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2004 01 06D 6060 MOSES LAKE CITY COUNCIL January 6,2004 Council Present:Ron Covey,Lee Blackwell, Brent Reese,Steve Shinn,Richard Pearce,Dick Deane,and Jon Lane ELECTION OF MAYOR/DEPUTY MAYOR Mr.Pearce nominated Ron Covey for Mayor,seconded by Mr.Shinn. The nominations were closed and Dr.Covey was unanimously elected Mayor. Mr.Lane nominated Richard Pearce as Deputy Mayor,seconded by Mr.Reese.The nominations were closed and Mr.Pearce was unanimously elected Deputy Mayor. MINUTES:Mr.Pearce moved that the minutes of the December 23,2003 meeting be approved as submitted,seconded by Mr.Blackwell,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS -None EMPLOYEE PRESENTATIONS/AWARDS -None CONSENT AGENDA -None COMMISSION APPOINTMENTS Planning Commission:Mr.Deane moved thatthe Council confirmBob Bernd's re-appointmentto /OOSl the Planning Commission,seconded by Mr.Shinn,and passed unanimously. Mr.Pearce moved that the Council confirm Rick Penhallurick's re-appointment to the Planning Commission,seconded by Mr.Blackwell,and passed unanimously. Park and Recreation Commission:Dr.Coveystatedthathe would like a recommendation from the /GT7/ Park and Recreation Commission on appointments to this Commission. Tourism Commission:Dr.Covey pointed outthatthere areno applicants atthistime for the one /a c/J!> vacant position. Airport Commission:Dr.Covey stated thatthere aretwoapplicants for the Airport Commission and /oo U> he would like a recommendation from the Airport Commission. Mr.Blackwell moved that Mr.Pearce be re-appointedto the Airport Commission as the Council's ex-officiomember,seconded by Mr.Reese,and passed with Mr.Shinn opposed. CONSIDERATION OF BIDS -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS -None REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION LODGING TAXADVISORY COMMITTEE p//5d -£ Dr.Covey stated thathe isthe chairmanofthe Lodging Tax AdvisoryCommittee and he will contact the members to see if they stillwish to serve on this committee. GRANT COUNTY HEALTH DISTRICT Dr.Covey stated that Mr.Blackwell has been representing the city on the Grant County Health District. Mr.Deane moved that Mr.Blackwell be affirmed as the Council's representative to the Grant County Health District,seconded,by Mr.Shinn,and passed unanimously. MULTI-AGENCY COMMUNICATION CENTER Dr.Covey stated that Mr.Shinn is currently representing the city on the Board ofthe Multi-Agency Communication Center and Mr.Blessing was the alternate. Mr.Shinn stated that he was appointed by the Council to the MACC in September 2002.The term of the appointment,as defined by the MACC by-laws,is a two year period.He mentioned that in orderto appoint someone elseto the MACC board priorto expiration ofthetwo yearterm,he would have to be formally recalled and cause must be shown.Ifit is the intent ofthe Council to appoint someone else to the MACC Board,he requested that cause be shown. Joseph K.Gavinski,City Manager,stated that the by-laws referenced by Mr.Shinn are part of an agreementthat no longer exists.The current agreement between the city and MACC,adopted in 2002,does not reference those by-laws,which were adopted under a former agreement.He felt that the by-laws would not applicable. /oo? //?3 Vfo /0<f* 6061 CITY COUNCIL MINUTES January 6,2004 Mr.Shinn felt that the by-laws are binding and he would like the Council to show cause why he should not serve out his appointed term. Dr.Covey stated that he felt a change in the city's representative to MACC is desirable based on the letter written by Mr.Shinn to the Department of Health, which he felt was in opposition to the position taken by the Council as a whole.While Mr.Shinn stated that he was writing the letter as an individual and not as a council member,the letter was written on letterhead that stated he is a Council member and it was signed as a Council member.Dr.Covey did not feel Mr.Shinn was representing the Cityof Moses Lake, as he was appointed to do, inthat letter,but was representing other