Loading...
2003 08 26^J ^J u 6011 MOSES LAKE CITY COUNCIL August 26,2003 Council Present:Lee Blackwell, LarryTracy, Brent Reese,Steve Shinn, Richard Pearce,Ron Covey,and Chris Blessing MINUTES:Mr.Blessing moved that the minutes of the August 12 meeting be approved as submitted,seconded by Mr.Shinn and passed unanimously. Mr.Pearce moved that the minutes of the August 6 special meeting be approved as submitted, seconded by Mr.Tracy, and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Dr.Covey moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Reese,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of August 26,2003 for the funds listed below are approved in the amount of $216,836.88. GENERAL FUND STREET EQUIPMENT LEASES 1998 REFUNDING GOB STREET IMPROVEMENT PARK &REC.IMPROVE. WATER/SEWER 1994 BOND FUND W/S CONSTRUCTION Prepaid Claims:Prepaid claimsapproved bytheCity Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council has been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $77,662.74 for all funds. $59,741.53 W/S LEASES 2,173.47 4,398.65 SANITATION FUND 7,531.44 4,349.44 AIRPORT 35.00 303.50 AMBULANCE SERVICE FUND 8,602.94 5,452.45 AMBULANCE DEBT SERVICE 309.86 18,348.36 SELF INSURANCE 300.00 53,692.11 CENTRAL SERVICES 7,542.30 185.30 EQUIPMENT RENTAL 29,471.98 10,874.70 BUILD MAINTENANCE 3,523.85 TOTAL $216,836.88 GENERAL FUND STREET WATER/SEWER $2,495.44 W/S CONSTRUCTION 74,865.63 22.19 AMBULANCE SERVICE FUND 81.34 58.90 EQUIPMENT RENTAL 139.24 TOTAL $77,66274 Claim Checks:Checks 20268 through 20492 issued August 13,2003 through August 21,2003 were approved for payment at the Council meeting held on August 26,2003 in the total amount of $2,153,645.32. Payroll:The payroll issued on August 15,2003 having been approved pursuant to the rule of the CityCouncil set forth in Moses Lake Municipal Code 3.42.040,was paidby checks 32360 through 32525 in the total amount of $79,835.64. EMPLOYEE PRESENTATIONS/AWARDS -None CONSENT AGENDA Accept Work -Lauzier Concession:MRM of Ellensburg has completed work on the Lauzier /0L/"7 Concession Building.Staffrecommended the work be accepted and the 45-day lien period entered into. Accept Grant -Municipal Airport:The Washington State Department of Transportation,Aviation /OOip Division,has offered the city a grant in the amount of $16,945.The city will have to contribute approximately $1,600 as a match.The funds will be used to establish new tie down sites at the MunicipalAirport.Authorization was requested for the City Manager to sign the grant agreement. Resolution - Accept Easement -ASPI Commerce Park South Short Plat:A resolution was /0/3 presented which accepts an easement from the North American Foreign Trade Zone Industries, L.L.C. for future road and public utilities on the ASPI Commerce Park South Short Plat. Resolution -Accept Easement -ASPI Commerce Park South Short Plat:A resolution was /O /3 presented which accepts an easement from Patton Industrial Association for future road and public utilities on the ASPI Commerce Park South Short Plat. Resolution -Accept Grant - Police Department:A resolution was presented which accepts a Law Enforcement Block Grant from the Bureau of Justice Assistance Program in the amount of $12,400.The city will have to provide approximately $1,240 as a match.The funds will be used to purchase equipment. Action Taken:Mr.Pearce moved that the Consent Agenda be approved,seconded by Dr.Covey, and passed unanimously. //?? /oW IQF7 6012 CITY COUNCIL MINUTES August 26, 2003 COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS CONSOLIDATED DISPOSAL Mark Wash,General Manager,Consolidated Disposal Services,requested time before the Council to discuss garbage service inareas annexed by the city and the city's current garbage contract. He stated that he would like an opportunity to bid onthe city's garbage contract when it comesup f) for renewal in 2004. Healso pointed outthat Consolidated hasthe right to collect garbage in any area annexed bythe cityfor7 years afterthe annexation. Hewouldliketo discuss the relationship between the city and Consolidated Disposal concerning these two issues. There was some discussion and no action was taken by the Council. /0/6'BRAND IDENTITY Casey Cram presented additional information on the proposed Brand Identity and Graphic Modernization.She mentioned that 258 voteswere cast on the proposed logos -139 forthe heron, 113 for the fun in the sun,and 5 for heritage meets modern.The heron has been refined and the original colors changed to the colors used for the fun in the sun logo. There was some discussion concerning the