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MOSES LAKE CITY COUNCIL
September 23,2003
Council Present:Lee Blackwell, Larry Tracy,Brent Reese,Steve Shinn,Richard Pearce,Ron
Covey,and Chris Blessing
MINUTES:Mr.Blessing moved that the minutes of the September 9,2003 meeting be approved
as submitted,seconded by Mr.Shinn and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved,
seconded by Dr.Covey,and passed unanimously.
Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those
expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on
a listing which has been made available to the City Council.
Claims:The vouchers included on the below list as modified by the Council and noted upon said
list for the Council meeting of September 23,2003 for the funds listed below are approved in the
amount of $667,111.76.
GENERAL FUND $49,158.62 SANITATION FUND 38,758.36
TOURISM ACTIVITIES 5,990.30 AIRPORT 29.91
STREET 27,209.42 AMBULANCE SERVICE FUND 2,375.09
STREET REPAIR/RECON 10,663.14 AMBULANCE DEBT SERVICE 1,767.86
EQUIPMENT LEASES 2,725.27 SELF INSURANCE 218,481.00
WATER/SEWER 224,171.22 CENTRAL SERVICES 5,637.09
W/S CONSTRUCTION 5,641.18 EQUIPMENT RENTAL 22,617.65
W/S LEASES 968.91 BUILD MAINTENANCE 30,916.74
TOTAL $667,111.76
Prepaid Claims:Prepaid claimsapproved by theCity Manager according to the process established
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved in the amount of $6,271.84 for all funds.
GENERAL FUND $24.84 BUILD MAINTENANCE 6,247.00
TOTAL $6,271.84
i i Prepaid Claims:Prepaid claims approved by theCity Manager according to the process established
^-^by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved in the amount of $572.56 for all funds.
GENERAL FUND $186.56 AMBULANCE SERVICE FUND 64.17
STREET 228.29 EQUIPMENT RENTAL 38.10
WATER/SEWER 55.47 TOTAL $572.56
Prepaid Claims:Prepaid claims approved bythe City Manageraccordingto the processestablished
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved in the amount of $1,410.85 for all funds.
GENERAL FUND $1,370,85 EQUIPMENT RENTAL 40.00
TOTAL $1,410.85
Claim Checks:Checks 20661 through 20837 issued September 8,2003 through September 18,
2003 were approved for payment at the Council meeting held on September 23,2003 in the total
amount of $1,543,866.83.
Payroll:The payroll issued on September 12,2003 having been approved pursuant to the rule of
the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 32694
through 32815 in the total amount of $58,170.82.
EMPLOYEE PRESENTATIONS/AWARDS
Parks and Recreation:Jerry Thaut,Parks and Recreation Director,was presented with a plaque
v J for more than 30 years of service tothe city.Mr.Thaut resigned as of September 24,2003.
Mr.Thaut expressed his thanks and appreciation for all the years he worked for the city and all the
efforts of the staff and Council over the years.
CONSENT AGENDA
Accept Work -Water Main Replacement Proiect -2003:J & K Earthworks has completed work
on the 2003 Water Main Replacement Project.The work should be accepted and the 45-day lien
period entered into.
Resolution -Accept Donation -All Star Enterprises.Inc.: A resolution was presentedwhich accepts
a $200 donation from All Star Enterprises Inc.The funds are to be used for parks and play
grounds.
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CITY COUNCIL MINUTES September 23,2003
]ty{lp Resolution -Accept Donation -Wal-Mart Foundation:Aresolution was presented which accepts
1 $100 from the Moses Lake Wal-Mart Foundation.The funds areto be used for the Parks and
Recreation T-Ball Program.
}Qt/Q'Resolution -Accept Donation -Garth Dano:Aresolution was presented which accepts approxi-JsjrfJ(p mately 4.75 acres of land from Garth Dano.The property is located adjacent to Paxson Drive and
'^isto be used for a public park.
lO^b Deferred Compensation:Authorization was requested for the City Manager to excute the
1 amendment tothe city's Hartford deferred compensation plan.
//)-O Grant County Economic Development Council:Authorization was requested for the City Manager
to sign an agreement with the Grant County Economic Development Council has to increase the
city's contributionfrom $15,000 to $23,000 inorderto aidthe District inits economic development
efforts for the city.
Action Taken:Mr.Blessing moved that the Consent Agenda be approved,seconded by Mr.Tracy,
and passed unanimously.