entities.For that reason,he felt it would bein the bestinterest ofthe Council to appoint an ^B=k^individual who would represent the Council's position.fY Mr.Pearce felt that Mr.Shinn has other interests than the city's in mind and felt that some one else should be appointed to represent the city on the MACC Board. ActionTaken:Dr.Covey moved thatJoseph K.Gavinski,CityManager,be appointedas the City's representative and David Helms,Fire Chief,be appointed as the alternate,to the MACC Board, seconded by Mr.Reese. Mr.Blackwell stated that he was notcomfortablewiththe information providedbythe CityManager and also did not feel the response of the Mayor answered the questions posed by Councilman Shinn and he would be abstaining from voting. The motion passed with Mr.Shinn opposed and Mr.Blackwell abstaining. COUNCIL AGENDA -PLEDGE OF ALLEGIANCE Itwas suggested that the Pledge of Allegiance be added to the Council's agenda. There was some discussion and it was the consensus of the Council that the Pledge of allegiance be added to the agenda. Action Taken:Mr.Pearce moved that the Pledge of Allegiance be added to the Council's agenda, seconded by Mr.Blackwell,and passed unanimously. yOAS-HANDBOOK FOR COUNCIL Dr.Covey felt that Council members would benefit from a handbook containing the city's policies ^s. and procedures,information on conflict of interest,open public meetings act,whatisexpectedof vv - a Council member,and anything else that may be of interest to the Council.*~ Mr.Pearce suggested that information be included on Council requests to staff and Council communications. Dr.Covey stated that hewould like to meet with separately with Council membersto get their input on what should be included in this proposed handbook. It was the consensus of Council that a handbook should be established for Council members. /£</j COUNCIL/STAFF RETREAT Direction was requested from Council on whether to hold the Council/staff retreat on Friday and Saturday,February 6 and 7, or Saturday and Sunday,February 7 and 8.The retreat will be held in Moses Lake at the Convention Center. There was some discussion by the Council. Action Taken:Mr.Blackwell moved that the Council/staff retreat be held on Friday and Saturday, February 6 and 7 at the Convention Center in Moses Lake,seconded by Mr.Lane, and passed unanimously. Joseph K.Gavinski,CityManager,requested thatthe Council provide staffwith anyitemstheywish to have included for the discussion at the retreat.He also mentioned that the downtown development consultantswould like to make a presentation to the Council atthe retreat and also obtain input from the Council on downtown improvements. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS ~YA OUTSIDE CITY LIMITS COMMITTEE Mr.Pearce statedthatduring the election campaign hewas made aware ofthe concernsofpeople whoown businesses insidethe citylimits butwho liveoutsidethe citylimits.Those peoplearenot eligible to vote in city elections but are concerned about what happens within the city.He suggested that perhaps a committee ofthese typesof people could be established so that they would have an avenue inwhich to express theirconcerns and provideinputto the city. Mr.Blackwell pointed out that the meetings are open to the public and anyone is welcome to express theirconcerns. Hewas notsure that a committeewouldbe necessary. CITY COUNCIL MINUTES 6062 January 6,2004 Mr.Deane pointed out that many people may be reluctant to come to a formal Council meeting but may be more comfortable with a less formal avenue inwhich to express their concerns. There was some discussion and it was felt that the Council should discuss the idea further. CITY MANAGER REPORTS AND COMMENTS -None AWC LEGISLATIVE CONFERENCE Joseph K.Gavinski,City Manager,stated that the AWC Legislative Conference is scheduled for January 28 and 29. AnyCouncil member interested in attending should let staff know as soon as possible. The meeting was adjourned at 8:15 p.m. ATTEST:Ronald C.Covey,Mayor <^ -CrfLL- Ronald R.Cone,Finance Director /OO'