projectand itwas pointed outthat this will not replace the existing city logo but will be used as a unifying symbol. Action Taken:Mr.Pearce moved that brand identity concept #1,the heron, be adopted with the color scheme from concept #2,seconded by Dr.Covey. Richard Beeson,3010 Peninsula Drive,#120,pointed out that this proposal is not the official city logo and wanted to know how it would be used and who would pay for it. Dr.Covey stated that this proposal,ifadopted,could be used by different entities on signs,t-shirts, mugs,etc.to promote Moses Lake by using a unified theme and those entities would pay for that. The motion passed unanimously. ORDINANCE -JUNIPER DRIVE VACATION -1st READING/PUBLIC HEARING David Olson,Administrator,Moses Lake Clinic,requested the vacation of that portion of Juniper Drive adjacent to their property between Hill Avenue and Cherry Avenue. Gilbert Alvarado,Community Development Director,gave the Council some background on the proposed vacation.He mentioned that the Clinic held a meeting with the neighbors to obtain their input.The city has received comments from John Luke McKean,Ronald R.Cone,the Planning Commission,the PUD,Cascade Natural Gas,the Fire Marshal,the PublicWorks Superintendent, and the Municipal Services Director. Mr.Olson stated that the Clinic has treated about 165,000 people since the beginning of the year and many of them are elderly and not extremely mobile. Fortheir safety,additional parking is needed.A neighborhood meeting was held with about 30 people in attendance.Some people were in favor and somewere opposed.Some of the issues discussed were on-street parking and speeding on Juniper. Vacating this portion of Juniper Driveand providing additional parking will increase the safety forthe residents and the users of the Clinic.Hopefully by using the vacated portion of Juniper Driveforadditional parking,the on-street parking will be reduced. The public hearing was opened. Action Taken:Mr.Tracy moved that the remarks made by Mr.Olson be included in the public testimony and that the following letters be included inthe publicrecord:letterfromthe Community Development Director dated August 20, 2003; letter from John Luke McKean dated August 18, 2003;memo from the Municipal Services Director dated August 14, 2003; email from Ronald R. Cone dated August 11,2003; letter from Robert Bernd, Planning Commission Chairman,dated August 21,2003; letter from the PUD dated August 7, 2003;memo from the Fire Marshal dated August 6, 2003;memo from the PublicWorks Superintendent dated August 4, 2003;memo from s~\ City Engineer dated August 18,2003;thenote from Cascade Natural Gasdated August 1,2003;' letter from Gilbert Alvarado to David Olson dated July 16,2003;the letter and map from David Olson dated June 16,2003;the letter from David Helms dated June 12,2003;and the letter from David Olson dated October 11, 2002;seconded by Mr.Blessing,and passed unanimously. John Luke McKean, 704 E. Olive,explained that he expressed his concerns in his letter. He felt that closing Juniper would create an inconvenience for those using the day care now existing on Juniper as well as the other professional offices in the area. Jo Aiken,903 Juniper,stated that the clinic is operating with a conditional use permit in a residential zone and should not be allowed to disrupt the existing residences and businesses. Currently Juniper and Hawthorne are the only two north/south through streets forthis area.The limited ingress and egress inthis area creates problems for emergency responses.The increasing r^ 6013 CITY COUNCIL MINUTES August 26,2003 traffic is a danger to pedestrians.She was also concerned about whether or not the city could provide adequate sewer andwaterservicetothe area.She pointed outthat closing Juniper would reroutetrafficdown Oliveto Pioneerwhich isvery steep and can be treacherous inthe winter.She was opposed to the vacation of Juniper Drive. Mike Brown,827 Kiefer Drive,stated that there is limited access intothis area and was concerned about the increased traffic. He pointed out that the clinic is a conditional use in a residential neighborhood and he is concerned aboutthe increasing traffic whichwoulduse Olive Avenue if Juniper were vacated.He suggested that a traffic study be required. i i Mary Newman,952 Juniper,statedthatthe traffic on Juniper has increaseda greatdealsincethe v--/Clinic was constructed.She mentioned thatifJuniper is vacated the residents in the area will only haveto goaroundone blockto reach Hill Avenue. Any growth inacommunity causes change and she felt this would be a small change.She mentioned that