2004 02 246080
MOSES LAKE CITY COUNCIL
February 24,2004
Council Present: Ron Covey, Lee Blackwell,Brent Reese,Steve Shinn,Richard Pearce,Dick
Deane,and Jon Lane
PLEDGEOF ALLEGIANCE:The Mayorled the Council inthe Pledge of Allegiance.
MINUTES:Mr.Blackwell moved that the minutes of the February 10,2004 meeting be approved
as submitted,seconded by Mr.Reese,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved,
t )seconded by Mr.Reese,and passed unanimously.
Vouchers auditedand certified bythe Finance Director as required by RCW42.24.080,andthoseexpensereimbursementclaimscertifiedasrequiredbyRCW42.24.090,have been recorded on
a listing which has been made available to the CityCouncil.
Claims:The vouchers included on the below listas modified by the Council and noted upon said
list for the Council meeting of February 24, 2004 for the funds listed beloware approved in the
amount of $206,212.86.
GENERAL FUND $49,298.82 SANITATION FUND 6,943.26
TOURISM ACTIVITIES 3,478.75 AIRPORT 140.00
PATHS &TRAILS 53.28 AMBULANCE SERVICE FUND 4,203.69
STREET 22,129.13 AMBULANCE DEBT SERVICE 2,248.84
EQUIPMENT LEASES 4,129.05 UNEMPL COMP INSURANCE 7,651.02
2002 REFUNDING BONDS 201.64 CENTRAL SERVICES 4,632.14
WATER/SEWER 53,318.77 EQUIPMENT RENTAL 41,809.96
W/S LEASES 1,590.56 BUILD MAINTENANCE 4,383.95
TOTAL $206,212.86
Prepaid Claims:Prepaid claims approved bythe City Manager according tothe processestablishedbyMosesLakeMunicipalCode3.42.030 and the internal control policy approved by the City
Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved in the amount of $480.70 forall funds.
GENERAL FUND $475.70 CENTRAL SERVICES 5.00
TOTAL $480.70
Prepaid Claims:Prepaid claims approved bythe City Manager according tothe processestablishedbyMosesLakeMunicipalCode3.42.030 and the internal control policy approved by the City
M Council has been recorded on a listing which has been made available to the City Council.The
claims listed below are approved inthe amount of $10,136.57 forallfunds.
GENERAL FUND $6,780.46 CENTRAL SERVICES 2,923.84
WATER/SEWER 282.12 EQUIPMENT RENTAL 36.05
AMBULANCE SERVICE FUND 114.10 TOTAL $10,136.57
Claim Checks:Checks 22521 through22682 issued February 11,2004through February 19,2004
were approved for payment at the Council meeting held on February 24,2004 in the total amount
of$687,918.84.
Payroll:The payroll issued on February 13,2004 having been approved pursuant tothe rule ofthe
CityCouncil set forth inMoses Lake Municipal Code 3.42.040,was paidby checks 33388 through
33436 in the total amount of $47,582.92
EMPLOYEE PRESENTATIONS/AWARDS
Fire Department:Joseph Schwendeman,Paramedic/Firefighter,was presented to the Council.
Police Department:Dave Ruffin,Captain,was presented to the Council.
CONSENT AGENDA
Acceptance ofWork -Sewer Rehabilitation -Lift Station:Chris's Excavation has completed work /O 3
on the 2003 Lift Station Rehabilitation Project.The work should be accepted and the 45 day lien
period entered into.
//'/9GrantApplication:Authorization was requested to apply for a grant from the National Tactical
Officer's Association.The funds will be used to purchase equipment.
\_)Resolution -Accept Traffic Safety Grant:A resolution was presented which accepts a grant from
the Washington Traffic Safety Commission.The funds willbe used to purchase equipment forthe
Police Department.
Action Taken:Mr.Blackwell moved thatthe ConsentAgenda beapproved,seconded by Mr.Shinn,
and passed unanimously.
