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6063
MOSES LAKE CITY COUNCIL
January 13,2004
Council Present:Ron Covey, Lee Blackwell,Brent Reese,Steve Shinn,Richard Pearce,Dick
Deane,and Jon Lane
PLEDGE OF ALLEGIANCE:The Mayor led the Council inthe Pledge of Allegiance.
MINUTES:Mr.Blackwell moved that the minutes of the January 6,2004 meeting be approved as
submitted,seconded by Mr.Pearce, and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved,
seconded by Mr.Pearce, and passed unanimously.
Vouchers auditedand certified bythe Finance Director as required by RCW 42.24.080,andthose
expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on
a listing which has been made available to the City Council.
Claims:The vouchers included on the below listas modified by the Counciland noted upon said
list for the Council meeting of January 13,2004 for the funds listed beloware approved in the
amount of $506,938.27.
GENERAL FUND $28,595.21 AIRPORT 634.47
STREET 30,095.31 AMBULANCE SERVICE FUND 2,314.76
STREET REPAIR/RECON 3,036.62 AMBULANCE DEBT SERVICE 2,072.25
EQUIPMENT LEASES 3,853.69 SELF INSURANCE 1,956.57
WATER/SEWER 50,091.57 CENTRAL SERVICES 35,997.15
W/S CONSTRUCTION 180,170.29 EQUIPMENT RENTAL 37,082.24
W/S LEASES 2,227.22 BUILD MAINTENANCE 25,642.38
SANITATION FUND 103,168.54 TOTAL $506,938.27
Prepaid Claims:Prepaid claims approved bythe City Manager according tothe processestablished
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved bythe City
Council has been recorded on a listing which has been made availableto the City Council.The
claims listed below are approved inthe amount of $2,717,777.29 for all funds.
-36.90
,,BUILD MAINTENANCE $2,717,814.19
^J TOTAL $2,717,777.29
Prepaid Claims:Prepaid claimsapprovedbythe City Manager according tothe processestablished
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made availableto the City Council.The
claims listed below are approved inthe amount of $8,859.61 for all funds.
GENERAL FUND $8,859.61
PrepaidClaims:Prepaidclaims approved bythe CityManageraccordingto the process established
by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved inthe amount of $5,843.05 forallfunds.
EQUIPMENT LEASES $1,200.67 CENTRAL SERVICES 569.01
WATER/SEWER LEASES 187.02 EQUIPMENT RENTAL 3,595.14
AMBULANCE DEBT SERVICE 281.99 BUILD MAINTENANCE 9.22
TOTAL $5,843.05
Claim Checks:Checks 21950 through 22166 issued December 22,2003 through January 2,2004
were approved for payment at the Council meeting held on January 13,2004 in the total amount
of $3,259,028.97.
Payroll:The payroll issued on January 2,2004 having been approved pursuant to the rule of the
City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 33239 through
33285 in the total amount of $47,220.13.
EMPLOYEE PRESENTATIONS/AWARDS
Council:Tom Porter was presented with a plaque for his service on the Council./0/£
CONSENT AGENDA
Summer Concert Series -Burke:Authorization was requested for the City Manager to sign the I'SV1/
contract with Burke Marketing/Promotions for the 2004 Summer Concert Series.
Marketing Contract -Burke:Authorization was requested for theCity Manager tosign thecontract /<2?V
with Burke Marketing/Promotions for promoting tourism in the City of Moses Lake.
Resolution -Accept Funds -Wal-Mart:Aresolution was presented which accepts $100 from Moses /OY6?
Lake Wal-Mart.The funds are to be used for the Special Olympics Program.
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CITY COUNCIL MINUTES January 13,2004
)/</$Resolution -Accept Grant -Shoreline Master Plan:A resolution was presented which accepts a
grant in the amountof$65,000from the Department of Ecology tohelp defray the costof updating
the city's Shoreline Master Program.
jOtpJ*Set Date for Public Hearing -Dangerous Building:A public hearing was set for January 27to
review the report of the Building Official on the abatement of a dangerous building at 1506 Mary
Street.
ActionTaken:Mr.Blackwell moved thatthe Consent Agenda beapproved,seconded by Mr.Shinn,
and passed unanimously.
COMMISSION APPOINTMENTS
JOb^Airport Commission:The Airport Commission has recommended that David Chandler be appointed
to the Airport Commission.
Action Taken:Mr.Pearce moved that the Council confirm DavidChandler's appointment to the
Airport Commission,seconded by Mr.Blackwell, and passed unanimously.
//?£Grant Transit Authority:Mayor Covey stated that he would like to appoint Mr.Deane as the
Council's representative to the Grant Transit Authority.