COMMISSION APPOINTMENTS -None
CONSIDERATION OF BIDS -None
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
LAKESIDE DISPOSAL
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Bob Bernd,Lakeside Disposal &Recycling Co.,stated that Lakeside Disposal has provided the
city's garbage service for 19 years. He mentioned that prior to Lakeside obtaining the contract,
there was a great deal of controversy and problems with garbage disposal. He stated that inthe
19 years of theirservice they have attempted to not only provideservice but to be innovative and
established recycling programs and the spring clean-up program. The city has one of the lowest
garbage rates inthe state and he is proposing to automate the city's residential pick-up program
and requested the cityto use the reserve fundsto purchase the containers. With this program the
rate to the residential accounts could be lowered and Lakeside would maintain and replace any
equipment needed.He requested that the citycontinue its contractwith Lakeside Disposal.
BobTrask, P.O. Box 1075,supported the request to continue the garbage contractwith Lakeside
Disposal.f)
Marietta Getz,619 Lystil,worked for Lakeside for6.5 years,stated that Lakeside and the city has
a good working relationship and was in favor of retaining that. She mentioned that Lakeside is
committed to making the city a better and cleaner place to liveand work.
Rick Kehl,5258 Ridgeview Drive,Lakeside Optical,stated thatthe previousgarbage collectorwas
very difficult toworkwith andthere has been amarkedimprovement in the servicesince Lakeside
was awarded the contract. He would be in favor of the city continuing that relationship.
Gary Pederson, owner of two businesses intown,stated that the previous contractorwas very
difficult toworkwithand itwas difficult to keep areas clean.They have received good service from
Lakeside and the dumpsters are well maintained and replaced when needed.He felt the
businesses and residential areas are much better since Lakeside was awarded the garbage
contract.
Kraig Jorgenson, 2226 S. Beaumont, stated that the garbage service greatly improved when
Lakeside was awarded the garbage contract and their cardboard recycling has been an asset to
their company. He was in favor of retaining Lakeside Disposal as the city's garbage service
provider.
RyanGraves, Boysand Girls Club,statedthatLakeside Disposal notonlyprovidesgarbageservice
butitsemployees contributetothe cityby servingoncommunity boardsand non-profit and service
organizations.
Eddie Westmoreland,DivisionVice-President for Waste Connections,stated thatthey purchased
Lakeside Disposal in2000 and at that time were impressed withthe good jobthat Bob Bernd had
done with the company.Mr.Bernd isthe manager ofLakeside and isempowered tomakethe day ^-s
to day decisions of the business.He stated that they are willing to make the investment in
equipment and rolling stock to improve the service and requested the Council to give serious
consideration to renewing the contract with Lakeside Disposal.
Mr.Tracy wanted to know the reason for the 10 year extension.
Mr.Bernd stated that because ofthe investment required to purchase new equipment,there needs
to be a long period of time to amortize the cost. He pointed out that because of the cost of
equipment,10 year contracts are the norm and 20 year contracts are not unheard of.
Dr.Coveywanted to know some of the problems with the previous garbage contractor and the type
of service being provided by Lakeside Disposal.
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CITY COUNCIL MINUTES September 23,2003
Joseph K.Gavinski,City Manager,statedthatcity staffspenta lot oftime dealing with sanitation
and garbage collection issues. Those problems virtually disappeared when the contract was
awarded to Lakeside Disposal.
Action Taken:Mr.Shinn moved that a committee of staff and no more than two council members
negotiate with Lakeside Disposal for a newcontract onterms acceptable to both parties and the
contract be brought back to the Council for approval,seconded by Mr.Tracy,and passed
unanimously.
Mr.Tracy and Mr.Shinn volunteered to serve onthe garbage contract committee.
SNOW REMOVAL -WANAPUM DRIVE
Richard Beeson,3010 Peninsula Drive,#120, requested the Council take action to ensure that
snow removal is performed on Wanapum Drive from Lakeshore Drive to Peninsula Drive during
the 2003 -2004 winter season.
Mr.Pearce pointed outthat in the pastthe cityhas plowed itsstreets, the county plows itsstreets,and the Department of Transportation plows its streets.He did not feel the Council should
establish who wouldbe responsible for the plowing of named streets.Wanapum is a state street
and the Department of Transportation is responsible for snow removal on that street.
Dr.Covey pointed outthatWanapum is notthe responsibility ofthe city.
No action was taken.
CONCERT SERIES -GRANT COUNTY TOURISM
The Grant County Tourism Committeesupportsthecity'sCentennial Theater Free Concert Series
as itenhances the entirecounty. They requested thatthe program notbe cut and invited the city
to apply for the matchingfunds program throughGrantCounty Tourism.