traffictravels fast on Juniper and she feltthat vacating Juniper Drive would helpwiththe speeding and would spread the trafficaround the neighborhood. Jennifer Harrington,953 Juniper, stated that the traffichas become terrible because of all the medical facilities inthe area.She stated that there are many delivery trucks as well as a great deal of speeding traffic.She feltthat vacating Juniperwould help alleviatethis problem. Richard Beeson,3010 Peninsula Drive,#120,stated that he parks on Juniper when he uses the Clinic. Hewanted to know how many parking spaceswould be created with the vacation of Juniper Drive,ifpeople coulddrivethrough the proposed parkingarea,why the clinicwould not be required to pay full priceforthe vacated street, and why the ad inthe paper could not be largerforsuch an important item. Diana Ecret,employee of Clinic,stated that the vacating of Juniper Drivewould be of a benefit to the patients as well as the surrounding neighborhood. Pat Neil, 956 Juniper,stated that there are days when the streets are lined with cars and it is obviousthat the Clinic does not have enough paring.She pointed out that Juniper is not a through street.She felt that the campus-type atmosphere proposed by the Clinic may be an asset to the area but also feltthat some way should be provided to access Highway 17 and Pioneer Way.She also felt that a traffic study should be conducted. <j Arnold Rhodes,926 Ironwood,pointed out that additions to the Clinic will increase the traffic in the area and that problem has not yet been addressed. Rick Horrigan,physician with the Clinic,stated that the Clinic will not be building on the vacated portion of Juniper Drive because of the existing utilities.That area will only be used for parking. He felt that the vacation would decrease traffic since it would eliminate a thoroughfare. Action Taken:Dr.Covey moved that the public hearing be closed,seconded by Mr.Reese,and passed unanimously. There was some discussion and the Council felt a traffic study should be conducted. Action Taken:Mr.Pearce moved that this item be tabled until a traffic study is conducted by the Clinic,seconded by Mr.Tracy,and passed unanimously. ORDINANCES AND RESOLUTIONS ORDINANCE -AMEND POLICE RESERVES -2ND READING An ordinance was presented which formalizes the city's practice with regard to providing funds for police reserves and fire volunteers based on the number of shifts they work. The ordinanceamending Chapter 2.84 ofthe Moses Lake Municipal Codeentitled "Police Reserve" was read by title only. Action Taken:Dr.Covey moved that the second reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. REQUEST TO CALL FOR BIDS ^J DUMP TRUCK/SANDER Staff requested authorization to call for bids for the conversion of the aquatech sewer vacuum truck,which has been replaced,into a dump truck with a snow plow and sander.When the cab and chassis of the dump truck wear out,the equipment will be installed on a newer cab and chassis.Itis estimated that the city will save about $65,000 by using the existing cab and chassis. There was some discussion by the Council on the need for this equipment. Action Taken:Mr.Shinn moved that bid for the conversion ofthe aquatech sewer vacuum truck be deferred until the 2004 budget,seconded by Mr.Blessing,and passed unanimously. /OfA JO/7 Iff* )D)°A 6014 CITY COUNCIL MINUTES August 26, 2003 REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION DRIVEWAY VARIANCE -CENTRAL SCHOOL SHORT PLAT Brad Brisbine,MJ Neal Associates,requested a variance to the Community Standards inorderto construct four driveways to access the plat,construct a bus turnout along Fifth Avenue,and not extend the sewer main along Balsam Street and Chestnut Street.Staff has no concerns with the variance requests as all the property inthe area is already served by sewer. Mr.Blessing declared a conflict of interest and exited the room. Brad Brisbine, architect for the project,stated that the variance requests should also include deferment ofthe water main construction as all properties are already served bywater.There are four driveways requested - one is for access to the dumpster,one on Fifth Avenue,and two on Chestnut Street,one of which is for a future development. Gary Harer, Municipal Services Director,stated that there are 4"water mains on Balsam and Chestnut that were installed many years ago. Ifadditional fire flow is needed,the citywould be responsible for upsizing either of those water mains from a 4"main to an 8" main. There was some discussion by the Council. Action Taken:Mr.Tracy moved that the a variance be granted to allowfourcurb