Action Taken:Mr.Shinn moved that the Council appoint Mr.Dean's asthe Council's representative
to the Grant Transit Authority,seconded by Mr.Lane,and passed unanimously.
/O 7/Park and RecreationCommission:Mayor Covey stated thattherearethreevacancies onthe Park
and Recreation Commission and he may soon be receiving a recommendation from the Park and
Recreation Commission on who they would like to see appointed.
12*/<?Tourism Commission:Mayor Covey stated that there is one vacancy on the Tourism Commission
and he may soon be receiving a recommendation fromthe Tourism Commission on who they would
like to see appointed.
II5<P'£Lodging Tax Advisory Committee:Mayor Covey mentioned that of the four members on the
^Lodging Tax AdvisoryCommittee,one hasasked to step down,sotheyare in the process offinding
a new member.
CONSIDERATION OF BIDS -None
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
UTILITY BILL/FORECLOSURE SALE
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Fariba Ronnasi has requested that she not be responsible for the utility bills owing on the house
she purchased through a foreclosure sale.
Jim Whitaker,City Attorney,explained the city's process of placing a lien on property with unpaid
utilitybills.The utilities cannot be turned on until those past due billsare paid.
There was some discussion by the Council.
Action Taken:Mr.Blackwell moved that the requestto write off the utilitybills be denied,seconded
by Mr.Pearce,and passed unanimously.
ORDINANCES AND RESOLUTIONS
ORDINANCE - PUD FRANCHISE - 2nd READING
Anordinancewas presented whichgrantsafranchisetothe GrantCounty PUD to locate,construct,
operate,and maintain their facilities within the city's rights-of-way and other public property.
The ordinance granting to Public Utility District No.2 of Grant County a franchise to locate,
construct,operate and maintain facilities within all cityrights-of-way andotherpublic property in the
Cityof Moses Lake,Washington was read by titleonly.
Action Taken:Mr.Pearce moved that the second reading ofthe ordinance be adopted,seconded f^
by Mr.Reese,and passed unanimously.
RESOLUTION -BUILD ON UNPLATTED PROPERTY -WALGREENS
A resolution was presented which would allow Walgreens to build on unplatted property currently
owned byJames and Sherry Turner.The unplatted property is located in Lots 9 -12 of Block E,
Neppel Plat.Walgreens isproposing toconstruct aretail facility on Broadway between Balsam and
Alder.
The resolution allowing Walgreens to build on unplatted property owned byJames A.and Sherry
A.Turner was read by title only.
Gilbert Alvarado,Community Development Director,explained the project for the Council.
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CITY COUNCIL MINUTES January 13,2004
Action Taken:Mr.Shinn moved that the resolution be adopted,seconded by Mr.Blackwell, and
passed unanimously.
REQUEST TO CALL FOR BIDS
AQUATIC CENTER -RAPID SAND FILTRATION PROJECT
Staff requested authorization to call for bids for the rapid sand filtration project for the aquatic
center.Atthe presenttimethe cityuses diatomaceous earth to cleanthe swimming pool water.
Most of the diatomaceous earth is back flushed intothe sanitary sewer system where it plugs up(j the wastewater treatment plant's rock filters.Staff spends agreat deal oftime in maintaining the^^system.Staff has proposed changing the diatomaceous earth cleaning system to asand filtration
system. The sand filtration system will keep the pool cleanerandtherewill be less maintenance.
Gary Harer,Municipal Services Director,explained that at the time the aquatic center was
designed,the diatomaceous earth filter system was the only system available for cleaning
swimming pools.The diatomaceous earth ends up in the sewer system and is affecting the
treatmentplant.Upon researching theissueitwas discovered thattherenowexistsasand filtration
system.With a sand filtration systemthe process isquicker and the back flushed water can besent
to the storm drainsratherthan throughthe treatment plant.Staff feels that even though the sand
filtration system is moreexpensive, it will be morecost effecting in the long run because of the
lower maintenance costs.
There was some discussion by the Council.
Action Taken:Mr.Shinn moved that staff be authorized to call for bids for a sand filtration system
for the aquaticcenter,seconded by Mr.Reese,and passed unanimously.
REFERRALS FROM COMMISSIONS
MUSEUM AND ART CENTER
Revised policiesand procedures for the Moses LakeMuseum andArtCenterwere presented. The
Parks and Recreation Commission have recommended that these policies and procedures be
approved.
Spencer Grigg,Parks and Recreation Director,stated that the original policieswere approved in
1994.Due to the move to a larger facility and a shift in focus,the policies required an update.
