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2004 03 23u 6093 MOSES LAKE CITY COUNCIL March 23,2004 Council Present: Ron Covey,Richard Pearce, Lee Blackwell, Brent Reese,Steve Shinn,Dick Deane,and Jon Lane PLEDGE OF ALLEGIANCE: Mayor Covey led the Council in the Pledge of Allegiance. MINUTES:Mr.Blackwell moved that the minutes of the March 9,2004 meeting be approved as submitted,seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Lane,and passed unanimously. Vouchers audited and certified by the Finance Directoras required by RCW 42.24.080,and those expense reimbursement claims certifiedas required by RCW 42.24.090,have been recorded on a listingwhich has been made available to the Council forapproval. As of March 23,2004 the Councildoes approve forpaymentvouches inthe amount of $196,373.94 and prepaid claims of $21,654.82,$110,100.14,and $439.85. PRESENTATIONS/AWARDS Fire Department:Todd Schanze,Paramedic/Firefighter,was introduced to the Council. CONSENT AGENDA Moses Lake Police Firing Range Preliminary Plat/Variances:The City of Moses Lake has submitted a one lot,47 acre,plat located offofRandolph Road nearthe Grant County International Airport.The site is zoned Public. A variance was requested to the requirement to extend sewer to the plat.The Planning Commission recommended thatthe preliminary plat be approved with the stipulation that the comments from the City Engineer be addressed and the variance be approved with the stipulation that a covenant be required for the sewer improvements in the future.The Findings of Fact were also attached for approval. Action Taken:Mr.Shinn moved thatthe Consent Agenda beapproved,seconded by Mr.Blackwell, and passed unanimously. \^J COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS 2004 SEWER LINING PROJECT The city received four bids for the 2004 sewer lining project.Staff recommended that the bid be awarded to Insituform Technology,Inc. Action Taken:Mr.Blackwell moved that the bid be awarded to Insituform Technology,Inc. in the amount of $447,321.49,seconded by Mr.Reese,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS JAPAN AIRLINES -DONATION Yosuke Tanaka,Administration Director,and Shuichi Yokoto,Senior Director,Japan Airlines, presented a check inthe amount of $2,000 to the city. BOYS AND GIRLS CLUB -REQUEST FOR FUNDS The Boys and Girls Club requested $3,500 from the city to fund their summer program. This program provides a summer recreational park program and a nutritional meal at no cost. Joseph K. Gavinski, City Manager, pointed out that no funds have been budgeted forthis activity in 2004.He stated that he had requested information on the 2003 program so that the funds that the city has provided inthe past forthis programcan be justified to the auditor.In past years the,|request has been for $2,500.The reason for the increase this year is because the Boys and Girls \^J Club intends toexpand the program for 2004. There was some discussion by the Council. Bob Bernd,Board President,stated thatthe program started with Peninsula Park and then last year a satellite program was done at Larsen Heights Elementary School.He stated that they wish to expand the programto other areas so thattravelis notan issue forthe children. He mentioned that there are 3,600 children in Moses Lake on free or reduced lunches.A large part of the lunch program is funded by the USDA.It is anticipatedthat withthis program the children will spend at least one houra day inthe parks.The recreationalactivitiesare notyet established.He mentioned that itwould cost the city $11 per day per park.The funds fromthe citywould go towards a part- time person and recreational supplies. There was some additional discussion by the Council. //AC? //Ob /oyc* /O/O 6094 CITY COUNCIL MINUTES March 23,2004 Action Taken:Mr.Reese moved that the city provide $3,500 to the Boys and Girls Club for their summer lunch and recreation program,seconded by Mr.Shinn,and passed unanimously. /Cf/S'PAVERS -RIES AND KENISON Shane Kenison requested that the sidewalk in front of his building on Division Street be included in the paver project.These additional pavers would include the section in front of the park next to the Ries and Kenison building. There was some discussion by the Council.It was the consensus that staff look into this projectfurther.