COMMISSION APPOINTMENTS -None
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CITY COUNCIL MINUTES February 24, 2004
CONSIDERATION OF BIDS
2004 CRACK SEAL PROJECT
The city received three bids forthe 2004 Crack Seal Project.The staff recommended that the bid
be awarded to B.C.V.,Inc.
Action Taken:Mr.Shinn moved that the bid for the 2004 Crack Seal Project be awarded to B.C.V.
Inc.inthe amount of $79,844.90,seconded by Mr.Reese,and passed unanimously.
/OOO RAPID SAND FILTRATION PROJECT
The city received six bids for the 2004 Rapid Sand Filtration Project associated with the Family ^)
Aquatic Center.Staff recommended that the bid be awarded to Genco.
Action Taken:Mr.Blackwell moved that the bid on the Rapid Sand Filtration Project be awarded
to Genco inthe amount of $221,744.60,seconded by Mr.Reese.
Mr.Shinn was in favor of the project because the current wastewater discharge from the aquaticcenterisdamagingthecity's sewage system butwas going tovote "no"because he felt itsnould
be charged to the General Fund ratherthan the Water/Sewer Fund.Mr.Shinn believed that any
otherbusiness orinstitution would havetotake careofawastewaterissue ofthistypeon itsown,
so similarly the city's General Fund should cover the cost of the project not the city's enterprise
funds or water/sewer construction fund.
There was some discussion by the Council.
The motion passed with Mr.Shinn opposed.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
•/QCf LAKE SHORE CLEAN UP
The Moses Lake Irrigation and Rehabilitation District is sponsoring a Lake Shore Cleanup Day on
Saturday,March 20 and invited the Council members and city staff to participate.
-p[HEALTHY COMMUNITIES -JOB CORPS
Thomas Zender,Columbia Basin Job Corps,stated that the Job Corps'Youth Wellness Team is
a part of the Healthy Communities Grant.They will be developing programs to promote a healthy
life style.
Tiffany Fry-Dufault, Job Corps student,stated that they have five different areas they are working \)
on.
Deziray Waugh,Job Corps student,stated that theywill be learning about gardening,composting,
and growing healthy crops.
It was mentioned that they have the full support of the Job Corps as well as other entities in the
community for these projects.
USE OF CITY PROPERTY -THOMASON
D. R.Thomason,251 N. Earl Road,requested the use of city right-of-way for his carport.
Joseph K.Gavinski,CityManager,stated that Mr.Thomason has placedhiscarportover cityright-
of-way. Itwas explained to Mr.Thomason that the Council might give permission forhim to use
cityright-of-way so long as the citydoes not need it for any otherpurpose. He mentioned that inthisneighborhoodthere area numberof structureslike Mr.Thomason's butnotnecessarilyintheright-of-way.He mentioned that the carport isalso located in the front yard setbackand a variance
to encroach into the set back would have to be considered by the Hearing Examiner.
ActionTaken:Mr.Blackwellmoved that permission be grantedto D.R.Thomason toencroach into
city right-of-way forthe placement of his carport,seconded by Mr.Reese.
There was some discussion by the Council.
The motion passed with Mr.Deane and Mr.Pearce opposed.
PLAYGROUND EQUIPMENT -MCCOSH PARK -ROTARY CLUB
The Rotary Clubs of Moses Lake are proposing to fund the all accessible playground tobe built in ^^
McCosh Park to be enjoyedby all children regardless of physical or mental challenges. The two (}Rotary Clubs will pay$65,000 for the project.The clubs are requesting the city's helpto spread
the cost over a five year period.The Parks and Recreation Commission has recommended that
the project be approved.
The project would involvethe cityessentially providing the funds up-front and the RotaryClubs
repaying the city over a five year period.
There was some discussion by the Council.
Action Taken:Mr.Pearce moved that the request be granted,seconded by Mr.Blackwell, and
passed unanimously.