Action Taken:Mr.Pearce moved that the policies and procedures be accepted,seconded by Mr.
Reese.
Mr.Blackwell noticed that the hours of operation of the MAC are not in sync with the downtown
business hours.He felt that if the MAC were open during downtown business hours,that itwould
get more exposure.
Joseph K.Gavinski,City Manager,pointed outthat hours ofoperation are a variable and ifthey are
set out in the policies and procedures it is more difficult to change them to meet changing
circumstances.He recommended that hours ofoperation remain more ofan internal decision by
the Council.Staff will provide a separate policy for Council review on hours of operation.
The motion passed unanimously.
OTHER ITEMS FOR COUNCIL CONSIDERATION
DRIVEWAY VARIANCE -BROTHERTON
Harley Brothertonrequested avariancetothe drivewaystandards inorderto install adrivewayonto
Broadway.The driveway would be located on the property line and within 80'of the intersection
of Melva Lane. Drivewaystandards requirethatthe drivewaybe 30'from the propertylineand 100'
from an intersection.There are two existing driveways onto Melva Lane
Gary Harer,Municipal Services Director,stated that staff feels it would be safer if the traffic were
to use the existing accesses on Melva Lane.
Ron Baker,representing Harley Brotherton,stated that the car wash will be located on Lot 6.
Presently there is an espresso stand on Lot7,which fronts Broadway.The espresso stand traffic
uses the existing access on Melva Lane to enter the lot but rather than exit onto Melva Lane,the
traffic cuts across the property to the Perkins driveway that exits directly onto Broadway.It is
proposed that the car wash trafficwould enter from Melva Lane and exit onto Broadway through
the proposed driveway.During the site planreview bythe Planning Commission,itwas suggested
that this driveway be wide enough for both entering and exiting trafficso that vehicles would not
have towaiton Broadway forexitingtrafficbefore entering the site. He submitted picturesshowing
driveways on Broadway that do not meet the current standards.
Eddie Huffman, Perkins,stated that traffichas increased since the new freeway interchange was
constructed.The speed at this location is 40 mph and he felt that another driveway would
contribute tothe safety concerns. Hementionedthatthere isalready problems with the espresso
stand traffic using the Perkins driveway. To control that traffic itwould probablybe necessary to
install a concrete barrier on the property line.
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CITY COUNCIL MINUTES January 13,2004
Mr.Pearce pointed out that existing driveways that do not meet current city standards were
constructed before those standards were developed.The Council adopted the existing standards
to try to control the number of driveways on arterials. He felt that it would be safer for the traffic to
use the existing driveways on Melva Lane rather than install an additional driveway on Broadway.
Mr.Deane pointed out that on-street parking is allowed in this area and that will contribute to sight
problems for traffic exiting onto Broadway.
Mr.Bakerstated that traffic control devices will be installed along the property line to prevent traffic
from using the driveways on the Perkins lot.He pointed out that allowing a driveway onto <m^
Broadway will not increase the traffic,it will simply allow the traffic tousea different entrance and f)
exit point. He mentioned that the proposed driveway will accommodate the natural traffic flow from
the car wash and was originally proposed to be a rightturn exit only onto Broadway.
Mr.Shinn felt that iftraffic were limited to right turn only exit,the driveway would be acceptable.
There was some discussion by the Council.
Action Taken:Mr.Pearce moved that the request be denied,seconded by Mr.Blackwell,and
passed with Mr.Shinn opposed.
DRIVEWAY VARIANCE-WALGREENS
Bill White,The Transpo Group,representing Walgreens,has requested a variance to the driveway
standards in order to install a driveway onto Stratford Road adjacent to the property line and a
driveway on Broadway adjacentto Balsam Street.Staffhas no objection to the variances provided
the driveway on Stratford is a right in and a right out only and the driveway on Broadway has a
physical barrier preventing motorists from taking a left,the driveway is moved 20'to the northwest,
the first driveway on Balsam is not constructed,and a provision is included allowing the city to
restrict left turns into the driveway in the future iftraffic safety becomes an issue.
Scott Granger,representingWalgreens,stated that the driveway on Broadway has been eliminated
and relocated to Balsam Street.He submitted a new plan showing the location of the driveways.
The new plan has a driveway on Stratford adjacent to the property line and two driveways on
Balsam,one of which is less than 100'from the intersection of Balsam and Broadway.
Mr.Shinn was in favor of the rightin/rightout driveway on Stratford and felt itshould be designed
to prevent left turns at the driveway.x-v
Gary Harer,Municipal Services Director,stated that staff is considering placing curbingalongthe
centerline of Stratford Road to prevent left turns.