(^) Action Taken:Mr.Blackwell moved that this item be tabled,seconded by Mr.Shinn,and passed unanimously. )08* A?? ORDINANCES AND RESOLUTIONS ORDINANCE -CHAPTER 2.08 - 2nd READING An ordinance was presented which amends Chapter 2.08 by changing the meeting time of the Council from 7 p.m.to 6 p.m. The ordinance amending Chapter 2.08 of the Moses Lake Municipal Code entitled "Mayor and Council"was read by title only. Joseph K.Gavinski, City Manager, stated that the cityhas not yet received the contract back from the School District and itwas the intention ofCouncil notto considerthe ordinance until the contract is in place. Mr.Blackwell mentioned that the School Districthas received a quote of $1,384.15 forthe needed cables, which is greater than the estimated $400. Councilwould need to consider whether or not to agree to the additional price,request donations from the public to fund this, ordropthe project. Action Taken:Mr.Pearce moved that the second reading of the ordinance be tabled,seconded by Mr.Lane,and passed unanimously. jS2 ORDINANCE -AMEND 8.08 -2nd READING An ordinance was presented which amends the garbage regulations for the city.The ordinance (] amendments are necessitated by the city's conversion to automated garbage collection service in the residential neighborhoods. The ordinance amending Chapter 8.08 of the Moses Lake Municipal Code entitled "Garbage Collection"was read by title only. ActionTaken:Mayor Covey moved thatthe second readingofthe ordinancebe adopted,seconded by Mr.Reese,and passed unanimously. ORDINANCE -AMEND 10.12 -2nd READING An ordinance was presented which amends the parking regulations by prohibiting parkingwithin 5'of a garbage collection cart. The ordinance amending Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking Regulations"was read by title only. Action Taken:Mr.Blackwell moved that the second reading of the ordinance be adopted, seconded by Mr.Shinn,and passed unanimously. yQys-ORDINANCE -WATER AND SEWER RATES -1st READING An ordinance was presented which increases the water and sewer rates beginning May 1,2004. The ordinance amending Chapter 13.12 of the Moses Lake Municipal Code entitled "Water and Sewer Rates"was read by title only. Action Taken:Mayor Covey moved that the first reading of the ordinance be adopted,seconded C ) by Mr.Lane. Mr.Shinn stated that he is opposed to any increases in the waterand sewer rates untila rate study has been done. There was some discussion by the Council. The motion passed with Mr.Shinn opposed. 6095 CITY COUNCIL MINUTES March 23,2004 REQUEST TO CALL FOR BIDS PAVER PROJECT Staff requested authorization to call for bids for the Downtown Paver Project.This project consists of replacing 3,800 linear feet of concrete sidewalk with pavers.The total cost for this project is $1,050,000 including engineering.The property owners will reimburse approximately $170,000 to the city. Action Taken:Mr.Deane moved that staff be authorized to call for bids for the Downtown Paver M Project,seconded by Mr.Blackwell,and passed unanimously. REFERRALS FROM COMMISSIONS SAGE VISTA PLAT -PARK MITIGATION FEES The Parks and Recreation Commission has recommended that a park mitigation fee be imposed on the Sage Vista Plat since this area is currently under served by parks. Joseph K.Gavinski,City Manager,suggested that no action be taken on this request from the Parks and Recreation Commission since a possible fee for park developmentshould beconsidered by the Planning Commission in its review ofthis plat. Phil Bloom,Columbia Northwest Engineering,pointed out that the plat has not yet been reviewed by the Planning Commission and felt that no action should be taken by Council at this time. Itwas the consensus of the Council that the questions of park mitigation fees be forwarded to the Planning Commission. RESTROOM CONSTRUCTION SCHEDULE , The Parks and Recreation Commission has gathered public input and reviewed staffs 7^3recommendationforparksinthegreatestneed of restroom facilities.The Commission —-^recommended that restroom facilities be constructed in the parks in the following order:Knolls )ljj^ Vista Park,Lakeview Park,Upper Peninsula/'M'Field,Civic Center Park,Lower Peninsula Park,"^//vandNeppelLanding.—^Ttn There was considerable discussion by the Council.'/T?^ Action Taken:Mr.Lane moved that restrooms be constructed in the parks in the following order, Civic Center Park first,since the Council has already approved that,Knolls Vista Park second, Lakeview Park Third,Upper Peninsula Park fourth,and Lower Peninsula Park fifth,seconded by Mr.Blackwell,and passed unanimously. ^J MOSES LAKE COMMUNITY PARK The Parks and Recreation Commission,at the direction ofthe City Council,considered a new name forthe Moses Lake Community Park.The proposed names submitted are Blue Heron Park, Eagle Pointe Park,Westshore Park,Westgate Park,and Mae Valley Park. Action Taken:Dr.Covey moved that the Moses Lake Community Park be renamed Blue Heron Park.The motion died for lack of a second. Mr.Deane pointed out that this area is the west entrance of the cityand suggested that Westgate park be the new name forthe park. He also pointed out that the old town of Westlake was inthis area. Action Taken:Mr.Reese moved that the Moses Lake Community Park be renamed Mae Valley Park since that is where it is located.The motion died for lack of a second. Mr.Blackwell was not in favor ofany