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2004 10 26u 6162 MOSES LAKE CITY COUNCIL October 26,2004 Council Present:Ron Covey,Richard Pearce,Brent Reese,Dick Deane,Jon Lane,Lee Blackwell, and Steve Shinn PLEDGE OF ALLEGIANCE:Mayor Covey led the Council in the Pledge of Allegiance. MINUTES:Mr.Reese moved that the minutes ofthe October 12,2004 meeting be approved as submitted,seconded by Mr.Lane,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Peace moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Reese,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursementclaims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council for approval. As of October 26,2004 the Council does approve for payment vouches in the amount of $576,081.43 and prepaid claims of$42,597.65 and $314,687.06. PRESENTATIONS AND AWARDS Community Development Department:Bill Aukett,Associate Planner,was presented to the Council. Police Department:Brian Jones,Corporal,was presented to the Council. Vision 2020:Jacie Daschel,Vision 2020,statedthatthe recipient ofthe October 2004Visionary /O/^ Award is the Moses Lake Mural Society.The award was given for the Chief Moses mural that was painted as part of Sinkiuse Square. The September 2004 Visionary Award was given to Columbia Colstor, Inc. for its new building which meets stringent environmental and energy standards. CONSENT AGENDA Authorization to Apply for Grant:The staff requested authorization to apply for a DUI/seatbelt enforcement traffic grant from the Washington Traffic Safety Commission. (J Resolution -Accept Easement -Utopia Oil Industries,Inc.:A resolution was presented which /0/3 ^-^accepts aneasement from Utopia Oil Industries,Inc.along Pioneer Way Resolution -Accept Grant:Aresolution was presented which accepts a grant in the amount of /Oc/0'^ $556,500 from the Washington State Department of Ecology for the Operations and Maintenance Yard Cleanup. Resolution -Accept Donation -Wal-Mart:Aresolution was presented which accepts a donation /O Y& of $1,000 from the Moses Lake Wal-Mart.The funds are to be used for the Special Olympics Program. Resolution -Accept Donation -Wal-Mart:A resolution was presented which accepts a donation /O y6? of $500 from Wal-Mart.The funds are to be used for the purchase of Mobile Data Terminals for Police Department patrol vehicles. Resolution -Abandon Easement -Poplar Sands #2 Short Plat:A resolution was presented which /O /3 provides forthe abandonment of an easement in Lot 1,Poplar Sands #2 Short Plat. Resolution -Vacate Alley -Suko-Penhallurick Addition:A resolution was presented which /D<f7 establishes the " Penhallurick Addition. Vacate Alley -Suko-Penhallurick Addition:A resolution was presented which le publichearing dates forthe vacation of a portion of the alley in Block 106,Suko- //?? Action Taken:Mr.Blackwell moved that the Consent Agenda be approved,seconded by Mr.Shinn, and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS O1 ZIEGLER LUMBER CO.-BUILDING PERMIT FEE REFUND Ziegler Lumber Co.requested that a portion of the building permit fee paid in 2002 for the construction of their building on Wheeler Road be credited towards the proposed expansion. /03Q Joseph K.Gavinski,City Manager,stated that,afterdiscussing the situation with Ziegler Lumber Co.,the Council could allow a portion ofthe fee previously paid tobe credited towards the buildingpermitfeefortheproposedadditiontotheZiggy's building onWheeler Road. Action Taken:Mr.Blackwell moved that $2,139 be credited towards the new building permit for Ziegler Lumber Co.,seconded by Mr.Lane,and passed unanimously. 6163 CITY COUNCIL MINUTES October 26,2004 ORDINANCES AND RESOLUTIONS /OS1/ORDINANCE -CREATE 18.23 -MULTI-FAMILY HOUSING TAX EXEMPTION -2nd READING An ordinance was presentedwhichencourages new private multi-family housingdevelopmentand redevelopment witnin a designated area of the city by providing for special evaluation for eligible improvements. Action Taken:Mr.Lane moved that the ordinance be removed from the table,seconded by Mr. Shinn,and passed unanimously. The ordinance creating Chapter 18.23 of the Moses Lake Municipal Code entitled "Multi-Family (^ Housing Tax Exemption"was read by title only. Gilbert Alvarado,Community Development Director,felt that there needs to be a better understanding ofwhat the ordinance addresses.Heexplained thatthis ordinances deals withmulti- family housing, which means a fourplexor greater.It applies to new construction,rehabilitation,orconversions.He explained howa project would benefitfrom the program andhowitwould affectthecity.He mentioned thathehad contacted the Grant County Assessor anditwasrequestedthat thcityset the feeat$530tocoverthe county's administrative costs. This would include a$30 filing fee and $50 peryear fee for 10 years.He explained how the ordinance would work using aproposedprojectlocatedsouthofiheThree Pondsarea. There was some discussion on the area proposed to be included in the tax abatement program. Don Korando,913Garden,wasopposedto providing taxbreaks todevelopers.He alsorequested that the public be notified when the tax abatement area is finally determined. Phil Bloom,Columbia Northwest Engineering,felt that a boundary should be determined and that it should