2003 09 09u
6016
MOSES LAKE CITY COUNCIL
September 9,2003
Council Present:Lee Blackwell, LarryTracy,Brent Reese,Steve Shinn,Richard Pearce,Ron Covey,
and Chris Blessing
MINUTES:Mr.Blessing moved that the minutes of the August 26 meeting be approved as
submitted,seconded by Mr.Shinn and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved,
seconded by Dr.Covey,and passed unanimously.
Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those
expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a
listing which has been made available to the City Council.
Claims:The vouchers included on the below list as modified by the Council and noted upon said list
for the Council meeting of September 9,2003 for the funds listed below are approved in the amount
of $622,833.26.
GENERAL FUND $78,536.99 SANITATION FUND 74,860.92
TOURISM ACTIVITIES 2,000.00 AIRPORT 499.68
PATHS AND TRAILS 32.00 AMBULANCE SERVICE FUND 706.52
STREET 45,364.73 AMBULANCE DEBT SERVICE 1,123.11
STREET REPAIR/RECON 151,960.50 SELF INSURANCE 1,366.90
EQUIPMENT LEASES 3,626.93 CENTRAL SERVICES 10,060.17
WATER/SEWER 38,467.67 EQUIPMENT RENTAL 37,338.87
W/S CONSTRUCTION 60,870.23 BUILD MAINTENANCE 114,272.15
W/S LEASES 1,745.89 TOTAL $622,833.26
Prepaid Claims:Prepaid claims approved by the City Manager according to the process established
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council
has been recorded on a listing which has been made available tothe City Council.The claims listed
below are approved in the amount of $36.34 for all funds.
GENERAL FUND $23.17
WATER/SEWER 13.17
TOTAL $36.34
{^J Prepaid Claims:Prepaid claims approved by theCity Manager according tothe process established
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council
has been recorded on a listing which has been made available to the City Council.The claims listed
below are approved in the amount of $31.86 for all funds.
GENERAL FUND $31.86
Claim Checks:Checks 20493 through 20660 issued August 27,2003 through September 5,2003
were approved for payment at the Council meeting held on September 9,2003 in the total amount
of $1,181,231.38.
Payroll:The payrollissued on August 29,2003 having been approved pursuant to the ruleof the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 32527 through 32686
in the total amount of $75,504.88.
Payroll:The payroll issued on August 29,2003 having been approved pursuant to the ruleofthe City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 32687 through 32693
in the total amount of $1,883.14.
EMPLOYEE PRESENTATIONS/AWARDS -None
CONSENT AGENDA
Resolution -Accept Donation -Wal-Mart:Aresolution was presented which accepts $100 from the JOV^
Moses Lake Wal-Mart Foundation.The funds are to be used for the Special Olympics Program.
Resolution -Accept Easement -Skaua:A resolution was presented which accepts an easement on JO/SiJSixthStreetfromEricSkaug,etal for municipal purposes.
Action Taken:Mr.Pearce moved that the Consent Agenda be approved,seconded by Mr.Reese,
and passed unanimously.
COMMISSION APPOINTMENTS -None
CONSIDERATION OF BIDS -None
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
DANO -REAL ESTATE .~
Garth Dano has offered approximately 4.75 acres of land for the purpose of establishing a park <r^
adjacent to Paxson Drive near the Catholic Church.A-*'
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CITY COUNCIL MINUTES September 9,2003
Joseph K.Gavinski,City Manager,stated that to accept the giftthe city needs to adopt a resolution
of acceptance andthen deeds can be drafted for the transfer. There isabout$6,300 inreimburse
ments owing when the property isconnected to sewer. The 4.75 acres isthe size ofa neighborhood
park andthe land is inthe areawhere the cityhas discussed the need for additional parkimprove
ments because of additional residential development.
Action Taken:Mr.Shinn moved that the donation from the Dano family be accepted,seconded by
Dr.Covey,and passed unanimously.
jl^Le SNOW REMOVAL -WANAPUM DRIVE
Richard Beeson,3010 Peninsula Drive,#120,requested the city contact the Department of {'
Transportation regarding theirwritten policy for snow removal on streets they own within the city's
jurisdiction.
Joseph K.Gavinski,City Manager,statedthatthe cityhas beentoldbythe Department ofTranspor
tation thatthey have nowritten policy on snow removal.The position ofthe DOTisthatthe city has
the responsibility ofsnow removal andthe city's position isthat statutorily the DOTisresponsible for
snow removal.
Mr.Beeson requested that some action be taken by the Council and city.
Mr.Pearce pointedout that the city has attempted to resolve the issue with DOEto no avail atthis
time.
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Mr.Gavinski stated that the correspondence between the cityand DOTon this issue is availablefor
review at any time.