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CITY COUNCIL MINUTES February 24,2004
Mr.Blackwell requested that staff provide a report on the status of the self-help funds at the next
Council meeting.
ORDINANCES AND RESOLUTIONS
ORDINANCE -MAYOR AND COUNCIL - 2nd READING
An ordinance was presented whichadds the pledgeof allegiance to the orderof business on the
Council's agenda.
The ordinance amending Chapter2.08 of the Moses Lake Municipal Code entitled "Mayor and
Council"was read by title only.
Action Taken:Mr.Blackwell moved that the second reading of the ordinance be adopted,
seconded by Mr.Reese,and passed unanimously.
ORDINANCE -VEHICLES - 2nd READING
Action Taken:Mr.Pearce moved thatthis item be removed from the table,seconded by Mr.Shinn,
and passed unanimously.
Mayor Coveystatedthatthe Planning Commission would like to review this ordinance andmake
recommendations to the Council concerning this issue.
Joseph K.Gavinski,City Manager,statedthatthe ordinance nowtakes into accountthe comments
from the Council and public from the last meeting. After the Planning Commission reviews the
ordinanceand makes any recommendations for changes,the Council couldholda public hearing
at the second readingof the ordinance. He pointedout that a public hearingis not required.
Dave McMains,630,W.Meridian, felt that the ordinance is workable.
RalphDillon,339 Earl Road,pointed outthat some homes inthe Knolls Vistaareahave such small
side yardsthatavehiclecannotbe placedinthe back yard.Hehas a trailer parked inhis front yard
and places his motorbike in the back yard.
Gilbert Alvarado,Community Development Director,explainedthat side yards in the Knolls Vista
area are small and providing accessto the back yards is impossible. That is something that needs
to be discussed.
Joseph Cassiano,508 N. Clark,stated that he has a fifth wheel forwhich he installed a concrete
pad.
[)Richard Beeson,3010 Peninsula Drive,#120,requested clarification on some of the items inthe
^"^ordinance.
Mr.Alvarado stated that the ordinance needs to be changed to eliminate 8.50.040 C. 2. a.
Action Taken:Mr.Shinn moved thatthe ordinance be sentto the Planning Commission for review,
seconded by Mr.Reese,and passed unanimously.
ORDINANCE -BANK OF AMERICA FRANCHISE -2ND READING
An ordinance was presented which extends the deadline for the Bank of America to accept the
franchise terms.
The ordinance amending Ordinance No.2137 granting a franchise to Bankof America touse and
occupydesignated streets, alleys,and other public placesand ways of the City of Moses Lake,Washington to construct,maintain,repair,renew and operate an underground cable in conduit
within and through certain portions ofthe City of Moses Lake,Washington was read by title only.
Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded
by Mr.Blackwell,and passed unanimously.
ORDINANCE -CHAPTER 3.40 -1st READING
An ordinance was presented which amends Chapter 3.40,Auditing Officer and Voucher Auditing
and Certification,to reflect a simplified recording of Council action regarding the Auditing
Certification.
The ordinance amending Chapter3.40 of the Moses Lake Municipal Code entitled "AuditingOfficer
ane Voucher Auditing and Certification"was read by title only.
M Action Taken:Mr.Blackwell movedthatthe first reading ofthe ordinance be adopted,seconded
by Mr.Reese,and passed unanimously.
REQUEST TO CALL FOR BIDS
SAND DUNES WASTEWATER TREATMENT PLANT UPGRADES
Staff requested authorization to call forbids for the 2004 upgrades to the Sand Dunes Wastewater
Treatment Plant.
Action Taken:Mr.Reese moved that staff be authorized to call for bids,seconded by Mr.Shinn,
and passed unanimously.
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CITY COUNCIL MINUTES February 24, 2004
//(Sip 2004 SEWER LINING PROJECT
Staff requested authorization to call for bids for the 2004 sewer lining project.This project consists
of lining sewer mains in the downtown and Larson areas.
There was some discussion about this project.
