1,290,928.91
<j
u
GENERAL FUND
WATER/SEWER
TOTAL
$93.54
18.89
$112.43
Prepaid Claims: Prepaid claims approved by the CityManager according to the process established
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved in the amount of $85,876.81 for all funds.
GENERAL FUND
STREET FUND
$932.48 WATER/SEWER FUND
2,251.32 EQUIP RENTAL
TOTAL
1,034.51
81,658.50
$85,658.50
Claim Checks:Checks 19705 through 19869 issued on June 25,2003through July 3,2003 were
approved for payment at the Council meeting held on July 8,2003 in the total amount of
$520,355.43.
Payroll:The payrollissued on June 30,2003 having been approved pursuant to the ruleof the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 31809 through
31822 in the total amount of $3,705.67.
Payroll:The payroll issued on July 3,2003 having been approved pursuant to the rule of the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 31823 through
32000 in the total amount of $86,744.85.
PROCLAMATION
The proclamation declaring July 13-19,2003 as National Aquatic Week was read by title only.
EMPLOYEE PRESENTATIONS/AWARDS
Certificates of Recognition and Appreciation were presented to:
Finance Department:LouRhea Crapson received a certificate for 30 years of service.
Parks and Recreation Department:Jerry Thaut received a certificate for 30 years of service and
Rolando Gonzales received a certificate for 25 years of service.
Engineering Division:Judy Ellis received a certificate for 15 years of service and Randy Graffe
received a certificate for 10 years of service.
Public Works:DelRose Hoy received a certificate for 10 years of service.
/0/£
5997
CITY COUNCIL MINUTES July 8,2003
CONSENT AGENDA
//fab Accept Work -2003 Craig Sewer Repair Project:Desert Rock Excavation hascompleted work on
the 2003 Craig Sewer Repair Project.The work should be accepted and the 45 day lien period
entered into.
//(#[?Accept Work -2002 Water Main Replacement Project:Desert Rock Excavation has completed
workonthe 2002Water Main Replacement Project.The workshould be accepted andthe 45 day
lien period entered into.
/O/S Resolution -Accept Easement -Bouma:A resolution was presented which accepts an easement C^\
from Gene and Maralee Bouma along Seventh Avenue and Alder Street.
//^£Reouest to Apply for Grant -Records Retention:Staff requested permission to apply for agrant
from the Washington State Archives Local Records Grant Program.The funds wouldbe used to
establisha city-wide system ofactiverecordsstorage, implementabackup system to microfilm and
provideoffsite backup of all records critical to city management,and gain controlof the inactive
records.
/&'(*Resolution -Accept Donation -Special Olympics:Aresolution was presented which accepts $123
from Candy Davis and participants of the Special Olympics car wash.The funds will be used for
the Special Olympics Program.
'Resolution -Accept Donation- Special Olympics: A resolutionwas presented which accepts $186
fromVirginia Jones and participantsof the Special Olympics car wash.The funds will be used for
the Special Olympics Program.
/&¥(*Resolution -Accept Donation -Wal-Mart:Aresolution was presented which accepts $100 from
the Moses Lake Wal-Mart Store. The funds will be used forthe Special Olympics Program.
ActionTaken:Mr.Pearce moved that the Consent Agenda be approved,seconded by Mr.Tracy,
and passed unanimously.
CONSIDERATION OF BIDS
//(pQ?2003SEWER LINING PROJECT
The city received four bidsfor the 2003Sewer Lining Project.This project consistsof lining 5,525'^v
of 8"and 1,680'of 10"concrete sewer main.''
Action Taken:Mr.Shinn moved that the bid be awarded to Gelco Services,Inc. in the amount of
$224,471.94,seconded by Mr.Tracy,and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS -None
ORDINANCES AND RESOLUTIONS
ORDINANCE -AMEND 2003 BUDGET - 2nd READING
An ordinance was presented which amends the 2003 budget.
The ordinance amending Chapter 2.08 of the Moses Lake Municipal Code entitled Mayor and
Council was read by title only.
Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded
by Dr.Covey,and passed unanimously.
JO/0
/q$Y ORDINANCES -ENCROACHMENT -1st READING
Ordinances were presented which amend the C-1,Central Business District Zone,and C-2,
General Commercial and Business Zone,to allow the encroachment of a building or structure over
dedicated right-of-way with the approval of the Community Development Department.
The ordinance amending Chapter 18.28 of the Moses Lake Municipal Code entitled "C-1,Central
Business District Zone"was read by title only.