DEVELOPMENT FEES -HOLLOWAY
Kathleen Holloway,1920 W. Basin Street, objected to the $1,069 water and sewer development
charges assessed against her propertyat 1920 W. Basin Street. This charge was not revealed in
the title search.The bill was received after the transfer for the water/sewer account upon purchase
of the property.She stated that none of her other neighbors have been required to pay this
assessment.
Joseph K.Gavinski, City Manager, explained that a few years ago the city adopted a system
development charge forwaterand sewer and also established atime frameto payforthe connection
fees and open a utility account prior to the system development charges taking effect.Harley s~\
Brotherton was developing lots and paid a number of connection charges butdid not opena utility ''
account for 1920 W.Basin Street.When this property was developed,it was determined that the
utility system charges were due. He explained the matter to Mr.Brotherton in May 2003 but Mr.
Brotherton took no action until recently.
There was somediscussion by the Council and itwas feltthat this isan issue between Mr.Brotherton
and Ms.Holloway.It was the consensus of the Council that the account be retrieved from the
collection agency and no action against Ms. Holloway be taken for six months.
ORDINANCES AND RESOLUTIONS
/OJf ORDINANCE -AMEND WATER/SEWER CONNECTIONS 1st READING
An ordinance was presented which establishes a reimbursement for the water main installed along
Kittelson Road and Road L.The reimbursement would be collected when the property is either
platted or a connection is made to the property.
The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and
Sewer Connections"was read by title only.
Gary G.Harer,Municipal Services Director,explained that the Department of Natural Resources has
requested that reimbursement be required at the time of the issuance of a building permit due to
funding constraints.
Al Willis stated that because the city eliminated the requirement to pay the reimbursement upon
application for a building permit,he can add on to his mini storage units and install a fire hydrant
without having to pay reimbursement costs.He was not opposed to the ordinance.
David Sparks stated that he has 300'on Road L and would not have to pay the reimbursement until
the property is connected or platted.
Action Taken:Mr.Shinn movedthatthe first reading ofthe ordinance be adopted with the stipulation
that language be added to the ordinance to provide the reimbursement will be deposited in the
water/sewer construction fund,seconded by Mr.Tracy,and passed unanimously.
flAb'/j RESOLUTION -BUILD ON UNPLATTED PROPERTY -COLUMBIA BEARING
A resolution was presented which would allow Stanley O.Jorgensen,etal (Columbia Bearing)to
constructan addition to the existing building at 721 E.Broadway.The property is zoned C-2,General
Commercial and Business,and is unplatted.
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CITYCOUNCIL MINUTES September 9,2003
Kraig Jorgensen,representing the project,stated that they are in the process of purchasing the
property behind their existing property and as soon as the papers are signed,the platting process
will begin.
The resolution allowing Stanley O.Jorgensen etal to build on unplatted property was read by title
only.
Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Dr. Covey,and
passed unanimously.
REQUEST TO CALL FOR BIDS
WELL 18 PUMP HOUSE
Staff requested authorization tocall for bids for theinstallation of the pump,motor valving and piping,'
and construction for a pump house.
Action Taken:Mr.Pearce moved that staff be authorized to call for bids,seconded by Mr.Tracy,and
passed with Mr.Shinn abstaining.
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
CARL T.AHLERS PARK SHORT PLAT -VARIANCE
The city has requested a variance to the requirement to install sewer along Dogwood Street and
Third Avenue.The surrounding properties are served from existing sewer mains located in the
alleys.
Action Taken:Mr.Blessing moved that the variance request be granted,seconded by Mr.Shinn,
and passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS
WEED CONTROL
Richard Beeson,3010 Peninsula Drive,#120,pointed out that 402 S.Balsam is a rental property
owned by the city and he felt the yard needed to be taken care of.
Joseph K.Gavinski, City Manager,stated that upkeep of the yard would be the responsibility of the
tenant and if he is not meeting those responsibilities,the city will take the appropriate action.
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
SALES TAX/TRANSIENT RENTAL INCOME
Joseph K.Gavinski, City Manager,reported that the city received $249,897.03 in sales tax and
$34,781.48 in transient rental income in August 2003.
INVESTMENT REPORT
The investment report shows that the city received $21,728.50 in investment income for August /&03
2003.
CODE ENFORCEMENT UPDATE
Joseph K.Gavinski,City Manager,explained that staff has been working on additional code J'
enforcement regulations in response to information received at the Council/staff retreat.
There was some discussion and the Councilfeltthat the publicand the Planning Commission should
be involved in the drafting of these regulations.
RETIREMENT
Joseph K.Gavinski,City Manager,stated that Jerry Thaut,Park and Recreation Director,will be
retiring on September 24, 2003. Hisretirement party will be September 18.
The regular meeting was recessed at 8:05 p.m.and the Council met in an executive session to
discuss potential litigation.The executive session was adjourned at 8:30 p.m.and the-cegular
meetingwas reconvened. The regular meetingwas adjourned at 8:30 p.m.
ATTEST:Mayor
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