Bob Russell, GrantCountyTourismCommittee, stated thatthe Committee feels the concertseries
isa benefittothe entirecounty and is urging the cityto retain it.The Committee requested the city
apply forthe matching funds program inorderto continue the concerts.
Terese Schrom, Grant County Tourism Committee,stated that Moses Lake is perceived to be a
family oriented community because of the aquatic center, ice skating rink,museum, and the
\^J concert series.She urged the Council todowhatever necessary to retain the concert series as it
is a benefit not only to Moses Lake but the entire county.
Dr.Covey requested additional information on the matching fund program.
Mr.Russell stated that itis funded from the 2%tourism money.The Committee uses a matching
fund criteria in order to stretch the funds as much as possible.
Ms.Schrom stated that last year there was approximately $50,000 available and they used it for
the Dry Falls Interpretive Center,advertising,etc.
Mr.Tracy wanted to know if the city could request matching funds for the fireworks display.
Ms.Schrom stated thatthe fireworks display would have to be shown to be a tourist event and she
recommended that the city submit a proposal.
Action Taken:Mr.Pearce moved that staff be directed to submit a proposal to the Grant County
Tourism Committee for matching funds for the concert series and the fireworks display,seconded
by Dr,Covey,and passed unanimously.
ORDINANCES AND RESOLUTIONS
ORDINANCE -AMEND WATER/SEWER CONNECTIONS 2nd READING
An ordinance was presentedwhich establishes a reimbursement for thewater main installed along
Kittelson Road and Road L.The reimbursement would be collected when the property is either
platted or a connection is made to the property.
The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and
Sewer Connections"was read by title only.
Action Taken:Mr.Shinn moved that the second reading of the ordinance be adopted,seconded
by Mr.Reese,and passed unanimously.
RESOLUTION -BUILD ON UNPLATTED PROPERTY -WELL 18
A resolution was presented which would allow the city to construct a pumphouse for Well 18
located on Wheeler Road.
Gary Harer,Municipal Services Director,statedthatthe short plat hasbeen submitted butthe city
would liketo begin construction prior to completion of the platting process.
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CITY COUNCIL MINUTES September 23, 2003
The resolution allowing the City of Moses Laketo build on unplatted property was readbytitleonly.
ActionTaken:Mr.Tracy moved that the resolution be adopted,seconded by Mr.Reese,and
passed unanimously.
REQUEST TO CALL FOR BIDS -None
REFERRALS FROM COMMISSIONS
DEVELOPMENT REGULATIONS
The new and amended development regulationshave been reviewed and the Planning Commis
sion has recommended thatthey be adopted.These development regulations are required to be
adopted withinone year of the adoption of the Comprehensive Plan.
Gilbert Alvarado,Community Development Director,explained that ordinances to adopt the
development regulations have not been submitted to the Council at this time because no decision
can be made by the Council at this meeting. The citywas to have adopted these development
regulations by September 16.Because the city needed additional time to complete its review, an
extension was requested and in that request itwas declared that the Council would adopt the
regulations by October 14, 2003. The Washington State Office of Community Development has
60 days by statute to review the documents.In order to comply with the order from the Eastern
Washington Growth Management Hearings Board, the development regulations have been
presented to the Council at the September 23 meeting. The 60 day extension granted by the
Board gives the city until November 17, 2003 to adopt the regulations. He mentioned that on
September 29 the regulations will be sent out to other agencies forreview and the Determination
of Non-Significance will be issued. He mentioned that Titles 16 and 20, which are partof the
development regulations have already been adopted by the Council.He explained that because
of the time frames, the Planning Commission was unable to hold a public hearing on these
regulations,so any public comment will be before the Council.
There was some discussion and itwas the consensus of the Councilthat a study session be set
withthe Planning Commission and the publicfor October 7 at 6:30 p.m. inthe Council Chambers.
Staff was directedto inform those persons who have attended the Planning Commission meetings
and any one else who has expressed an interest in the development regulations of the study
session.
-d ORDINANCE - AMEND 18.32 -CARGO CONTAINERS -1st READING •-v
An ordinancewas presented which amends the requirements forthe placement of temporary cargo
containers to a one-time conditional use permit provided no changes take place from year to year.
Should anything change,such as location,number,etc., a new conditional use permit would be
required.
An ordinance amending Chapter 18.32 of the Moses Lake Municipal Code entitled "C-2,General
Commercial and Business"was read by title only.