ActionTaken:Mr.Reese moved that staff be authorized to call forbids,seconded by Mr.Deane,
and passed unanimously.
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION O
J.01^LOGO USAGE POLICY
The policyforthe use of the city's community branding logowas presented.
Joseph K.Gavinski,City Manager,statedthata fee was establishedatthe rate of5%ofthe grosssalesamountofthe first sale of all items bearing the logo.
James A.Whitaker,City Attorney,stated that for-profit organizations using the city'slogo will berequiredto signa contract with the citywhich spells outthe fee arrangement.
There was some discussion by the Council.
ActionTaken:Mr.Blackwell moved thatthe policybe adopted,seconded by Mr.Shinn, and passed
unanimously.
AUDIENCE PARTICIPATION -COUNCIL MEETINGS -POLICY
The policywith regard to audience presentations at City Council meetings was presented.
Joseph K.Gavinski,City Manager,statedthatthe policy sets a 5 minute limit on presentations to
the Council,butthe Council can amend that upona request from an individual.
Mr.Blackwell feltthat the amount of time allowed for the public to speak can be controlled bythe
Council or Mayor on a case by case basis and he was not in favor ofthis policy. He felt that a time
limit it should not be imposed at study sessions.
There was some discussion by the Council.
Richard Beeson,3010 Peninsula Drive,#20,wanted to know if the Council's participation would fi
be included in the 5 minute limit.He also wanted to know if additional time would need to be
requested at the time the item is submitted for inclusion in the Council agenda.
It was pointed out that the 5 minutes does not include Council participation and if more than 5
minutes is needed,the additional time should be requested in writing.
Action Taken:Mr.Blackwell moved that the policy be denied.Motion died for lack of a second.
Action Taken:Mr.Pearce moved that the policy be adopted with the following changes:in4.1 and
4.2 delete referencestostudy sessions and4.2 and4.3 be changedto allow a Council person to
requestthat presenters beaiven additional time,seconded by Mr.Lane,and passed with Mr.Shinn
and Mr.Blackwell opposed
)0LI^PAVERS -KENISON.WASHINGTON TRUST BANK.AND WALGREENS
At the request of a Council member,the paver project is re-submitted to Council for consideration.
A map was provided showing the areas where the pavers have been installed.
Joseph K.Gavinski,City Manager,statedthatitwill cost approximately $4,000,000 to complete the
installation of paversjustwithin the existing paverboundaries.The paverproject proposedfor 2004
will cost about $2,000,000.
There was some discussion.Itwas pointed outthat the city cannot do both the paver project and
the restrooms this year.
Mayor Covey felt thatthe $2,000,000 could be betterused for otherareas - such as a new cityhall
which will include a performing arts theater and a museum.
Mr.Pearce pointed outthatmany properties in the paverdistrict areunderenforcementto improve ^-^
theirsidewalksand he did not feel the cityshould putthem off. He suggested that$1,000,000be \]
allocated for the paver project for 2004 for those sidewalks under in enforcement and do the most
critical ones first.The remainder can be given additional time.Sidewalks outside the project are
another matter.
Floyd Swenson,P.O.Box716,requestedthatthedecorative lighting be installed on Fourth Avenue
as there are currently only two lights at each intersection.
Jeff Foster,324 S.Ash,pointed out that Vision 2020 is promoting downtown beautification and
since the cost of the pavers will only increase,he felt that the pavers should be done at this time.
He also felt that decorative lights should be installed along Fourth Avenue.
Phil Bloom,Columbia Northwest Engineering,pointed out that lighting is inadequate on FourthAvenue. Hementionedthathe woukfbe constructing a building atthe cornerof Fourth and Beech
and including pavers would be good timing.He was in favor of the project.
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CITY COUNCIL MINUTES February 24,2004
Mr.Gavinski explainedthatthe Council established a paverdistrict and,in orderto get the paverprojectofftheground,determined thatthe city would participate at the 75%level.There is no
obligation onthe part ofthe city to participate in the installation ofthe pavers.He pointed outthatthose sidewalks currently underenforcement couldbe required to replacetheirsidewalks without
participation by the city.