be close to the downtown area.He pointed out that land values near the downtown are high andbecause ofthatdevelopmenttakes place in otherareas. This program will make itmoreattractivefordeveloperstobuildnearthedowntownarea.He suggested thattheareabeexpanded to include those placesthat would be a challenge to develop such as the mobile home park onSeventhAvenueandtheareaadjacenttoWalnutStreet.Thatarea isalready zoned R-3 andthere are ground water problems. He also suggested that the area be extended down Third and Broadway to take in some ofthe existing vacant buildings in that area. Ron Lane,919 Garden Drive,did not feel thatdevelopers should be provided with atax break and that the intent of the ordinance was to revitalize the downtown area. Clay Crook, 431 Northshore, pointed out that the area will be builton sooneror laterand he did not see the point in eliminating the city's property taxes for 10 yearsin ordertoencouragedevelopment (} that will happen anyway. He felt this would benefit only a select few and he was opposed to that. Jacie Daschel,4072 Cove West,representing the Chamber of Commerce and Vision 2020,stated that they supportthe tax abatement program as itwill encourage the develop of needed multi-family housing in and neardowntown Moses Lake.Itwillhelp with the development of multi-use projects along the waterfront,modern apartments and condos within walking distance of downtown,and renovation work to existing commercial structures to add multi-family residences downtown. Sally Goodwin,representing Moses Lake Business Association,stated that the downtown needshelp.It is felt that this tax abatement program will facilitate development inthe downtown area which will help revitalize the downtown. Chanel Korando,913 Garden,pointed out that any development in the Three Ponds area will increase traffic on Garden Drive and she is opposed to that. Mr.Alvarado pointed out that traffic is a component of any development. There was considerable discussion by the Council. Action Taken:Mr.Blackwell moved that the second reading of the ordinance be tabled,seconded by Mr.Pearce,and passed unanimously. /O/O'S ORDINANCES -TAXES -1st READING/PUBLIC HEARING Ordinances were presented which fix the estimated amountto be received from property taxes andsets the tax levy rate.A public hearing was scheduled to considerthe revenue sources for the city's 2004 current expense budget andThebudget forincreased oradditional propertytax revenue. The public hearing is also for the purpose of receiving input on the amount of property tax the city will receive and also the levy rate. Joseph K.Gavinski,City Manager,pointed out that the public hearing is for the purpose ofdealing with revenue issues for the 2005 budget. The public hearing was opened.There were no comments. Action Taken:Mr.Shinn moved that the public hearing be closed,seconded by Mr.Reese,and passed unanimously. The ordinance fixing the estimated amount to be received formunicipal purposes from taxations on assessed valuations on property within the City of Moses Lake,Washington for 2005 was read by title only. Action Taken:Mr.Shinn moved that the first reading of the ordinance be adopted,seconded by Mr.Lane,and passed unanimously. n 6164 CITY COUNCIL MINUTES October 26,2004 The ordinance fixing the amount to be received for municipal purposes from taxations on assessed valuations on property within the City of Moses Lake,Washington for 2005 was read by title only. Action Taken:Mr.Pearce moved that the first reading of the ordinance be adopted,seconded by Mr.Blackwell,and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS SUN BASIN PLANNED UNIT DEVELOPMENT ^-^Rich Walpole,Columbia Northwest Engineering,representing Al Mathews,Mountain Pacific 'Developers,has submitted a preliminary plat for a six (6)lot planned unit development.The proposed project is located east of Patton Boulevard;southofAsPI Boulevard;and north of Harris Road.The site is zoned C-2,General Commercial,and the Comprehensive Plan Land Use Designation is Commercial.Variances wererequestedtothe requirement todesignand construct Owens Road and Harris Road tocitystandards. The Planning Commission recommended thatthe preliminary plat be approved and the variances be granted with the stipulation that a covenant run with the land for the design and construction of the required improvements in the future.The Planning Commission also recommended that the ordinance creating the Sun Basin Planned Unit Development be approved.The ordinance is presented for Council consideration.This is the first reading of the ordinance. The ordinance creating Sun Basin Planned Unit Commercial Development District No. 3 was read by title only. Gilbert Alvarado,Community Development Director,explained that the passage of an ordinance isrequired in order toestablish a planned unit development.The ordinance createstheusages that are allowed on each individual lot.This development abuts Harris Road,which is currently constructed to county standards.The proposed Owens Road will alsobe constructed to county standards.The covenants will require the construction ofthose roads to city standards in the future if required bythe city. There was some discussion aboutwalking paths and park fees.Itwas