Action Taken:Mr.Reese movedthatthe first reading ofthe ordinance be adopted and the second
reading and a public hearing be scheduled for the October 14 meeting,seconded by Dr.Covey,
and passed unanimously.
OTHER ITEMS FOR COUNCIL CONSIDERATION
COMMUNITY STREET AND UTILITY STANDARDS
Staff has completed the update to the Community Street and Utility Standards.The changes are
minor and reflect what is actually being done in the field.
Gary G. Harer,Municipal Services Director,stated that comments have been received from
Columbia Northwest Engineering and a meeting has been scheduled to discuss the issues.He
requested that the Council delay consideration of the Community Street and Utility Standards until
the next meeting.
Mr.Shinn feltthat the building association and some of the contractors should be notified of the
changes.
Staff was directed to notifythe building association and contractors who would be impacted bythe
changes to the Community Street and Utility Standards.
WATER SERVICE -JACKSON
Robert Jackson, owner of 2829 Westshore Drive,Stade Orchard Tract 95, has requested
permission toconnect to city water onWestshore Drive.The lot does not front onthenewright-of-
wayfor the newalignment ofWestshore Drive.Thenew alignment has created a lot between the
new and the original right-of-way ofWestshore Drive.Grant County has indicated thatthe original
alignment will not be vacated.The request isto extend a water service line across the original
right-of-way and the newly created lot.Staff would require that a water main be extended along
the original Westshore alignment to servicethe lot.
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CITY COUNCIL MINUTES September 23,2003
Gary G.Harer,Municipal Services Director,stated that there are two requests - one to connect to
city waterand the other is how to connect the lot to city water.The lot created because ofthe
realignmentofWestshore Drive is privately ownedand there isa mobile home currently onthe lot.
Robert Jackson,Cheney,stated that the same person owns the new lot as well as Lot 97. He
stated that Lot 96 is the only other lot that does not have water service.Lots 92, 93, and 94 are
all developed as one lot and there is an existing well to service that area. Lots 90 and 91 are
owned by the same person and water service is available to them.
There was some discussion bythe Council and staffwas requested to further research the issue.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS
FIREFIGHTERS
Dennis Beach, representing the InternationalAssociation of Firefighters,Local 2052,stated that
the FireDepartmentparticipated in a fund raising campaignforthe Muscular Dystrophy Association
at the intersection of Alder and Broadway.The $9,704 raised is double what was raised last year.
The City Manager,Joseph K.Gavinski,was instrumental in allowing the Fire Department to use
the intersection and they wished to thank him for his help.
Janet Worthington,District Director,Eastern Washington Chapter of the Muscular Dystrophy
Association,also expressed her thanks to the CityManagerfor allowingthe Firefighters to use the
Alder and Broadway intersection. She stated that majorfund raising forthe Muscular Dystrophy
Association nationwideisbyfirefightersand last year they raised over $18,000,000,with $140,000
in Eastern Washington.
COUNCIL QUESTIONS AND COMMENTS
BRAND IDENTITY
Mr.Blackwell stated that the city has received the information and discs for the new brand identity
for the city.The Council should determine how this should be used.
Joseph K.Gavinski,City Manager,stated that the graphics manual has been received and it
contains details regarding the work that was done and allthe files needed in order to reproduce the
logo. He suggested that the logo be copyrighted and a policy be established for its usage.If the
logo is used for a commercial purpose,a fee could be charged for that use.
There was some discussion and it was the consensus of the Council that the logo be copyrighted
and staff was directed to draft a policy and a fee schedule for the use of the logo.
CITY MANAGER REPORTS AND COMMENTS
AMBULANCE REPORT
The ambulance report for August 2003 was presented.
PARKS AND RECREATION DIRECTOR
Joseph K.Gavinski,City Manager,stated that SpencerGrigg,Asst.Parks and Recreation Director,
has been appointed as Interim Parks and Recreation Director.
CEMETERY
Joseph K.Gavinski,City Manager,stated that the city investigated the issue of the cemetery
property and it was discovered that the city has no ownership interest in any of the cemetery
property.There is still the clause that would allow the city to re-enter the property but it would be
a great burden to get to that point.The city will not pursue this issue any further.
BUDGET
Joseph K.Gavinski, City Manager,stated that the staff has been discussing the budget for 2004
and while the budget will be balanced,there are issues that the Council will have to discuss.This
will be a very tight budget and many vacant positions will not be filled.Other areas that will be
impacted are salaries,insurance,travel,and capital expenses.
The regular meeting was adjourned at 9 p.m.
ATTEST.JvTayof
Finance Director
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