the proposed names. Mr.Shinn suggested that publicinput be solicited fora new name forthe park. There was some discussion by the Council. ^J Action Taken:Mr.Blackwell moved that the naming ofthe park betabled,seconded by Mr.Deane, and passed unanimously. It was suggested thatinformation be available atthe museum onthe proposal torename the Moses Lake Community Park. OTHER ITEMS FOR COUNCIL CONSIDERATION MUNICIPAL AIRPORT -SECURITY AND EMERGENCY RESPONSE PLAN /OOCp The changes tothe Securityand Emergency Response Plan for the Moses Lake Municipal Airport were presented. Action Taken:Mr.Dean moved that the Security and Emergency Response Plan for the Moses Lake Municipal Airport be adopted,seconded by Mr.Blackwell,and passed unanimously. /0<& //JCp //Q> 6096 CITY COUNCIL MINUTES March 23,2004 //£$2004 COMMUNITY STREET AND UTILITY STANDARDS The 2004 update to the Community Street and Utility Standards were presented. im ion Action Taken:Mr.Blackwell moved that the 2004 Community Street and Utility Standards be adopted,seconded by Mr.Reese,and passed unanimously. HOME DEPOT -DRIVEWAY VARIANCE Home Depot has requested a variance to the requirements of the Community Street and UtiltiyStandardswhichrequireanislandinGrapeDrivetopreventleftturnmovementsoutoftheHome ^\ Depot site onto Grape Drive.The variance would allow fora street intersection cutting through the island and allowing left and right turns. ActionTaken:Mr.Shinn moved that the variance be granted to allow fora streetintersection rather than a driveway on Grape Drive,seconded by Mr.Lane,and passed unanimously. JOYS'PAVER PROJECT -VARIANCE REQUEST Staff requested a variance to the requirement to construct sidewalks to the fulldimension between the back ofthe curb and the abutting property line in commercial zones.Staff is proposing to plant grass between the curb and the paver sidewalk in the area fronting Domino's Pizza. Gary Harer, Municipal Services Director,stated that the driveway entrance is being removed because ofthe cracked gutter and itis being reconstructed into a street intersection type driveway. That will create a triangle area where grass is proposed to be placed.There is a grade problem in this area and using grass instead of pavers willsolve that problem. Action Taken:Mr.Reese moved that the variance requestbe granted,seconded by Mr.Shinn,and passed unanimously. /b9^DEVELOPMENT AGREEMENT -BAKER An agreement between the City of Moses Lake and Mr.and Mrs.Ron Baker was presented.This agreement willallow the Bakers to develop their property on Stratford Road to county standards. Direction from Council was requested on the number of years the Bakers would have to develop their property before they would be required to conform to city standards. Joseph K.Gavinski,City Manager,stated that the agreement has been given to the Bakers but they C^) have not yet contacted the city. Action Taken:Mr.Blackwell moved that the Bakers be given 10 years to develop their property to county standards and the City Manager be authorized to sign the agreement,seconded by Mr. Reese,and passed unanimously. /Q/<?DIVISION STREET BRIDGE Staff requested direction for the construction of a pedestrian bridge that would carry the 20"force main that will need to be relocated when the Department of Transportation replaces the existing Division Street bridge over I-90.The proposed pedestrian bridge would be constructed 50'west ofthe existing bridge and would carry a watermain and an additional sewer main.This would allow the new traffic bridge to have four lanes with no sidewalks.The other option is to bore under I-90 to install water and sewer mains and the new bridge would have two lanes with sidewalks. Gary G. Harer, Municipal Services Director,stated that ifthe city constructs the pedestrian bridge, itwill provide a wayto cross I-90 with city services and also allow the traffic bridge to become four lane.Without this pedestrian bridge,the Department ofTransportation will not build a four lane bridge.The pedestrian bridge willcost about $37,000 more than boring under the freeway. There was some discussion by the Council. Action Taken:Mr.Blackwell moved that staff be directed to construct the separate pedestrian bridge,seconded by Mr.Lane,and passed unanimously. CHIPPER/SHREDDER Staff requested authorization to purchase a Bandit Model 150XP brush chipper through the state f) contract. Action Taken:Mr.Lane moved that staff be authorized to purchase the Bandit Model 150XP brush chipper,seconded by Mr.Blackwell,and passed unanimously. Joseph K.Gavinski, City Manager,mentioned that, at the request of Council,staff has developed costs for supplying the chipper/shredder to the public four times a year.This service would cost the city about $4,000 and itis suggested that sanitation funds be used to fund this service. Action Taken:Mr.Deane moved that the city allow the use ofthe chipper/shredder in residential neighborhoods up to four times a year as scheduled by the Parks and Recreation Departmentand the cost isto come from the Sanitation Fund,seconded by Mr.Blackwell, and passed unanimously. 