Mr.Blackwell feltthat the citydoes have a responsibility to participate inthe paver projects and
requested that staff prepare a policyregarding pavers.
There was some discussion by the Council.
It was the consensus of Council thatstaff prioritize the projects and present a plan at the nextIJCouncilmeetingforrepaymentandthat$1,000,000 per year beused as a point ofreference for an
^^annual paver project.
BUDGETADJUSTMENTS -TEMPORARY EMPLOYEES.SALARIES.WHEELCHAIR LIFT.AND
CHIPPER SHREDDER
With the ending fund balance for 2003 better than projected,Council was requested to re-appropriate $130,00 in temporary pay for the Parks and Recreation Department,authorize a 2.5%
salary increasefor all non-union,association,andexempt staff retroactive tothe first payroll period
for 2004,and authorize staffto call for bids for the wheelchair lift atthe Larson Recreation Center
and a brush chipper for the Parks and Recreation Department.
Mr.Shinnrequestedthatthe bathroom at Civic Center Park be included anda plan be established
for construction of bathrooms at other parks.
Action Taken:Mayor Covey moved a 2.5% payraisebe authorized for all non-union,association,andexemptstaffretroactive tothe first payroll period for 2004and $130,000 for temporary payin
the Parks and Recreation Department be authorized,seconded by Mr.Blackwell,and passed
unanimously.
Action Taken:Mr.Blackwell moved that staff be authorized to call for bids for the wheelchair lift at
the Larson Recreation Center andthe brush chipper for the Parks and Recreation Department,
seconded by Mr.Reese,and passed unanimously.
Mr.Deane suggested that staff investigate a program whereby the brush chippercouldbe used by
private citizens for yard waste.
COUNCIL MEETINGS -TELEVISE //)ri9
The Council has discussed the matter ofhaving the high school televisethe Council meetings.The
ii City Attorney recommended thata contract be executed. The School District has requested that
the city purchase cables and video cassettes to support the televising and that the Council
meetings begin at 6 p.m.
Mr.Blackwell pointedoutthatitwill cost between $250 and $300 forthe cables and $200 permonth
to televise the meetings.
There was some discussion by the Council.
Action Taken:Mr.Shinn moved that the contract to televise the Council meetings be forwarded to
the School District and the Council meetings begin at 6 p.m.,seconded by Mr.Blackwell,and
passed unanimously.
RESOLUTION -INCREASE CAPITALIZATION
A resolution was presented which increases the capitalization threshold from $1,000 to $5,000.
The resolution increasing the capitalization (capital outlay)threshold was read by title only.
Action Taken:Mr.Shinn moved that the resolution be adopted,seconded by Mr.Reese,and
passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS
CIVIC CENTER PARK -RESTROOMS
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Mr.Shinn felt that the restroom at the Civic Center Park should be a priority and that staff should
develop a plan of action for restrooms at the remaining parks.
Action Taken:Mr.Shinn movedthatstaffbe directed to begin work onthe restroom for the Civic
Center Parkand establish a planof action forrestrooms at the remaining parks,seconded by Mr.
Blackwell.
There was some discussion by the Council.
The motion passed with Mr.Deane,Mr.Pearce, and MayorCovey opposed.
CITY MANAGER REPORTS AND COMMENTS
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6085
CITY COUNCIL MINUTES
RETREAT REPORT
Joseph K.Gavinski, City Manager,distributed a report of the 2004 Council/staff retreat.
February 24,2004
The meeting was recessed at 11:15 p.m.and the Council met in an executive session to discuss
the appeal of the Department of Health litigation,The executive session was adjourned at 11:30p.m.and the regularmeetingwas reconvened. The regularmeetingwas adjoumep^aTi 1:30 p.m.
)one,Finance
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