Mr.Granger stated that they are requesting a left in at the Stratford Road driveway but would
restrict itto a right turn only exit.
Action Taken:Mr.Pearce moved that the item be tabled,seconded by Mr.Blackwell,and passed
with Mr.Lane opposed.
RESOLUTION -SOUTHGATE ADDITION NO.3 MAJOR FINAL PLAT
A resolution was presented which acceptsstreetand utility improvements installed as part ofthe
Southgate Addition No. 3 Major Plat.
The resolution accepting streetandutility improvements for municipal use from Southgate Addition
No. 3 Major Plat was read by title only.
Action Taken:Mr.Blackwell moved that the resolution be adopted,seconded by Mr.Lane, and
passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS
FARMERS MARKET
Mr.Shinn statedthatthe Farmers Market organization will be meeting on January 22at6:30 atthe f^\
Fire Station.It has beensuggested that someone from the Park and Recreation Department attend
this meeting to discuss the proposed restrooms in the Civic Center Park.
MULTI-AGENCY COMMUNICATION CENTER
Mr Shinn stated that"Last meeting,the Council voted to replace me as the City's representative
on the MACC board.On a personal level,noone from this Council ever voiced a criticism,aproblem,or concern about my service on the MACC board before this Council meeting.If therewasaproblem,no one discussed it with me.Frankly,Iam disappointed bythe lack ofcommunica
tion and professional conduct.On a more general note,the City of Moses Lake signed aninterlocalagreementtorespecttheby-laws ofthe MACC.These by-laws have certain procedures
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CITYCOUNCIL MINUTES January 13,2004
to replace members before their term of office expires.Ifell that Council disregarded these by
laws.While Joe may notagree,my attorney agrees with my interpretation.I think thissends a
signal to the MACC and its other members thatthe City thinks these by-laws don't matter.I will
backaway from this issue,although under protest,in orderto preserve some harmony on the
Council and MACC.Butitismybeliefthat the best interests ofthe City and the MACC boardwere
not served by this action.Therefore,Irequest that Council accept my resignation as representative
to MACC."
Mr.Pearce didnotfeelthat the by-laws ofthe MACC could dictatetothe Council the appointment
ofthe Council's representative or his tenureon the MACC Board.The by-laws are not in effectsincetheyweremadebeforetheexistingMACCcameintobeinganditisincumbentonMACCto
provide new by-laws.MACC did not do that.He did not feel that MACC has the authority to tell the
Council who the city's representative is or how long they should serve. He felt that Mr.Shinn
showed contempt for the Council byshowing upatthe MACC meeting as the City's representative
after the Council had appointed some one else.
Mr.Blackwell pointed outthatthe Council has removed Mr.Shinn from the MACC board as the
city's representative,and wanted to know if the Council should acceptthe resignation.
James A.Whitaker,City Attorney,stated that any Council membercan tender a resignation from
something they believe they belong toand it would be recorded in the minutes.He did not feel it
would be appropriate for the Council to accept the resignation since the resignation would be
effective upon the announcement of such resignation.
Mayor Covey stated thattheappearance oftwo representatives atthe MACC board meeting was
an embarrassment forthe Council,the City Manager, and Council member Shinn. Hefeltthat thistypeofsituationdoesnotreflectwellontheCityand any further situations should be resolved by
the Council and there should not be a repetition of this type of incident.
OUTSIDE CITY LIMITS COMMITTEE
Mr.Pearce distributed the names of 11 people who own property inside the city limits but live
outside the city limits who may be interested in establishing a committee for the purpose of
presenting their ideasandconcernstothe Council.He requested thattheothermembers ofthe
Council contact him with any additional names.
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Mr.Blackwell pointed out that the formation of this committee was to be discussed at Council
retreat.
Mr.Pearce stated that ifthe Council decides to form such a committee the submitted names would
givethe city a head start and if itisdecided notto form such a committee,no harmwould be done.
CITY MANAGER REPORTS AND COMMENTS
SISTER CITY |./_
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Joseph K.Gavinski, City Manager,stated that the Sister CityCommittee is in need of a chairman -—~
and they have requested that the Council appoint someone to fill this position.J20f
There was some discussion by the Council.
Mr.Blackwell stated that he was contacted by Paul Hirai, who was chairman of the Sister City
Committee.Mr. Hirai felt the city should be more active in this organization.
Mr.Pearce pointed out that the Mayor is an ex officio member of the Sister City Committee.
Mr.Blackwell stated that he would volunteer to serve as Chairman of this committee.
The meeting was adjourned at 9 p.m.
ATTEST:
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Ronald R.Cone,Finance Director