6097 CITY COUNCIL MINUTES March 23,2004 NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS SPRING CLEAN UP Robert Bernd,Lakeside Disposal,stated that the county has decided not to offer free dumping this year because their current cell in the landfill is full.Establishing a new cell is a long process and the new liner will only take compacted garbage.If the city wishes to offer free dumping to its citizens,itwill cost between $14,000 and $16,000. Action Taken:Mr.Shinn moved that the city proceed with a free spring clean up program for its i J citizens with the funds tocome from the Sanitation Fund,seconded by Mr.Blackwell,and passed —unanimously. COUNCIL QUESTIONS AND COMMENTS INTERNATIONAL MARKETING -CTED Mr.Blackwell distributed information concerning the new Domestic Marketing/Economic Development position authorized for Eastern Washington.He suggested that the Mayor write a letter requesting that this person be placed in Moses Lake. Itwas the consensus ofthe Council that the Mayor send a letter to the Governor's office and WSDA Director Valoria Loveland to locate this position in Moses Lake. CITY MANAGER REPORTS AND COMMENTS WATER/SEWER/STREET -REIMBURSEMENT CHARGES Joseph K.Gavinski,City Manager,distributed a report on the increase in the charges for the following water,sewer,and street improvements -1997 sewerand water line project;Wapato Drive; signal at Grape Drive and Valley Road;sewer line on Block Street;2000 water line project;2000 sewer line project;Yonezawa Boulevard;Clover Drive;Interlake Drive;Interlake water connections; Interlake Sewer connections;Broadway water connections;Moses Point Extra Territorial Agreement (water and sewer);and Kittleson Road and Road L NE water connections. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Joseph K.Gavinski,City Manager,stated that the city is looking to make an application fora block ^J grant. Gilbert Alvarado,Community Development Director,stated that there is $1,000,000 available for general purpose grants. He mentioned that in 2003 there were $14,000,000 worth of projects submitted for the available $8,000,000 allocated by the legislature.The City ofWarden received a grant for sewer improvements.Only one applications for a block grant can be submitted and it must be for a low and moderate income population. MUNICIPAL SERVICES DEPARTMENT -PRESENTATION Gary Harer, Municipal Services Director,stated that during the last winter the city was questioned about why the city's arterial streets do not look like Broadway.He mentioned that the state maintains Broadway and applies a great deal of anti-icer, which prevents build up of ice and puts a barrier between compacted snowand the asphalt so that the compacted snow can be picked up. The city uses a minimal amount ofanti-icer and only when itis sure a storm will come through since rain will simply wash itaway and italso sticks to cars. Italso costs about $500 to applyto the short list of streets and about $1,000 for the long list of streets.He explained the differences in the various deicers and anti-icers.Many jurisdictions are discontinuing the use ofthe deicers and anti- icers and relying more on sand and salt. There was some discussion by the Council. Itwas the consensus that the snow removal program be summarized and the costs provided. Gerry McFaul,City Engineer, reported to the Council on the city's street repair program. This programis funded by 3% of the utility tax. He explained how the asphalt ages over the years and the problems that occur. He mentioned that a chip seal and crack seal program will greatly increase the life of a street but eventually the streets will need an overlay.He explained that the \^J funds for these projects have decreased in the last few years.He felt that some of the major problems,especially on Valley Road,need to be addressed before next winter and requested the Council consider funding that project. LAKE CLEANUP Joseph K. Gavinski, City Manager,stated that the city staff has been attending the TMDL Committee meetings.This committee is concerned with the health of the lake and the amount of phosphorous entering the lake.In the future the TMDL Committee may be asking forsupport on the report they are writing on the classification ofthe lake. Mr.Pearce stated that there are two classifications for the lake.If the lake is classified as a category two,then itis considered a water of concern and that requires studies and some progress in clearing up the phosphates.Ifthe lake is classified as a category five, then the Department of /OP?s 77t /o^9 /D/tp //?