pointed out that since therewasnoappealreceivedonthelackofarequirementforthedevelopertoprovideforopenspace, the Council cannot require that participation at this point in the process. u Action Taken:Mr.Blackwell moved thatthe preliminary plat be approvedand the variancesbegrantedwiththestipulationthata covenantrun with the land for the design and construction ofthe required improvements in the future,seconded by Mr.Shinn,and passed unanimously. Action Taken:Mr.Blackwell moved that the first reading ofthe ordinance be adopted,seconded by Mr.Reese,and passed unanimously. ORDINANCE -AMEND RECREATIONAL VEHICLE PARKS -1st READING /QS1/ An ordinance was presented which amends the permitted uses in Recreational Vehicle Parks to include a manufactured home that is to be occupied bythe park owner or manager.The Planning Commission recommended that the amendment be adopted. The ordinance amending Chapter 18.71 ofthe Moses Lake Municipal Code entitled "Recreational Vehicle Parks"was readbytitle only. Action Taken:Mr.Pearce moved that the first reading ofthe ordinance be adopted,seconded by Mr.Blackwell,and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION DRIVEWAY VARIANCE -FOOD PAVILION/MCDONALDS McDonalds and Food Pavilion have requested a variance to allow their driveways to have zero setbacks fromtheir common property line. McDonalds is also requesting a variance to allowtherelocationoftheirotherdrivewaytowithinsixfeet of their south property Tine. Action taken:Mr.Blackwell moved that the requests be granted,seconded by Mr.Lane, and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS ^J COVENANTS Mr.Shinn expressed concern about calling in covenants on residential property years after thepropertyisplatted.He felt that the notification to residential property owners ofthe requirement to participate in thecostofstreetand/or utility improvements could beashock.He requested thatthe Council discuss the issue during the next retreat. MURAL/SINKIUSE SQUARE Mr.Blackwellfeltthe muralat Sinkiuse Square should be lighted so that itcould be seen at night. Mayor Covey felt that it would bea good idea but suggested waiting until the design layout for Sinkiuse Square has been determined. Joseph K.Gavinski,City Manager,stated thatVision 2020will be submitting a design for Sinkiuse Square in the near future. //9a //// 1*0? 6165 CITY COUNCIL MINUTES October 26,2004 GUNPO YOUTH EXCHANGE Mr.Blackwell statedthatthe Gunpo youth exchangewentvery well thisyearand requested Council input in continuing and expanding the activity.He mentioned thattheywould like tobring additional mayors from South Korea next time. There was some discussion and it was pointed out itwas difficultto host both the Gunpo group and the Yonezawa group at the same time. Itwas suggested that a committee be formed to help with the organization of the Gunpo visits. CITY MANAGER REPORTS AND COMMENTS COMMERCE STREET IMPROVEMENTS Joseph K.Gavinski,City Manager,stated thata property owner has requested the improvement ofCommerceStreet and is willing to participate in the cost forthe improvements.At this timethe street is gravel partially treated with lignin. Itwas the consensus of Council thatstaff investigate the possibility of improving Commerce Street. //o7 LIBRARY Joseph K.Gavinski,City Manager,stated that the meeting room in the library will no longer be available for public use because of the lack of ADA access and restrooms. //3U QUARTERLY FINANCIAL REPORT The second quarter financial report was distributed. /00(_p MUNICIPAL AIRPORT QUARTERLY REPORT The second quarter report on the Municipal Airport was distributed. IHJ UNIFORM CRIME REPORT Joseph K.Gavinski, City Manager, distributed the Uniform Crime Report for the period ending December 2003.This report shows a decline inall violent crimes and an increase inthe clearance rate. )J3U>AUDIT REPORT Joseph K.Gavinski, CityManager,stated that there was an exit conference withthe auditors and no items of concern were noted. I-90/DIVISION OVERPASS AND I-90/BROADWAY INTERCHANGE Joseph K.Gavinski, City Manager,stated that a meeting has been scheduled withthe Department of Transportation on November 10 at 11 a.m.to discuss the Division Street I-90 overpass and the landscaping at the l-90/Broadway interchange. /on pHO OPERATIONS BUILDING Gerry McFaul,City Engineer,explained that 18 architectural firms submitted applications in connection withthe construction ot the new operations facilityat the Municipal Airport.Four of the firms were interviewed.After discussing allfour firms,staff felt that ALSC of Spokane was the best choice.He stated that there are time constraints because of the funding and he would like the architects to begin work by this Friday. Joseph K.Gavinski,City Manager,stated that ifCouncil approved,a contract would be negotiated and Drought back to Council to be ratified. Action Taken:Mr.Blackwell moved that the City Manager be authorized to sign the contract for construction of the operations building,seconded by Mr.Lane,and passed unanimously. Mr.Gavinski suggested that a Council design review committee be established. Mayor Covey stated that he would serve on this committee along with Mr. The regular meeting was adjourned at 9:45 p.m. •Ronald C.Covey,Mayor^ n