Joseph K.Gavinski, City Manager, explained that this amendment would allowcity staff to grant
permission to encroach into the city's right-of-wayorinto an easement.Such decision can always
be appealed to the City Council.
There was some discussion and it was the consensus of the Council that the ordinances be
amended to add "written"before permission.
Action Taken:Mr.Tracy moved that the firstreading of the ordinance be approved as amended,
seconded by Mr.Shinn,and passed unanimously.
The ordinance amending Chapter 18.32 of the Moses Lake Municipal Code entitled"C-2,General
Commercial and Business zone"was read by title only.
n
5998
CITY COUNCIL MINUTES July 8,2003
Action Taken:Mr.Tracy moved that the first reading of the ordinance be approved as amended,
seconded by Mr.Shinn,and passed unanimously.
RESOLUTION-BUILD ON UNPLATTED PROPERTY -PERFORMIX NUTRITION SYSTEMS //£(?•/)
A resolution was presented which would allow PerforMix Nutrition Systems to construct additional
storage tanks at 3146 Road N NE, Tax #12429. The propertyis located inthe Heavy Industrial
Zone.
The resolution allowing PerforMix Nutrition Systems to build on unplattedpropertywas readbytitle\^j only.
Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Dr.Covey,and
passed unanimously.
REQUEST TO CALL FOR BIDS -None
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION -None
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS
Mike O'Neill commended the staff of the Building and Planning Department on the great job they
do.
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
AMBULANCE
Joseph K.Gavinski,City Manager,stated that the city's 1987 ambulance needs costly repairs.The
city had about $140,000 in the budget forthe purchase of a new ambulance.After considering the
options,staff investigated the possibility of purchasing a "demonstrator"ambulance.With the
existing policy of purchasing used equipment with budgeted funds,the decision was made to
purchase the used ambulance for about $81,658.An additional $5,700 would be needed to paint
,the ambulance and install a radio and stretcher.This iswell within the budgeted funds.He pointed
\^J outthat even with the possibility of annexation tothe Grant County Fire District #5,thereis still
quite a time frame before that would take place and the city would be responsible for ambulance
service during that time.
Dr.Covey wanted to know the difference between a "demonstrator"ambulance and a used
ambulance.
Mr.Gavinski stated that it is a used ambulance but it is one of a kind.It is a 2002 model.
Dr.Covey pointed out that this purchase saved the city about $60,000 and he felt the decision to
purchase was a good one.
Mr.Pearce also felt this was a good decision since there is no guarantee that the city willtransfer
its fire and ambulance service to Grant County Fire District #5.
Mr.Shinn wanted to know if there is a limitation on how many such purchases can be made.
Mr.Gavinski pointed out that there is no limit on the number of items that can be purchased,
provided it has already been budgeted for.
Mr.Shinn mentioned that the ambulance service is not tied to the annexation of the city into the
Fire District #5 service area. He pointed out that the ambulance service is losing money and he
is concerned about continuing with a service that will cost the city money.He felt the Council
should have been informed about the possibility of purchasing the used ambulance priorto the
actual purchase.
u
There was some discussion by the Council and no action was taken.
INSURANCE
Joseph K.Gavinski,City Manager,stated that the city is now in the Cities Insurance Authority of
Washington (CIAW)pool and there is no requirement for brokerage services.Not using a broker
would save the city $8,500 inthe General Fund.The city's agreement withCIAWdoes state that
a fee will be charged for broker services but their Board of Directors has decided not to charge a
fee since that charge is already inside the insurance pool. He requested direction from Council on
whetherto pay Argus $8,500 for brokerage series orto allow CIAWto provide brokerage services
for no charge.
Mr.Pearce felt the city should deal with CIAW and save the brokerage fee.
Mr.Blessing feltthat Argus should be granted the opportunity to explain what they can do for the
city for the money they are being paid.
ZO/7
/opy
/oaV
5999
CITY COUNCIL MINUTES July 8,2003
Mr.Gavinski explained that a broker is needed when additional insurance is required.With a pool,
there is no additional insurance and so no broker is needed.
There was some discussion by the Council and it was determined that Argus should be invited to
the next Council meeting to explain what they will do for the city.
WELLFIELD SUPERFUND SITE
Joseph K.Gavinski,City Manager,stated that the city has the potential of being named as the
polluter of the Wellfield Superfund Site simply because the city owns property in that area.The
city has been informed by Safeco Property and Casualty Insurance Companies that they will help
the citywith its legal defense on this issue and the city should be reimbursed for allthe funds spent
so far.
The regular meeting was adjourned at 8:05 p.m.
ATTEST:
:inance Director
**>
"
~