/ \0 -h 6098 CITY COUNCIL MINUTES March 23,2004 Ecology takes over and they identify the offenders and they are required to clear up the phosphates.He pointed out that there are phosphates occurring naturally in this area and he felt it was important to retain a category two classification for Moses Lake. There was considerable discussion by the Council.It was pointed out that the Council can determine a course of action after receiving the letter from the TMDL Committee requesting the support of the Council. PUBLIC WORKS/PARKS SHOP -RELOCATION Gary Harer, Municipal Services Director,presented a report on the history of the public works and parks complex on Wheeler Road.The floor space has not been increased since the 1970's and the need for expansion is great.Afeasibility studywas done on a possible expansion of the current site and a number ofdifficulties were found including wetlands,steep grades,traffic circulation,and very little area for additional expansion.The property purchased from Busby was also included in a feasibility plan for expansion.This is not a very viable site either due to the lack of room for expansion and the need for retro-fitting of the existing buildings, which is difficult.The other option is to move the public works and parks operations to the Municipal Airport.The advantage to that is the removal of an industrial use from a commercial area.The airport area is flat with plenty of room for expansion and the only major cost would be the need to extend sewer to the site. There was some discussion by the Council and itwas the consensus that staff investigate locating the public works and parks operations to the Municipal Airport site. The regular meeting was recessed at 10:40 p.m. and the Council met in executive session to discuss litigation.The executive session was adjourned at 11 p.m. and the regular meeting was reconvened.The regular meeting was adjourned at 11 djtl ATTEST:,Ronald C.Covey,Mayor cCs*^*-— Ronald R.Cone,Finance Director ~ U BEFORE THE PLANNING COMMISSION OF THE CITY OF MOSES LAKE,WASHINGTON IN THE MATTER OF THE MOSES LAKE POLICE FIRING RANGE PRELIMINARY PLAT FINDINGS OF FACT,CONCLUSIONS,AND DE CISION 1.HEARING BEFORE THE PLANNING COMMISSION. 1.1 Date.A public meetingwas heldupon proper noticebeforethe Commissionon February 26, 2004. 1.2 Proponent. The Cityof Moses Lake is the proponent of this plat. 1.3 Purpose.The proponent has submitteda plat for property whichis legally describeduponthe plat.City staffhas confirmed the property described onthe plat isthe property submitted for platting. 1.4 Evidence.The Commission considered the following materials in reaching its decision: A.The submitted plat. B.Testimony from the proponent. C.Written comments from various parties. 2.FINDINGS OF FACT BY THE PLANNING COMMISSION. Based upon the evidence presented to them, the Commission makes the following findings of fact: (j 2.1 The proponent is the owner oftheproperty. 2.2 The property is currently zoned Public. 2.3 The Moses Lake Police Firing Range Major Platis consistentwithComprehensive Planandwith the minimum requirements and intent of the Zoning Regulations. 2.4 The projectwill not create adverse environmental impacts oradverselyaffect existing develop ment. 2.5 Existing regulations ensure that the platis compatible with existing and future development and will mitigate impacts from the use. 2.6 The Major Plat is beneficial to the public health,safety,and welfare,and is in the public interest as it allows orderly and efficient division of land in compliance with state law. 2.7 The Major Plat does not lower the level of service of transportation below the minimum standards established in the Comprehensive Plan since the development is consistent with future planning assumptions that considered a 3%annual growth rate. 2.8 The major plat makes adequate provisions for drainage ways,streets and other public ways, water supply,and sanitary wastes through public utilityeasements. 2.9 There were no negative comments from the public. 2.10 A firing range is an appropriate use of this property. f K^J 3.CONCLUSIONS BY THE PLANNING COMMISSION. Fromthe foregoing findings of fact the Commission makes the following conclusions: 3.1 The Planning Commission ofthe Cityof Moses Lake is vested withthe authority to determine approval of plats. 3.2 The plat is properly before the Commission for its determination. 3.3 It is properatthis time for the Planning Commission to make a determination on this plat. 3.4 It is in the best interests and welfare of the city's citizens to plat the property as proposed. 4.DECISION OF THE PLANNING COMMISSION. On the basis of the foregoing findings of fact and conclusions,it is the decision of the Planning Commission of the City of Moses Lake that the plat be approved. 5.DECISION OF THE CITY COUNCIL. The City Council of the City of Moses Lake approves the final plat. Ronald C.Covey,Mayor ~ ~