cuts - one on 5th Avenue for the main entrance,one on Chestnut Street as a secondary access,one on Chestnut Street for a future building, and one on Balsam Street to access the dumpster;a variance be granted to the requirement to replace or extend the water main on Chestnut Street;a variance be granted to the requirement to install sewer on Balsam Street,and a variance be granted for the construction of a bus turnout on Fifth Avenue,seconded by Mr.Shinn,and passed unanimously. RESOLUTIONS -INTERFUND LOANS Resolutions were presented which provide for refinancing the interfund loans from the Sanitation Fund to the Ambulance Fund and the Central Drive LID #58 Fund and from the Self Insurance Fund to the Crestview Drive LID 27 Debt Service Fund. The resolution authorizing an inter-fund loan to the Central Drive LID#58 Fund from the Sanitation ,^-v Fund was read by title only.'' Mr.Shinn stated that he was concerned about loaning $586,351.98 from the Sanitation Fund to the LID fund for seven years at 1.5%.He felt more information was needed on the status of the Sanitation Fund and any additional funds required on the LID. Ron Cone,Finance Director,explained the reasons for refinancing the inter-fund loans. There was some discussion by the Council. Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Pearce. Mr.Shinn did not feel that a 7-year term is fiscally prudent. Mr.Blackwell pointed out that staff has recommended this action to reduce the interest rate. The motion passed with Mr.Shinn opposed. The resolution authorizing an inter-fund loan to the Crestview Drive LID 27 Debt Service Fund 282 from the Self Insurance Fund 503 was read by title only. Action Taken:Mr.Blessing moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. The resolutionauthorizing an inter-fund loanto theAmbulance Fund#498 from the Sanitation Fund #490 was read by title only. Action Taken:Mr.Tracy moved that the resolution be adopted,seconded by Mr.Pearce,and r~^ passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS SINKIUSE SQUARE Richard Beeson,3010 Peninsula Drive,#120,requested clarification on the proposed elimination of parking space at Sinkiuse Square. Itwas explained that the proposed changes to Sinkiuse Square are conceptual and no request for changes have been presented to the Council. n 6015 CITY COUNCIL MINUTES August 26,2003 INDUSTRIAL ZONE -CONDITIONAL USE PERMITS Cliff Harden wanted to know why a conditional use permit is required at the Moses Lake Industrial Park on Wheeler Road for every new business,even though they are the same as existing businesses. Gilbert Alvarado,Community Development Director,explained that the staff has drafted an ordinance which lists permitted land uses in the Light Industrial Zone.That would eliminate the need for a conditional use permit for every use inthe industrial zones.That ordinance has not yet been adopted bythe Council.The onlyoptions available at the present time are for Mr.Harden to applyfor a conditional use permit,wait until the ordinance is adopted, or request the Council to make an exception and issue a building permit. There was some discussion by the Council and staffwas directed to provide a listof permitted uses in the Light Industrial Zone. COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS AMBULANCE REPORT The ambulance report for July 2003 was presented. INVESTMENT REPORT The investment report shows that the city received $72,090.50 ininvestment income for July 2003. SALES TAX/TRANSIENT RENTAL INCOME ., Joseph K.Gavinski,City Manager,reported that the city received $254,647.53 in sales tax and rTZf'- $26,419.86 in transient rental income for July 2003.;/ EMS RESPONSE AREAS Joseph K.Gavinski,City Manager,explained that Grant County Fire District #5 has sent a letter requesting a meeting to discuss coordinating EMS response areas and service.He suggested that such a meeting take place after the second EMS license is issued by the Department of Health. He mentioned that there may still be some unresolved issues regarding the North Central Regional EMS Plan and the license would be for that service area. Mr.Shinn felt that it was the direction of the Ambulance Committee to resolve some of these issues and felt that a meeting should be held as soon as possible. Mr.Blessing pointed out that Grant County 5 may not be the recipient of the new license and so a meeting should be delayed until that is known. There was some discussion by the Council and staff was directed to send a letter to Grant County 5 scheduling a meeting in the future. The regular meeting was adjourned at 9:40 p.m. Mayor /osV //39 ZOOS